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FILE ID: 15-01696
Date: 1/20/2016 Requesting Department: Real Estate and Asset Management
Commission Meeting Date: 3/11/2016' District Impacted:
Type: 0 Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item Law Department
Matter ID No.
❑ Other
Subject: A Resolution ratifying, confirming and approving the City Manager's written finding of an emergency,
waiving competitive sealed bidding procedures, and retroactively approving the selection of DebonAir
Mechanical, for the procurement of an A/C compressor, fan motor and minor replacement parts for Department
of Real Estate and Asset Management.
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a
four-fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's written
finding of an emergency, waiving competitive sealed bidding procedures and retroactively approving
the selection of DebonAir Mechanical, for the procurement of an A/C compressor, fan motor and minor
replacement parts for Department of Real Estate and Asset Management for an amount of $28,142.00.
Background Information:
Please see attached.
Budget Impact Analysis
FIs this item related to revenue?
f Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by department.
Special Revenue Account No: N/A
CIP Project No: me
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $28,142
Final Approvals�-
(SIGN AND T
CIP - --- N/A- - B-udg
Gr nts of receiving capital fuNiA Risk-Managemen N/A
Procurement Dept. Director
Chief City Manager
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Background Information
The Manuel Artime Theater experienced a heating, ventilation and air conditioning (HVAC) compressor failure
back in October 2015. After an evaluation was performed, it was determined that a rental unit was procured in
order to continue operations, since the repairs were scheduled to take several weeks. The parts were ordered
and when the compressor was installed the motor for the air conditioner immediately shorted out. In order to not
cause any scheduling delays with school recitals, holiday plays, and other events, authorization of this
emergency procurement was in the City's best interest.
Complaints regarding the temperature had been received from patrons attending the theater. This could pose a
safety issue since most of the attendees are elderly and young children.
The City Manager approved this emergency, in order to repair the A/C compressor, fan motor and minor
replacement parts at the Manuel Artime Theater in a timely manner to mitigate the disruption of service to
patrons. The amount of this emergency was $28,142.
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