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Home My WebLink AboutMemo - Change Order 5 & 6CIT`( OF MIAMI, FLORIDA TO: Annie Perez DATE: June 13, 2016 FILE Director Purchasing Department SUBJECT: Contract Capacity Increase, B-40457 Kinloch Parr Building Addition FROM: Jeovanny Rodriguez, P.E. REFERENCES: ITB 14-15-005 Director Capital Improvements and Tr nsportation Program ENCLOSURES: Change Order #5 and #6 By this memorandum, Capital Improvements and Transportation Program ("CITP") seeks to request a contract increase to cover the change orders required to complete the Kinloch Park Building Addition Project, B-40457 ("ITB 14-15-005"), awarded to Grace & Naeem Uddin, Inc. ("Grace"). In order to cover expenses required to meet regulatory Code compliance at the existing and new building addition, and to accommodate the various additional scope requests added by the Parks & Recreation Department, CITP has had to exhaust the contingency funds for B-40457. The amount of $154,485.10 in contingency funds was used to pay for expenses incurred in Change Orders 2, 3 4 and most expenses found in Change Order 5. To cover the additional expenses mentioned below and reflected in Change Orders 5 and 6, CITP is requesting a contract increase in the amount of $230,000. Items Found in Change Orders 5 and 6 for Additional Scope and/or Code Requirements: 1. Various requests to renovate the interior and exterior of the existing building, to include but not limited to, the removal and installation of new floors, painting of the walls, replacement of doors, new stucco treatment, removal of existing and installation of new store front type windows, new patio (concrete slab) behind existing building and new building addition, removal of base boards and replacement of rubber wall, and the removal and repair of the exterior lights. 2. The additional scope of work added that was not part of the original plans included the installation of a new security system and low voltage in the existing and new building addition, new fire system requested by the Fire Department'in the existing building to snatch the fire system in the new building, repair of the sewer connection system in existing building, extension of the terrace canopy, installation of new special locks on new lockers to accommodate the special needs patrons, the removal of additional trees that interfere with new drainage system, and the removal of the remaining chain link fence and installation of new picket fence within the Kinloch Park property. 3. Other fees includes the contractor's general construction administration fees. Contract Capacity Increase, B-40457 Kinloch Parr Building Addition Page 2 The Parks and Recreation Department has requested for $200,000 to be appropriated into B- 40457 scheduled for the June 23, 2016 City Commission meeting. The remaining $30,000 will be used from their Rollover Account Project No, 119002, Award No. 1181. C: Sade Chaney, Senior Contracting Officer, Purchasing Department Hector Badia, Assistant Director, CITP Wendy Jaramillo, Public Relations Agent, CITP Lai -Wan McGinnis, Capital Budget & Financial Administrator, Office of Management & Budget N` Citp of oliamt Project Name: Kinloch Park Building Addition Project No.: B-40457 Contractor: Grace & Naeem Uddin, Inc. Change Order No.: 6 Contract Award Date: 3/04/2015 Completion Date: 8/16/2.016 Revised Completion Date (prior to this change): 8/1612016 Extension(s) of Time Previously Approved: 42 days Revised Completion Date (including this change): 11/8/2016 Design Error The Contractor and the City hereby agree to modify the Contract as follows: (Attach additional pages as necessary) Item. No. Description of Change Contract Price Contract Tme Increase Decrease Increase Decrease 1 Supervision $30,030.00 84 Design Error 2 Scheduling $750.00 Unforeseen/Unforeseeable X Cost of Construction Changes in this Change Order 3 Office trailer $642.00 A (flnsted Contract, Ainount Including this Chagge $1.,931;107.34 420 yd Dumpster $1,140,00 Percentage Increase this Change Order 13.66% 5 Portable toilet $500.00 Total Percent Increase to Date 6 20' Storage container $2,760.00 Cotitingency Puads Used No Contingency $,-154,,485.10 Contingency Balance $2,678.71 7 Install 98 LF of picket fence paint included $5,950.00 .Extension of Tune Allowed by this Change - 84 days Continued... isee, attached page) Difference (Not) SUMMARY OF CONTRACT AMOUNT Reason for Change Regulatory Change x Original Contract Aniotint $1,699,336.10 City Requested x Cost of Construction Changes Previously Ordered $151,806.39 Design Error AdJ Listed Contract Arnount Prior to this Change Order $1,699,336.10 Unforeseen/Unforeseeable X Cost of Construction Changes in this Change Order $231,771.24 A (flnsted Contract, Ainount Including this Chagge $1.,931;107.34 Percentage Increase this Change Order 13.66% Total Percent Increase to Date 13.64% Cotitingency Puads Used No Contingency $,-154,,485.10 Contingency Balance $2,678.71 .Extension of Tune Allowed by this Change - 84 days This change order is hereby incorpor d into and becomes a part of the Contract Documents. Accepted By Contractor: 'Date: 7- Accepted By CITP Director Date: Distribution: Contractor A/E LJ Finance Project File RECEIVED CITP Form CO Capital Improvements and Transportation Program 444 SW 2nd Ave, Stn Floor Miami, Florida 33130 J1JN 17 2016 CART TJ,rLTMPR0N/[',,ME7.N-rS Additional Page No. 1 of I Project Name: Kinloch Park Building Addition Project No.: B-40457 Contractor., Grace & Naeem Uddin, Inc. Change Order No,: 6 Contract Award Date: 3/04/2015 Completion Date: 8/1612016 Revised Completion Date (prior to this change): 8/16/2016 Extension(s) of Time Previously Approved: 42 days Revised Completion Date (including this change): 11/8/2016 1 Decrease The Contractor and the City hereby agree to modify the Contract as follows: (Attach additional. pages as necessary) Item No. Description of Change Contract Price Contract Time Increase Decrease Increase Decrease 8 Paint 467 Lf of existing to remain steel fence $7,000.00 9 6" interior concrete slab for metal lockers $1,485.00 10 interior door remove and reinstall $2,640.00 11 Remove and re lace 5 interior doors $8,500.00 12 Demo existing fioar INCLUDED 13 Flooring moisture test $2,500,00 14 Demo existing storefront doors (INCLUDED) 15 F/I Impact Storefront Doors $21,850.00 16 Stucco patch at storefront door openings $2,100.00 17 Epoxy floorin throughout Old Bufld!D�. $46,330,00 18 Rubber wall base at Old building $1,854.00 19 F/I storefront doors thresholds (INCLUDED 20 Interior wall and door paint. $9,850,00 21 - Combination locks for metal lockers •- bldg addition $1,483.00 22 F/I 145 metal lockers at Old Building $23,724.00 23 Security Camera System - Old and New buildings $33,400,00 24 Repair sewer connection one mop sink at old building $500.ob 25 R&R six (6) exterior lights - Old building south facade $3,418.50 26 Insurance and Bonds $4,369.12 27 Overhead & Profit $18,995.62 Difference (Net) $231,771.24 84 City of Miami Capital Improvements Program Change Proposal Request Part A Page 1 of 2 CONTRACTOR: Grace & Naeem Uddin, Inc. CPR NUMBER.: 6 ADDRESS: 833 Shotgun Road PROJECT NO B40457 Sunrise, FL 33326 PROJECT TITLE: Kinloch Park Building Addition (305) 687-6227 Project Manager: Orlando Diez Phone: (305) 416-1992 Fax No: (305) 416-2153 E-mail: odiez@miamigov.com This Change Proposal Request (CPR) is submitted requesting a Change Order to the Contract to increase/decrease the time for performance or the value of the Contract DETAILED BASIS/SCOPg,FOR CER Please add a detailed description of proposed changes, including background, justification and exact location of installation. Failure to submit sufficient detail may result in the rejection of or cieiay in review of me uHN. 1. Supervision 2. Scheduling 3 Office Trailer 4: 20yd Dampster 5 Portable Toilet 6: 20' Storage Container 7. Install 98 LF of Picket Fence Including paint 8. Point 467 LF of existing to remain picket fence 9.6" interior concrete slab for metal lookers 10. Remove and reinstall 23 interior doors 11. Replace five (5) Interior doors 12. Demo existing floor 13. Flooring moisture test 14. Demo existing storefronts 15. Furnish and Install impact resistant storefront doors 16, Stucco patch at new storefront doors 17, Epoxy flooring 18, Rubber wall base 19. Furnish and Install door thresholds at now storefront doors 20, Interior wall and door paint 21 Combination locks for metal lookers at new building 22:Furnish and Install 145 metal lookers for old building 23. Security camera system throughout the old and now buildings 24. Repair sewer connection for one mop sink in the old building 25, Remove and replace six (6) exterior lights - south facade old building 26, Insurance and Bonds FINANCIAL DATA Original Contract Value: $1,699,33610 Value of Previous Change Orders $151,806.39 Increase/Decrease in time for Completion: 84 CPR Value: $231,771.24 Proposed Revised Contract Value: $1,931,107.34 (calendar days) Current Completion Date: 8/16/2016 Proposed Completion Date. 11/8/2016 By signing and submitting this CPR the Contractor certifies that the supporting cost data is accurate and, in the opinion of the undersigned, the stated prices and/or time request are both fair and reasonable. Thpsignatory certifies that they are authorized by the Contractor to execute this CPR, Name: Naeem Uddin, P.E. Signature: Title, Sr. Project Manager r)!nfin nf.1Q"hMifffAl4 6/16/2016 CIP Form CPR -A Revised 10/19112 IV Change Proposal Request Part A Page CONTRACTOR: Grace & Naeem Uddin Inc. CPR NUMBER.: 5 PROJECT NO.: B-40457 PROJECT TITLE: Kinloch Park Buildina Addition CPR VALUE: 231 771.24 City of Miami Review (CONTRACTOR DO NOT COMPLETE) Reason for Change: Regulatory ❑ City ❑' E/O ❑ Unforeseen ❑ By signing below the signatory has either concurred with or rejected the proposed CPR as submitted: ARCHITECT/ENGINEER: ❑ Concur ❑ Rejected Name of Firm: Arcbitpknics. Inc. Name Signature pate Project Manager: ❑ Concur F-1 Rejected Signature Date Name Construction Manager: [I Concur ❑] Rejected Name Signature pate Team Leader: (❑ Concur ❑ Rejected Signature Date Name Assistant Director: ❑ Concur ❑ Rejected Name Signature Date CITP Director: ❑ Concur ❑ Rejected Jeovanny Rodriguez,P,E. Name Signature Date CITP Form CPR -A Revised 07(30115 CP Form CPR-B Revised II3131111 CONTRACTOR- Gace & hiaeern Ur�tln, enc CIP form CPR -B Revised 03131111 Contract Change Order Project Name: Kinloch Park Building Addition Project No.: B-40457 Contractor: Grace & Naeem Uddin, Inc. Change Order No.: 5 Contract .Award Date. 3/04/2015 Completion Date: 8/16/2016 Revised Completion Date (prior to this change): 8/16/2016 Extension(s) of Time Previously Approved: 42 days Revised Completion Date (including this change): 8/16/2016 2 The Contractor and the City hereby agree to :modify the Contract as follows: (Attach additional pages as necessary) Itenn No. Description of Change Contract Price Contract Tine Regulatory Change X Ori inial Contract Amount Increase Decrease increase Decrease 1 Demo and Replace Railings at Patio $9,630.00 2 Stucco Demo and Patch at Patio $2.600,00 3 Exterior Wail and Door Paint at Old Building $9,350.0`0 4 Exterior Signage (Allowance) $5,000.00 5 Storm Drain at Patio $1,047.00 6 Insurance and Bonds $571,44 7 Overhead and Profit $2,114.88 Contingency_ Funds Used Yes Contingency $154,485.10 Contingency Balance $2,678,71 Difference (Not) $30,313.32 SUMMARY QP CONTRACT" AMOUNT Reason for Change Y Regulatory Change X Ori inial Contract Amount $1,699,336.10 City Requested X Cost of Construction Chan es Previously Ordered $121,493.07 Design Error Adjusted Contract Amount :Prior to this Change (order $1,699,336.10 Unforeseen/Unforeseeable X Cost of Construction Changes in this Change Order $30,313.32 Adjusted Contract Anaol nt Including Illus Chane $1,69:9,336.10 Percentage Increase this Change Order 1.82% Total .Percent Increase to Date 0.00% Contingency_ Funds Used Yes Contingency $154,485.10 Contingency Balance $2,678,71 Extension of Time Allowed by this Change - Q clays This change order is hereby incorpora d into anal becomes a part of the Contract Documents. .Accepted By Contractor: Date: Accepted By CITP Director Distribution: Coni ante Date: CITP Form CO Capital Improvements and Transportation Program 444 SW 2 Ave, 8 Floor Miami, Florida 33130 J1JN 17 2016 CAP1TAL IMPRCVir MNEN S City of Miami Capital Improvements Program rr Part A Page I of 2 CONTRACTOR: Grace & Naeem Uddin, Inc. ADDRESS: 833 Shotgun Road Sunrise, FL 33326 (305) 887-6227 Project Manager: Orlando Diez Fax No: (305) 416-2153 PROJECT NO,: B40457 PROJECT TITLE: Kinloch Park Building Addition Phone: (305) 416-1992 E-mail: odiez@miamigov.com This Change Proposal Request (CPR) is submitted requesting a Change Order to the Contract to increase/decrease the time for performance or the value of the Contract DETAILED BASIS/SCOPE FOR CPR Please add a detailed description of proposed changes, including background, justification and exact location of installation. Failure to submit sufficient detail may result in the rejection of or ceiay in review OT the ui-N. 1. Demo and replace railings at Patio 2. Stucco demo and miscellaneous patching at Patio 3. Exterior wall and door paint at Existing Building 4. Exterior Building Signage (Allowance) 5. Storm drain at Patio 6. Insurance and Bonds Original ContractValue: $ . 1,699,336,10 CPR Value: $30,31132 Value of Previous Change Orders $121,493.07 Proposed Revised Contract Value: $1,699,336.10 Increase/Decrease in time for Completion: Current Completion Date: 8/16/2016 (calendar days) Proposed Completion Cate: 8/16/2016 By signing and submitting this CPR the Contractor certifier, that the supporting cost data is accurate and, in the opinion of the undersigned, the stated prices and/or time request are both fair and reasonable, The sey are authorized by the Contractor to execute this CPR. i Name: Naeem Uddin, P.E. Signature: _ Title: Sr„ Project Manager Date of Submittal: 6/16/2016 CIP Form CPR -A Revised 10/19/12 Change Proposal Request Part A Page 2 of 2 CONTRACTOR: GrMce & Naeem Uddin. Inc. CPR NUMBER.: 5 PROJECT NO.: B-40457 PROJECT TITLE: Kinloch Park Building Addition CPR VALUE- $30,31132 City of Miami Review (CONTRACTOR DO NOT COMPLETE) Reason for Change: Regulatory El City F-1 E/O E] Unforeseen 0 By signing below the signatory has either concurred with or rejected the proposed CPR. as submitted: ARCHITECT/ENGINEER, F1 Concur El Rejected Name of Firm: ArchitekniQa, InQ, Name Signature Date CITY OF MIAMI Project Manager: Name Construction Manager'. Name Team Leader: Name Assistant Director: Name CITP Director: ,Jeovanny Rodriguez, P,E. Name CITP Form CPR -A F Concur El Rejected Signature Concur F1 Rejected Signature Date Date Date Date Date Revised 07/30/15 Signature Concur ❑ Rejected Signature Concur ❑ Rejected Signature Concur [] Rejected Signature Date Date Date Date Date Revised 07/30/15 CONTRACTOR: City of Miami Capital Improvements Program CONTRACTOR CHANGE PROPOSAL REQUEST Part 13 3. Detailed back-up documentation may be requested to support stated costs TOTAL (This Sheet) —307313-32 Prepared By:GR iAND TOTAL (Last Sheet) Q xip"Z- -Fitle: Signature Date. 6/1612016 CIP Form CPR -B Revised 03131111