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Quote: 2149350 (RFQ 526381,11)
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TICie IFB for Professional Tn{emreting and Translation Services--
Cityavidg Close Date 25 -Nov -2015 14:00:00
Time Left 0 seconds Ranking price Only
Quote Style Sealed Supplier Lingua Franca Translations, LLC
Quote Currency USD Supplier Site Miami
Contact Arbelaez, Marcella Quote Valid Until
Suppllers' Quote Number Purchase Order
Shortlist Status Included
Quote Status Active
Note to Buver
Attachments
............... .................. ....... .... ........... ......... ....... ......... ......... ....................... ..... .......... ................................ .................................. .............. ............................ ........... .................................... ............ ................................................................................. ................................. ...... ................................
..............................................................�
LRequirements
Proprietorship,
Location; City of Miami, Miami -Dade County, or
subcontractor(s) will be utilized, provide their name,
dress and the the portion of the work they will be
sponslble for under this contract (a copy of their
ense(s) must be submitted with your bid response):
:ase list and acknowledge all addendum/addenda
:eived, List the addendum/addenda number and
to of receipt (i.e. Addendum No. 1, 7/1/07). If no
dendum/addenda was/were issued, please insert
A.
Bidder has a Local Office, as defined under Cha
pter
/Articlle III, Section 18-73 of the City Code, has
ider filled out, notarized, and Included with Its bid
;posse the "City of Miami Local Office Certification"
•m? YES OR NO? (The City of Miami Local Office
rtification form is located In the Oracle Sourcing
stem("ISupplier"), under the Header/Notes and
lachments Section of this solicitation
:ference No. 1: Name of Company/Agency for which
ider is currently providing the services/goods as
scribed in this solicitation, or has provided such
:ference No. 1: Address, City, State, and Zip for
ove reference company(agency listed:
:ference No, 1: Name of Contact Person and
;lephone Number for above reference no, 1 _
:ference No. 1: Date of Contract or Sale for above
ference no. 1
;ference No. 2: Name of Company/Agency for which
rider is currently providing the services/goods as
:scribed in this solicitation, or has provided such
wises/gpKo in the past:w
:ference No, 2r Address, Clty, State, and Zip for
Liability
1 Brickeil Avenue Suite 1140 Miami, FL 33131.
i Rios (1111 Brickeil Avenue, Suite 1140 -Miami, FL 33131) (14-00290 SPA) (Spanish) Linda
(11030 SW 125 Street-Miaml, FL 33176) (11-00173 SPA) (Spanish) Marisa Pisani (3120
irk Street-Mlami, FL 33133)(13-00268 SPA) (Spanish and Italian) Ricardo Obando (234
a Avenue, #2 -Coral Gables, FL 33334) (10-00125 SPA) (Spanish) Jean Boyer (375 NE 54th
#1-Miaml, Fl. 33137) (13-00261 HC) (Haitian Creole and French) Chris Hoble (Romanian)
a Duffy (German) Joseph Weinstein (German) Maria Karra (Greek) Emlljia Ivanovska
n, Macedonian, Bosnian, and Croatian) Sada Maniscalco (Bosnian, Croatian, and Serbian)
Lurye (Russian and Polish) Katya Buhayeva (Russian) Elena Sheverdinova (Russian) Maria
d (Polish) Naoko Falcon (Japanese) Feng Xiao (Chinese) Heeson Urn (Korean) Amit Ranjan
Meyer Benayoun (Hebrew}Hagit Simkovic (Hebrew) Zablan Mgonkja (SYJafilll)
lum #1-IFB 526381 Professional Interpreting and Translation Services Signed
'ederal Reserve Bank of Atlanta
1000 Peachtree Street NE Atlanta, Georgia 30309-4470
awrence Bond 404-498-7522
Dctober 21, 2014 ,_.. _.-._ u... _...
_, .......
1395
Carey Rodriguez Milian Gonya
1395 Brickell Avenue #700 Miami, FL 33131
http://imap 1.riverside.cmgov.net:8003/OA_HTML/OA.j sp?OAFunc=PONRESENQ_VIE... 12/7/201.5
Quote: 2149350 (RFQ 526381 ' )
Reference No. 2: Name of Contact Person and
i Tele hone Number for abgve reference gc ,.2
....
Reference No 2 Date of Contract or Sale for above
reference no 2
Reference No, 3: Name of Company/Agency for which
bidder is currently providing the services/goods as
described In this solicitation, or has provided such
services goods in the µast:
Reference No. 3: Address, City, State, and Zip for
above reference com an a enc listed:
Reference No, 3: Name of Contact Person and
Telephone Number for above reference no. 3 __
Reference No 3: Date of Contract or Sale for above
Is no contract in place, but services are provided on a monthly and per -quotation basis.
NW 12 Street Miami, FL 33172
I Alvarez-Requejo 305-599-3000
Is no contract in place but services are provided on a
basis.
Page 2 of 4
IDetadsSectwn Clause IVanable Descri tion Value
No vanables found,
Deliverables
Indicates deliverable is overdue x Indicates responsible party failed to perform the deliverable .
m.......... ,,-__. , .......
Deliverable Name Due Date iStatus _ Alert U date
No deliverables found.
i ......... .............. ............................ ................... ................................................. _................ ............. ................. ... ............ ...... ... ............ .......... ................ .................. ...................... ............. ........................... ............................ ..................................,.......... ,.......... ..................................................... ................... ... .........,.................. .... ....
Lines
«TIP All prices are In USD.
Quote Total (USD) 58,260.62
http://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015
Quote: 2149350 (RFQ 526381 7:)
Page 3 of 4
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Quote: 2149350 (RFQ 52638' 1) Page 4 of 4
bide 18GPOUP C -Emergency Translation for Group B; Written (as per Section 3.4, Emergency
Value
Notes
Note to Buyer Word processors from the Microsoft, Apple, and Adobe suites. Depending on the document format, we are able to use Computer Assisted Translation S
Return to Quote History (RPO 526381,1) Actions Online DiscussionsI
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Privacy Statement Copyright (o) 2008, Oracle. All rights resewod
http://imapl,.riverside.cmgov.net:8003/OA HTMLIOA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015
Local Business Tax Receipt
Miami -Dade, CoyntYt State of Florida
-THIS IS NOT A BILL - DO NOT PAY
4� 562
0U$jNg,S8 NAMISILOCATION
LINMA FRANCA TR ANUATIONS LLC
1 19 BRI KELL AVEC STE i T 4
MIAMI F1. 33T31
RIECEIPT NO. EXPIRES
RENEWAL SEPTEM I SER 3012,016
7460 Mint be dfapfay d rpt plana Of bU,%ln0sS
Pursuant to County pqdO
Dhaptet M — Art, 9 & 10
OWNER SM TYPE OF BU$lNgSS OAYMENT "EMSIVOID
LINGLIAMANCATRANSLATIONS. LLC 215 FDIXATIONA JTRAININGAN T YI.AXCOL EOTOR
Employee($) 1 $45,,00 07/29/2015
CREDITCARD-1 5-038815
This Local Business Taxlgecelpt only canfirms payment of the local Business Tax, The Receipt is not a license,
permit, or a certification of the holder's qualllloaticne; to do business. Holder must demply with any governmental
or noncgavemmental regu atery. taws and requiromnots which apply to the business.
The tM10PT NO. above most be displayod on all commorcdal vol dcios — Hamel dada Cade See Ba -276,.
For more. Information, visit www:rr_ademddad2,"ty-400 ,Q Qr
Office Agreement
�r ' 3>'�Ee�Cm�� � - � t; June 1, 2015 e � e &`pi N0 LFT OffficeAgrement
-`���� e it'dress � of
Company Name:
1��+�e �� _ r xA f �
Ib —,
Lingua Franca Translations
Contact Name:
Marcela Arbelaez
Address:
1111 Brickell Avenue Suite 1148
Address:
Miami, FL 33131
Phone & Email:
marcela.arbelaez@lftranslations,com
1-11-11-3111 July 1, 2015 { 24
r „.
Client will be automatically renewing contract on yearly basis. Occupancy for 6 people, Office rental agreement includes: 3 Conference rooms, Mali)
conference for 15 people, two adjacent for 4 and 6 people. Kitchen and common areas included. Parking for visitors included. All utiliies and office
services included.
We are Regus Management Group, LLC. ("Regus') . This Agreement Incorporates our terms of business set out on attached terms and conditions which you confirm you
have read and understood. We both agree to comply with those terms and our obligations as set out In them. This agreement is binding from the agreement start date
and may not be terminated once it is made, except in accordance with Its terms. Note that the Agreement does not come to an end automatically. See "Bringing your
Agreement to an end".
Named griteo�._ D1ana M. Arbelaez
Tiletinted : CEO
m._.-. _S.EO __._�m_.. �,_.... ........_._
Date: June 1 2015
SIGNED on your behalf (Client)
Name tinted : Markano
Title (printed General Manager
Date: Junes 2015
SIGNED on our behalf (REGUS)
We would like to keep you Informed of the latest product news, special offers and other marketing Information from preferred partners.
If you would like to receive this information then select this box.
TERMS AND CONDITIONS
a.. Prgduct definition
1.1 Mailbox Plus: Entitles the Client to receive mall at the Regus Center specified In this
Agreement ("designated Center': The Client may use the address of the designated Center
for business correspondence subject to exception In certain locations. The Client Is not
permitted to use the address of the designated Center as their registered office address
unless permitted by law [and by Regus] and (if relevant) by local compliance rules.
1.2 Telephone Answering: Entitles the Client to a local telephone number determined
by Regus In the designated Center, personalized call answering service during normal
business hours, and after business hours and weekend volcemall access.
1.3 Virtual Office and Virtual Office Plus: Includes all services detailed In sections 1.1
and 1.2. In addition the Client Is entitled to receive faxes at the designated Center, Due to
postal requirements, in the United States only, the Virtual Office product provides 2 days of
private office usage per month at the designated Center. Globally, the Virtual Office Plus
product provides 5 days of private office usage per month at the designated Center, subject
to availability.
2.. This Agreement
2.1 Comply with House Rules: The Client must comply with any House Rules which
Regus Impose generally on users of the designated Center. Such rules are developed
and/or Imposed to protect Client's use of the designated Center for work. The House Rules
vary from country to country and from Center to Center and these can be requested locally.
2.2 Duration: This Agreement lasts for the period stated in it and then will be extended
automatically for successive periods equal to the current term but no less than 3 months
(unless legal renewal term limits apply) until brought to an end by the Client or by Regus.
All periods shall run to the last day of the month In which they would otherwise expire. The
fees on any renewal will be at the then prevailing market rate.
2.3 Bringing this Agreement to an end; Either Regus or the Client can terminate this
Agreement at the end date stated In It, or at the end of any extension or renewal period, by
giving at least three months written notice to the other. However, If this Agreement,
extension or renewal is for three months or less and either Regus or the Client wishes to
terminate it, the notice period is two months or (if shorter) one week less than the period
stated in this Agreement.
2.4. Ending this Agreement Immediately: To the maximum extent permitted by
applicable law, Regus may put an end to this Agreement Immediately by giving the Client
notice and without need to follow any additional procedure If (a) the Client becomes
Insolvent, bankrupt, goes Into liquidation or becomes unable to pay Its debts as they fall due,
or (b) the Client Is In breach of one of Its obligations which cannot be put right, or (c) Its
conduct, or that of someone at the Center with Its permission or Invitation, Is Incompatible
with ordinary office use which shall be determined at Regus' sole discretion,
If Regus puts an end to this Agreement for any of these reasons It does not put an
end to any outstanding obligations, including the payment of any additional services used as
well as the monthly fee for the remainder of the period for which this Agreement would
have lasted if Regus had not ended It.
2.5 If the Center Is no longer available: In the event that Regus Is no longer able to
provide the services at the designated Center stated In this Agreement then this agreement
will end and the Client will only have to pay monthly fees up to the date it ends and for the
additional services the Client has used, Regus will try to find suitable alternative for the
Client at another designated Center.
2.6 Employees: While this Agreement is In force and for a period of six months after It
ends, neither Regus nor the Client may knowingly solicit or offer employment to any of the
other's staff employed in the designated Center. This obligation applies to any employee
employed at the designated tenter up to that employee's termination of employment, and
for three months thereafter. It Is stipulated that the breaching party shall pay the non -
breaching party the equivalent of one year's salary for any employee concerned, Nothing In
this clause shall prevent either Regus or the Client from employing an Individual who
responds in good faith and Independently to anadvertisement which is made to the public
at large.
2.7 Client Representation of Regus Employees: Throughout the duration of this
agreement, Client agrees that neither Client, nor any of Clients partners, members, officers
or employees will represent, or otherwise provide legal counsel to, any of Regus' current or
former employees In any dispute with, or legal proceeding against, Regus, or any of Regus'
affiliates, members, officers or employees,
2.8 Notices: All formal notices must be in writing to the address first written on the
front page of the Agreement. It Is the Client's responsibility to keep their address of record
up to date with the designated Center at all times.
2.9 Confidentiality: The terms of this Agreement are confidential. Neither Regus nor
the Client may disclose them without the other's consent unless required to do so by law or
an official authority. This obligation continues after this Agreement ends.
2.10 Applicable law; This agreement is Interpreted and enforced In accordance with the
law of the place where the relevant Centre 1s located. Regus and the Client both accept the
exclusive jurisdiction of the courts of such jurisdiction, If any provision of these terms and
conditions Is held vold or unenforceable under the applicable law, the other provisions shall
remain In force. In the case of Japan all agreements will be Interpreted and enforced by the
Tokyo District Court, and in the case of France, any dispute regarding this agreement will be
settled by the relevant courts of the Paris jurisdiction.
2.11 Enforcing this Agreement: The Client must pay any reasonable and proper costs
Including legal fees that Regus incurs In enforcing this Agreement.
3. Compliance
3.1 Compliance with the law: The Client must comply with all relevant laws and
regulations In the conduct of Its business, The Client must do nothing Illegal in connection
with Its use of the Business Center. The Client must not do anything that may Interfere with
the use of the Center by Regus or by others, cause any nuisance or annoyance, Increase the
Insurance premiums Regus has to pay, or cause loss or damage to Regus (Including damage
to reputation) or to the owner of any Interest In the building which contains the Center the
Client is using,
The Client acknowledges that (a) the terms of the foregoing sentence are a material
Inducement In Regus' execution of this agreement and (b) any violation by the Client of the
foregoing sentence shall constitute a material default by the Client hereunder, entitling
Regus to terminate this agreement, without further notice or procedure.
3;2 Data protection: The Client's personal data may be transferred outside the
European Union where Regus has a Center for the purposes of providing the services herein,
Regus has adopted Internal rules to ensure data protection In accordance with European
regulations.
4. Use
4.1 The Client must not carry on a business that competes with Regus' business of
providing serviced office accommodations and virtual offices.
4.2 The Cllent's name and address: The Client may only carry on that business in Its
name or some other name that Regus previously agrees.
4.3 Use of the Center Address: The Client may use the designated Center address as
Its business address. Any other uses are prohibited without Regus' prior written consent.
S. Beaus' Liability- -
To the maximum extent permitted by applicable law, Regus will not be liable for any loss
sustained as a result of Regus' failure to provide a serviceasa result of any mechanical
breakdown, strike, or termination of Regus' Interest In the building containing the Center..
THE CLIENT EXPRESSLY AND SPECIFICALLY AGREES TO WAIVE, AND AGREES NOT TO
MAKE, ANY CLAIM FOR DAMAGES, DIRECT, INDIRECT, PUNITIVE, SPECIAL OR
CONSEQUENTIAL, INCLUDING, BUT NOT LIMITED TO, LOST BUSINESS, REVENUE,
PROFITS OR DATA, FOR ANY REASON WHATSOEVER ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, ANY FAILURE TO FURNISH ANY SERVICE
PROVIDED HEREUNDER, ANY ERROR OR OMISSION WITH RESPECT THERETO, FROM
FAILURE OF ANY AND ALL COURIER SERVICE TO DELIVER ON TIME OR OTHERWISE
DELIVER ANY ITEMS (MAIL, PACKAGES, ETC,) OR ANY INTERRUPTION OF SERVICES.
6. Fees
6.1 Taxes and duty charges: The Client agrees to pay promptly (1) all sales, use, excise
and any other taxes and license fees which the Client Is required to pay to any
governmental authority (and, at Regus' request, will provide to Regus evidence of such
payment) and (11) any taxes paid by Regus to any governmental authority that are
attributable to the accommodation, where applicable, including, without limitation, any gross
receipts, rent and occupancy taxes, tangible personal property taxes, stamp tax or other
documentary taxes and fees.
6.2 Service Retainer/Deposlt: The Client will be required to pay a service
retalner/deposit equivalent to two months of the monthly fee (plus VAT/Tax where
applicable) upon entering Into this Agreement unless a greater amount Is specified on the
front of this agreement, This will be held by Regus without generating Interest as security
for performance of all the Client's obligations under this Agreement. The service
retalner/deposit, or any balance after deducting outstanding fees, and other costs due to
Regus, will be returned to the Client after the Client has settled their account with Regus
and funds have cleared. Regus may require the Client to pay an Increased retainer/deposit
If outstanding fees exceed the service retainer/deposit held and/or the Client frequently fall
to pay Regus' fees when due.
6.3 Registration Fee: The Client will be charged a one-time registration fee. This fee Is
listed in the House Rules.
6,4 Payment: Regus is continually striving to reduce Its environmental impact and
supports Its clients in doing the same. Therefore Regus will send all Invoices electronically
(where allowed by law) and the Client will make payments via an automated method such
as Direct Debit or Credit Card, wherever local banking systems permit.
615 Late payment: If the Client does not pay fees when due, a fee will be charged on
all overdue balances. This fee will differ by country and Is listed In the House Rules. If the
Client disputes any part of an invoice the Client must pay the amount not In dispute by the
due date or be subject to late fees. Regus alsoreservesthe right to withhold services -
(Including for the avoidance of doubt, denying the Client access to Its accommodation,
where applicable) while there are any outstanding fees and/or Interest or the Client is in
breach of this Agreement.
66 Insufficient Funds: The Client will pay a fee for any returned check or any other
declined payments due to Insufficient funds. This fee will differ by country and Is Isted In
the House Rules.
6.7 Regus will Increase the monthly virtual office fee each and every anniversary of the
start date of this agreement by a percentage amount equal to the Increase In the All Items
Retail Prices Index, or such other broadly equivalent index which Regus substitutes provided
that if the foregoing Increase Is not permitted by applicable law, then the monthly virtual
office fee shall be Increased as specified in the House Rules. This will only apply to
agreements that have an original start and end date constituting more than a 12 month
term. Renewals will be renewed as per clause 2.2 above and only those renewals with a
start and end date constituting a term of over 12 months will have the same Increase
applied,
6.8 Standard services: The monthly fee and any recurring services requested by the
Client are payable monthly in advance. Unless otherwise agreed In writing, these recurring
services will be provided by Regus at the specified rates for the duration of this Agreement
(Including any renewal). Specific due dates will differ by country and are listed in the House
Rules. Where a dally rate applies, the charge for any such month will be 30 times the daily
fee. For a period of less than a month the fee will be applied on a dally basis,
6,9 Pay -as -you -use and Additional Variable Services: Fees for pay -as -you -use services,
plus applicable taxes, in accordance with Regus' published rates which may change from
time to time, are invoiced In arrears and payable the month following the calendar month In
which the additional services were provided. Specific clue dates will differ by country and
are listed in the House Rules.
6.10 Discounts, Promotions and Offers: If the Client benefited from a special discount,
promotion or offer, Regus may discontinue that discount, promotion or offer without notice
If the Client breaches these terms and conditions or becomes past due on two or more
occasions.
Terms & CoWltlonv-Jm0ary 2011 -Heber
11611i oil T! C
Vn F1,1���
-- CITY OF 1ViIAMI LOCAL -OFFICE -CERTIFICATION --
(City Code, Chapter 18, Article III, Section 18-73)
Solicitation Type and Number: g i (i.e. IFQ/IFB/RFP/RF. Q/RFLI No. 12 456)
'`
((��
Solicitation Title: I -FR fac-- et tp �Vl f 2 (GVl�al� C V 1C
Y-� M'1 }—rgylCo, { tt ,t4� <Bidder/Proposer)_hereby certifies compliance with the Local (J�ce
requirvements stated under Chapter 18/Article ITT, Section 18-73, of the Code of the City of Miami, Florida, as
amended,
Local olce means a business within the city which. meets all of the following criteria:
(1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a
verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12)
months immediatelypreceding the date bids or proposals were received for the purchase or contract at issue; far
purposes of this section, "staffed" shall mean verifiable, full-time, on-site employment at the local office for a
minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or
owner of the local business; a post office box shall not be sufficient to constitute a local office within the city;
(2) 1f the business is located in the permanent structure pursuant to a lease, such lease must be in writing, .for a
term of no less than twelve (12) months, been in effect far no less than the twelve (12) months immediately
preceding the date bids or proposals were received, and be available for review and approval by the chief
procurement officer or its designee; for recently -executed leases that have been in effect for any period less than
the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully -executed
lease within the corporate limits of the city that documents, in writing, continuous business residence within the
corporate limits of the city for a term of no less than the twelve (12) months immediately preceding the date bids
or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for
review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent
checks or other rent payment documentation in writing that documents local office tenancy shall be available for
review and, approval by the chief procurement officer or its designee;
(3) Has had, for a minimurn of twelve. (12) months immediately preceding the date bids or proposals were
received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami -
Dade County, if applicable; and
(4) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals .were
received for the purchase or contract at issue, any license or certificate of competency and certificate of use
required by either the city or Miami -Dade County that authorizes the performance of said business operations;
and
(5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or proposal to be
eligible for consideration under this section, provided, however, that the burden of proof to provide all :supporting
documentation in support of this local office certification is borne by the business applicant submitting a bid or
proposal.
FORM -City of Miami Local Office Certification
7/22/2013
PLEASE PROVIDE THE FOLLOWING INFORMATION:
Bidder/Proposer Local Office Address: A �1 ('�' �1�2�_{(tl%,_T
Does Bidder%Proposer conduct verifiable' -full=
time, on-site employment at the local office
for a :minimum of forty (40) hours per
calendar week?
IYEIS❑
^
NO
If Bidder/Proposer's Local Office tenancy is
pursuant to a lease, has Bidder/Proposer
enclosed a co of'the. lease?
__YES ❑
NO _ N/A
City of Miami:
101" YES ❑ NO ❑ Exempt
Cite Exemption:.
Has Bidder/Proposer enclosed a copy of the
Business Tax Receipt (BTR) issued by the
City of Miami and Miami -Dade County?
Miami -Dade County: YES NO Exempt
Cite Exemption:
Has Bidder/Proposer enclosed a copy of the
license, certificate of competency and
certificate of use that authorizes the
performance of Bidder/Proposer's business
YES ❑
NO
operations?
Bidder/Proposer's signature below certifies compliance with the Local Office requirements stated under
Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended.
Print Name (Bidder/Proposer Authorized Representative)
Signature
FORM -City of Mlarni Local office Certiflcation
7/22/2013
Date
2
-STATE OF FLORIDA - - - - - - - -
COUNTY OF l tO- W \ - D, - - - -- -- - - --- - - -
Certified to and subscribed before me this P0 day of n6l)�W &ey , 20 C by
Notary Pulilic • state of Florida
ComMisim # FF 9W72
MCom. ires Aug 4,2019
(NOTARY SEAL) 1w1krydaetar olldlowrNoWyA
(Name of Notary Typed, Printied, o
Personally Known _ OR Produced Identification
Type of Identification Produced
3
FORM -City of Miami Local Office Certification
7/22/2033
Quote: 2151359 (RFQ 526'4.1,1) Page 1 of 7
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Quote: 2151359 RFQ 526381,1
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Title
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Supplier
Translation Services-
ervices-
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Quote Style
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Quote Currency
USD
Contact
Gonzalez, Julie
Suppliers' Quote Number
526381
Quote Status
Active
Note to Buver
Attachments
Close Date
25 -Nov -2015 14:00:00
Ranking
Price Only
Supplier
Professional Translating
Services, Inc. dba
Protranslatin
Supplier Site
COPZAL GABLES
Quote Valid Until
Purchase Order
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Included
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L�IHde General....__.._.�.�..�__..m,�.__..�...�..�,�__.,..........................___.,.,_.......,-...._.�.�._�,....._....,�...�.._�.�._.�.....,..�..,.._0........_._...._.......�m,.....�-,�...,...
Reauirements
Requirement
Legal Name.
mmof Firm:
Entity Type: Partnership, Sole Proprietorship,
Corporation_, etc.
Year Established:
Office Location, City MofNMiami, W Miami -Dade ~
County. or Other
rget Maximum
iue Quote Value Scare
ProfessionalTranslating
Services, Inc.
74
-al Gables
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Quote: 2151359 (RFQ 526'q ,l)
i
apational License Number:M - m
apational License Issuing Agency:
apational Lice .Expiration Date
Subcontractor(s) be used? (Yes or No)
w 522723_... ._,,..,..wµ...,_...w
Dade County
----,Miami30 Sep-2016-,.�.,..u.,�-.�,w.,w,,�_...,.
We do not intend to use
subcontractors. We do not
use subcontractors for the
If subcontractor(s) will be utilized, provide their
name, address and the the portion of the work
they will be responsible for under this contract (a
copy of their license(s) must be submitted with
your
Please list and acknowledge all
addendum/addenda received. List the
addendum/addenda number and date of receipt
(i.e. Addendum No. 1, 7/1/07). If no
addendum/addenda was/were issued, please
insert N/A.
IfBidderhas a Local Office, as defined under
Chapter 18/Articile III, Section 18-73 of the City
Code, has Bidder filled out, notarized, and
included with its bid response the "City of Miami
Local Office Certification" form? YES OR NO?
(The City of Miami Local Office Certification form
is located in the Oracle Sourcing system
("iSupplier"), under the Header/Notes and -
Attachments Section of this solicitation)_
Reference No. 1: Name of Company/Agency for
which bidder is currently providing the
services/goods as described in this solicitation, or
has provided such services/goods inthepast
'Reference No. 1: Address, City, State, and Zip for
above reference company/agency listed:
Reference No, i. Name of Contact Person and
Telephone Number fior above reference no 1
Reference No. 1: Date of Contract or Sale for
above reference no. 1
;Reference No. 2: Name of Company/Agency for
Which bidder is currently providing the
;services/goods as described in this solicitation, or
:has provided such services/goods in the past:
(Reference No. 2 Address, City, State, and Zip for
above reference company/agency listed:
Reference No. Z. Name of Contact Person and
Tele hone Number for above reference no. 2
Reference No. 2: Date of Contract or Sale for
above reference no. 2 _
Reference No. 3: Name of Company/Agency for
which bidder is currently providing the
services/goods as described in this solicitation, or
do use subcontractors, it
would depend on the
language and availability.
See above .....__..�w,,_�_..
Addendum NO.1,
1.1/19/2015
Yes
roup
111 Wall Street, New York,
NY 10005
Heather Battaglia, 636 261-
10/20/2014
Home Depot
2455 Paces Ferry Road,
Atlanta, GA 30339
Laura Rett, 770 384.2352
1/2008
nPoint
Page 2 of 7
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Quote: 2151359 (RFQ 526?4.1,1) Page 3 of 7
has provided such services/goods in the past:
Reference No. 3: Address, City, State, and Zip for 4661 Johnson Rd #14,
above reference company/agency listed: Coconut Creek, FL 33073 w__m
Reference No 3 Name of Contact Person and Arcadio Andrade, 954 421
Telephone Number for above reference no 3 0890
Reference No. 3. Date of Contract or Sale for 06/01/2004
above- reference- no. . 3
..,..�.�,..�..�.,,�.....:.,_�..�w�,_..w.,..._._.... Total....w.�,.�....._........�._�...,�...�_..�.__._.,._....�._.�.�.,..�,.,.,.,:.,�._,�_��M...,.......w..md..,,M..�.�._.�........�...,�..w:.�,,�,.
Variables
`Variablescritic�r9.._.....,..,Valu",
Details Section i.... _._
..�..�..._�.,�___.�.M...w..,....__�,..�.�.�,....�.._. use � e
o variables found.
Deliverables
Indicates deliverable is overdue x Indicates responsible party failed to perform the
deliverable
Deliverable Name Due Date IStatus Alert
No deliverables found.
VTIP All prices are in USD.
Quote Total (USD) 54,40,9
m..........M......._ ...w........._,..__..,. _.......... ........ —...,...__....m...,...,,_...::..:::m.....
Show All Details I Hide All Details _
...._..., . Target .w Quote
Minimum tMinimum
Start Target Quote Estimated Release Release Line Active
Details Line Rank Price Price Price Unit Quantity Amount Amount Total Quotes
Hide i GROUP A — 2 75 Hour 700 52,500.00 7
Romance and
Creole
Languages:
Oral (as per
Section 3.2,
Professional
Oral
Interpreting
for various
City of Miam
__Departments. .) ._... i _ __.m._._. ... __........ ...._. _ w._M.._ ...__.
�l ttributes�a
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Quote: 2151359 (RFQ 526" ° 7,,1) Page 4 of 7
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Quote: 2151359 (RFQ 5262Ql,1) Page 5 of 7
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Quote: 2151359 (RFQ 526?°1.,1) Page 6 of 7
i
No results found.
Hide 6GROUP B -
3
0.19
Word
. ........... ...... .... ......�
0.197
Asian, African
and Other
- Languages: -
-
-
- -
- - -- -
- - - -
-
- - - - - -
Written (as
-
�
-
per Section
3.3,
Translation of
Written
Documents
for various
.City of Miami
Departments)
.......w_....,_.......,..
w.:...
_...
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Quote: 2151359 (RFQ 526011,1) Page 7 of 7
Return to Quote Histo [y (RFQ 526381j) Actions I Online Discussions
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Privacy Statement Copyright (c) 2006, Oracle, All rights reserved.
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This certificate remains the property of ESI and shall be returned immediately upon request.
An electronic certificate can be authenticated onf e. Printed copies can be validated at www,bslgroup.com/ClientDirectory
To be read in conjunction with the scope above or the attached appendix.
Information and Contact: BSI, Kitemark Court, Davy Avenue, Knowihiil, Milton Keynes MK5 8Pi? Tel: + 44 845 080 9000
USI Assurance UK Limited, registered in England under number 7805321 at 889 Chiswick High Road, London W4 4AL, UK,
A Member of the BSI Group of Companies,
From: Auto-Receipt[mailto:norepiy@mail.authorize.net]
Sent: Friday, October 30, 2015 10:08 AM
To: Tom Carlesso <TCariesso@protransiating.com>
Subject: Transaction Receipt from SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL,
INC. for 700.00 (USD)
Description: SFMSDC Recertification
Billing Information Shipping Information
Luis de la Vega Luis de la Vega
Professional Translating Services, Inc. Professional Translating Services, Inc.
Coral Gables, FI, 33134 Coral Gables, FL 33134
tcarlesso dprotranslating.com
3053717887
Total: 700.00 (USD)
Date/Time: 30 -Oct -2015 7:08:20 PDT
Transaction ID: 7664583995
Payment Method: MasterCard xxxx8100
Transaction Type: Purchase
Auth Code: 32755K
SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL, INC.
Miami, FL 33138
US
lucy@sfmsdc.org
From: Auto-Receipt[mailto:noreply@mail.authorize.net]
Sent: Friday, October 30, 2015 10:08 AM
To: Tom Carlesso <TCarlesso@protranslating.com>
Subject: Transaction Receipt from SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL,
INC. for 700.00 (USD)
Description: SFMSDC Recertification
Billing Information Shipping Information
Luis de la Vega Luis de la Vega
Professional Translating Services, Inc. Professional Translating Services, Inc.
Coral Gables, FL 33134 Coral Gables, FL 33134
tearlesso@protranslatminng. com
3053717887
Total: 700.00 (USD)
Date/Time:
30 -Oct -2015 7:08:20 PDT
Transaction ID:
7664583995
Payment Method:
MasterCard xxxx8100
Transaction Type:
Purchase
Auth Code:
32755K
SOUTHERN FLORIDA MINORITY SUPPLIER DEVELOPMENT COUNCIL, INC.
Miami, FL 33138
US
lucy@sfmsdc.org
C VIP
CE�C���CATION
(City Code, Chapter I$,, Article 111, Section 1.8-73)
Solicitation Type. and Number: a.ei IFQ/IFB/RFP/RFQ/RF'Ll No. 1.2345.0
Solicitation Title: k'
(Bidder/Proposei) hereby certifies compliance with the. Local qfflce
requirements stated under Chapter 18/Article 111, Section 18-73, of the Code; of the City of Miami, Florida, as
amended.
Localqfjice means a business within the city which meets all .of the follo.wing.criteria:
(1) Has had a sWfOd, and fixed office or distribution point, operating within a permanent structure, with a
verifiable street address that is, located within the corporate limits of the city, for a minimum of twelve
inontbs immediately preceding the date bids or proposals were received for the purchase or contract at issue, for
.purposes of this section, "staffed"' shall. hilean, verifiable, full-time, on-site employment at the local office for a
minimum of forty (40) hours per calendar W64, whether as a duly au - thorized employee,, officer, principal, or
,owner of the local business; a post office box shall not be sufficient to constitute a local office within the city;
(2) If the business is located in the petmafienitstructure pursuant to a lease, such lease tnus.t be in. writing, for a
term Of no less than twelve (12) months, -becti-In effect for nta less than the twelve (12): months, immediately
preceding the date bids or proposals were received, and be available, for review and approval
proval by the chief
procurement officer or Its designee;. for recently -executed leases that have been in effect for any period,less than
the twelve (12) months imjuedjately preceding the date bids or proposals wereprior Rilly-Oncutled
received, a
lease within the corporate limits of the city that documents in writing, continuous business, residence within, the
corporate limits of the city for 9, term.ofnO legs than the twelve (12) mondis.,immediately preceding the date bids
or proposals were received shall be acceptable to satisfy the requirements of this, section, and shall be. available for
review and approval. bythe chief procurement. officer or its designee, -further requiring that histor[cal, cicare&rent
checks or other rent ,payment documentation in writing that documents local office tenancy shall be available for
review. and approvalby the chief procurement officer or its designee;
(3) Has had,, for a minimi nn of twelve (12) months imnle.diAtely pr"eding .the date bid . S or proposals -were
received for the .purchase or contract at issue, a.current business tax receipt issued by bath the ciiyoand Miami-
bade County, if applicable, and
Has'had, for a nuiximurn of twelve (12) months irriiiiediately preceding the date bids or proposals were
received for the purchase or contract at issue, -any liceage or certificate of competency and certificate: of use
required by either the city or Miami -Dade County that authorizes the perfonriance of said business operations,
and
Has certified in Writing its compliance. :with the foregoing at: the time of submitting its bid or.proposal to be
eligible for consideration under this pection;Provided, however, that the burden of proof to provide all supporting
documentation in support of this local office certification is, borne by the business applicant siamittiq a bid or
Proposal.
FORM -6y of Miami Local office CertIficatidd
'7/22/201$
FLEASEPROVIDE THE FE, LLOI)qNGINFORMATION.-
Biddef/Proposerlocal Office Address:
D -BiddeT/Pr -ser-
oes:13��o , conduc"v TWiable, f4li
tune, on-site employmtmt at the local office
YES NO
for ,,a minimum, of forty (40) hours pet,
calendar week?
If Bidder/Proposer's focal Office tenancy is
has
El YES 0 NO ISIN/A
pursuant to.* a Jease, Bidder/Proposer
enclosed, a co pl of the lease?
City of Miami: —0 --YES NO D Exempt
Cite Exemptiow
Has Bidder/Proposer enclosed a copy of the
Business Tax Receipt (BTR) issued by the
ia
Mmi-Dade County YES N em
Ex pt
City of Miami and Miami-Dadd County?
_a0
Cite Exemption:
Has Bidder/Proposer enclosed a copy of the
license, certificate of competency-' and
certificate of use that authorizes the
YES NO
performance of Bidder/Pro.posees business
operations?
Bidder/ProposiWs signature below certifies compliance with the L.ocalOffleg-requireme'llits stated under
Chapter IS/Article Ill, Section. 18-73, of the Code of the, City of Miami, Florida, as. amended.
Print Name (13iddex/Proposek Authorized Representative)
Signature
2
FORM -City of Miami Local Office Certification
7/22/2613
Date
—STATE OF FLORID
COUNTY OF
Certified to and subscribed before me this day of 26. 1x.by
(SignaPure of Notarv-Pubhc-$tla� 6
(NOTARY SEAL)
Personally Known OR Produced Identification
Type of Identification Produced
3.
FORM. -City of Miami Local Office Certification
7/z2/zm
Notary Public - 81111% of �jortd&
My COMM, Expirei ,Aug,7,*2017
, 1370,
londadIfiroulih N*nl'Nolgry Assn.
Quote: 2149355 (RFQ 5263F1,1) Page 1 of 7
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Quote: 2149355 RFQ 526381,1)
i Actions [Online Discussions
Title IFB for Professional
Interpreting and Close Date 25 -Nov -2015 14:00:00
Translation Services- Ranking price Only
Cit ids Supplier Dreams Innovators, Inc.
Time Left 0 seconds Supplier Site P4IA I
Quote Style Sealed Quote Valid Until
Quote Currency USD Purchase Order
Contact Brown Claro, Dana Shortlist Status Included
Suppliers' Quote Number
Quote Status Active
Note to Buyer
Last
Title Type Description Category Updated Usage UpdateDele
Local Business File Dreams From 19 -Nov- One- - i
Tax Receipt Innovators, Inc Supplier 2015 Time
Certification of File ATA From 19 Nov pOne-
Competency certification Supplier 2015 Time '�
Attachments -.,..._.... ,..... _., �..o,
Certification of File State Court From 19 -Nov- One-
Com sten _ _CertificationSupplier 2015_ Time
CityofMiami Local File Local Office m From 19 -Nov- W One -
Office Certification Supplier 2015 Time;
..:
mm
Legal Name of Firm:
Entity Type: Partnership, Sole Proprietorship,
Corporation, etc.
Year Established.m,.µ._._.�___�..,�._..._,..._.-_.�__.,.__,-�..�._._...�...
Office Location: City of Miami, Miami -Dade County,
or Other
u'FS't r�'i�11'i
Target Maximum
Value Quote Value Score
DREAMS INNOVATORS,
_...� INC.
2,006
1186 NW 128 PLACE
MIAMI FL 331.82
I
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Quote: 2149355 (RFQ 526381,1)
al License Number: 16275416
al License Issuing Agency:M _ m wµ MIAMI-DADE COUNTY
al License Expiration Date: 30 -Sep -2016
III Subcontractors be used? Yes or No 1 NO
subcontractor(s) will be utilized, provide their N/A
me, address and the the portion of the work they ,
license(s) must be submitted with your bid
mse):
Please list and acknowledge all addendum/addenda
received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. 1, 7/1/07). If no
addendum/addenda was/were issued, please insert
N/A.
If Bidder has a Local Office, as defined under
Chapter 18/Articlie III, Section 18-73 of the City
Code, has Bidder filled out, notarized, and included
with its bid response the "City of Miami Local Office
Certification" form? YES OR NO? (The City of Miami
Local Office Certification form is located in the Oracl
Sourcing system ("!Supplier"), under the
Header/Notes and Attachments Section of this
Reference No. 1: Name of Company/Agency for
UNIVERSITY OF MIAMI
which bidder is currently providing the
Miami -Dade County
services/goods as described in this solicitation, or
Communications
has provided such services/goods,in the past: i .,., _
_„ _
Reference No. 1: Address, City, State, and Zip for
Medical PurchasingMWA
above reference company/agency listed:
!Department 1400 NW
I
110th Avenue, Suite
205A Miami, FL 33136
Reference No. 1. Name of Contact Person and
Ignacio Calle, Senior
Telephone Number for above reference no. 1
Buyer Claudia Laurindo,
i
Buver305-243-2177
Reference No. 1: Date of Contract or Sale for above I jOctober 9th, 2014 -
reference no. 1
present
Reference No. 2. Name of Company/Agency for 11
Miami -Dade County
which bidder is currently providing the
Communications
services/goods as described in this solicitation, or
Department
has_provided such services/ oodsm the.past „ _
__
Reference No. 2: Address, City, State, and Zip for
Stephen Clark Center
above reference company/agency listed: ;
111 NW 1ST Street
MIAMI, FL 33128
Reference No. 2. Name of Contact Person and i
Maria Julia Castano,
Telephone Number for above reference no. 2
Spanish Translator 305-
375-2704 Fable Bodek,
Hatian Creole Translator
305-3_75-3929
Reference No. 2: Date µof Contract or Sale for above
_
May 2009- present
reference no. 2
Reference No. 3: Name of Company/Agency for I (Redline Media Group
which bidder is currently providing the
services/goods as described in this solicitation, or
Page 2 of 7
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Quote: 2149355 (RFQ 5263 Q 1,1)
as provided such services/goods in the past:
eference No. 3 Address, City, State, and Zip for
bove reference company/agency listed:
No. 3: Name of Contact Person and
Number for above reference no. 3
no. 3
Page 3 of 7
1951 Tigertail
Boulevard Dania Beach,
FL 33004 M
Gay Georgevich 954-
989-5600
Total 01 0
Variables
Deta'Is Sectron
Clause �ardable Descriptioro
Value
Deliverables
31 Indicates deliverable is overdue x Indicates responsible party failed to perform the
deliverable
Deliverable Name IRue Rate !Status Alert U
No, Ndeliverables found. _..
TIP All prices are in USD.
Quote Total (USD) 58,450,72
Show All Details Hide All Details
Target Quote
Minimum Minimum
Start Target Quote EstimatedReleased Release Line Active
Details Line Rank Price Prices Price Unit Quantity Amountl Amount 'Total Quotes
H 1 GROUP A — (3 80 Hour 700 56,000.007
Romance and
Creole 1 j
Languages:
Oral (as per
Section 3.2, i
Professional
Oral
Interpreting
for various
City of Miami
Attributes
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Quote: 2149355 (RFQ 5263RI ,1) Page 4 of 7
Attribute ---]Group ..,, — w ,]Group [Target Value M M � Quote Value
No results found, .�..I .�,�..,.._�.,m,..._,....,�,
Hide 2 GROUP A — �4 100 Hour 10 4000.00
Other
European
Languages
(regardless of
language):
Oral (as per
Section 3.2, I
Professional
Oral
Interpreting
for various
City of Miami
Attributes
kttrlbute Group Target Value Quote Value
Jo results found. w.... ... w.._ ....._w m_,..,,.._..... .... _w.. __
No results found,_m,.
Hide 3GROUP A —
.. m... ._.,,.,.. .,,120 Hour 10-
1,200.
Asian, African
and Other
Languages:
Oral (as per
Section 3.2,
Professional
Oral
Interpreting
for various
City of Miami
t____1_______1_.tribute 'GrouTarget Value `Quote Value
o results found .. _ . .w . _ .....__„_,... .��..�._.�...,T2
http://imapl.riverside.cnlgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ_VIE... 12/7/2015
Quote: 2149355 (RFQ 5263R1,1)
o
results found.
omance and
reole
anguages:
/ritten (as
er Section
.3,
ranslation of
/ritten
ocuments
)r various
ity of Miami
eoartments.'
i irie I ype 1
No results found�NM
Hide 5 GROUP B - 6
Other
European
Languages:
Written (as
per Section
3.3,
Translation of
Written
Documents
for various
City of Miami
w�m Departments.). �...w.
Attributes
Attribute_
Word Processing System Used
Attech_mits ---
JFTitC
aha Target Value
Category Last Ul
Value
I use Mi
Page 5 of 7
M -1 -MINIM
M
1100
ate Value
will use Microsoft Word
Title m
-Type Category Last Updated Usage Update Delete I)
M�... _.. _ _�_..._� _,..._ ..... .�.._..._.. _-
http://imap l .riverside.cmgov.net:8003/OA_HTML/OA.j sp?OAFunc=POMZESENQ_VIE... 12/7/201.5
Quote: 2149355 (RFQ 5263R191) - Page 6 of 7
No results found..,w.,_.,,
Hide 6GROUP B - 7 0.27 Word. 1 0.27 7
Asian, African
and Other
Language—sem
-- Written -(as
per Section
3.3,
Translation of
Written
Documents
for various
City of Miami i
i. Departments.)l � $
No results found. „mm
Fiide7GROUP C - 2
Emergency
Interpreting
for Group A:
Oral (as per
Section 3.4,
100 Hour 1 11 1 1 100.00
Group
Taret Value�uote
Value
kAttribute
results found.
Ettachments
Title Type De�crdptrorr
m
�ateory Last Updated
Usage Update
Delete
{� Hide 8 GROUP C - 1
0.21 Word 1
0.217
Emergency
Translation
for Group B:
`
Written (as
_
i
4
http://imapl.riverside.cmgov.net:8003/OA
HTML/OA jsp?OAFunc=PONRESENQ_
VIE...
12/7/2015
Quote: 2}49355/RFO5263Rl,}\ Page 7Of7
. ^
/i Noresults found.
Attachments
No results found.
Actions Online Discussions Z0���
Requisitions Negotiations Intelligence Home Logout Preferences Help
Privacy Statement Copyright (c) 2o0o.Oracle. All rights reserved.
littp://imapl.riverside.cmgov.net:8003/OA—HTML/OAjsp?OAFunc=PONRESENQYIE... 12/7/2015
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Quote: 2151354 (R-FQ 5263P14)
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lTRecluisitionsr],qiNegotiation
.. i ....
ns—>—RFQ52638171—>—Quote-History-(RFQ-52638171)—>
51364 (RFQ 526381,1)
.. . ........... .... * ........ .. ... . . . .. ..........
Actions LOnline Discussions
Mail
Attachments
LgNuirements
kailsiSection Maximum Score Score
0 0
Arement !Value lQuote Value
-
... .......... . .... J*
I Name of Firm: �Fox Medical Case
Management, PC, dba
Fox Translation
Entity Type: Partnership, Sole Proprietorship, Corporations etc m ..mi _ _ jLLC
Year Established:
IFI3 for Professional Interpreting
........ ...... ................ ........ . ................. ...... . ...... ........... . . ......
Office Location: City of Miami, Miami Dade County, or Other Hurnmelstown, PA
Occupational License Number:
.Title
and Translation Services -Citywide
Close Date
25 -Nov -2015 14:00.00
Time Left
0 seconds
Ranking
Price Only
Quote Style
Sealed
Supplier
Fox Translation Services
Quote Currency
Contact
yrs' Quote Number
Quote Status
USD
Reed, Dina
Active
Supplier Site
Quote Valid UntilPurchase Order
Shortlist Status
Included
Note to Buyer
a** s
i has*', c- a e'-fi'n-'e"d'--under Eh'a-'p'-ier" 1 8 Ar-ti"c-iie"- Iff,"-* I
N/A
Section 18-73 of the City Code, has Bidder filled out, notarized, and i
Attachments
LgNuirements
kailsiSection Maximum Score Score
0 0
Arement !Value lQuote Value
-
... .......... . .... J*
I Name of Firm: �Fox Medical Case
Management, PC, dba
Fox Translation
Entity Type: Partnership, Sole Proprietorship, Corporations etc m ..mi _ _ jLLC
Year Established:
2,011
........ ...... ................ ........ . ................. ...... . ...... ........... . . ......
Office Location: City of Miami, Miami Dade County, or Other Hurnmelstown, PA
Occupational License Number:
N/A
Occupational License Issuing Agency:
......... . ..... .............. ............ . .......... .. .. .. .....
N/A
Occupational License Expiration Le.
Will Subcontractors) be used? (Yes orNo) ,. . ..... . ......
-the
Nov 2015
No
If subcontractor(s) will be utilized, provide their name, address and �
the portion of the work they will be responsible for under this contract (a
copy�2LtLql t se
_,��t"be submitted with your bid res — — - ----- ---
Please list and acknowledge all addend um/addenda received. List the
Addendum 1,
addendum/addenda number and date of receipt (i.e. Addendum No. 1,
November 19, 2015
7/1/07). If no addend um/addenda was/were issued, please insert N/A.
* ............ . ..... ...
-Office,,*",
-Bidder '*''" , 'a"L** *o' -'d-
.. ... ... ... . . ... . ............. ....... . .
a** s
i has*', c- a e'-fi'n-'e"d'--under Eh'a-'p'-ier" 1 8 Ar-ti"c-iie"- Iff,"-* I
N/A
Section 18-73 of the City Code, has Bidder filled out, notarized, and i
included with its bid response the "City of Miami Local Office
Certification" form? YES OR NO? (The City of Miami Local Office
Certification form Is located In the Oracle Sourcing system ("!Supplier"),
under the Header/Notes and Attachments Section of this solicitation)
-No. -T-Name
—Company/Agency
Reference of for which bidder is—currently 1
Commonwealth of
providing the services/goods as described in this solicitation, or has
Pennsylvania,
http://imapl.riverside.cmgov.net:8003/OA—HTML/OA.jsp?OAFunc=PONRESENQYIE... 12/7/2015
Quote: 2151354 (RFQ 5263;x" 1)
such services/goods in the past:
No. 1: Address, City, State, and Zip for above reference
iAency listed:
.eference No. 1: Name of Contact Person and Telephone Number for
bove reference no. 1
rence No. 2: Name of Company/Agency for which bidder is currently
!ding the services/goods as described in this solicitation, or has
ided such services/goods in the past:
rence No. 2: Address, City, State, and Zip for above reference
zany/agency listed:
rence No. 2. Name of Contact Person and Telephone Number for
e reference no. 2
nce No. 2: Date of Contract or Sale for above reference no. 2
nce No. 3: Name of Company/Agency for which bidder is currently
ng the services/goods as described in this solicitation, or has
�d such services/goods in the past:
nce No. 3: Address, City, State, and Zip for above reference
ny/agency listed:
nce No. 3: Name of Contact Person and Telephone Number for
reference no. 3
No. 3: Date of Contract or Sale for above reference no. 3
VIM
..............................................................................................................................................................................................................................................................................
Contrast Terms
Variables
No variables found.
Page 2 of 5
of Human
2330 Vartan Way 2nd
Floor; Harrisburg, PA
17110
William Orner, Division
Manager, 717-772-
rs-1-cui�r �o rra
Harford Mutual
Insurance
200 N Main Street; Bel
Air, MD 21014
Carrie Schoeb, Claims
Manager, 443-640-
2365
July 2_012 to Present
Zauner & Mtimet, PA
Once Charles Center
100 N Charles Street
Ste 1700; Baltimore,
MD ..21201
Frank Lipschultz,
Attorney, 410-962-
0500
........... $................................................... ..........
January 2013 to
01 0
Deliverables
Indicates deliverable is overdue x Indicates responsible party failed to perform the deliverable
Deliverable Fume
No deliverables found.
�- TIP All prices are in USD.
M
Quote Total (USD) 721,610.45
i
Hide I1 GROUP A — Romance
and Creole Languages:
1
Minimum Minimum!
Estimated Release Release!
it Iuantit+l� Amount Amount, Line Tota
littp://imapl.riverside.cmgov.net:8003/OA HTML/OA.jsp?OAFunc=PONRESENQ VIE... 12/7/2015
Quote: 2151354 (RFQ 526351' 1) Page 3 of 5
i
Oral (as per Section 3,2, I
Professional Oral
Interpreting for various
Citv of Miami
to results found.
IVntes......
Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted.
No results found.
..............................................
g Hide 2 CROUP A —Other
European Languages
(regardless of language):
Oral (as per Section 3.2,
Professional Oral
Interpreting for various
City of Miami
10
Value
toresults found,
....... .. ........................ .... t ........ _..... -............... ....... ............... ............ L ..................................... ....... . .......... .. . ..... ...... ...
Notes
Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted.
on ;CategoryI Last Upda
No results found.
I�Hide 3CROUP�A—,Asian,wA�
African and Other
Languages: Oral (as per
Section 3.2, Professional
Oral Interpreting for
Ivarious City of Miami
Value
to results found.
Notesµ—..—.. —__
A
Value
1
131
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Quote: 2151354 (RFQ 5263P," -1) Page 4 of 5
Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted.
TitleUsage j Update Delete (1
...... ........ ............ .............................. .
No results found �
4 GRO U P B - Romance1 0.11 Word 1,000 110.007 j
and Creole Languages:
Written (as per Section
33, Translation of
Written Documents for
various City of Miami
iute 'Quote Value
qrq�p ITarget Value
........ ..... .......... .. . ..... . ......... .. ... .......... ................
Processing System Used General Microsoft Office Suite, incl
�_hW�nts
ICateaory
results found,
............ ... ................... 1- ...... ... .... . ........ .... .. ... . .... ......
Hide 5 —GROU P 6 --Other ---
European Languages:
Written (as per Section
33, Translation of
Written Documents for
various City of Miami
0. 13 Wordl 1
Word
wte'Kp_uR Target Value Quote Value
Processing System 6s _
General IMicrosoft Office Suite, including Microsoft Word
Used .. ...... . .. L9EIr—
chments
.......... .... ... ... ..... ............. ..... ....... .. .... ..... ......... . ........ .. F ........ ... .......... ............................. .... ... ....... .. ... .............................. ...........
Tvpe IDescrh3tlon !Cateaory Last Updated Usage 1 Update
results found.Hide —__ . . .....
. 6 . I G . R .1 0 U .. P I... B .111. - .11 Asian, I .. . ... --111.111 . ............ . 2
African and Other
Languages: Written (as
(per Section 3.3,
Translation of Written
Documents for various
City of Miami
Used
0.140ordl
Value........_.....Quote Value
Microsoft Office Suite, including Microsoft Word
http://imapl.riverside.cmgov.net:8003/OA—HTML/OAjsp?OAFunc=PONRESENQYIE... 12/7/2015
Quote: 2151354 (RFQ 5263P' l)
results found.
Hide 7GROUP C -Emergency
Interpreting -for -Group -A:
Oral -(as -per -Section 14,T
Page 5 of 5
ontecoty Last Updated Usage Update Delete
4
I
1 3
3
toresults found..........,.w....... ... ............ ........ .......... ....... ....... ....._.............. ............... ..... ....................... ......_....... ......... ....... ............ ........... _....... .....,.._..w.... ............ ...................
.............. ............. .......................... ....... .............................................. ......... ................... .................... .............. ........ ... .......... .... .... ............. ................. ... .............. .............,.......... ............... ............................................................. .............................. ,........... ....... ........ ........ ......... ........
.
Note to Buyer We are not intending to bid on interpreting services, but a "no bid" value is not permitted.
Title Type DescriptionCategory
M...,.....
Last Updated
M .
.. Usage
Update j Delete 4
No results found.
i .,._... _.__,.._._m_._.....,.._ _..... __.
... ,,...._ _. ,..__.,._.,,.._
._
1..,.. ., .. .�._............. _...,...4
1
rvw ,..........w.....m....wMw.... ............. ........w....... .............,...........
Hide f8GR0UP C - Emergency 2
j Translation for Group B;
....,.:.................�....w.. _ .......,..�,...w..,w....
0.21Word 1
...,.....,.:....,,.,....e........,.,u........,.:.w.,..........:..,.,.x
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l
3 4, Emergency Services
_ i
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....,....
................. v _ .... .. .... ...... ... . ....... .
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. .. qg.. ....................A............................................. ......... ...................................................................... ....... ..................................... ............... ......................... ... ........A............... .......... ................. ..................... ..................................... ... ...... ....... ........... ........
i
Return to Quote History (RFQ 526381,1) Actions Online Discussions�T G
__....,
............. ...., �t
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Privacy Statement Copyright (c) 2006, Oracle, All rights reserved.
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Certificatift Statement
Please quote on this
s form, if applicable, net prices; for the item(s): listed. Returnsigned original and
.rot*I Costs, including jna:copy for, purlies.J1 sho dia * do al ding transportation to destination.. The
City reserves *theright to accept or rej ect. 411 or any part of this' submission. Prices s hould bb. firm :1W a
minimum of 1.80 days following the time set for. closing of the submissions.
the event of errors in extension of totals; the unit pn*cps: shall govern in
We (1) certify that we have read your solicitation, completed the necessary documents; and propose to
faihlsh and deliver, JF*,*6'D. DE'S*iON, the items or services specified herein.
The vndersi s principal ,gaed'hewby certifies that neither the contractual party nor any of it p cipal owners or
PM006f have beep convected of of t a SQ in section
any be violations, or debarrod, or. suspp as t
18-107 or Ordinance No. 1.22 71.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTION&
0 (1) certify that any and all inoraxiatron con d in this subird sion is true, and we (I) ftu-ther certify
th onne, c ion
at this gubibissian is made Without prior understanding, agrtemeat, or 0 ti ' with any
corporation, finn, or person subinitting submission for the same materials, supplies, equipment, or
service, and is.. in. allrespects fair and `c?vitlaout collusion or, fraud.. We. (1). agree to abide by all terms and
'sign this subini ssion fbi 'c':'subnii
conditions of this solicitation and certify that I am autfiorizq4,10 th
Please print the following and sign: your name:
8UPPLIERNAME: Fox Translation Services LLC
ADDRESS11111
.. 1152 Mae Street, Suite 122iY H melstown, PA 17036
pHONE. 866 -FOX -1646 FA 866-764'3898-8
X -41
EMAIL;
$10NED
TITLE. Chief Administrative Officer.- DESTE: November 24, 2015
—
FATLU_RE TOCQMPES
LTF- LCN NWWi TU—�� THIS FOBM SRAU DI "L rzy, TMS -.,. ,
SQU
Page2 of 37
Certifications
Legal Name of Firm:
Fox Medical Case Management, PC, dba Fox Translation Services
ntity_T_y_pe:_P_artnership,_S_ole Proprietorship, Corporation, etc.
LLC
Year Established:
2011
Office Location: City of Miami, Miami -Dade County, or Other
Hummelstown, PA
Occupational License Number:
N/A
Occupational License Issuing Agency:.
N/A
Occupational License Expiration Date:
N/A
Will Subcontractor(s) be used? (Yes or No)
No
If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
N/A
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert
N/A.
Addendum 1, November 19, 2015
If Bidder has a Local Office, as defined under Chapter 18/Artielle Ill, Section 18-73 of the City Code,
has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office
Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the
Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this
solicitation)
N/A
Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods
Page 3 of 37
as described in this solicitation, or has provided such services/goods in the past:
Commonwealth of Pennsylvania, Department of Human Services
Reference No. 1: Address, City, State, and Zip for above reference company/agency listed:
2330 Vartan Way 2nd Floor; Harrisburg, PA 17110
Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1
William Orner, Division Manager, 717-772-2662
Reference No. 1: Date of Contract or Sale for above reference no. 1
8/1/2014 to Present
Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Harford Mutual Insurance
Reference No. 2: Address, City, State, and Zip for above reference company/agency listed:
200 N Main Street; Bel Air, MD 21014
Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2
Carrie Schoeb, Claims Manager, 443-640-2365
Reference No. 2: Date of Contract or Sale for above reference no. 2
July 2012 to Present
Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Zauner & Mtimet, PA
Reference No. 3: Address, City, State, and Zip for above reference company/agency listed:
Once Charles Center 100 N Charles Street Ste 1700; Baltimore, MD 21201
Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3
Frank Lipschultz, Attorney, 410-962-0500
Reference No. 3: Date of Contract or Sale for above reference no. 3
January 2013 to Present
Page 4 of 37
Line: 1
Description: GROUP A - Romance and Creole Languages: Oral (as per Section 3.2, Professional
Oral Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ N/A
Line: 2
Number of Units: 700 Total: $
Description: GROUP A — Other European Languages (regardless of language): Oral (as per
Section 3.2, Professional Oral Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ N/A
Line: 3
Number of Units: 10 Total: $
Description: GROUP A — Asian, African and Other Languages: Oral (as per Section 3.2,
Professional Oral Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ N/A
Line: 4
Number of Units: 10 Total: $
Description: GROUP B Romance and Creole Languages: Written (as per Section 3.3,
Translation of Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word
Unit Price: $ 0.11 Number of Units: 1,000 Total: $ $110.00
Word Processing System Used
Page 5 of 37
Line: 5
Description: GROUP B - Other European Languages: Written (as per Section 3.3, Translation of
Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word
Unit Price: $ 0.13 Number of Units: 1 Total: $
Word Processing System Used
Line: 6
Description: GROUP B - Asian, African and Other Languages: Written (as per Section 3.3,
Translation of Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word
Unit Price: $ 0.14
Word Processing System Used
Line: 7
Number of Units: 1 Total: $
Description: GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4,
Emergency Services)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $
Line: 8
Number of Units: 1 Total: $
Description: GROUP C Emergency Translation for Group B: Written (as per Section 3.4,
Emergency Services)
Page 6 of 37
Category: 96175-00
Unit of Measure: Word
Unit Price: $ Number of Units: 1 Total: $
Page 7 of 37
Quote: 2152354 (RFQ 526 "I„1) Page 1 of 7
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._ .,. _w m .. ........._ _...._._._ w, b . •rv,• , .
Hide General .w.�.mw �._..�.".._..�...._"0.� .
Requiresraents _ _ _
._........_�._.�.�_..��.-_�._......_.._.....____.�.,..w.��.......:..�.�_.�,,,,_.�.�,. Target _�.,..�.�..�_.�....��,.
Requirement _ Value Quote Value
Legal Name of Firm:_.�._.�o...��..,.,�.��....._��•.�.�...�"._.-. ��..e.�......_,�,�..�,.. Linguistics,.-�.,."�n.....�
International Inc.
Entity Type. Partnership, Sole Proprietorship, Corporation, Cor oration
ear Established:m__ _.w,_ 2,005
iffice Location: City of Miami, Miami -Dade County, lWest Jordan, UT
:cupational License Number:5866913-0142
..�._...---...m......................._._,.....�, ..m.,.....,..
_.....
.cupationalmLicense Issuing Agency:
State of Utah -
Division of
Corporations and
Commercial Code
cupational License Expiration Date: i
30 -Jun 2016
mw, ._.. _..._.. ,. ...,
ill Subcontractor(s) be used? (Yes or No
No
subcontractor(s) will be utilized, provide their name,
N/A
(dress and the the portion of the work they will be
W
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Quote: 2152354 (R-FQ 526:1-0.1,1) Page 2 of 7
responsible for under this contract (a copy of their license
(s) must be submitted with your bid response): I
Please list and acknowledge all addend um/addenda
Addendum 1
received. List the addend um/addenda number and date of
332-6340
receipt (i.e. Addendum No. 1, 7/1/07). If no
08/15/2013
addend u m/addenda was/were issued., please insert N/A.
wy
If Bidder has a Local Office, as defined under Chapter
No
18/Articlie III, Section 18-73 of the City Code, has Bidder
Medicaid /
filled out, notarized, and included with its bid response the
Department of
"City of Miami Local Office Certification" form? YES OR NO?
(The City of Miami Local Office Certification form is located
—,
P.O. Box 141010,
in the Oracle Sourcing system ("iSupplier"), under the
Salt Lake City, LIT
Header/Notes and Attachments Section of this solicitation)
84114-1010
Reference No. 1: Name of Company/Agency for which
Yale New Haven
bidder is currently providing the services/goods as
Hospitals - Yale
described in this solicitation, or has provided such
University
services/goads in the p stL, mm
Connecticut
Reference No. 1: Address, City, State, and Zip for above
20 York Street,
reference company/agency listed:
New Haven, CT
06510
Reference No 1—: NameofContact Person and Telephone
Angela Frentress
Number for above reference no. 1
- (203) 688-7523
Reference No. 1: Date of Contract or Sale for above
03/15/2012 -
reference no. 1
Present
Reference No. 2: Name of Company/Agency for which
County of San
bidder is currently providing the services/goods as
Bernardino -
described in this solicitation, or has provided such
Department of
services/goods in the past:
Housing
No. 2: Address, City, State, and Zip for above 715 E. Brier
company/agency listed: Drive, San
I Bernardino, CA
eference No. 2: Name of Contact Person and Telephone
Angie Lardapide -
umber for above reference no. 2(909)
332-6340
eference No. 2: Date of Contract or Sale for above
08/15/2013
aference no. 2
Present
eference No. 3: Name of Company/Agency for which
State of Utah -
idder is currently providing the services/goods as
Medicaid /
escribed in this solicitation, or has provided such
Department of
arvices/goods in the past:
—,Health
eference No. 3: Address, City, State, and Zip for above_
—,
P.O. Box 141010,
:ference company/agency listed:
Salt Lake City, LIT
84114-1010
eference No. 3: Name of Contact Person and Telephone
Nancy Thompson
umber for above reference no. 3
- (801) 538-9463
.eference No. 3: Date of Contract or Sale for above
02/01/2001 -
eference no. 3
Present
Total 01 0
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Page 3 of 7
Variables
Details Section Clause Variable f7escrAption „ Value
No variables found
Deliverables
IN Indicates deliverable is overdue x Indicates responsible party failed to perform the
deliverable
�Deliverable IVarne Due ®ate Status Alert Update
No deliverables
Lines._—�
VP TIP All prices are in USD.
Quote Total (USD) 61,445,50
Minimum Minimum
5tartTargetQuote, (Estimated Released Release Line
Mails Line Rank price price Price Unit Quantity Amount Amount Total
Hide i GROUP A — 5 85 Hour 700 59,500,00
Romance and 1
Creole
Languages:
Oral (as per
Section 3.2,
Professional
Oral
Interpreting
for various
City of Miami
Attribute
Group
Target Value
Quote Value
Attachments
Title rT e
No found .�
i escription Cate tsr Last Updated
µUsage Update
results . w.,. ,
.:.. _,.,,.,..
. u.
._..,,... . _.,,,..M.�,,,.._._.,
Hide 2G -ROUP A 3
85 Hour 10
.,,..,_. ,.,_., .......__.
850.00
�l
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Quote: 2152354 (RFQ 526311„1) Page 4 of 7
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Quote: 2152354 (RFQ 52631",l) Page 5 of 7
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Quote: 2152354 (RFQ 526391,1)
i
Page 6 of 7
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Quote: 2152354 (RFQ 5263111,1)
results found.
Return. to Quote. istory (REQ 1
H -52k381---j
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Privacy Statement Copyright (c) 2006, Oracle. All rights reserved.
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Professional Interpreting and Translation Services -Citywide
IFB No 526361
City of N'fiami
.Anthony Hansen
Purchasing Department
City of Miami — City Clerk
3500 Pan American Drive
Miami FL 33133
E-mail: amhansen@miamigov.com
Linguistica International
8819 South Redwood Road Suite D
West Jordan, Utah 84088
Dear. Anthony Hansen & Bid Selection Committee,
November 22, 2015
Linguistica International is pleased to submit this Response for the Invitation for Bid Number.
526381 to offer Professional Interpreting and Translation Services Citywide for the City of Miami. We are
extremely grateful for the opportunity to present our proposal and be able to share with you our. company's
strengths; including our ability to successfully implement similar contracts throughout the United States. In
fact, our company was previously awarded a contract with Dade County providing similar services in the past.
We understand that the purpose of this IFB is to receive the lowest responsive and responsible bid while
maintaining and exceeding the quality, professionalism and availability of services.
Linguistica International has been providing Language Translation Services for the past 12 years, we are a full
service language provider offering telephone based, onsite interpreting services and document translation
services nationwide 24/7 365 days per year. We are a Minority Woman Owned Small Business' registered as
an. S -Corporation and located in Salt Lake City, Utah. We are a certified 8a firm with the Small Business
Administration, our founder Sabrina Morales is well known within the government sector for high quality,
professional US based linguists at highly competitive rates. We are confident that in our proposal, you will
find we meet and exceed all of your requirements and welcome the opportunity to demonstrate our
qualifications. This response as well as the pricing offered will be valid for 180 days.
We are honored to be considered to once again provide services to the City of Miami: and. welcome any
questions regarding our services. You may reach us at your convenience by calling our main number (801)
262-4550 or t ll free number (866) 908-5744. We look forward to doing business with the Language
Transl 'on Se es to the Gwinnett County and welcome any questions regarding our services
ab ' Morales, CEO
Linguistica International
Legally authorized to bind Linguistica International to the terms and conditions contained in this quote and to comply with the information and
representations submitted in the proposal.
1 NAICS 541930 Translation and Interpretation Services Small Business Size Standard $7.5 million of dollars.
Linguistica International — City of Miami
N
Professional Intetpretlg and Translation Services -City wide
IFI3 No 526361
Cita of'Miarrd
Proposal Response
Table of Contents
Linu**istica
I rttTES NAi`iONAL
TRU B1'AfNAR1.0 t, AM0UA'4�P.. 698[a V I GV0
COVERLETTER.................................................................................................................2
EXCECUTIVESUMMARY.....................................................................................................4
SERVICESOFFERED..........................................................................................................5
LISTOF LANGUAGES.........................................................................................................8
INTERPRETERCERTIFICATION....................................................................................... 10
CITYOF MIAMI - FORMS........................................................................................................11
CERTIFICATION STATEMENTS
REFERENCES
3 PRICING
Linguistica International — City of Miami
3
Professional Interpreting and. Translation Services -Cit- -wide
IFB No 526361
Cite of 'NIialni
Executive Summary
$ N T F R N A T 6 0 N A i
Linguistica International is a perfect solution to meet the needs of the City of :Miami. Not only are we
confident that our On -Site Interpretation Services and Document Translation teams can proficiently and
professionally interpret the types of requests handled by the City of Miami, but also our infrastructure is set
up to meet allrequirements as stated in the IFB provided. We are confident that if given the opportunity we
can meet and exceed the expectations set forth in section 3.1 labeled as Specifications and Scope of Work.
After over a decade of providing identical services to similar agencies across North America, we trust that
Linguistica International will provide the best program to support the City of Miami Interpreting contract..
Linguistica International is a full service language provider offering telephone based and onsite interpreting
services as well document translation services nationwide 24/7 365 days per year. We are a Minority Woman
Owned Small Business2 registered as an S -Corporation and are a certified 8a firm with the Small Business
Administration. Our headquarters are based in Salt Lake City, Utah and we operate three regional offices one
in New Haven, Connecticut, the second in San Diego, California and the third in Olympia Washington,
Linguistica International was founded in 2001 and since our inception we have specialized in serving two
types of clients: government agencies and healthcare organizations. In terms of government agencies we are
the main vendor for a multitude of states and serve as the primary language services company for numerous
large state cooperative contracts. In terms of healthcare we serve large hospitals and medical facilities
throughout the United States. All of our services are specifically targeted to serving these two types of clients
allowing us in-depth knowledge of how they operate and how language services support their daily
operations. Linguistica International has been providing telephone based interpreting services in 250+
different languages to hundreds of State agencies and local municipalities. On a daily basis we serve housing
authorities, public schools, local health departments, human service agencies, departments of motor vehicles,
correctional facilities, workforce service agencies, courts among others.
We currently handle over 15,000 On-site interpreting encounters annually our current capacity and
infrastructure will guarantee consistency and reliability no matter the volume spikes or the diversity in the
language requests. Since our inception our growth has been steady year over year; we have internally invested
in building a nation-wide team capable of meeting the demands of high volume clients in all kinds of settings
including Legal, Social Service, Healthcare and other industries. We currently rely with a team of over 6,500
on-site interpreters that work as independent contractors with Linguistica International. While our current
maximum client volume does not require a team of this size, our mission to serve clients regardless of their
volume spikes has been a significant driver ensuring high levels of client satisfaction in an industry with
unpredictable trends.
As stated above Linguisdca International will comply with the requirements stated in the IFB and will expand
further upon awarded as necessary. We are currently capable of handling large volume of on-site
appointments across the US interpreting contracts. We currently have in place an effective scheduling process
that utilizes our unique methodology and industry experience. Over the years we have developed an effective
proprietary system that allows us to track, schedule and monitors all daily appointments to ensure total
customer satisfaction.
Y
2 NAICS 541930 Translation and Interpretation Services Small Business Size Standard $7.5 million of dollars.
Linguistica International — City of Miami
4
Professional Interpreting and Translation Set vices- Citpvide
IFl3 No 526361
Cite of Miami
Services Offered
4 NTER NAT10NAL
OUSTAINAO1 r LANGUAGA Cf POV'ICE0
Linguistica International has been providing interpreting services nationwide for over a decade.
We focus on providing a full range of language seryices including:
• On-site interpreting
• Document Translation
All of our services are provided in over 250+ different languages 24/7 365 days a year. We currently provide
services to hundreds of healthcare organizations and government agencies such as benefit eligibility centers,
police departments, court systems, health organizations, and teaching hospitals, all levels of large trauma
centers, independent school districts, and institutions of higher education among others.
On -Site Interpretation
We have extensive experience in providing on-site interpreting services. We currently work with over 7,000
linguists and can guarantee our service any time day or night.
Our services are accessible quickly and efficiently by one of the below methods:
1. Appointments can be scheduled on-line using our proprietary system "MyLinguistica". This system
allows clients to access a secure and encrypted system to request andschedule service. Clients have
the ability to monitor each appointment from beginning to end.
2. Appointments can be scheduled by simply calling out main Call Center via a Toll Freenumber and
providing key information to schedule each appointment.
We measure and track all activity daily and directly through our proprietary system. The City of Miami will be
able to connect to our system at any time to track all activity, view and print reports for every department
based on access authorization. The City of Miami will determine how to establish .it's account to include
departments and sub -departments as if necessary.
Our HR team is responsible for recruiting, evaluating, training and maintaining active on-site interpreters.
This ensures that all of our interpreters are certified, trained and comply with internal and external
requirements including: terminology, speed of delivery, privacy and client specific rules and regulations.
Below please find our Interpreter Requirements:
On -Site Training / Education Standards:
1. Minimum 40 hours training for Legal and Medical interpreting.
2. Certifications are required by each account and program.
3. Minimum high school diploma or GED
4. Minimum 1 year experience
5. Language Proficiency
Linguistica International — City of Miami
5
Professional Interpreting and Translation Services-Citym7ide 4 r
1FB No 526361 i a
Lin U
s
City of4lian�i i NTi nras�,i IONAL
9UGTAINAt34G LANGUAGE RIGRVHG.VEI
Oral Proficiency in English One of the following:
• Bachelor, Masters, PhD, or any other degree from any US institution of higher education.
• Graduation from any High School from an English language country or from an American School
abroad.
• One of the following tests (subject to change)
• TOEFL (Test of English as a Foreign Language): 570+ on paper; 230+ on computer version; 90+
on iBT.
o ELPT (English Language Proficiency Test): 950+
o MELAB (Michigan English Language Assessment Battery) 80+
o ECPE (Examination for the Certificate of Proficiency in English): PASS
o FCE (First Certificate in English, Level 3): A
o CAE (Certificate in Advanced English, Level 4): B
o CPE (Certificate of Proficiency in English, Level 5): B
o IELTS (International English Language Testing System) 7.0+
Oral proficiency in the target languages) "L2" One of the following:
• Bachelor, Masters, PhD, or any other degree from an. institution of higher education where L2 is
spoken
• Graduation from a high school of the country where L2 is spoken
• ACTFL Oral Exams (American Council on the Teaching of Foreign Languages): 3.5 + /Advanced
Mid Level (see www.actfl.org)
ACTFL comparable evaluation
Pre -Employment Screenings/Requirements
1. As necessary specific facility Orientation
2. ID Badge
3. IT Access
4. Drug Screening, at minimum: 9 panel standard urinalysis (marijuana, cocaine, PCP,
amphetamines, opiate metabolites, barbiturates, benzodiazepines, methadone, and propoxyphene)
plus MDMA (ecstasy), Oxycodone and hydrocodone.
Pre-employment National Background Check includes:
• National sex offender registry check.
• Social Security trace: identifying the area(s) in which the new hire has established credit.
• County level criminal history check: reviewing the previous seven years of all court controlled
activities including both felonies and misdemeanors (check includes all counties nation-wide in which
the new hire has established credit).
• Healthcare sanction check: identifying fraud or other professional misconduct reported by licensing
agencies.
• Prohibited parties check: reviewing 9 government "terrorist watch" lists.
Linguistica International — City of Miami
C.1
Professional Intezpretuig and Translation Seryices- Citnvide
IFB No 526361
City of Miami
1 NTFRNAT10NAL.
SUSTAINABLE LANGUAGO firM4IQEO
On any given month we interpret in over 6,300 government agency encounters in over 250+ different
languages.
We understand the unique challenges faced by interpreters working.in government and social service settings
and the shill set needed to successfully meet those challenges. As a result, our training program includes
specific healthcare modules including specialty terminology and understanding of National Standards of
Practice for Interpreting in Healthcare and the National Code of Ethics for Interpreters in Healthcare.
At Linguistica International we recognize that interpreting in health care settings requires the ability to use
multiple interpreting approaches including 1st person, narrative, descriptive, simultaneous, consecutive, and
working with a professional health provider or team. Our interpreters are trained to incorporate all methods
and techniques to ensure the most accurate delivery of interpreting services. All Linguistica International
medical interpreters have passed our rigorous interpreter assessment standards. Our quality control process
begins during the recruitment process. Once applicants have been assessed, tested and hired they are trained
by one of our experienced interpreter trainers.
The main areas of training include:
• Confidentiality
• Speed of Delivery
• Terminology
• Cultural Sensitivity
• Customer Service
• National Code of Ethics for Healthcare Interpreters
• National Standards on Interpreting in Healthcare
• Legal Requirements for Healthcare Interpreters including HIPAA
Each interpreter is required to successfully pass a comprehensive test that includes medical procedures,
diagnostic procedures, testing, pathology and treatment, cultural competency as well as several supervised
quality control reviews.
Linguistica International — City of Miami
VI
Professional Inteipretitig and Translation Services -Citywide
IFB No 526361
City of iN-llanli
List of Languages
Ling �.. ic
6 N T E n rJ A T i 0 N A L
e UpvAMAUe V Lnt1UUAlar %EP1V1Qr',V
Linguistica International currently works with over 7,000 linguist across North America covering over 250+
different languages, 24/7 365 days a year. Our infrastructure as well as our tracking ability via our proprietary
system will serve as the foundation to ensure we meet contracted timeframes immediately.
Linguistica International will support all Languages as specified in the Scope of Work. In addition, other
languages will be available in the event that the City of Miami shall need. other languages outside those
specified.
Acholi(Sudan-Uganda)
Hausa
Neopolitan
Afghan
Hawaiian
Nepali
Afrikaans
Hebrew
Nigerian English Pidgin
Akan
Hindi
Norwegian
Albanian
Hmong
Nuer (Sudan)
Amharic (Ethiopia)
Holden
Oromo (Ethiopia)
Arabic
Hunanese
Pangasinan
Armenian
Hungarian
Pashto (Afghanistan)
Ashanti
Ibo
Persian
Assyrian
Icelandic
Polish
Azerbaijani
Ilocano
Portuguese
Bambara
Ilonggo
Portuguese Creole
Belorussian
Indonesian
Punjabi
Bengali
Italian
Quiche
Bosnian
Jamaican English Creole(Patois)
Romanian
Brazil -Portuguese
Japanese
Rohingya
Bulgarian
Jula
Russian
Burmese
Kachchi
Samoan
Cakchiquel
Kanjobal
Sarahuleh/Soninke
Cambodian
Kannada
Serbian
Cantonese
Karen
Serbo-Croatian
Cape Verdean
Karenni/Kayah
Shanghainese
Catalan
Kazakh
Sichuan/Szechuan
Cebuano
Kleiner
Sicilian
Chaldean
Kikuyu
Sindi
Chin
Kinyarwanda
Sinhalese
Chinese
Kirundi
Slovak
Chuukese
Korean
Slovakian
Linguistica International — City of Miami
M.
Professional Interpreting and I'rallsla'tioiI Services-City\vide
]FB No 526361
City of Miami
Ling*i1c
I N T iw R N A T d 0 tri A L
9'UOTArNAUt.tt i. ,'1N CiUA�a: EF 86t%VICE Ei
Crioulo
Krahn
Somali
Croatian
Krio
Soninke
Czech
Kunama
Sorani
Danish
Kurdish
Spanish
Dari (Afghanistan)
Kurmanji
Sudanese Arabic
Dinka (Sudan)
Lanvhou
Susu/Soso
Dutch
Lao
Swahili
Ebon
Latvian
Swedish.
Edo
Lingala
Sylheti
Estonian
Lithuanian
Taechew
Ethiopian
Luganda
Tagalog
Ewe
Luo
Taiwanese
Farsi
Maay Somali
Tamil
Fijian
Macedonian
Telegu
Finnish
Malay
Thai
Flemish
Malayalam
Tibetan
Foochow
Malinke
Tigrigna (Eritrea)
French
Mam
Toisan
French Cajun
Mandarin
Toishanese
French Canadian
Mandingo
Tongan
French Creole
Mandinka
Trukese/Chuukese
Fukienese
Marathi
Turkish
Fulani
Marshallese
Twi
Fuzhou
Mien
Ukrainian
Ga
Mirpuri
Urdu
Georgian
Mixteco
Uzbek
German
Moldovan
Vietnamese
Grebo
Mongolian
Visayan
Greek
Montenegrin
Wolof
Gujarati
Moroccan Arabic
Yiddish
Haitian Creole
Navajo
Yoruba
Hakka
Ndebele
Yugoslavian
Zande
Other lanauaves and dialects available.
Linguistica International — City of Miami
0
Professional Interpreting and Trand.ation Services-Cityvide Ling i y c
IFB No 5263618 +� e. i c't i:a
City of -Miami
quo TAtMA. 0AF LANU"IIAGP; fl PRVlVLu
Interpreter Certification
Linguistica International works with over 7,000 linguists (interpreters and translators) across
the US. As indicated in section 3.6 of the IFB, court interpreter certifications by the State of
Florida will be required for Spanish and Creole.
Consequently, and as indicated in section 3.6, below we are providing with evidence for
verification by the selection committee that Linguistica International will comply with this
requirement. Verification of certification for the below interpreters can be done via web by
accessing www.interpreters@flcourts.org.
Since no actual volume of work has been provided in the IFB, Linguistica International is not
able to determine at this time with the number of interpreters that will be available to support
this contract. Nevertheless, we are listing some of the interpreters that will be initially assigned
to support activity coming from this contract. Linguistica International will add additional
interpreters as needed and will provide evidence of certification for these languages.
Interpreter Name
Interpreter Certification
Number
Language
Renewal
Date
Alfredo Babler
10-00126 SPA
Spanish
05/05/2016
Karen B. Bor enheimer
12-00218 SPA
Sp anish
11/21/2016
Edgar Chacon
_
14-00288 SPA
Spanish
07_/16/2016
Patricia Dau
08-00026 SPA
Spanish
08/20/2016
Cecilia Defrancesco
14-00272 SPA
Spanish
01/31/2016
Vicente De La Vega
08-00001 SPA
Spanish
08/20/2016
Maria Dillman
08.00046 SPA
Spanish
08/20/2016
Octavio D. Gomez
14-00287 SPA
Spanish _
07/16/2016
Mariana Harari Froent
08-00048 SPA
Spanish —
08/20/2016
Maria Elena juncosa
12-00217 SPA
Spanish
11/21/2016
Abner Ramirez -Canto
08-00015 SPA
Spanish
08/20/2016
Esteban O. Rios M.
14-00290 SPA
Spanish
07/16/2016
Maria Cristina Velarde
08-00024 SPA
Spanish
08/20/2016
Claude Y. Boisson
12-00195 HC
Hattan Creole
08/23/2016
Joel J. Che
14-00273 HC
Hattan Creole
03/14/2016
oelle Has it
08-00033 HC
Hatian Creole
08/20/2016
Ernst Thervil
12-00203 HC
Hatian Creole
09/27/2016
Marilyn Leroy
09-00102 HC
Hatian Creole
09/03/2016
Evens Latortue
09-00087 HC
Hatian Creole
02/17/2016
Linguistica International — City of Miami
Professional Interpreting and Translation Services -Citywide
IFB No 526361
Cit} of Miami
CITY OF MIAMI — IFB FORMS
CERTIFICATION STATEMENTS
REFERENCES
PRICING
Lix� u �.s is ,
I N'rFR N A T 1 0 N A L
JUGTA.INADi g 1,,ANU1JAQV U'gnjol3S
Linguistica International — City of Miami 11
Certification Statement
Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and
retain a copy for your files. Prices should include all costs, including transportation to destination. The
City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a
minimum of 180 days following the time set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted
prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations, or debarred or suspended as set in section
18-107 or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (I) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or
service,. and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and
conditions of this solicitation and certify that I am authorized to sign this submission for the submitter.
Please print the following and sign your name:
SUPPLIER NAME: Linauiidea International Inc.
PHO
EMAIL: admin0linaLagficatnternational.com BEEPER: Not 8pplicable
SIGNED BY: Y =
TITLE: G 0 DATE: November i g 201 s
FAILURE TO COMPLETE. SIGN. AND RETURN THIS_ FORM SHALL DISQUALIFY THIS BID.
Page 2 of 37
Certifications
Legal Name of Firm:
Linguistica International- Inc. --
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
QQr ora ion —
Year Established:
2005
Office Location: City of Miami, Miami -Dade County, or Other
West Jordan, UT
Occupational. License. Number:
5866913-0142
Occupational License Issuing Agency:
State of Utah - Division of Corporations and Commercial Code
Occupational License Expiration Date:
06/30/2016
Will Subcontractor(s) be used? (Yes or No)
If subcontractor(s)- will be -utilized, provide their name, address and the the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
.response):
Not Applicable
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert
N/A.
Addendum 1
If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 1.8-73 of the City Code,
has Bidder filled out, notarized, and included with its bid response the "City of Miami. Local Office
Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the
Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this
solicitation)
Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods
Page 3 of 37
as described in this solicitation, or has provided such services/goods in the past:
Yale New Haven Hospitals - Yale University Connecticut
4
Reference No. 1: Address, City, State, and Zip for above reference company/agency listed:
20 York Street, New Haven, CT 06510
Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1
Angela Frentress - (203) 688-7523
Reference No. 1: Date of Contract or Sale for above reference no. 1
03/15/2012 - Present Time (on-going)
Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
County of San Bernardino - Department of Housing Authority
Reference No. 2: Address, City, State, and Zip for above reference company/agency listed:
715 E. Brier Drive; San Bernardino, CA 92408
Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2
Angie Lardapide - (909) 332-6340
- Reference No. 2: Date of Contract or Sale for above reference no. 2
08/15/2013 - Present (on-going)
Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
State of Utah - Medicaid / Department of Health
Reference No. 3: Address, City, State, and Zip for above reference company/agency listed:
R.O. Box 141.01`0, Salt Lake City, UT 8'4114 -101`0 -
Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3
Nancy Thompson - (801) 538-9463
Reference No. 3: Date of Contract or Sale for above reference no: 3
02/01/2001 - Present (on-going)
Page of 37
Line: 1
Description: GROUP A — Romance and Creole Languages: Oral (as per Section 3.2, Professional
} Oral Interpreting for various City of Miami Departments.)
Category96175-00
Unit of Measure: Hour (One Hour minimum Charge)
85.00 59,500.00
Unit Price: $ Number of Units: 700 Total: $
Line: 2
Description: GROUP A Other European Languages (regardless of language): Oral (as per
Section 3.2, Professional Oral Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ 85.00
Line: 3
(One Hour minimum Charge)
Number of Units: 10 Total: $ 850.00
Description: GROUP A — Asian, African and Other Languages: Oral (as per Section 3.2,
Professional Oral Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ 85.00
Line: 4
(One Hour minimum Charge)
Number of Units: 10 Total: $ 850.00
Description: GROUP B - Romance and Creole Languages: Written (as per Section 3.3,
Translation of Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word ($30,00 minimum charge per job)
Unit Price: $ 0.14 Number of Units: 1,000 Total: $ 140.00
Word Processing System Used All formats are accepted
Page 5 of 37
Line: 5
Description: GROUP B - Other European Languages: Written (as per Section. 3.3, Translation of
Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word ($30.00 minimum charge per job)
Unit Price: $ 0.14
Word Processing System Used
Line: 6
Number of Units: 1 Total: $ 0.14
All formats are accepted
Description: GROUP B - Asian, African and Other Languages: Written (as per Section 3.3,
Translation of Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word ($30.00 minimum charge per job)
Unit Price: $ 0.14 Number of Units: 1 Total: $ 0,14
Word Processing System Used All formats are accepted
Line: 7
Description: GROUP C - Emergency Interpreting for Group A: Oral (as per Section 3.4,
Emergency Services)
Category: 96175-00
Unit of Measure: Hour (One hour Minimum Charge)
Unit Price: $ 105.00 Number of Units: 1 Total: $ 105.00
Line: 8
Description: GROUP C - Emergency Translation for Group B: Written (as per Section 3.4,
Emergency Services)
Page 6 of 37
Category: 96175-00
Unit of Measure:' Word ($30.00 minimum charge)
Unit Price: $ 0.22 Number of Units: 1 Total: $ 0.22
Page 7 of 37
Quote: 2150350 (RFQ 526381,1) Page 1 of 7
F WAN 4w Sourcing
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Quote: 2150350 (RFQ 526381,1)
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Title Type Description lCategorylUpdate d Usage UpdateDele
Interpretersi_f_icai:io_ns From 111/23/2015 One -
Attachments Un—riWit—ed- and Pricing &1pplier l Time
'fail
Fini —al included in I
ments
I
RM
................
Entity Type: Partnership, Sole Proprietorship, Corporation,
ear Established:
iffice Location: City of Miami, Miami -Dade County, or
Other
Occupational License Number:
Quote Value
Interpreters
Unlimited, Inc.
10650 Treena
Street, Suite 308
San Diego, CA
92131
S Corporation
1,970
San Diego, CA
Othe.. r
N/A.......
http://imapl.riverside.cmgov.net:8003/OA—HTML/OA.jsp?OAFtinc=PONRESENQ—VIE... 2/26/2016
Quote: 2150350 (RFQ 526381,1)
Page 2 of 7
Occupational License Issuing Agency:
N/A 1
Occupational License Expiration Date
11./01/2015
,
Will Subcontractors be used Yes or No
N/A
If subcontractor(s) will be utilized, provide their name,
�N/A
,address and the the portion of the work they will be
;
;responsible for under this contract (a copy of their license
€
t(s) must be submitted with your bid response)
;Please list and acknowledge all addendum/addenda
Addendum No. 1,
ireceived. List the addendum/addenda number and date of
11/19/2015 E
;receipt (i.e. Addendum No 1, 7/1/07) If no
1
!addendum/addenda was/were issued, please insert N/A
„...,.__...�€
iIf Bidder has a Local Office, as defined under Chapter 1
N/A
E
`18/Articlle III, Section 18-73 of the City Code, has Bidder
j
I
filled out, notarized, and included with its bid response they
i"City of Miami Local Office Certification" form? YES OR
NO? (The City of Miami Local Office Certification form is
located in the Oracle Sourcing system ("iSuppiier"), under
;the Header/Notes and Attachments Section of this
=solicitation)._,,.
,.m.m
., .... m. ....
Reference No. 1. Name of Company/Agency for which
Miami Dade
'bidder is currently providing the services/goods as
County Public
described in this solicitation, or has provided such
Schools
services/goods in the past
s [
Reference No. 1. Address, City, State, and Zip for above !
Division of �
€
reference company/agency listed:
Exceptional
Student Education
;
1450 NE 2nd Ave
Miami, FL 33132
I
Reference No. 1: Name of Contact Person and Telephone 11
Number for no. 1
Sascha Ramsay-
Etienne (305) 984 -it
'€
above reference
15395
°Reference Na 1 Date of Contractor Sale for above
2007
preference no 1 �
I
Reference No. 2: Name of Company/Agency for which i
State of Virginia l
I
;bidder is currently providing the services/goods as
described in this solicitation, or has provided such
;services/goods in the past
111111111-11--111--- ... .�n
'Reference No. 2. Address, City, State, and Zip for above
801 E. Main
reference company/agency listed:
Street, 14th Floor !
Richmond, VA
23219
Reference No. 2: Name of Contact Person and Telephone E
Dana Parent (804) ;
i
!Number for above reference no 2
786-3854
`Reference Na 2 Date of Contract or Sale for above
Reference
no 2
Ongoing since July
€2013
l
Reference No. 3: Name of Company/Agency for which 01
State of Georgia
€bidder is currently providing the services/goods as
i
,described in this solicitation, or has provided such
!
!services/goods in the past
Reference No. 3. Address, City, State, and Zip for above
178 Sams Street!
,reference company/agency listed:
Decatur, GA
�?
1
30030
Reference No. 3. Name of Contact Person and Telephone
Jacqueline
I
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Quote: 2150350 (RFQ 526381,1) Page 3 of 7
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City of Miami
Professional Interpreting and Translation Services
IFB# 526381,1
f VIZI i.. 3 dl 1 lJ
(D interpretation (D translation M transportation ('11 sign language
making connections nationwide
est. 1970
Anthony Hansen
City of Miami — City Clerk
3500 Pan American Drive
Miami, FL 33133
Dear Mr. Hansen,
November 23, 2015
Thank you for the opportunity to submit a bid in response to the solicitation for Professional
Interpreting and Translation Services for the City of Miami. As a business focused on ensuring that all
individuals, including children and families in limited English proficiency communities, have equal
access to citywide services and programs, lU Group brings experience and reliability to all our language
services. Our mission is to provide quality interpretation services for situations in which language
creates a barrier to communication. At IU, it's not enough to earn your business; we want to earn your
trust. And with 45 years in business and as the fastest growing language company for the last three
years running, Interpreters Unlimited is dedicated to providing the City of Miami with reliable and
exemplary language services.
As the second-largest on-site language provider in the industry, we believe that our wide range of
clientele has chosen to work with Interpreters Unlimited because of what separates us from our
competitors:
• A live person to speak with when calling our offices or tech support, along with a dedicated
management staff accessible 24 hours a day, seven days a week.
• A national network of 9,000+ skilled interpreters and translators
• A 45 -year track record of providing exceptional customer service, fulfilling language services,
and conforming to contract specifications
An easy to use Portal to Portal interface
Performance Guarantees for all of our services
A 99% Fill state
If you have any questions or concerns, please do not hesitate to contact me. We look forward to the
chance to provide language interpretation services for the City of Miami.
Respectfully,
Shamus Sayed, V.P. of Sales & Marketing
(858) 866-1130
shamus.sayed@iugroup.com
interpretation 17Dtranslation transportation ' . sign language
'11199 Sorrento Valley Road, Suite 203 San Diego, CA 92121 / Phone 800.726.9891 / Fax 804.726,98:22
Certification Statement
Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and
retain a copy for your files. Prices should include all costs, including transportation to destination. The
City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a
minimum of 180 days following the time set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted
prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations, or debarred or suspended as set in section
18-107 or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (I) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any
corporation, firm., or person submitting a submission for the same materials, supplies, equipment, or
service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and
conditions of this solicitation and certify that I am authorized to sign this submission for the submitter.
Please print the following and sign your name:
SUPPLIER NAME: Interpreters Unlimited, Inc.
ADDRESS: 10650 Treena Street, Suite 308 San Diego, CA 92131
PHONE: _ (800) 726-9891 FAX: (800) 726-9822
EMAIL: bids @i group.com BEEPER: N/A
SIGNED BY: Shamus Saved
TITLE: Vice President of Sales & Marketing DATE: November 23, 2015
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS BID.
Page 2 of 37
Certifications
Legal Name of Firm:
Interpreters Unlimited, Inc.
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
S Corporation
Year Established:
1970
Office Location: City of Miami, Miami -Dade County, or Other
Other - San Diego, CA
Occupational License Number:
N/A
Occupational License Issuing Agency:
N/A
Occupational License Expiration Date:
N/A
Will Subcontractor(s) be used? (Yes or No)
N/A
If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
N/A
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert
N/A.
Addendum No. 1, 11/19/2015
If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code,
has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office
Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the
Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this
solicitation)
N/A no local office
Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods
Page 3 of. 37
as described in this solicitation, or has provided such services/:goods in the past:
Miami Dade County Public Schools
Reference No. 1: Address, City, State, and Zip for above reference company/agency listed:
Division of Exceptional Student Education, 1450 NE 2nd Ave Miami, FL 33132
Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1
Sascha Ramsay -Etienne, Deaf and Hard of Hearing Chairperson, (305) 984-5395
Reference No. 1: Date of Contract or Sale for above reference no. 1
Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
State of Virginia
Reference No. 2: Address, City, State, and Zip for above reference company/agency listed:
801 E. Main Street, 14th Floor Richmond, VA 23219
Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2
Dana Parent (804) 786-3854
Reference No. 2: Date of Contract or Sale for above reference no. 2
Ongoing since July 2013
Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
State of Georgia
Reference No. 3: Address, City, State, and Zip for above reference company/agency listed:
178 Sams Street Decatur, GA 30030
Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3
Jacqueline Blackmon (404) 867-2132
Reference No. 3: Date of Contract or Sale for above reference no. 3
Ongoing since 2011
Page 4 of 37
Line: 1
Description: GROUP A — Romance and Creole Languages: Oral (as per Section 3.2, Professional
Oral Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ 69.00
Line: 2
Number of Units: 700 Total: $48,300.00
Description: GROUP A .® Other European Languages (regardless of language): Oral (as per
Section 3.2, Professional. Oral. Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ 75.00
Line: 3
Number of Units: 10 Total: $ 750,00
Description: GROUP A — Asian, African and Other Languages: Oral (as per Section 3.2,
Professional Oral Interpreting for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Hour
Unit Price: $ 80.00
Line: 4
Number of Units: 10 Total: $ 800.00
Description: GROUP B - Romance and Creole Languages: Written (as per Section. 3.3,
Translation of Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word
Unit Price: $ 0.14 _ Number of Units: 1,000 Total: $140.00
Word Processing System Used MS Word
Page 5 of 37
9
Line: 5
Description: GROUP B Other European Languages: Written (as per Section 3.3, Translation of
Written Documents for various City of Miami Departments.)
Category: 96175-00
Unit of Measure: Word
Unit Price: $ 0.19
Word Processing System. Used
Number of Units: 1 Total: $ 0.19
MS Word
Line: 6
Description: GROUP B - Asian, African and Other Languages: Written (as per Section 3.3,
Translation of Written Documents for various City of Miami Departments.)
Category: 96175®00
Unit of Measure: Word
Unit Price: $ 0.22 Number of Units: 1 Total: $ 0.22
Word Processing System Used MS Word
Line: 7
Description: GROUP C _ Emergency Interpreting for Group A: Oral (as per Section 3.4,
Emergency Services)
Category: 96175-00
Unit of Measure: Flour
Unit Price: $ 80.00 Number of Units: 1 Total: $ 80.00
Line: 8
Description: GROUP C - Emergency Translation for Group B: Written (as per Section 3.4,
Emergency Services)
Page 6 of 37
Category: 96175-00
Unit of Measure: Word
Unit Price: $ 0.25 Number of Units: 1 Total: $ 0.25
Page 7 of 37
Annie Perez, CPPD
Procurement Director
December 16, 2015
Shamus Sayed
Interpreters Unlimited, Inc.
11199 Sorrento Valley Road, Suite 203
San Diego, CA 92121
DANIELJ. ALFONSO
City Manager
SENT VIA EMAIL: shamus.sayed@iugroup.com
RE: Request for Clarification v IFB 526381, Professional Interpreting and Translation Services - Citywide
Dear Mr. Sayed:
The City of Miami Procurement Department is currently evaluating the bid response submitted by Interpreters
Unlimited, Inc. to IFB 526381 for Professional Interpreting and Translation Services - Citywide. Our initial review has
revealed that additional clarification is needed in order to determine if the bid is responsive to the requirements of the
Invitation For Bid (IFB).
This IFB required bidders to "submit evidence of certification, as required, for each translator providing services,
along with bid package." There were no attachments to your bid providing certificates. At this time we would like to
confirm your bid is complete by receiving the required certificates. Please return this letter signed along with the
requested certificates no later than 18 December 2015 at 5:00 p.m. Failure to respond within the allotted time will
deem your bid to be non-responsive,
Please sign below to certify your response above.
Shamus Sayed
Print Name
Vice President of Sales & Marketing
Title
Signature
December 16, 2015
Date
A response to this request for clarification must be submitted to the attention of Mr. Anthony Hansen, via email:
amhansen@miamigov.com or fax: 305-400-5237, no later than Friday, December 18, 2015.at 5:00 PM. Failure to
respond by the stipulated date and time may deem your bid non-responsive.
Thank you for your cooperation.
Sincerely,
Anthony Hansen
Procurement Contracting Officer
ANNIE PEREZ, CPPD
Chiof.Proourment Offloor
Zi
J
DANIEL J. ALFONSO
I City Marlagor
ADDENPUM NO. I
IFI3 No. 526381 November 19, 2015
Invitation for Bid (IFS) for Professional Interpreting_and Translation SGrvice§ - Cltywlde
TO: ALL PROSPECTIVE PROPOSERS:
The following changes., additions, clarifications,. and deletions amend the IFB documents of the above
captioned IFB,, and shall become an integral part of the Contract Documents, Words and/or figures
stricken through shall be deleted, Underscored words and/or figures shall be added. The
remaining provisions are now in effect and remain unchanged. Please note the contents herein and
reflect same on the documents you have on hand.
The following are the City's responses to questions received from prospective bidders:
Q1. Is it acceptable tobid on one service rather,than all service offerings?
Al. Yes.
02. Who is the incumbent for this contract and what rates were offered in the last contract
period?
A2, a.) The incumbent is Language Bank.
b.) The following are rates offered in the last contract:
1. Group A — Oral, Romance: $70.00/hr
2. Group A.— Oral, Other European: $80.00/hr
3. Group A — Oral, Oriental, African and Arabic Languages: $90,00/hr
4:
* —
Group B Written, Romance: $0.17/word
5. Group 6 -- Written, Other European: $0.19/word
6. Group B — Written, Oriental, African and Arabic languages: $0,21/word
7. Group C — Emergency Oral: $1 00.00/hr
8. Group C — Emergency Written: $0,25/word
Q3. What is the anticipated annual spend per service?
A3. Refer to "Line Item / Number of Units" within the Solicitation for projected annual spend per
service,
Q4. For written translation services, what languages are most frequently translated?
A4. Spanish and Creole,
Page 1
05. Written translation services can be provided by a sole translator or by a team of
linguists including a translator, editor and proofreader. Which approach is requested
for this bid? Would you like pricing for both options?
Aso A sole translator bid is requested.
Q6. The certifications available through the State of Florida Courts are certifications for
interpreters not translators. The skill sets, expertise and experience for translation
(written form) are quite different than those for interpretation (verbal form), As such,
translation services provided by certified interpreters may be of lesser quality than
those provided by a non -certified but qualified translator, or by translators certified
through an alternate organization, such as the American Translators Association. Is it
acceptable to use translators who are qualified by our company assessment, or who.
hold translation specific certifications rather than the Florida Court certification for
interpretation?
A6. internal certification is acceptable., however, the Successful Bidder must submit
documentation of certification upon award of contract for each translator.
Q7. How is a "local officer' defined?' For example, is it sufficient to have a business license
for a specific city or must we have a physical office located there?
A7. "Local Office" V.. a business within 'the city which meets all of the following criteria;
• Has had a staffed and fixed office or distribution point, operating within a permanent
structure with a verifiable street address that is located within the corporate limits of the
city, .for a minimum of twelve (12) months immediately preceding the date bids or
proposals were received for the purchase or contract at issue; for purposes of this section,
"staffed" shall mean verifiable, full-time, on-site employment at the local office for a
minimum of forty (40) hours per calendar week, whether as a duly authorized employee,
officer, principal or owner of the local business; a post office box shall not be sufficient to
constitute a local office within the city;
4 If the business islocated in the permanent structure pursuant to a lease, such lease must
be in writing, for a term of no less than twelve (12) months, been in effect for no less than
the twelve (12) months immediately preceding the date bids or proposals were received,
and be available for.review and approval by the chief procurement officer or its designee;
for recently -executed leases that have been in effect for :any period less than the twelve
(12) months immediately preceding the date bids or proposals were received, a prior fully -
executed lease within the corporate limits of the city that documents, in writing, continuous
business residence within the corporate limits of the city for a term of no less than the
twelve (12) months immediateiy-preceding the date bids,or proposals were received shall
be acceptable to satisfy the requirements of this section, and shall be available for review
and approval by the chief procurement officer or its designee; further requiring that
historical, cleared rent checks or other rent payment documentation in writing that
documents local office tenancy shall be available for review and approval by the chief
procurement officer or its designee;
® Has had, for a minimum of twelve .(12) months immediately preceding the date bids or
proposals were received for the purchase or contract at: issue, a current business tax
receipt issued by both the city and Miami -Dade County, if applicable; and
d Has had, for a minimum of twelve (12)- months immediately preceding the date bids or
proposals were received for the purchase or contract at issue, any license or certificate of
.Page 2
s
competency and certificate of use required by either the city or Miami -Dade County that
authorizes the performance of said business operations; and
Has certified in writing its compliance with the foregoing at the time of submitting its bid or
proposal to be eligible for consideration under this section; provided, however, that the
burden of proof to provide all supporting documentation in support of this local office
certification is borne by the business applicant submitting a bid or proposal.
Q8'. Page 37 it is skated that each interpreter/translator must hold a certificate From the list
(Florida court interpreters). Are you saying In order for us to bid, we must contact each
interpreter/translator and ask for a copy of their certificate and Include It in the bid
packet? If so, this process will quickly weed out new incoming agencies, thereby, not
allowing us to participate in the bidding process fairly.
A8. The Successful Bidder must submit documentation of certification upon award of contract for
each interpreter/translator.
Q9. Is there any historical data for written translation volume.?
A9. No, after thorough review of historical files no written translation services provided were found.
Q10. What are the typical project sixes, In number of words?
Al 0. Less than 100 words per project on average.
Q11. Does each document translated need to be notarized or only for specific assignments?
A11. Each document needs to be certified, but only specific assignments need to be notarized.
ALL OTHER TERMS AND CONDITIONS OF THE IF13 REMAIN THE SAME.
APIah
Cc: iFB File
Sincerely,
M'VniePerez, CPPD
hector/Chief Procurement officer
Page 3