HomeMy WebLinkAboutAttachment AATTAC H M E NT "All
Prepared by: City of Miami
Department of Community & Economic Development
444 SW 2'd Ave, Second floor
Miami, FL 33130
Ph: 305.416.2080
Fax: 305.416.2090
TDD/TYY (Florida Relay Service): 711
Approved by City of Miami Commission: July 14, 2016
Note: All comments/views related to the draft of this Citizen Participation Plan can be e-mailed to rtazoe@miamigov.com or sent
via US. mail to 444 SW 2nd Ave„ Second Floor, Miami; FL 33130. In order to confirm the authenticity of the comment, we ask that
you please provide your full name and mailing address.
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Table of Contents
1.1 Executive Sutmnary................................................................................................................................ 3
1.2 Public Hearings.......................................................................................................................................
4
1.2.1 Public Notice -Advertising of Public Hearings................................................................................5
1.2.2 Public Notice -Advertising of Comment Periods.............................................................................5
1.2.3 Citizen Comments and Response to Inquiries.................................................................................8
1.2.4 Public Access to Information...........................................................................................................8
1.3 Technical Assistance...............................................................................................................................
8
1.3,1,A. Informational and Training Session(s).....................................................................................9
1.3.1.B. Technical Assistance to Interested Individuals/Groups...........................................................9
1.3.1,C. Language access for people with Limited English Proficiency (LEP)........................................9
1.4 Anti -Displacement and Relocation Assistance Plan...............................................................................
9
1.5 Citizen Participation Plan Process..........................................................................................................
9
1.5,1 Substantial Amendments to the Citizen Participation Plan...........................................................10
1.5.2 Non -Substantial Amendments to the Citizen Participation Plan...,......,........................................10
1.6 Consolidated Planning Process.............................................................................................................
10
1.6.1 Consultation towards the Development of a Five -Year Needs Assessment and Strategy ............
10
1,6.2 Development: of the Five -Year Consolidated Plan and/or Annual Action Plan..............................11
1.6.2,A - Consolidated Plan/Annual Action Plan Public Notice - Comment Period ............................11
1,6.3 Substantial Amendments to the Consolidated Plan and/or Annual Action Plan ...........................
11
1.6.3,A - Submission of Substantial Amendments to HUD.................................................................12
1.6.4 Non -Substantial Amendments to the Consolidated Plan and/or Annual Action Plan...................12
1.6.5 Consolidated Plan Schedule - At a Glance.....................................................................................12
1.7 Annual Action Plan Process..................................................................................................................
13
1,7.1 Annual Action Plan Schedule - At a Glance...................................................................................13
1.7.2 Consolidated Annual Performance and Evaluation Report (CAPER) - At a Glance ......................13
1.8 Housing Opportunities for Persons with AIDS Program......................................................................
13
1.9 Affirmatively Furthering Fair Housing and the Assessment of Fair Housing (AFI3)...........................
14
1,9.1 AFH Schedule - At a Glance....................................................................................................14
1.9.2 Revisions to the AFH...............................................................................................................15
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1.1 Executive Summary
The Citizen Participation Plan (CPP) provides a guide for City of Miami (City) residents to participate in planning,
implementing, and assessing City programs funded by the U.S. Department of Housing and Urban Development
(HUD) under the following federal entitlement grants: Community Development Block Grant (CDBG), HOME
Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), Housing Opportunities for Persons
with AIDS (HOPWA), other HUD competitive or non-corn etitive grants and any resulting program income. This
plan meets the requirements of HUD as outlined in 24 CFR Part 91.100 and CFR Part 91.105. Once finalized,
compliance with the final Citizen Participation Plan is overseen by the City of Miami's Department of Community &
Economic Development (DCED),
The i enoeuFagePaFeFe,y
5 forth eff9As,4-P'
This CPP focuses on:
■ Increasing public participation;
■ Encouraging a diverse representation of City residents, including minorities, non-English speaking
individuals, and persons with disabilities, to advise the City while developing the five-year Consolidated
Plan, annual Action Plans, the Assessment of Fair Housing AFH amendments or revisions to any of such
plans, and the annual performance report (CAPER);
■ Involving low- and moderate- income residents, especially those living in slum or blighted areas, acerin
areas where the use of CDBG funds are proposed to be utilized, in targeted revitalization areas, and also
residents of ublic,and assisted hnusin cJevelo rnents
■ Receiving comments, views, or complaints from residents;
■ Reducing public isolation from government.
The City is committed to seeking a balanced strategy that encourages citizen participation. City residents are
encouraged to attend public hearings and provide comments to assist the City in identifying the most important
housing and non-housing community development needs of low- and moderate- income persons. Opportunities
for public comment shall be provided throughout the development of the five-year Consolidated Plan, annual
Action Plans, Assessment of Fair Housing (AFH), amendments or revisions to such plans, and the CAPER. Tkre-0-114
five year strate ' I . . R, whiGh is updated . the AGt!GR Plan, prGWdeda-oGnnb!Re4-
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City residents and organizations can submit comments and views regarding City programs in the following manner:
■ verbal comments may be made during scheduled public hearings, and
• written comments may be submitted directly to DCED during the official comment period, by following the
instructions provided on the Public Notice (refer to sub-section 1.2.2.)
The City considers all comments and views of City residents when preparing the final five-year strategic
Consolidated Plan, annual Action Plans, Assessment of Fair Housing, and amendments to such plans. A summary of
these comments and views and a brief summary of any comments and views not accepted, and the reasons
therefore, shall be attached to the final version of the five-year strategic Consolidated Plan, annual Action Plans, or
Assessment of Fair Housing. Responses to any questions and comments, will be provided to the submitter within
1S wnrkin da sof rerei t.
Copies of the most FeGent Plans shall be available at ne eharge at the 9GD welosIte-
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1.2 Public Hearings
The primary purpose of public hearings is to obtain public comments and views on local community needs. Public
hearings shall be the primary setting to facilitate citizen participation and shall mainly address housing and
community development needs. The public hearings shall be held at locations consistent with accessibility and
reasonable accommodation requirements, at times and locations convenient to the general public. City residents
are encouraged to verbally share their comments and views and, in general, to participate in this critical
component of the City's overall planning process. There shall be at least two categories of public forums:
a) Neighborhood -level public hearings;
b) Public hearings held before City Commission and/or before the Housing and Commercial Loan Committee.
At least two neighborhood level-Dublic hearingsoer fiscal vear shall be held at times and locations appropriate for
Citkresidents and within City limits Because the City- is the-IargP_st In the SMSA and administers the HOPWA
ro. rare throu hout Miami -Dade Countv, it shall hold a minimum of one additional hearinR for the HOPWA
communitYper year at a time and location appropriate for County residents,_
d4+i•3ik-4earIRg-Pr^c#,•, .••ttc, „ �c,•'I �" 2i-• +.^ll ii I: IiS-ciY:El i4E3� 9};fl^ e c.. .rig residents -,�
T Public hearings may held during certain City
Commission meetings to address housing and community development needs as well as to gather citizens' views
regarding proposed funding allocations for social services, economic development, and other activities under the
CDBG, ESG, HOME, and HOPWA programs. Public hearings also may be held during certain Housing and
Commercial Loan Committee meetings to address matters specific to housing and commercial projects.
„ab(e 1r� qI puN%a,Mearltiigs-; ;?
Document
■ Five-year Consolidated Plan/Annual Action Plan
At least 2. Public Hearings at 2 different periods/stages during the fiscal year and at least one separate Nearing, dedicated to the HOPWA program
❑ Substantial Amendment(s) to the Five-year Consolidated Plan/Annual Action Plan
At least 1 Public Hearing
■ Consolidated Annual Performance and Evaluation Report
At least 1 Public Hearing
■ Assessment of Fair Housing
At least 2 Public Hearings
❑ Revision(s) to the Assessment of Fair Housing
At least 1 Public Hearing
■ Citizen Participation Plan
At least 1 Public Hearing
❑ Substantial Amendment(s) to Citizen Participation Plan
At least 1 Public Hearing
Public hearing locations shall be accessible to persons with physical disabilities. 'R ag. d 'eR, ^R Feq e.-A-,4r-+i4iae-
event that the
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Anyone requiring special accommodations Is encouraged to call the DCED three (3)
business days prior to the scheduled public hearing. Non-English speaking residents are encouraged to inform the
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DCED of a need for a translator at least three (3) business days prior to the scheduled hearing(s) to allow
arrangements to be made for an interpreter.
1,2.1 Public Notice—Advertising of Public Hearings
Public Hearings allow citizens the opportunity to provide verbal comments and views on community needs. HUD
considers two weeks advance public notice to be adequate. The City shall therefore provide public notice at least
14 calendar days' prior to the public hearing dates. Public Notices shall be published as follows:
■ in one or more general circulation newspapers;
■ at least fourteen (14) calendar days prior to the public hearing dates;
■ the notice may be drafted in the language(s) spoken by a representative section of the citizens impacted, as
determined by the DCED;
■ the notice shall include the place, date, time, and purpose of the hearing, how interested persons can access
more information about the items to be discussed and how to submit written comments during the period
preceding the public hearing;
■ the notice shall Include information on how to request special accommodations;_
serv+Ees-for-noea-t�wgF�li-apeakafiagperseraratad-s6gra-language-tra+3s{ators#�-paw-disa�id+ties-All
including translation -
requests for special accommodations must be received, in writing, at least three (3) business days prior to
the hearing;
• Additional forms of Dublic notice mav include oostinRs of information on the DCED' Twitter FBGehook
accounts and emallin the DCED`s dedicated contact list, Also as needed the DCED ma Mclude the
creation and issuance of flyers.
1.2.2 Public Notice - Advertising of Comment Periods
Comment periods allow citizens the opportunity to provide written comments and views on community needs.
The advertising of comment periods may be included in notices of public hearing. Comment periods shall be
published as follows:
• shall be published, in advance, to meet the comment period criteria in accordance to table 1.2.2.A
■ in one or more general circulation newspapers;
■ in the event that the document or item requires a public hearing, the comment period shall end prior to the
day of the public hearing;
• the notice shall include a brief summary of the item, the commencement and ending dates of the comment
period, information on how to submit written comments, the item's purpose, the location of the item for
public review, and if applicable, the date the proposed item will be presented to City Commission for
approval;
• the notice may be drafted in the language(s) spoken by a representative section of the citizens impacted;
r the notice will be posted on the main web page of the DCED www.miami ov.com communit develo ment.
The City shall provide advanced public notice to allow City residents the opportunity to provide written comments
on any of the following documents:
' If a comment period is also required, the public notice shall be advertised following the timeframe in table 1.2.2.A.
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� 'le' ]., 2 � N -Pubic Not)d� �onfilrneni: Penod iiequir�menYs (calendaf days} � _ ...
Document
Comment Period
Proposed five-year Consolidated Pian and/or substantial amendments
30 days
Proposed annual Action Plan and/or substantial amendments
30 days
Proposed Consolidated Annual Performance and Evaluation Report
15 days
Proposed Assessment of Fair Housing (AFH) and/or revisions
30 days
Citizen Participation Plan (CPP) and/or substantial amendments
15 days
Kab��,z�_� RO��ia I�e�Fin� aGd��rhtinity';Ivleetii5g t�otid� 5umm�ry
Typ�ofdodtffnn�t
Pu1511d
Coitbun�iy
(Y1ee ifi� ._, .,:i
a)'Notiic�s
otfterppstedtiotlods
and/9r�naterial issued
Ltie�tlo[1sQfPlahfor
pudic revleW
Five -Year
At least four
Press release Issued on
Draft of the CPAP
Consolidated Plan
public hearings
public hearing
shall be made
(CP) /Annual
dates)/time(s). Flyer
available at City Hall,
Action Plan (AP)
STAGE I Public
STAGE I Public Hearing(s)
created and Issued to all
at the DCED front
Hearings:
Notice: Prior to drafting CPAP,
District offices and
desk, at the MAIN
Published In local newspaper at
At least two
mailed to public service
Miami -Dade County
Public hearings
least 14 days prior to the public
agencies. Copy of flyer
library, and on the
and at least
hearing. This notice may
is e-mailed to master
Department's website.
another
include HOPWA-specific public
Department's e-mail
separate
hearing.
contact list.
hearing,
dedicated to
STAGE I Additional Public
For CP, survey posted
the HOPWA
Hearing for ALL CP/AP funding
onwebsite and Issued
sources: Once draft CP/AP is
program.
at hearings asking for
available
persons to select what
Published in local newspaper at
they consider greatest
least 30 days prior to the public
needs.
hearing (Commission meeting.)
Citizens will have 30 days to
review and comment on the
CP/AP draft before It is
approved by Commission for
adoption and submission to
HUD,
STAGE Il Public
STAGE II Public Hearing Notice:
Hearing
Published In local newspaper at
Additional
least 14 days prior to the public
Public hearing
hearing to address status of
held at a
current programs (May be
separate time
combined with CAPER public
during the
hearing)
program year.
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Five -Year
At least one
Notice published In local
The substantial
The substantial
Consolidated Plan
Public Hearing.
newspaper at least 30 days
amendment'item(s) and
amendment item(s)
(CP) /Annual
prior to the public hearing
meeting details shall be
shall be available in
Action Plan (AP)
(Commission meeting.) Citizens
posted on the
the Department's
Substantial
will have 30 days to review and
Department's website.
main Office during
Amendments
comment on the substantial
business hours and
amendment item(s) before it is
posted on the
presented to Commission for
Department's website.
adoption and submission to
HUD,
Consolidated
At least one
Notice published in local
Copy of ad will also be
A draft CAPER shall be
Annual
Public Nearing.
newspaper at least 15 days
advertised on the
available In the
Performance and
prior to the public hearing.
Department's website.
Department's main
Evaluation Report
Citizens will have 7,5 days to
office during business
(CAPER)
review and comment on the
hours and posted on
CAPER draft before It is
the Department's
submitted to HUD.
website.
Assessment of Fair
At least two
Press release Issued on
Draft of the AFH shall
Housing (AFH)
Public Hearings
public hearing
be made available at
dates)/time(s), Flyer
City Hall, at the DCED
STAGE I Public
STAGE I Public Hearing(s)
will be created
front desk, at the
Hearing: Prior
Notice:
announcing public
MAIN Miami -Dade
to drafting AFH
Published local newspaper at
hearing information and
County library, and on
least 14 days prior to the public
posted on the
the Department's
hearing,
Department's website,
website.
Copy of flyer Is e-mailed
STAGE II Public
STAGE II Public Hearing Notice:
to master Department's
Hearing: After
Published in local newspaper at
e-mail contact list.
AFH draft Is
least 30 days prior to the public
available
hearing (Commission meeting.)
Citizens will have 30 days to
review and comment on the
AFFI draft before it Is approved
by Commission for adoption
and submission to HUD.
Revisions to
At least one
Notice published In local
The amendment shall
Drafts of the Revisions
Assessment of Fair
Public Hearing.
newspaper at least 30 days
be posted and
to the AFH shall be
Housing (AFH)
prior to the public hearing
advertised on the
available In the DCED's
(Commission meeting.) Citizens
Department's website,
front desk and posted
will have 30 days to review and
on the Department's
comment on Revisions to the
website.
AFH draft before It Is presented
to Commission for adoption
and submission to HUD.
Citizen
At least one
Notice published In local
The Plan and the public
A draft of the plan will
Participation Plan
Public Hearing.
newspaper at least 15 days
hearing shall be posted
be available In the
(CPP) and/or
priorto the public hearing
and advertised on the
Department's main
Substantial
(Commission meeting.) Citizens
Department's website.
office during business
Amendment(s)
will have 15 days to review and
hours and posted on
comment on the Citizen
the Dept. website.
Participation Plan before it Is
presented to Commission for
adoption. Submission to HUD Is
optional.
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Unless otherwise indicated, all Notices are published in The Miami Herald, the local newspaper of greatest circulation. The Department website
is www. migLnjM-v_.corncammumrydevelonment. The Department's office is located at 444 SW Second Ave., Second floor. City I -/all is located at
3500. Pan American Drive, Miami, FL. The MAIN County library is located at 101 West Flogler Street in downtown Miami.
1.2.3 Citizen Comments and Response to Inquiries
Any comments or views (complaints) may be directed, in writing, to the City of Miami, Department of Community &
Economic Development at 444 SW 2nd Avenue, 2 Floor, Miami, FL 33130; Attn: Assistant Director,p+sgaaa—aid
DIVISIOR Contract Coniplian v & Pglicy[Program. Devel2pmPnt Divl-ian_oi to the De.partneLlt' general._
e-mail address: communitvdevelopment@rniamlgov.com.
Any written inquiry received from a citizen related to the Consolidated Plan, annual Action Plan, Citizen Participation
Plan, Assessment of Fair Housing AFI -1 CAPER or any amendments to any of the mentioned plans shall receive a
written response from the DCED within fifteen (15) working days from the date comments were received. A
Summary of the comments or complaints, and a summary of anV comment or cam laint not acce ted and the
reason therefore, will be attached to the applicable document upon submission to HUD.
1.2.4 Public Access to Information
The DCED shall provide citizens, public agencies, and all interested parties with reasonable and timely access to
information and records. The following documentation shall be made accessible:
■ Proposed and final Five -Year Consolidated Plans;
■ Proposed and final annual Action Plans;
■ Consolidated Annual Performance and Evaluation Report;
s Proposed and Final Citizen Participation Plan'
® Proposed and final Assessment ofFair Housing (AFH
■ Any amendments to the above mentioned documents.
All documents are available for review during normal business hours (8 a.m. to 5 p.m., Monday through Friday) at
the DCED at 444 SW 2m Avenue, 2 Floor, Miami, FL 33130, The City may charge a fee for copies to recover the cost
of reproducing the materials, in accordance to the public records fees outlined in City APM 4-11, as allowed by State
of Florida Statues on-puhlic records,, The City may require an appointment to review records and may require a City
employee to be present during the inspection of records. Audio recordings of public hearings may be obtained, for a
fee, by calling the Office of the City Clerk at (305) 250-5360, A limited number of free copies of standard documents
will be provided to the public within three working days of a request.
These materials will be available In a form accessible to persons with disabilities, If requested. The Final versions of
the Consolidated Plan Annual Action Plan CAPER AFH and CPP are also posted on the DCED's main website at
www.miamlgov.com/comrn(initydevelopmentZpagesZrep2rts
DCED staff shall provide technical assistance to City residents in an effort to enable them to adequately and
intelligently participate in the planning process. DCED staff shall provide technical assistance to groups representing
low- to moderate- income residents who request such assistance in developing proposals for funding assistance
8—
under any of the programs covered by the Consolidated Plan. Technical assistance shall be provided as follows
1.3.1.A, Informational and Training Session(s)
At least one training session shall be provided for interested persons, not-for-profit organizations and groups_
during, an RFP cycle, The purpose of this session is to describe the allocation process and funding cycle, instruct
attendees on how to develop complete and competitive applications for funding assistance and to answer
questions or concerns those in attendance may have.
I.M.B. Technical Assistance to Interested Individuals/Groups
DCED staff is available throughout the year to answer Inquiries from persons interested in submitting proposals
for any DCED program subsidized through HUD formula grants.
1.3.1.C. Language access for eo le with Limited English Proficienc LEP
Because Miami is comprised of many immigrants and we are a "minority majority' City, the DCED followed (-IUD's
recommendation and conducted. aareliminery LEP_assessmert... n argordanre to the finPl guidance issued to
Federal FinaocialAssistance Recipients Regaidina Title VI Prohibition Against National Origin Oiscrimination
Affecting Limited English Proficient Persons, Fed. Register, Vol. IL2 -No. 13, Jan, 22, 2007 Based on the City's
Population, the DCED concluded that the existing language assistance measures are sufficient for the different
typps ofEmgrams or activities in which the 17CED tmages. The DCED has staff members who are fluent in Spanish
and Creole and makes every attempt to translate materials for the public to both Spanish and Creole, as necessary
and reasonabl re nested to allow non English speaking residents the oppoi tunny topartici ate in the different
plans detailed in the CPP.
The City shall attempt to minimize the involuntary and permanent displacement of residents as a result of federally
assisted projects. The City's federally funded programs are operated under a Residential Anti -Displacement and
Relocation Assistance Plan RARAP as required by HUD. The types and levels of assistance the City will make
available to displaced persons are contained in the City's relocation plan. A copy of this plan is available for review
upon request at the DCED.
The City shall provide relocation assistance to each low- to moderate- income household displaced by the
demolition of housing or by the conversion of a low- to moderate- income dwelling to another use as a direct result
of assisted activities. Relocation benefits consistent with HUD regulations shall be offered to those displaced,
The Plan was drafted in accordance to 24 CFR 91.105 and shall be reviewed and updated on an as needed basis.
Amendments to the Plan shall either be substantial or non -substantial (administrative) in nature and based on the
type of amendment required, the process to incorporate such amendment may differ.
A draft of the Citizen Participation Plan will be available for public review in the DCED during regular business hours
throughout the advertised 15 -day comment period and at DCED's website. A summary of the comments or views
accepted and not accepted and the reasons for the latter, will be attached to the final version of the CPP.
once approved by City Commission, copies of the final CPP shall be available at no charge attheDCED website at:
htt www.rnlarnlgov.corn/comtrrLinitydevelopment/nage�3/RepoLtsZ. The CPP can be made available in a format
—9"
accessible to persons with disabilities upon request.
1.5.1 Substantial Amendments to the Citizen Participation Plan
City residents will be provided with an opportunity to comment on substantial amendments to the Citizen
Participation Plan. Substantial amendments shall be available for public review for a period of no less than 15 days
prior to Its adoption. Submission to HUD is-2ptlongLPlease refer to sub -section 1.2.2 and table 1.2.2.A.
Substantial amendments to the Citizen Participation Plan are defined as:
a) any reduction in citizen comment period for the Consolidated Plan/Annual Plan;
b) any change that would restrict or lessen the possibilities of citizen participation as provided in the Plan,
1.5.2 Non -Substantial Amendments to the Citizen Participation Plan
Changes required to comply with minimum HUD requirements shall not be considered substantial amendments,
and therefore, will be incorporated administratively.
1.6.1 Consultation towards the Development of a Five -Year Needs Assessment and
Strategy
Once every 5 years, the City works u�t�i eiect2 { etficiads aar+an+t� k
ev a*+o i C+ty amt xr+taes Pda6g bF r-laeod ieved p+ k�die laser sliaN e4 Faek GGmFRIq,'A9PA!'4NFA to
to develop a comprehensive Consolidated Plan
which creates a cohesive strategy for the revitalization of Clty communities, As required by 24CFR91,100, the city
consults with the following:
■ publ'ic and private agencies that address housin health, ocial service, victims servicers empl�ment, or
education needs of the low-incorne individuals and families (includinthose focusing on services to
children, elderly persons, persons with disabilities, persons wth HIV/AIDS and their' families); homeless
individuals and families, including homeless veterans; youth and/or other persons with special needs
® community based and relonab-based org_�nlzations that represent protected class members and
oYg7aniz�trons_ that enforce fair housing laws;_,
■ the area's Continuum of Care (Miami -Dade Horneless Trust), in order to prepare the Consolidated Plan's
homeless strategy and to elaborate on its ESG grant activities;
■ business and civic leaders, developers philanthropic organizations community-based and faith -based
organizations and publicly funded Institutions and systems of care that may discharge persons persons into
Homelessness
• _ adjjcent units of general local government, to the extent uracticable,_
• with state or local health and child welfare agencies to gather data on the addresses of the Housing units in
which children have suffered from lead poisoning (in preparation of the portion on lead-based paint
_10^'
hazards of the Consolidated PlanL
• theiocal Public Housing Authority (PI IA) operating in the Jurisdiction to gather information on public
housing needs, planned pro rams activities, the AFH and ro o.sed strategies/actions to affirmative
further fair housing; and
Mthe loca oyernment agenr�with metropolitan wide lan_nii and transportation _2_ pon._ ibilrtles for
problems that go beyond a singde Jurisdiction (Miami -Dade County).
1.6.2 Development of the Five -Year Consolidated Plan and/or Annual Action Plan
Public hearings shall be held to encourage citizen participation in identifying community needs'. Once every five
years, following public hearing(s), a draft of the five-year Consolidated Plan as well as a draft of the annual Action
Plan shall be developed incorporating citizen comments and recommendations, City residents are encouraged to
review these drafts and offer additional comments, views, and/or suggestions either verbally or in writing. Please
refer to section 1.2.
1.62A - Consolidated Plan/Annual Action Plan Public Notice - Comment Period
The comment period for the Consolidated Plan/ annual Action Plan shall be in accordance to section 1.2.
Following the ending of the public review and comment period, a final version ofthe Consolidated Plan/annual
Action Plan shall be presented to City Commission for adoption. The final version of either plan shall be available
for public review In accordance to section 1.2.
1.6.3 Substantial Amendments to the Consolidated Plan and/or Annual Action Plan
Following the submission of the five-year Consolidated Plan, the City shall monitor the progress of each strategic
objective in order to optimize the investment of resources in the community. Substantial amendments are subject
to the citizen participation process. For a proposed change to be a substantial amendment, at least one of the
following circumstances must be present:
■ A change in the use of funds from one eligible activity ro'ect to another (i.e., from an economic development
ra'ectae#�,ytoahousing development ro'ect4el;4�);
■ Addition of a pro'ectg+ar`w or strategy�y�not previously described In the Consolidated Plan (or In the
annual Action Plan);
■ Elimination of a proLP tgra4; or ^strategy previously described in the Consolidated Plan (or in the
annual Action Plan);
• A change in the allocation of CDBG program funds that exceeds the greater of, 2.5% of the annual CDBG
entitlement for the currentka program year; OR $200,000;
■ A change in the allocation of HOME program funds that exceeds the greater of; 5% of the annual HOME
entitlement for the current �sE;al-prograni year; OR $200,000;
■ A change in the allocation of HOPWA program funds that exceeds the greater of; 2.5% of the annual HOPWA
entitlement for the current fisaal-•proprarn year; OR $250,000;
A change in the allocation of ESG entitlement funds that exceeds the greater of 10%of the annual ESG
entitlement for the current program year; OR $35,000;
■ A rhahge m_a,proiect'_s_ Girpose_ i.e. an affordable rentaLhousi p o Is.mpdified to be,a homeownership_
project).
1 Neighborhood level publir,.hearinras shall be held on a yearly basis to draft the Five. -Year Consnlidnted/nnnuafArtinn Plnn.
— 11 —
All ofthe above mentioned actions require a public hearing and a comment period. Please referto sections 1.2.1
and 1.2,2 for further details.
1.6.3.A - Submission of Substantial Amendments to HUD
On a quarterly basis oras deemed appropriate, the City shall submit to HUD a comprehensive report outlining
substantial amendments incorporated into the Consolidated Plan through, in many instances, direct amendments
to the City's annual Action Plan. Such report shall summarize the changes previously approved by the City
Commission or the Housing and Commercial Loan Committee.
1,6.4 Non -Substantial Amendments to the Consolidated Plan and/or Annual Action
Plan
Non -substantial amendments are not subject to the citizen participation process. The following changes shall NOT
be considered substantial amendments:
■ A change in pur-pese, scope, location, and/or beneficiaries of a ro'ect when such
Chen e continues to address the needs of low -to -moderate income city residents, without modifying,_the..
project's pur'posc+;
• A change of matrix code without changing the use of funds from one eligible activity to another (i.e., change
from a public service matrix code to serve the elderly to a public service matrix code to serve the youth);
■ A change In the City's allocation priorities or a change in the method of distribution of funds;
• Changes arising from urgent needs due to emergency or disaster situations;
• Allocation of program funds earmarked for down payment assistance to beneficiaries purchasing affordable
housing.
■ Updates to Consolidated Plan annual Action Plan data, including but not limited to updates in income Limit
HOME high/low market rents, fair market rents, census or other demographic data.
1.6.5 Consolidated Plan Schedule—At a Glance
The following is the consolidated planning schedule:
1. Meet with other City Departments to address community needs;
2. Consult with all parties as defined in 24CFR91.100
3. Advertise neighborhood level public hearing(s);
4, Stage I Neighborhood level public hearing(s) take place;
S. Review citizens' ver al -comments and views -suggestions;
6. Request for Proposals RFPs are issued, if applicable;
7. DCED provides funding recommendations to City Commission;
8. Draft proposed five-year Consolidated Plan and annual Action Plan;.
9. Advertise the comment period and public hearing for the proposed Consolidated Plan and annual Action Plan;
10, A summary of all citizen comments received during the comment period shall be compiled and attached to
the Consolidated Plan an�/or annual Action PI D, whenayer ap rp opriate,•
11LProposed Consolidated Plan and annual Action Plan drafts are presented to the City
Commission ubl'rc hearin foreman approval and a_p oval of its-ta submissiontto HUD-
------
12. Review additional citizens' comments and suggestions;.
4i '13 Final Consolidated Plan and annual Action Plan drafts are submitted to HUD;
14. Stage Li, public hearing will be held at a separate time during the fiscal year, preferably prior to the
submission of the CAPER to HUD. This hearing will address the status of current programs and previous year's
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program performance
1.7 Annual Action Plan Process
The annual Action Plan is developed in accordance with sub -sections 1,6.1 through 1.6,4. Note that subsection 1.61.
directly relates to the development ofthe Consolidated Plan; however, the neighborhood public hearings also apply
to the development ofthe annual Action Plan,
1.7.1 Annual Action Plan Schedule —At a Glance
The following is the annual Action Plan schedule:
1. Advertise neighborhood level public hearings;
2. Npigh� 1pvel Stage I public hearings take place;
3. Review citizens' comments and suggestions;
2,,:fit, Request for Proposals (RFPs) are issued, if applicable;
4- DCED provides funding recommendations to City Commission;
,5,6, Draft a proposed annual Action Plan;
�&7. Advertise the comment period and public hearing for the proposed annual Action Plan;
8. A summary of all citizen comments received during the comment eriod shall be compiled an_d attached to
the Consolidated Plan and/or annual Action Plan, whenever appropriate;
7. Gitiiter E;emlll t, a"Perated into the, annualhenever-ami--
9_-# Proposed annual Action Plan draft Is presented to City Commission (public hearing) for
plan approval an 1d approval roval for its 4 -submission to HUD;
€3-1.0. Review additional citizens' comments and suggcstions;
4.1.1 Final Action Plan draft is submitted to HUD;
12. Stage il, public fearing will be held at a separate time during the fiscal year, preferably prior to the
submission of the CAPER to HUD 1'hi5 hearing will address the status of current programs and previous ear's
program performance,
The Consolidated Annual Performance and Evaluation Report (CAPER) provides residents with information on the
progress achieved by the city in meeting its Consolidated Plan/annual Action Plan objectives. TheCAPERis
submitted to HUD annually and it Is due 90 days after the end of the program year.
1. Advertise the Issuance of the CAPER draft, where this will be available, and the 1S -day comment period In a
newspaper of general circulation;
2, Public hearing takes place;
3, Review citizens' comments, and views;
4. Final CAPER is submitted to U,S, HUD,
The City receives and administers the Housing Opportunities for Persons with AIDS funds for all of Miami -Dade
County, The City shall schedule at least one (1) neighborhood -level public hearing to solicit input and comments
from residents of Miami -Dade County, These hearings shall be conducted according to section 1.2 and proper notice
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shall be provided in accordance to sub-sectlon 1.2.4. Public comment shall be solicited and considered during the
thirty day comment period as well as during the public hearing.
The City will provide at least one training for interested individuals, not-for-profit organizations and groups in
Miami -Dade County relative to the planned use and utilization of HOPWA program funds in conjunction with the
release of RFPs. In addition, the DCED will provide technical assistance to interested parties throughout the year -on_
an as -needed basis.
The City is tasked with affirmatively furthering fair housing. After the start of the public participation process in
preparation for the filing of the AFH (every five years) and commencing in October 2018, the City will make
HUD -provided data and any other supplemental information the City plans on incorporating into its AFH available to
all Interested parties by posting said data on its web site at www.miamigov.cam/communitydevelopment/pages/fair
housing. In addition, a public notice will be published In one or more newspapers of general circulation indicating
the date and time the AFH -specific public hearing(s) will take place In an effort to gather comments prior to drafting
the AFH.
Once an AFH is drafted, the City will publish another advertisement in one or more newspapers of general
circulation advising the availability of a draft copy for review by the public, both on the DCED website and at public
locations (physical copy) Including: 1.) the Department's front desk at 444 SW 2 Ave., Second Floor; 2.) City Hall at
3500 Pan American Drive, Miami, FL; and, 3,) the Main County library at 101 West Flagler Street in downtown Miami
as well as details on the 30 -day comment period and how/where to submit comments in writing. In the same
advertisement, the City will also indicate the date/tlme/location for a minimum of one public hearing to be held
during the 30 (calendar) day comment period to receive (verbal) comments on the drafted AFH, Asummary of these
comments/views — including those not accepted and the reasons why — shall be attached to the final AFH as per 2.4
CFR 91.105,
1.9.1 AFH Schedule—At a Glance
1. Consult with, and seek the input of, other public and private agencies that provide services and
community-based and regionally -based organizations that represent protected class members and
organizations that enforce fair housing laws including:
• Local FHIPs/FHAPs;
■ any organizations that have relevant knowledge/data to provide meaningful feedback to the DCED on
the AFH as specified In 24 CFR 91.100;
■ the local public housing agency, encouraging its participation in Its AFH process by advising them of the
AFH data and development, providing them with details on the public process, so that they can advise
the residents of public housing and in order to obtain PHA input on addressing fair housing issues in the
Public Housing and Housing Choice Voucher (HCV) programs;
■ All management companies the DCED deals with directly who oversee assisted housing developments
within City limits.
2. The DCED will make HUD -provided data and any other supplemental information to be considered/
Incorporated into the AFH available to the general public on its main website;
3. Advertise the Stage I, AFH -specific public hearing;
4. Stage I, AFH -specific public hearing takes place. This occurs prior to drafting AFH;
5. Review citizen's comments and suggestions;
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6. Draft the proposed AFH document;
7. Advertise the Stage II public hearings and the proposed AFH's comment period;
8. A summary of all citizen comments received (in writing or orally at/or prior to the public hearing) shall be
compiled and attached to the AFH, whenever appropriate.
9, Proposed AFH draft is presented to City Commission (public hearing) for approval and approval of its
submission to HUD;
10, Final AFH draft is submitted to HUD;
1.9.2 Revisions to the ASH
In accordance to 24 CPR 5.164, revisions to the AFH must follow the notice and comment process applicable to
Consolidated Plan Substantial Amendments as noted in the CPP, meaning a 30 -day comment period must be upheld
prior to the submission of a revised AFH.
The minimum criteria for revising an AFH requires one of the following circumstances to be present:
1. a material change occurs, meaning a change in circumstances in the jurisdiction which affects the
information/data on which the original AFH was based to the extent that the analysis, contributing factors,
priorities or goals ro longer reflect actual circumstances (ex: presidentially declared disaster, civil rights
findings/determinations/settlements, significant demographic changes). Unless the material change Is due to
a Presidential disaster which extends the response time to two years after the disaster Is declared, all other
material change revisions will be submitted within 12 months of their onset unless HUD provides a later date.
HUD issues a written notification specifying a material change that requires revision. In the event of a
material change as noted above, the revision does not require the submission of an entirely new AFH but can
focus on the material change and needed adjustments/updates to the standing analyses, assessment,
priorities or goals. In the written notification, HUD will specify a date (deadline) by which the DCED must
submit the revision of the AFH to HUD after considering the variables of the material change. If the DCED
feels that the requested revision is not required, the DCED must provide those reasons In writing on or before
30 calendar days following the date of HUD's original notification. In this case, HUD will respond on or before
30 calendar days following that correspondence as to whether it agrees or disagrees with the DCED.
Upon completion, any revision to the AFH MUST be made public via the DCED's website and submitted to HUD,
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STAGE t .Foam) ttaandnq
STAGE tt, Pubuo ft Haxsr
Consolidated Plan /Action Plan and CAPER
Oftf rt Participation Proms
adFPSRf of ,. at hast 14
P biltt Pd { } dagga Prior to Pow,
t dam
Ptr tic hang{s} to
Estabdah P oOl os
tar$ubrtdAradataants
grafi Coe Plant f CWn
u`"" ....
iNertand M4for $tMof>
t�M7ta!€c �timrtxtnt Perms
Aatrerbsament of
lay oermentPerlud
«° ,AdvedW at least afttl n
h
and Pobtdc Howino
PrortoPubfeitc
atrnant Pdr'rod and '
#3aar
i PuNk Comment PeMd
„.,..,.,...<
# dAys)
Publ, Heater to
(1'5 days)
Approve Plan and
strbldort.
• i,"tnad Ptan 1�4ilau,5'ttrt�t-f�y
.., lawn Comments Ord
Reowses
"�
tar$ubrtdAradataants
' refsCto ��Sr4tddl'r'ascrat
u`"" ....
....., Chfun Pafftawn PMCM
�art€samesakcl t�
Aduartdsed at utast 1,.,,;
day CAPER
daysPdar ioPubdli,
atrnant Pdr'rod and '
#3aar
PutnloHearing
„.,..,.,...<
.. PuWc Comrnent Peftd
(1'5 days)
POW Hoa deg to
Update CiUzars ttn
Prograas and
J40000tphmarats
—16—
40AP R ardbmitted W
UD
Advorti ! t leant ski° a tfems meat 4t w +�srilssr�t�nt "M rai�ln the
days prior toPubt dad Comment Past ... ". , . <. , Its s) that tell su stanttatly
Tearing and Puglia NCO ;amostt€ the i� pct n plan,
Public Comment P rlod
.>..,.... ,>.,,.... 47 days
PablJ t Heating to
Approvo Substolial
Amondrn ni Itemio)
and submiss3ssrt to
HUD
-17-
Assessment of Fair Housing (APH)
andflavisions laza AFN
ttien Participation Process
STAGE is PUbilo Norlt
Arertisatn3 of
puw. Hearing
Advertised at least 14
days pdor to Public
Hearir
Publlo Hearing to
Whet citizens
o*10" poor to
dtatting AFH
Draft AFH and ready for
....
, . , 1 start of Pubtidi nt
Parcel
TAGS It., Publio Hearin
AdWrOsOMOAt of t� Advertised at least 04
day Comment Period .... days prior to PubUD
and public Hearing Hearing
Pubtio Comment RK$Od
(-days)
Pubtld I#WYing aAd
M
IM
Al"HW Ravine
tubmitted to Hatt
-18-
If 4 Z
# Aovislons
OflZen Participatlon
MO.
ARM AMONO 30
#6or to Public
P0110 Comment PerW
d qj } r
AFH or Rsvwo titt
ttk r I ed to eft
Assessment of Pair Housing (APti)
and l4evislons to APR
Citizen Participation Process
Finalized Draft
Version of
Assessrnent of Fair
3oosft or Aeosions
Adverdisement of W Advertised at toast 30
,
dayCaanrrtrent Ped > „ ., „ days Prior to Prtbii+
and Pubiio Ho ring Hearing
POW CmmentPo od
(fid)
a � • s
a •alr.. r,
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The City of Miami and its Department of Community & Economic Development affirmatively furthers fair housing
and In accordance to federal, state and local (Miami -Dade County) laws, does not discriminate against any person
due to: Marital Status, Religion, Sexual Orientation, Race, Pregnancy, Source of income, Victim(s) of domestic
violence, HIV status, National Origin, Familial Status, Ancestry, Color, Sex, Age, Disability and/or Gender Identity or
Expression.
To request a copy of this document In a format other than presented please contact:
City of Miami
Dept. of Community & Economic Development
444 SW 2 Ave., Second Floor
Miami, FL 33130
Phone: 305.416.2080
Fax: 305.416.2090
TDD: 711
rtazoe_emiam!F_m.com op
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