HomeMy WebLinkAboutMemo - CITPTo: Annie Perez, Director
Purchasing Department
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Date: April 28, 2016 (Submitted Revised)
Subject: (Revised) Contract Capacity Increase
and Renewal —Atkins North
America, Inc.
From: Jrt��oclfi; ez, P. Director Reference: RFQ 12-13-016
Capital Improvements and Transportation Program
By this memorandum, the office of Capital Improvements and Transportation Program ("CITP")
seeks to fulfil the final "option to extend term" of the professional services agreement executed
by and between the City of Miami ("City") and Atkins North America, Inc. ("Atkins"), dated May
31, 2013, (the "Agreement") and entered into pursuant to Request for Qualifications (RFQ) 12-
13-016. The Agreement provides for an initial two (2) year contract terms and two (2) one-year
options for renewal. CITP requests to have the City opt -in to the final one-year renewal option,
and to increase the compensation limit of the Atkins Agreement by $1,100,000.00 providing for
an aggregate total not to exceed contract amount of $5,135,000.00.
This contract capacity increase request and term extension is necessary for the following reasons:
1, To replace capacity diminished when Atkins was assigned the priority Marine Stadium
Project, B-40668, which was fast tracked by the City to meet the February 11, 2016 event -
opening deadline of the 2016 Miami International Boat Show;
2, For the expeditious close out of external grant -funded priority projects necessary for the
City to meet compliance deadline to qualify to submit for reimbursement of eligible
expenses for the corresponding project activity. To this end, Atkins has been tasked to
managed several projects with expiring funding deadlines of: Miami -Dade County, under
its General Obligation Bonds project funding program; the City of Miami, under its
Community Development Block Grant project funding program; the Florida Inland
Navigation District, and a project funded by the Miami Parking Authority;
3. To fulfill the trial service demands requested by the City Attorney's office for expert witness
support in connection with ongoing litigation matters ;and
4. For CITP to fulfill requirements of ongoing capital projects which Atkins is already engaged
on and which are nearing completion.
The proposed funding allocation and timeline for completion is listed in the table below,
Task
Funding Allocation
Timeframe for
11.. Continuing Staff Support Services t-
$720,000.00
_Completion
6Tmonths
2. Emergency Specialty Services on an as-
needed basis
$280,000.00
6 months
3. Expert Witness to City Attorney's Office for
ongoing legal cases
$100,000.00
To be determined by
City Attorney's Office
TOTAL
$1,100,000.00
CITP is satisfied with the performance of Atkins and has determined that funds are available to
facilitate this capacity increase request. Therefore, CITP requests that the Purchasing
Department commence the process to extend the term of the Atkins Agreement and to increase
the contract capacity accordingly.
Thank you.
C:
Sade Chaney, Senior Contracting Officer, Purchasing Department
Hector Badia, Assistant Director, Capital Improvements & Transportation Program
Chelsa Arscott, Special Projects Coordinator, Capital Improvements & Transportation Program
Lai -Wan McGinnis, Capital Budget & Financial Administrator, Office of Management and Budget