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HomeMy WebLinkAboutSummary FormDate: 3/2/2016 AGENDA ITEM SUMMARY FORM FILE ID: 16-00134 Requesting Department: Procurement Commission Meeting Date: 3/24/2016 District Impacted: ALL Law Department Type: M Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item Matter ID No. ❑ Other Subject: A Resolution approving the first, one (1) year option to renew for Request for Proposal RFP) Contract No. 295279 for Security Guard Services Citywide, and to increase the annual contract capacity. Purpose of Item: The nature of this item is to seek City Commission authorization to authorize the City Manager to exercise the first, one (1) year option to renew for Contract No. RFP 295279 between the City of Miami and Kent Security Services, Inc., pursuant to Resolution No. 13-0142, for the provision of security guard services, on a citywide, as needed contractual basis; in addition to increasing the annual contract capacity by $400,000.00, due to the additional need for security guards for Parks and Recreation (Parks) and Miamarina; allocating funds from the various sources of funds, subject to the availability of funds and budgetary approval at time of need. Further authorizing the City Manager to execute Amendment No. 2 to the professional services agreement between the City of Miami and �J Kent Security Services, Inc. Background Information: Please see attached. Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: As required by the department. Special Revenue Account No: u"r�-t CITP Project No: N/A NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: N/A Maintenance Cost: N/A Total Fiscal Impact: $1,450,000.00 estimated for the first option to renew Final Approvals (SIGN AND DATE) P CITP N/A Budge If using �r receivul� oatlital funds Grants N/A Ris anagement N/A Procurement Dept. Director Chief City Manager- Background Information On April 11, 2013, the City Commission adopted Resolution No. 13-0142, approving the City's award of RFP Contract No. 295279 to Kent Security Services, Inc. for the security guard services for various City Departments for an initial period of three (3) years, with the option to renew for three (3) additional one (1) year periods, with each renewal period. being brought back for City Commission approval. City departments have indicated the need to exercise the first one (1) year option to renew for RFP No. 295279 with Kent Security Services, Inc. for the provision of security services. Miamarina has a need to supplement the single security guard responsible for providing nighttime security for an eight acre marina, berthing approximately 145 vessels with a combined estimated property value of over $60 Million. Miamarina regularly utilized several nighttime security guards until 2008, when budget cuts forced a reduction in force. Parks has indicated a need for additional security guard services at three Park facilities which were not a part of the original contract allocation. Thereby, the annual contract amount will be increased from an annual amount not to exceed $1,050,000.00 to an annual amount not to exceed $1,450,000.00 to be more in line with historical usage and future expenditures.