HomeMy WebLinkAboutExhibit - AgreementANNIE PEREZ, CPPO
Chief Procurement Officer
DANIEL J. ALFONSO
City Manager
• o LVA 14 4
The City of Miami (City), by this Supplemental Agreement, is accessing the above mentioned
agreement to procure Community Champions, Corp. (Champions) Foreclosed and
Abandoned Property Registry for the Code Compliance Department. That certain Agreement
titled "Services Contract between the City of Jacksonville and Community Champions
Corporation (Registry of Vacant/ Abandoned Properties in Duval County, Florida)" made and
entered effective as of October 1, 2015 is attached hereto and is incorporated by reference
herein, This supplement to the Services Contract between the City of Jacksonville and
Community Champions Corporation (Registry of Vacant/ Abandoned Properties in Duval
County, Florida) includes City of Miami legal requirements. The term of this Agreement is as
stated in Section 5 of the Jacksonville/Champions Agreement. The effective date of access
by the City of Miami is
a) Champions' Responsibilities:
A. Champions will cite the City's Ordinance to mortgagees and proactively contact
those that file a public notice of default, record a notice of lis pendens, foreclosure
action, similar actions, and/or take title to real property via foreclosure, deed in lieu
of foreclosure, or any other legal means. Champions will electronically provide for
registration of foreclosed properties in violation of applicable City ordinances on an
ongoing, simple and accessible basis..
S. Champions will pay for all costs and expenses related to registration of all foreclosed
property, and all administrative costs and fees related thereto. Champions will
provide multiple notices to all responsible parties associated with registered
properties to include escalation to upper level managers in non-compliant
registration cases. Additionally, Champions will facilitate expedient code violation
communication via the web based PRO CHAMP application on behalf of the City of
Miami to all responsible parties for all registered properties. Champions will also
provide data monitoring, quality control and editing resulting from responsible party
updates as required by the City of Miami Code of Ordinances.
C. Champions will charge a fee as directed by the City per the express terms of the
applicable City Ordinances to each Registrant to register all mortgagees who comply
with the Ordinance ("Registration Fee"). Champions shall retain a flat fee of $100.00
of each collected registration fee and remit the balance to the CITY in consideration
of the services provided. Champions shall forward payment of the City's portion of
the registration fee to the City's Finance Department no later than the 15th day of
the following month during the term of this Agreement. Champions will not charge
the Registrants or the City any other fee, cost, mark up, expense or charge except
as expressly provided above.
D. Champions agree to provide a hyperlink to the Champion's website
(www.cchampions.com) for the registration of each foreclosed property in order to
facilitate compliance with the City's ordinances. The website will direct registrants to
the Champion's PROCHAMP application for the purpose of providing mortgagees
and/or responsible parties the ability to comply with the City's Property Registration
Codes. This Website will be fully operational within thirty (30) days of execution of
this Agreement and will be maintained as fully functional throughout the term of this
Agreement.
E. Champions will execute the City's website Link agreement and meet all City
Information Technology ("IT"), security, and anti-viral requirements.
F. Champions' responsibilities will commence on the effective date of this agreement.
b) Indemnification:
A. Champions shall indemnify and save harmless and defend the City, its agencies and
instrumentalities such as its Community Redevelopment Agencies, trustees, elected
and appointed officials, agents, servants and employees from and against any claim,
demand or cause of action (in this Section collectively referred to as the "City") of
whatsoever kind or nature arising out of error, omission, mistake, or negligent or
careless act or failure to act of Champions, its agents, servants or employees in the
performance of- its obligations pursuant- to this -Agreement, and/or of Champiorrs-
failure to comply with any applicable federal, state, county or city law, rule or
regulation applicable to Champions' responsibilities under this Agreement including,
without limitation, Consumer, Debtor/Creditor, Credit Reporting and/or Mortgage
Laws, Rules or Regulations, and/or its performance of this Agreement. This
indemnity, hold harmless and duty to defend is equally applicable to for all costs,
losses and expenses, including but not limited to, damages to persons or property,
judgments, reasonable attorney's fees, paralegal expenses, and court costs at both
the administrative, regulatory, trial and appellate levels arising out of or in connection
with the operations permitted under this Agreement.
B. The parties recognize that various provisions of this Agreement, including but not
necessarily limited to this Section, provide for indemnification by Champions and
requires a specific consideration be given therefore. The parties therefore agree that
the sum of Ten Dollars and 00/100 ($10.00), receipt of which is hereby
acknowledged, is the specific consideration for such indemnities, and the providing
of such indemnities is deemed to be part of the specifications with respect to the
services to be provided by Champions. Furthermore, the parties understand and
agree that the covenants and representations relating to this indemnification
provision shall serve the term of this Agreement and continue in full force and effect
as to the Champions' responsibility to indemnify the City, will survive the cancellation
or expiration of this Agreement, as applicable. Champions will indemnify, defend,
and hold City, harmless for any negligent acts of CHAMPIONS or for any violation of
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any intellectual property laws, intellectual property rights, contracts or, rules,
regulations, or statutes.
c) Audit And Inspection Rights And Retention Of Records:
Champions hereby agrees and understands that the public shall be provided all
documents and information pertaining to the City, subject to the provisions of Chapter
119, Florida Statutes, and any specific exemptions there from, and Champions agrees
to allow access by the City and the public via a request for public records through the
City when practicable to all documents subject to disclosure under applicable law unless
there is a specific exemption from such access. Champions' failure or refusal to comply
with the provisions of this section shall result in immediate termination of Champions by
the City.
Pursuant to the provisions of Section 119.0701, Florida Statutes, Champions must
comply with the Florida Public Records Laws, specifically Champions must:
1) Keep and maintain public records that ordinarily and necessarily would
be required by the public agency in order to perform the service.
2) Provide the public via request for public records with the City when
practicable with access to public records on the same terms and
conditions that the public agency would provide the records and at a
cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
3) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
-authorized by-law.
4) Meet all requirements for retaining public records and transfer, at no
cost, to the public agency all public records in possession of Champions
upon termination of the contract and destroy any duplicate public
records that are exempt or confidential and exempt from public records
disclosure requirements.
5) All records stored electronically must be provided to the City in a format
compatible with the information technology systems of the public
agency.
The Inspection and Audit provisions set forth in Sections 18-101 and 18-102 of the City
Code are deemed as being incorporated by reference herein and additionally apply to
this Agreement.
d) Independent Contractor:
This Agreement does not create an employee/employer relationship between the
parties. It is the express intent of the parties that Champions is an independent
Champions under this Agreement and not the City's employee for all purposes,
including but not limited to, the application of the Fair Labor Standards Act minimum
wage and overtime payments, Federal Insurance Contribution Act, the Social Security
Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code,
the State Workers Compensation Act, any benefits under the City Pension Ordinances,
and the State unemployment insurance law. Champions shall retain sole and absolute
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discretion in the judgment of the manner and means of carrying out Champions'
activities and responsibilities hereunder. Champions agrees that it is a separate and
independent enterprise from the City, that it has full opportunity to find other business,
that it make its own investment in its business, and that it will utilize a high level of skill
necessary to perform the work.
This Agreement shall not be construed as creating any joint employment relationship,
joint venture partnership or other affiliated entity status between Champions and the
City and the City will not be liable for any obligation incurred by Champions, including
but not limited to unpaid minimum wages and/or overtime premiums.
In this regard the City is not responsible for any debts, defaults, acts or omissions of
Champions or its officials, agents, servants and employees.
e) Notices:
TO THE CITY:
Daniel J. Alfonso
City Manager
3500 Pan American Drive
Miami, Florida 33133
'f Victoria M6ndez
City Attorney
j 444 SW 2nd Avenue, 9th Floor
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- - - - - - Miami, -Florida-33130 - - - -
Annie Perez, CPPD
Procurement Director
City of Miami
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
TO CHAMPIONS:
Community Champions Corporation
6767 North Wickham Road, Suite 500
Melbourne, FI. 32940
Attn.: David Mulberry, CEO
f) City acknowledges prior to this agreement registering properties governed by the
original ordinance. On a date, agreed upon by Champions, prior to the effective date of
this Agreement, the City will provide Champions a digital file, in format presently
available to the City, reasonably agreeable to Champions, containing all of the
information of all properties registered by the City. At the written request of Champions
the City may supplement this digital file from time to time. All registrations and fees
received by the City during the period from the data delivery date to the effective date
will be submitted to Champions and considered registrations by Champions under the
terms of this Agreement. If the City is unable to provide the agreed upon digital file then
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the City will provide Champions all property registration information, including but not
limited to registration forms, to Champions for manual entry into the Champions
database. If manual entry of this information is required of Champions the City agrees to
compensate Champions a total sum of $5.00 per property (i.e. for all legal descriptions
included within the mortgage). Any data entry compensation due Champions will be
withheld and offset by the City without objection from Champions from future
registration fees due the City per this Agreement.
g) Applicable Law, Venue and Attorney's Fees:
This Agreement with the City of Miami will be governed by and construed under the
laws of the State of Florida regardless of choice or conflict of laws principles. Venue in
any proceedings between Champions and the City of Miami will be in a court of
competent jurisdiction located in Miami -Dade County, Florida. Each party shall bear
their own respective attorney's fees.
h) Laws and Ordinances
Champions shall be responsible to follow and observe all applicable laws, rules,
regulations and ordinances of the City, County, State, Federal governments or other
public agencies having jurisdiction over the subject matter of this Agreement relating to
the activities, undertakings and operations being conducted pursuant to this Agreement.
i) Equal Employment Opportunity:
In the performance of this Agreement, Champions shall not discriminate against any
- - - firm, -employee or applicant for employment or-any-otherfirmor individual -in -providing
_ _ -
services because of sex, age, race, color, religion, ancestry, disability, or national origin.
j) Insurance:.
Champions shall provide and maintain in force at all times during the Agreement with
the City, such insurance, including Workers' Compensation and Employer's Liability
Insurance, Comprehensive General Liability Insurance, Automobile Liability Insurance
and Errors and Omissions Insurance to assure the protection contained in the foregoing
indemnification undertaken by Champions.
A. Workers' Compensation subject to Statutory limits for the State of Florida with
$100,000 Employers Liability.
B. Commercial General Liability Insurance with limits of no less than $1,000,000.00 per
occurrence, $2,000,000 policy aggregate, affording coverage for bodily injury,
including death, and property damage. The certificate of insurance shall insure
exposures arising out of premises and operations, products and completed
operations, personal injury and advertising liability, and include coverage for
contingent and contractual exposures. This insurance shall be written on a primary
and non-contributory wording, and shall list the City of Miami as an additional
insured.
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C. Business Auto Liability protecting against bodily injury and property damage arising
out of operation, maintenance or use of any auto, including owned, non -owned and
hired automobiles exposures, with limits of not less than $1,000,000.00 per accident.
The City shall appear listed as an additional insured on this coverage.
D. Professional Liability/Errors and Omissions Insurance with limits of liability provided
by such policy of no less than $1,000,000.00 per claim, $1,000,000 policy aggregate
including retro date coverage.
E. A Certificate of Insurance acceptable to the CITY shall be provided listing the above
coverages and providing 30 days prior written notice to the CITY in the case of
cancellation. The CITY shall be named as an additional insured on all liabilities,
except professional liability and workers' compensation coverage. A copy of the
certificate shall be mailed to the CITY's Risk Management Department at the time
CHAMPIONS executes this Agreement.
k) Cancellation for Convenience:
The City, acting by and through its City Manager, shall have the right to terminate this
Agreement, in its sole discretion, and without penalty, at any time, by giving written
notice to Champions at least thirty (30) calendar days prior to the effective date of such
termination. In such event, the City shall pay to Champions compensation for Services
rendered and approved expenses incurred prior to the effective date of termination. In
no event shall the City be liable to Champions for any additional compensation and
expenses incurred, other than that provided herein, and in no event shall the City be
liable for any consequential or incidental damages. Champions shall have no recourse
-or remedy against -the -City for a-termination-under-thisfor payment -of -
fees due prior to the effective date of termination.
1) Assignment:
Champions were selected for these services due to their particular and unique
experience in the subject matter of this Agreement which Agreement is not freely
assignable or transferable. This Agreement shall not be assigned, sold, transferred, or
otherwise conveyed by Champions, in whole or in part, and Champions shall not assign
any part of its operations, without the prior written consent of the City Manager, which
may be denied, withheld or conditioned, in the City's sole discretion through the City
Manager. Champions shall have no recourse from the City Manager's refusal to
approve this Assignment, in whole or in part, other than to cancel the Agreement in the
manner provided by subsection (k) above.
m) Mediation:
This parties may, at their discretion, agree in writing to resolve any dispute between
them arising under this Agreement by submitting such dispute to non —binding
mediation by a certified mediator in Miami -Dade County, Florida. The parties shall split
the cost of the mediator. The decision of the mediator shall not be binding.
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n) Contingency Clause:
Funding for this Agreement is contingent on the availability of funds and continued
authorization for program activities and the Agreement is subject to amendment or
termination due to lack of funds, reduction of funds, failure to allocate or appropriate
funds, and/or change in applicable Laws, city programs or policies or regulations, upon
thirty (30) days written notice.
o) Force Maieure:
A "Force Majeure Event" shall mean an act of God, act of governmental body or military
authority, fire, explosion, power failure, flood, storm, hurricane, sink hole, other natural
disasters, epidemic, riot or civil disturbance, war or terrorism, sabotage, insurrection,
blockade, or embargo. In the event that either party is delayed in the performance of
any act or obligation pursuant to or required by the Agreement by reason of a Force
Majeure Event, the time for required completion of such act or obligation shall be
extended by the number of days equal to the total number of days, if any, that such
party is actually delayed by such Force Majeure Event. The party seeking delay in
performance shall give notice to the other party specifying the anticipated duration of
the delay, and if such delay shall extend beyond the duration specified in such notice,
additional notice shall be repeated no less than monthly so long as such delay due to a
Force Majeure Event continues. Any party seeking delay in performance due to a Force
Majeure Event shall use its best efforts to rectify any condition causing such delay and
shall cooperate with the other party to overcome any delay that has resulted.
p) City Not Liable for Delays:
Champions hereby understands and agrees that in no event shall the City be liable for,
or responsible to Champions or any subcontractor, or to any other person, firm, or entity
for or on account of, any stoppages or delay(s) in work herein provided for, or any
damages whatsoever related thereto, because of any injunction or other legal or
equitable proceedings or on account of any delay(s) for any cause, over which the City
has no control.
q) Use of Name and Logo
Champions understands and agrees that the City is not engaged in research for
advertising, sales promotion, or other publicity purposes. Champions is allowed, within
the limited scope of normal and customary marketing and promotion of its work, to use
the general results of this project and the name of the City. The Champions agrees to
protect any confidential information provided by the City and will not release information
of a specific nature without prior written consent of the City Manager or the City
Commission. Champions may use the official City logo, when combined with the
Champions logo, on official communications to responsible parties regarding any
matters related to the applicable City Ordinance(s). Champions may not use the City
logo for any other purpose(s). Champions must state in any such communication that
they are an independent contractor and not a City agency or instrumentality.
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r) No Conflict of Interest:
Pursuant to City of Miami Code Section 2-611, as amended ("City Code"), regarding
conflicts of interest, Champions hereby certifies to the City that no individual member of
Champions, no employee, and no subcontractors under this Agreement or any
immediate family member of any of the same is also a member of any board,
commission, or agency of the City. Champions hereby represents and warrants to the
City that throughout the term of this Agreement, Contractor, its employees, and its
subcontractors will abide by this prohibition of the City Code.
s) No Third -Party Beneficiary:
No persons other than the Champions and the City (and their successors and assigns)
shall have any rights whatsoever under this Agreement.
t) Survival•
All obligations (including but not limited to indemnity and obligations to defend and hold
harmless) and rights of any party arising during or attributable to the period prior to
expiration or earlier termination of this Agreement shall survive such expiration or earlier
termination.
u) Truth -in -Negotiation Certification, Representation and Warranty; Certain Wages:
Champions hereby certifies, represents and warrants to the City that on the date of
Contractor's execution of this Agreement, and so long as this Agreement shall remain in
full --force and- - effect -the-wage- rates -and- other factual unit -costs-supportingthe
compensation to Champions under this Agreement are and will continue to be accurate,
complete, and current. Champions understands, agrees and acknowledges that the City
shall adjust the amount of the compensation and any additions thereto to exclude any
significant sums by which the City determines the contract price of compensation
hereunder was increased due to inaccurate, incomplete, or non-current wage rates and
other factual unit costs. All such contract adjustments shall be made within 45 days of
the end of this Agreement, whether naturally expiring or earlier terminated pursuant to
the provisions hereof.
Champions agrees to pay its employees performing services under this Agreement no
less than the McNamara -O'Hara Service Contract Act of 1965(the "SCA"), governing
contracts to provide services to the federal government.
v) Counterparts:
This Agreement may be executed in three or more counterparts, each of which shall
constitute an original, but all of which, when taken together, shall constitute one and the
same agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by
their respective officials thereunto duly authorized.
Community Champions Corporation:
BY:
David Mulberry, President/CEO
DATE:
ATTEST:
CITY OF MIAMI, a municipal corporation:
M.
Daniel J. Alfonso, City Manager
DATE:
Corporate Secretary/Notary Public ATTEST:
Todd Hannon, City Clerk
Corporate Seal/Notary Seal
APPROVED AS TO INSURANCE
REQUIREMENTS:
Ann -Marie Sharpe, Director
- - - - - - - - -- - - - Risk -Management- --
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
Victoria Mendez, City Attorney
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SERVICES CONTRACT BETWEEN
THE CITY OF JACKSONVILLE AND COMMUNITY CHAMPIONS CORPORATION
(Registry of Vacant/Abandoned Properties in Duval County, Florida)
THIS CONTRACT, made and entered effective as of October 1, 2015 (the "Effective
Date"), by and between the CITY OF JACKSONVILLE, a municipal corporation existing under
the constitution and the laws of the State of Florida (the "City"), and COMMUNITY CHAMPIONS
CORPORATION, a Florida corporation (the "Consultant")'.
RECITALS
WHEREAS, the City issued a Request for Proposal No. P-38-15 (the "RFP") for certain
services described in the RFP (the "Services"); and
WHEREAS, based on Consultant's response to the RFP dated September 3, 2015,
consisting of 39 pages (the "Response"), the City has negotiated and awarded this Contract to
Consultant; and
WHEREAS, pursuant to the Professional Services Evaluation Committee ("PSEC")
Award letter dated September 24, 2015, and approved on September 28, 2015, for the RFP, the
City hereby engages the services of the Consultant as more particularly set forth in Attachment
A (the "Services").
NOW THEREFORE, in consideration of the mutual premises and covenants and for
other good and valuable consideration, the adequacy and receipt of which is hereby
acknowledged, the parties agree as follows:
1. Incorporation by Reference, The above stated recitals are true and correct - and, by this reference, are made a part hereof and are incorporated herein. Any exhibit or
attachment to this Contract that is referenced in this Contract, is, by this reference, made a
part of this contract and is incorporated herein.
2. Performance of Services. The Consultant agrees to perform the services as
specified in the RFP and the Response Sheet, more specifically set forth in Attachment A.
If a conflict exists between the terms of service specified in the RFP and those set forth In
Attachment A, the terms of service in Attachment A will prevail.
3. Comnensation. The Consultant will be paid by the City for the Services as
specified on the price sheets attached as ,Attachment B.
4. Maximum indebtedness. As required by Section 106.431, Ordinance
code, the City's maximum indebtedness, for all products and services under this Contract
shall be a fixed monetary amount not -to -exceed Zero and No/100 ($0.00).
5 Term. The initial term of this Contract shall commence on the Effective
Date and shall expire on September 30 2017, unless sooner terminated by either party
In accordance with the terms of the RFP. This Contract may be renewed for up to three
(3) additional one (1) year periods by (i) the City, it its sole discretion, upon sixty (60) days'
notice prior to end of the then -current term upon terms mutually agreed by the parties.
6. Contract Documents. This Contract consists of the following documents
which are hereby incorporated as if fully set forth herein and which, in case of conflict,
shall have priority in the order listed:
■ This document, as modified by any subsequent signed amendments
■ Any amendments to the RFP
■ Specific Information Regarding The RFP (Section 1 of the RFP)
■ Description of Services and Deliverables (Section 4 of the RFP)
■ General instructions to Respondents (Section 2 of the RFP)
* General Contract Conditions (Section 3 of the RFP)
■ Any Purchase Order under the Contract
The Response, provided that any terms in the Response that are
prohibited under the RFP shall not be included in this Contract.
7, Audit. The Planning and Development Department, where Housing and
Community Development operates, and the City Council Auditors, shall have the right, during
normal business hours, to enter the vendor's business property, upon reasonable prior
notice, to inspect the operations and facilities of the vendor and to audit, inspect and
examine the vendor's books and records and state and federal tax returns, insofar as they
relate to compliance with the contractual provisions, this Chapter and any rules adopted by
the Planning and Development Department pursuant hereto. This information shall include,
but not be limited to, the following: billing rates, billing amounts, accounts receivable and list
of accounts. Additionally, the City Council Auditors may communicate directly with
customers (mortgagees in this case) for the purpose of confirming compliance with this
Section. To the extent authorized by Section 119.166, Florida Statutes, or other applicable
- law, this information -shall -remain -confidential.- Refusal -to permit inspection shall be cause for-- - -
suspension or revocation of the vendor contract. The vendor shall deliver to the Planning and
Development Department a true and correct monthly report of gross receipts generated
during the previous month for all registrations, fees, and penalties within the City on or before
the last day of each month. The vendor shall, on or before 90 days following the close of the
City's fiscal year, deliver to the Planning and Development Department a statement of its
annual gross receipts generated from accounts within the City reflecting gross receipts within
the City for the preceding City fiscal year. The statement shall be audited by an independent
certified public accountant licensed to do business in the state, and shall be accompanied by
the certified public accountant's opinion of its accuracy without qualifications or reservations.
If a conflict exists between the terms of the RFP as to the audit and the provisions of this
contract, this contract shall prevail,
Remainder of page left blank intentionally
2
8. Notices. Ali notices under this Agreement shall be in writing and shall be delivered by
certified mail, return receipt requested, or by other delivery with receipt to the following:
As to the City:
City of Jacksonville
Housing and Community Development Division
214 North Hogan Street, 3rd Floor
Jacksonville, Florida 32202
Attn: Chief
With a Copy to:
Office of General Counsel
City of Jacksonville
117 West Duval Street, Suite 480
Jacksonville, Florida 32202
Attn: Corporation Secretary
As to the Consultant:
Community Champions Corporation
6767 North Wickham Road, Suite 500
Melbourne, Florida 32940
Attn: David Mulberry, CEO
(321) 421-6639, (321) 3967776 (fax)
- 9; Contract Managers.- Each Party will designate a Contract- Manager during - - the term of this Contract whose responsibility shall be to oversee the Party's
performance of its duties and obligations pursuant to the terms of this Contract_ As of the
Effective Date, the City's Contract Manager is T, Scott McLarty 214 North Hogan Street, 3rd
Floor Jacksonville, Florida 32202, and the Consultant's Contract Manager is David
Mulberry, 6767 North Wickham Road, Suite 500 Melbourne, Florida 32940. Each Party
shall provide prompt written notice to the other Party of any changes to the Party's
Contract Manager or his or her contact information; provided, such changes shall not
be deemed Contract amendments and may be provided via email.
10. Entire Agreement. This Contract constitutes the entire agreement between
the parties hereto for the Services to be performed and furnished by the Consultant. No
statement, representation, writing, understanding, agreement, course of action or course
of conduct, made by either party or any representative of either party, which is not
expressed herein, shall be binding. The Consultant may not unilaterally modify the terms
of this Contract by affixing additional terms to materials delivered to the City (e.g., "shrink
wrap" terms accompanying or affixed to a deliverable) or by including such terms on a
purchase order or payment document. The Consultant acknowledges that it is entering into
this Contract for its own purposes and not for the benefit of any third party.
3
11. Amendments. All changes to, additions to, modifications of or amendment
to this Contract, or any of the terms, provisions and conditions hereof, shall be binding
only when in writing and signed by the authorized officer, agent or representative of each of
the parties hereto,
12. Counterparts. This Contract, and all amendments thereto, may be executed
in several counterparts, each of which shall be deemed an original, and all of such
counterparts together shall constitute one and the same instrument.
[Remainder of page left blank intentionally. Signature page follows Immediately.]
E,I
IN WITNESS WHEREOF, the parties hereto duly execute this Contract as of the day
and year first written above.
COMMUNITY CHAMPIONS CORPORATION,
a Florida ration
By:
l
avid Mulberry as CEO
CONSULTANT INFORMATION
Name: Community Champions Corporation
Contact: David Mulberry
Address: 6767 North Wickman Road, -Suite 500
Melbourne, Florida 32940
Telephone: (321) 4216639 Fax: (321) 396-7776
E -Mail: sblasie ,coham lons.com
Federal Tax Identification Number: 26®4760904
Data Universal Numbering System (DUNS Number):
Central Contractor Registration (CCR Number):
[Signature page of the City of Jacksonville to immediately fallow this page.]
5
ATTEST. CITY OF JACKSONVILLE, a Florida
municipal corporation
LCL
In compliance with Section 24.103(e) of the Ordinance Code of City of Jacksonville, I do hereby
certify that there is or will be an unexpended, unencumbered and unimp UM balance in the
appropriation sufficient to cover the foregoing, Contract in accordance ith the s and
conditions thereof and that provision has been made for the -p went of th monies pro ided
therein to be paid.
As Director of Finance
Contract #
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ATTACHMENT A
Scope of Work
Community Champions Corporation ("Consultant") will provide qualified expertise and
experience In developing, Implementing and maintaining a web based system for the
registration and tracking of properties falling under the requirements for registration according to
the provisions of the City of Jacksonville Code of Ordinances, Chapter 179 Mortgage
Foreclosure Registration. Services shall include, but not be limited to the fallowing:
1. The Consultant will develop or acquire and maintain a web -based electronic
database of searchable property records and provide all required services necessary to
implement the real property registry which allows all mortgage holders the opportunity to go on-
line and register vacant properties and fee collection requirements.
2. Identify real properties determined to be "abandoned" within the City of
Jacksonville, Florida (the "City") as well as the mortgagee that holds a mortgage on real
property and has declared its mortgage to be in default. Additionally, provide tracking of
occupancy status for all properties required to be registered.
3. Notify mortgage holder of its requirement to register properties within ten (10)
days of the date that the mortgagee declares its mortgage to be in default pursuant to City
Ordinance 2015-340.1=.
4. Provide the mortgage holder with detailed instructions on how to register the
property, identify information required to complete the registry, access to the registry system,
select and identify the local property manager, and any other information necessary by the
mortgage -holder -to complete the registration of the -property. - - -
5. Train and provide support with the responsible person for the lender/mortgagee
to electronically register the information,
6. Provide the City with free access to and training on the web -based electronic
registry system and reporting tools.
7. Provide any necessary reporting of registry data to the Buyer as well as provide
system access for the City to create and generate reports via the internet.
8. Provide the financial accounting of property registrations and identify those that
are in compliance with the ordinance, as well as those that have not or are not meeting their
financial obligations,
9. Provide company annual audited financials and other requested materials upon
request by the City.
10. Track and report all changes of information in status and, at a minimum, update
Information on a monthly basis.
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ATTACHMENT E
(See Attached)
E.13
Form 1- Price /Sheet
NAW OFGOIVSTJXTANT
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�C1�Fi3�.1T,E t�F PRt?I'D91gU PIiiC�511tA.'i'fsS
x. Flat Fee (payable upon completion of project or upon completion of meted deliverables):
2. if charges are based on hours worked, the hourly direct labor rates (without Fringe Benefits)
are:
Principal (Partner or Senior Officer): $,-7Ahr,
Project Manager (Responsible Professional): $.
3. Other Direct Project Costs per Unit (please specify)
I EsU aced percentage of total fee to be performed by sub-Consuliants
5. Please provide any other relevant rates that may apply to this project including average direct
hourly labor rates for other categories of proposed personnel
Newarld Renewal Registration Fee - CChamplons maintains a straightforward
business model with respect to registration tees, charges and costs. Our
registration revenue share agreements simply state that CChampions retains
MOM of each registration processed/collected with the remainder going to
the community. CChamplons reserves the right to approach the city to
renegotiate flees for each renewal year.
Late Registration Fee Jacksonville's ordinance requires a $50 late fee. When
collected this $50 late fee will be entirely remitted by CChampions to the
community.
Registration update Fee- Jacksonville's ordinance requires a $50 update fee.
This $50 update fee will be retained by CChampions with no portion being
remitted to the communitj
PRCCVREMENT DIVISION
�i I pop Wa
ri'�+
VVI �ioriria
September 24, 2015
The Honorable Lenny Curry, Mayor
City of Jacksonville
,lrh Floor, St. James Building
Jacksonville, FL 32202
Bear Mayor Curry,
Ref: P-39-15 Foreclosed and Abandoned Property Registry
Planning and Development Department/Housing and Community Development Division
The Professional Services Evaluation Committee met today In Board Room 851 on the eighth floor
of the Ed Ball Building, for the purpose of concluding fee and contract negotiations with the
number one ranked company for the above -captioned project.
The following motion and/or recommendation wasdenied:
That the City enter Into a contract with Community Champions Corporation, a Florida Corporation,
for the Foreclosed and Abandoned Property Registry by. (1) incorporating the attached Scope of
Service Identified as Exhibit "A", (11) providing a maximum Indebtedness to the City of $0,00, and
(111) providing a two-year Initial period of service from data of execution of the contract to
September 30, 2017, with the option to renew for three (3) additional one-year periods at terms
mutually agreeable and satisfactory performance by the consultants. All other terms and
conditions are per the city's standard contract language and the RFP, Nothing contained herein
shall be amended modified; or otherwise revised, without prior approval from the PSEC and the
Mayor.
If the foregoing meets your approval, please affix your signature and return to my office.
Res0ectfully submitted,
4-11--
turair
ease, Chief
P
of Division
n, Professional Services
U Evaluation Committee
j n
L Curry, Mayor
ny
This day of 2015
Sam 5. Mousa
Chief Administrative mer
cPtab
For: Mayor Lenny Curry
ear CovKRAW00W
,JMO
under Authority of,
Executive order No. 201505
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INTRA-GOVEr2NMENTA4 SERVTr,.F$ WPARTMOVT
224N. Hogan 5trreg Suite goo / fatksomirrr, FL 32202 / Thom.- W255,M / Fay M255 U39 / tvWWirvi-nd
11
PIZOCUREMENT DIVISION
September 17, 2015
The Honorable Lenny Curry, Mayor
City of Jacksonville
4th Floor, City Hall at St. James
Jacksonville, Florida 32202
Dear Mayor Curry:
Ref: P-38.15 Foreclosed and Abandoned Property Registry
Planning and Development Department/Housing and Community Development Division
The Professional Services Evaluation Cornmiftee met today In Conference Room 851, on the eighth
floor of the Ed Ball Building, to conclude evaluation of various firms regarding the above -
referenced project.
Recording of the deliberations of the committee meeting are available in the Office of the Chief of
the Procurement Division.
11 is the consensus of the committee that the one firm responding to the Request for Proposals, was
found to be responsive, interested, qualified and available to perform the required service and
that firm is:
1. Community Champions Corporation
If the above meets your approval, please notify the -undersigned so that fee and contract
negotiations may begin with Community Champions Corporation, the number one ranked firm,
submitted,
Dory P%ease, Chief
u
n I Division
lir Professional Services
a, n Committee
APPROVED:
L;1*y Curry,. yor
y
ILV4
This day o 2015
GP; ab
cc: CouncilAudirot
Subconinittlee Membors
James McCain, 00C
Philip tioston, GAD
INTRA -GOVERNMENTAL StRVICES DUVAR,rmFNT
214N. Hogan Street, Suite 800 u Jacksonville, 111,32202 0 I'lione:904.255,8800 'J fax: 904.255.$837 wwwxof.nel
NAI
HOUSING AND COMMUNITY DEVELOPMENT DIVISION
UTIRAIA adiffili
Date: September 10, 2015
To: Gregory Pease, Chairman
Professional Services Evaluation Committee
From: Carla Ray
Housing and Community Development Division
Subject: Subcommittee Report for P-33'-15
Foreclosed and Abandoned Property Registry
The Housing and Community Development Division RFP Subcommittee received one (1)
response for the above referenced item and found it to be responsive, interested, qualified and
available to provide the services required by the RFP, The proposal was independently
L evaluated by the subcommittee members utilizing the criteria outlined in the Purchasing -Code
as augmented by the RFP (see attached scoring matrix) The subcommittee members provided
their scoring to Authority staff for calculation of the average scores for the vendor in each of the
ten (10) categories.
Based upon the above, the following firm was determined to be qualified:
Community Champions Corporation
We are submitting the attached information for your review and discussion at the next PSEC
meeting, Thursday, September 17, 2015 at 10:00 am.
Please do not hesitate to contact me if you need additional information or if you have any
questions or concerns. Thank you.
Attachments: Scoring Matrix (Averaged)
Scoring Matrix (Subcommittee Member — Laura Stagner)
Scoring Matrix (Subcommittee Member — Caleena Shirley)
GAFinance & Compliance\Procurernont\P-38-151Subcommiftee Report,doc
PLANNING AND DEVELOPMENT DEPARTMENT
214 N. HOGAN ST., 3ft) FLOOR I JACKSONVILLE, PL 32202 1 PHONE: 904.256.8200 1 PAX: 904.255,8209 1 WAL-cpi'ngej
Page 1
EVALUATION TO BE USED BY SUBCOMMITTEE
Evaluation, Scat. Outlined in RFP
PROIECT --38-15
NO.:
PRWECT Forectosed property Registry
TITLE:
n
(5 Points)
Past.nd present (15 points) (S Pi=)
(5 P-ints) d—tretdl (20 points) Quotation of rates, <The volume of current;
(25 Points) Ability to observe and. -mrrift—m: to Abifity to d.vgp an f— a, charges and and Prior work
advise whether pt.ns . (10 P.[nt,) and mi—rity approach and work other detailed cost performed for using
AND (15 Points) and sp-rotations a.; Past record of ts points) b-Iness- and ptan to meet the proposal or cost agencies shall be
TECHNICAL (5. points) FINANCIAL i being complied with, professional Proximitytothe contributions projectrequirements,l bmakdown i6s,ed am mrtu
FIRM KNOWLEDGE CURRENT WORK LOAD: RESPONSIBRITY where appirccable accomplishments project involved diverse rnarke, place where appii-ble irf-rnatl— facto, OVERALL
CommuriftV
corporatioChampions n
4
i5
4-
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3,5
RFP No. P-38-15
Buyer: Alex Baker
(904) 255.8830
ONE TIME LEGAL ADVERTISEMENT TO APPEAR IN THE FINANCIAL DAILY
NEWS ON MONDAY, AUGUST 3, 2015
PUBLIC NOTICE
The Planning and Development Department/ Housing and Community Development
Division of the City of Jacksonville, Florida., will require the services of a
Consultant/ firm to provide Registry of Foreclosed and Abandoned Property (P-38-15).
All interested persons can download the RFP @ http://www2.cgj.iletZrfp/rfr)/rf'pdefault.clisi) The
City of Jacksonville is an Equal Opportunity Employer and encourage expressions of
interest for the described services from Jacksonville Small Emerging Businesses (JSEB)
Replies must be delivered to the City of Jacksonville, Procurement Division, Attn:
Professional Services Specialist, 214 N. Hogan Street, Suite 105, Jacksonville, FL,
32202, Proposals must be received no later than 2:00 p.m., Wednesday, September 9,
2015.
Return proof of publication to:
City of Jacksonville
Procurement Division.
Attn: Professional Services Specialist
214 N. Hogan Street, Suite 800
Jacksonville, FL 32202