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Home My WebLink AboutBack-Up DocumentsFalcon, Eduardo From: Eantana,Yunior Sent Tuesday, January 26,2O16418PK4 To; Falcon, Eduardo Subject: Invoice Confirmation Asper our conversation I'm confirming the total for the three invoices is $28142.00 The work should be finish this week. I'll keep you posted. Sinmereky, ` � Yum//�/r ��mntu/ux Theater Manager Manuel Art|mePerforming Arts and Community Center Direct Line: 3O5 -96O~4686 Fax: 305-400-5258 ZA 9UO3VV11tStreet Miami, FIL 33130 This message including all attachments is privileged and confidential, intended only for the named reciplentWand may contain information that hprivileged orexempt from disclosure under applicable law. Kyou are not the intended recipient(s), you are notified that dissemination, distribution orcopying ofthis message bstrictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at either the address or telephone number listed. 1 Yunior Santana Auditorium Manager Manuel Artinne Community Center & Theater 900 SW 1 Street, Miami, FL 33130 Mr. Daniel J. Alfonso City Manager 444 SW land Ave. 10th Floor. Miami, FL 33130 Greetings Mr. Alfonso; I'll try to explain the emergency we had regarding the HVAC, as well as the time table of the issues. The Theater currently operates under two separated units, the current units are still the original parts dated to 1958, (Exhibit A). On Sunday October 18th, 2015 the compressor of one of the units stopped working. Our current HVAC Contractor Southern Comfort Solutions, Inc, as well as GSA confirmed that the issue was the compressor. I requested from our current HVAC Contractor to provide a quote, and his response was as it was in the pass, that he could not give me a quote due to the fact he will be bidding against himself. (Exhibit i3). After contacting 5 companies the only one that sent a representative was DevonAir. They advised that due to the fact that the unit was so old, would take at least 2 weeks to get a compressor. (Exhibit C) November and December (Exhibit D & E) are the busiest months in the year, mostly dedicated to school recitals kids ranging from Pre -K to 8th Grade. A rental unit was procured to supplement the only functional unit in the theater (Exhibit F). During the period of this rental unit we received several complaints regarding the noise level created by the temporary units. Although my staff was instructed to turn the outside units 2 hours before the event and they had to be turned off by 11;00pm, the complains didn't stop until we removed the units. On Tuesday December 8th, 2015 the compressor was installed, but when the unit was turned on, the motor shorted out, my knowledge of HVAC units is very Limited, and the only thing I can attest to is the strong_ smell_ of burned cables. They showed me_some _pieces that were broken from the motor and explained that the compressor had also damaged the motor when it broke. A motor was requested (Exhibit G). On Friday December 11th, 2015 the new Motor arrived to our facilities, although a perfect mechanical match, it was not an electronic match due to the way the system was built in 1958. DevonAir called several suppliers (I was present) and none had the identical configuration as it was on 1958. After speaking for a long time with the original motor supplier, they figure out an electrical solution to the problem, DevonAir had a crew working all Saturday until 9:00pm to resolve the issue. Time was of an essence due to the fact that Monday December 14th, 2015 we had at 9:00am in the morning Lincoln Marti School Recitals, were they will have a full capacity theater. My options Friday night were as follows: 1- Wait 2 additional weeks for our current motor to be fixed at an undisclosed cost, since DevonAir didn't know the fully extend of the damage. a. Additional Issues with that decision. i. Having to rent again a portable unit that will create all the noise complains we had before, besides the additional $9,000.00 that will cost to rent. ii. The cost of fixing the current motor could be higher that replacing it with a new one due to the age of the equipment. 2- Cancel all shows for the next 2 weeks or more. a. Additional issues with that decision. i. Loss of revenue on the amount of $12,523.44. ii. Loss of future events due to irate costumers. 3- Cancel the work order with Devonair, and look for another vendor a. Additional issues with that decision L Having to rent again a portable unit that will create all the noise complains we had before, besides the additional $9,000.00 that will cost to rent. ii. Or Cancel the shows for an undisclosed amount of time which will create a loss of revenue and customers. 4- Allowed DevonAir to get the parts needed that was not in the scope to make the motor work plus additional overtime for an additional $2,000 - $3,000 for parts and labor. Faced with my limited options to keep the facility running and hoping to make the best decision for the city I used my independent judgment to authorized DevonAir to complete the assignment. This decision increase the already approved invoice with $2,660.00 breaching the $25,000 stipulated before going to the commission. (Exhibit H). If you have any questions, please do not hesitate to contact me. Yunior Santana — Auditorium Manger (Manuel Artime Community Center & Theater) 12/15/2015 Hi Yunior, Re: LEAK REPAIR ESTIMATE -900 BLDG- Enterprise Vault Archived Item Ricky Monzon Santana, Yunior Serrano, Lilia; Bustamante, Aldo. Re: LEAK REPAIR ESTIMATE -900 BLDG (225 B HTML) ' image002Jpg (3 KB HTML) (8 KB HTML) C-7APM7 1, Date 7/25/2015, 11:44:31 PM All is well, thanks for asking. I was actually on vacation till last night and I am catching up on emails. I apologize for not getting you quotes. The way it normally happened was that Chuck (whom I know already retired) would go by and make up a scope of work so it could be submitted to purchasing to set up an open bid for all. I would not give a price on any of these large jobs as I would be bidding publically myself. Does the City have a replacement for Chuck? The scope of work would take quite some time to come up with and thus someone from the City normally does this. Once the scope is given, a formal bid can be placed. Let me know how we should proceed with this. On Jul 22; 2015, at 10:24 AM, Santana, Yunior <Ysantana cG miamiaov.com> wrote: Good morning Ricky, how is everything? Rick I'm a little disappointed with the customer service, since May 1st, 2015 we have been trying to get a quote regarding the coil replacement. After various failed attempts, We have not received anything as of today. I will need that quote as soon as possible. Additionally we are trying to get some grants for improvements, I will also need an estimate for replacing the whole A/C system in the 900 and 970 building (Itemized) I will also need this estimate as soon as possible, due to the time frame for applying for those grants. I would love to hear from you soon. Thank You. Sincerely, Yunior Santana Theater -Manager Manuel Artime Performing Arts and Community Center Direct Line: 305-960-4686 900 SW 1St Street Miami, FL 33130 directions http://vault1/EnterpriseVaul WiewMessage.asp?Vaultld= lA1381631 BDAEEF41979D B7AF22445C l71110000EVSITE&Savesetld=201509222907693201507260... 1/3 12/15/2015 Re: LEAK REPAIR ESTIMATE -900 BLDG- Enterprise Vault Archived Item Unless noted as "Florida Statute:119 Exempt", All emails sent and received through the City of Miami's email system are considered public record. The Florida Public Records Act (FPRA) requires the City to make all public records available for inspection and to provide copies upon request. Please govern yourself accordingly. This message including all attachments is privileged and confidential, intended only for the named recipient(s) and may contain information that is privileged or exempt from disclosure under applicable law. If you are not the intended recipient(s), you are notified that dissemination, distribution or copying of this message is strictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at either the address or telephone number listed. From: Ricky Monzon [mailto:rcky scsacinc.com] Sent: Friday, June 26, 2015 1:30 PM To: Serrano, Lilia Cc: Santana, Yunior Subject: Re: LEAK REPAIR ESTIMATE -900 BLDG I will be stopping by on Monday to see everything sol can give you the quotes. Have a great weekend! Thank You Ricky Monzon - President / Qualifier Southern Comfort Solutions, Inc. P.O. Box 961482 Miami, FI 33296-1482 Office: (305) 233-3192 Fax: (305) 386-5146 Cell: (786) 387-6322 On Jun 26, 2015, at 1:16 PM, Serrano, Lilia <LSerrano2miamigov.com> wrote: Ricky Please provide a repair estimate for the a/c leak (900 building) at your earliest convenience. Thank you, Lilia Serrano i City of Miami i Manuel Artime C.C. 305-960-4685 http://vaultl/Enterpri seVault/ViewM essage.asp?Vaultld= lAl381631 BDAEEF41979D B7AF22445C 171110000EVSITE&Savesetld=201509222907693201507260... 2/3 12/15/2015 Re: LEAK REPAIR ESTIMATE -900 BLDG- Enterprise Vault Archived Item Thank You Ricky Monzon - President/ Qualifier Southern Comfort Solutions, Inc. P.O. BOX 961482 Miami, FL 33296-1482 Office: (305) 233-3192 Fax: (305) 386-5146 Cell (786) 387-.6322 E -Mail: ricky@scsacinc.com Website: scsacinc.com I http://vault1/EnterpriseVault/Vi ewM essage,asp?Vaultld=1A1381631 BDAEEF41979D B7AF22445C 171110000EVSITE&Savesetld=201509222907693201507260... 3/3 f1C��'Z w 4::7qm M E C H A N I C A L Proposal 395325 Owner — Purchaser: Manuel Artime Theatre Address: 900 SW 1 St Miami, FL 33130 Date: November 2, 2015 Location: Same as billing C;X�JigiTc Attn: Yunior Santana Phone: 305-960-4686 Email: YSantanaamiamigov.com The undersigned hereby authorizes and directs DebonAir Mechanical to furnish the following described labor and materials for: Replacement of the compressor in the Trane unit, M#L9076o7COM6371 this includes the following. • Shut down tag and lockout electrical service • Recover refrigerant and dispose of as per EPA guidelines • Disconnect and remove (1) defective compressor • Furnish and install (1) new OEM Trane ton compressor • Install a new contactor of the same specifications • Reconnect electrical and piping • Secure with existing fasteners • Furnish and install (2) new liquid line driers • Install acid away solution • Welding supplies • Evacuate • Recharge system with recovered refrigerant • Prior service call is not included. Code changes or upgrades not included in this proposal. • Also includes necessary labor during normal worldng hours, hauling, supervision, clean up, and start up to complete all work inclusive of this agreement. Proposal does not include refrigerant, to be billed on a per pound basis if needed. Exception: Any other components of system, unseen due to in operation of unit, dirty heat exchangers. WARRANTY: Manufacturer to provide (1) year on compressor, Debonair to provide a (go) days labor service during normal working hours. WE PROPOSE HEREBY TO FURNISH MATERIAL AND LABOR -COMPLETE IN ACCORDANCE WITH THESE SPECIFICATIONS FOR THE SUMOF: Sixteen Thousand Eight Hundred Fifty Seven Dollars ............ $16,857.00 Terms:: Net 30 Days November 2, 2015 Authorized DebonAir Agent Date -- _ ___Note: This proposal may bw withdrawn by us if not accepted within (30) -days - — - - - Acceptance of Proposal: The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment wilt be made as outlined above. In the event DebonAir Mechanical, Inc, employs an attorney to eryforce this agreement or to collect any delinquent payments, customer agrees to pay all costs of eonri and reasonable attorney fees incurred or expended by DebonAir Mechanical, Inc., including appeals. Owner- Purchase Date DebonAir Mechanical, Inc 2649 W 81 St.* Hialeah, Fl. 33016*Dade (305) 826-2240*Toll Free 1-800-447-1562* Fax (305) 826-2966 CM C051447 Santana, Yunior i 1 12/15/2015 8:31 AM N C R 2 r a N v �P 9 Santana, Yunior 1 12/15/2015 8:32 AM 41 • coolers PORTABLE AIR CONDITIONING AND HEATING INVOICE REPRINT INVOICE NO: INVOICE DATE: DUE DATE: PAYMENT TERMS: CUSTOMER NO: DEPOT NO: FED TAX ID: DUNS: `X1 -I i F,i_T' F 001518111 Nov 24, 2015 Nov 25, 2015 NO CREDIT TERMS SC18260 126 06-1480259 786523709 CUSTOMER SHIP TO REMIT TO CITY OF MIAMI MANUEL AIRTIME COMMUNITY SPOT COOLERS CENTER 29749 NETWORK PLACE 444 SW 2ND AVE 900 SW 1ST STREET CHICAGO 6TH FLOOR IL 60673-1297 MIAMI FL 33130-1910 MIAMI FL 33130-1156 800-367-8675 888-750-5082 AGREEMENT: C453610 PO NO: 1600816 DESCRIPTION ID CHARGE TYPE INV PERIOD QTY DUR U/M PRICE TOTAL AIR-COOLED PORTABLE (R) 30T 11/19 RENTAL CHARGE 110615 — 120515 1 1 Periodic 4,370.00 4,370.00 AIR-COOLED PORTABLE (R) 95KW 11/19 RENTAL CHARGE 110615 — 120515 1 1 Periodic 3,500.00 3,500.00 LABOR -1 SETUP -ST LABOR 1 1.0 600.00 600.00 LABOR -1 OVERTIME/WAITTIME LABOR 1 1.0 600.00 600.00 FREIGHT - ROUNDTRIP FREIGHT 1 1 300.00 300.00 FREIGHT - ROUNDTRIP FREIGHT 1 1 350.00 350.00 RA* 121066 NOTES 1 1 Sales 0.00 0.00 RENTAL SALES LABOR DEL/FRT OTHER TAX AMOUNT DUE 9,720.00 CURRENCY USD 7,870.00 0.00 1,200.00 650.00 0.00 0.00 DUE DATE Nov 25, 2015 Invoice not paid within terms may be subject to finance charge A Division of Carrier Corporation, a United Technologies Company Page: 1 of 1 2�edonllf M M E C H A N I C A L Proposal 39765S Date: December 8, 2015 Owner — Purchaser: Manuel Artime Theatre Address: 900 SW 1 St Location Same as billing Miami, FL 33130 Attn: Yunior Santana Phone: 305-960-4686 Email: YSantanaaamiamigov.com The undersigned hereby authorizes and directs DebonAir Mechanical to furnish the following described labor and materials for; Replacement of the shorted go HP motor on the Trane unit, M#L9076o7COM6371 this includes the following. • Shut down power to motor, lock and tag out service disconnect • Set up all necessary rigging to pull and install motor • Remove fan shroud and grating • Pull faulty motor and dispose of • Install a new 5o HP motor of the same specification • Breakdown all rigging the was used to pull and install motor • Align the motor to manufacturers specs • Startup cooling tower fan and verify proper operation and rotation • Torques all bolts to manufacturer's specs, Loctite to be applied to all hardware • Start the unit, verify proper amps and voltage, verify overall performance. • Prior service calls, code changes or upgrades not included in this proposal • Also includes necessary labor during normal working hours, hauling, supervision, cleanup, and startup to complete all work inclusive of this agreement. WARRANTY; Manufacturer to provide a limited warranty of one (1) year on parts, DebonAir to provide a 3o day labor service during normal hours. WE PROPOSE HEREBY TO FURNISH MATERIAL AND LABOR -COMPLETE IN ACCORDANCE WITH THESE SPECIFICATIONS FOR THE SUMOF: Seven Thousand Four Hundred Forty Two Dollars ............ $7,442.00 Terms: Net 30 Days December 8, 2015 Authorized DebonAir Agent Date Note: This proposal maybe withdrawn by its if not accepted within (30) days Acceptance of Proposal: The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as _ specified. PgMent_will _be made as outlined above,_ In the event DebonAlrMechanical, Inc. etnplcys an attorney to enforce this agreement or to collect any delinquent_ payments, customer agrees to pay all costs of court and reasonable attorney fees incurred or expended by DebonAir Mechanical, Inc., including appeals. Owner- Purchase Date DebonAir Mechanical, Inc 2649 W 81 St.* Hialeah, Fl. 33016*Dade (305) 826-2240*Toll Free 1-800-447-1562* Fax (305) 826-2966 CM C051447 CAHif-Iif H yam. 2�e,fn M E C H A N I C A L Proposal 39765SChange order 1 Date: December 15, 2015 To; Manuel Artime Theatre Location: Same as billing 900 SW 1St St Miami, FL 33130 Attention: Yunior Santana Phone: 305-960-4686 Email: YSantana@miamigov.com This change order is for the additional work that was done and not included in the scope of work. We had to machine the hub to make it fit in the new motor shaft, we installed oil pressure switch, new fuses in the compressor. And to cover some of the overtime hours to get the unit operational. • Shut down power to motor, lock and tag out service disconnect • Set up all necessary rigging to pull and install motor • Remove fan shroud and grating • Pull faulty motor and dispose of • Install a new 5o HP motor of the same specification • Breakdown all rigging the was used to pull and install motor • Align the motor to manufacturers specs • Startup cooling tower fan and verify proper operation and rotation • Torques all bolts to manufacturer's specs, Loctite to be applied to all hardware • Start the unit, verify proper amps and voltage, verify overall performance. • Prior service calls, code changes or upgrades not included in this proposal • Also includes necessary labor during normal working hours, hauling, supervision, cleanup, and startup to complete all work inclusive of this agreement. WARRANTY: Manufacturer to provide a limited warranty of one (1) year on parts, DebonAir to provide a 3o day labor service during normal hours. PREVENTIVE MAINTENANCE EXCLUDED. WE PROPOSE HEREBY TO FURNISH MATERIAL AND LABOR -COMPLETE IN ACCORDANCE WITH THESE SPECIFICATIONS, FOR THE SUM OF: Add Two Thousand Six Hundred Sixty...... $2,660.00 from initial amount of $7,442.00 New amount of proposal is $10,102.00 Terms: Net 30 days Authorized Signature:Date: December 15, 2015 Note: This proposal may be withdrawn by us if not accepted within (30) days. Proposal also subject to price increase after (30) days. - Acceptance of Proposal: The prices; specifications and conditions are satisfactonj and are hereby accepted.. You are authorized to do the work as specified. Payment -- - — - - will be made as outlined above, In the event DEBONAIR MECHANICAL, INC. employs an attorney to enforce this agreement or to collect any delinquent payments, customer agrees to pay all costs of court and reasonable attorney fees incurred or expended by DEBONAIR MECHANICAL, INC., including appeals. Approval Signature: Date: DebonAir Mechanical, Inc. 2649 W 81 St. * Hialeah, Fl. 33016 * Dade (305) 826-2240 * Toll Free 1-800-447-1562 * Fax (305) 826-2966 CM C051447