HomeMy WebLinkAboutLegislationTO
Daniel J.
City Mai
FROM:
Rodolfo
1
Chief of F1�1i
CITY OF MIAMI, FLOHIDA
INTER -OFFICE MEIVIORANDUM
DKI'E:
June 17, 2016
U B, j E C" r :
Request for Item RE,3 Substitution
City Commission 06-23-16
REHAIENCES :
ENCLOSURES:
This memo is a request for Item RE.3 set for City Commission on June 23, 2016, to be substituted.
The published item contains sensitive information, The Police Department's Internal Affairs Section
deals with issues of a highly sensitive nature and utilizes costly equipment. Therefore, I am
requesting that information such as addresses be withheld,
Please acknowledge your approval of this request. Should you have any questions, feel free to
contact me at your convenience,
APPROVI: ISAPPROVED:
CC: Anna Medina, Agenda Office
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City ®f Miami City Hall
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3500 Pan American
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Miami, FL 33133
Legislation www.miamigov.com
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Resolution
File Number: 16-00786
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT
("AGREEMENT"), IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE
CITY OF MIAMI ("CITY") AND PSBP INDUSTRIAL, L.L.C,, FOR THE USE OF
APPROXIMATELY TWO THOUSAND SIX HUNDRED FORTY (2,640) SQUARE
FEET OF WAREHOUSE/OFFICE SPACE, FOR THE OPERATION OF THE
INTERNALAFFAIRS DIVISION OF THE MIAMI POLICE DEPARTMENT ("MPD"),
WITH A MONTHLY RENTAL FEE OF $2,213.20 ($10.06 PER SQUARE FOOT),
ANNUAL INCREASES AS SET FORTH IN THE AGREEMENT, AND ESTIMATED
MONTHLY OPERATING EXPENSES OF $646.80 ($2.94 PER SQUARE FOOT),
FOR AN ESTIMATED TOTAL OF $2,860.00 PER MONTH FOR THE FIRST
CONTRACT YEAR, COMMENCING ON MAY 15, 2016 AND EXPIRING ON
SEPTEMBER 30,2022; ALLOCATING FUNDS FROM MPD'S BUDGET, WITH
TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID
AGREEMENT,
WHEREAS, the City of Miami ("City") Police Department's Internal Affairs Division ("Division")
is currently in holdover status in its current warehouse/ office space consisting of one thousand three
hundred twenty six (1,326) square feet and the landlord wishes to lease the same to another tenant;
and
WHEREAS, the City's Department of Real Estate and Asset Management, along with NAI
Miami, reviewed the current inventory of office space(s) on the market, and were able to locate a
suitable location that fits the needs of the Division at a monthly rental fee of $10.06 per square foot
and estimated operating expenses of $2.94 per square foot; and
WHEREAS, the City and PSBP Industrial, L,L.C. ("Lessor"), wish to enter into this Lease
Agreement ("Agreement") commencing on May 15, 2016, upon execution of the Agreement, and
expiring on September 30, 2022, subject to the rent increases provided for in the Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized {1} to execute the Agreement, in
substantially the attached form, between the City and Lessor, for the use of approximately two
thousand six hundred forty (2,640) square feet of warehouse/ office space, for the operation of the
Division, with a monthly rental fee of $2,213.20 ($10.06 per square foot), annual increases as set forth
in the Agreement, and estimated monthly operating expenses of $646,80 ($2,94 per square foot), for
an estimated total of $2,860.00 per month for the first contract year, commencing on May 15, 2016
and expiring on September 30, 2022.
City of Miand Page 1 of 2 rile Id., 16-00786 (Version: 2) Printed On: 611712016
File Number., 16-00786
Section 3. Funds to be allocated from MPD's budget, with terms and conditions as more
specifically set forth in said Agreement,
Section 4. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
AS TO FOeM AND QORRECTNESS;
Z
EY
Footnotes:
(1) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id., 16-00786 (Krsioru 2) Printcd On: 611712016