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AGENDA ITEM SUMMARY FORM
FILE ID: 15-00329
Date: 3/2/2016 Requesting Department: Procurement
Commission Meeting Date: 3/24/2016 District Impacted: ALL Law Department
Type: M Resolution 0 Ordinance ❑ Emergency Ordinance ❑ Discussion Item Matter ID No.
❑ Other
Subject: A Resolution ratifying confirming and approvin the Manager's finding of an emergency,
waiving competitively sealed bidding_ procedures and retroactively approving the selection of Kent
Security Services, Inc. for the provision of security guard services.
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a
four-fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's written
finding of an emergency, waiving competitive sealed bidding procedures and retroactively approving
the selection of Kent Security Services, Inc. for the provision of security guard services citywide
including additional Park facilities for up to $50,000.00 from March 1, 2016 through April 21, 2016.
Background Information:
Please see attached.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required b t�partment.
Special Revenue Account No: /1.4 ,,', A 6�
CITP Project No: N/1�
NO Is this item funded by Homeland Defense/Neighborhood It
ement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: up to $50,000 from 3/1/2016 to 4/21/2016
Final Approvals
(SIGN AND DATE) r
CITP N/A Budg 1
I£Us , A or receiving capital fitnds
Grants N/A Ris Management N/A
Procurement Dept. Director
City
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Background Information
On April 11, 201.3, the City Commission. adopted Resolution No. 13-0142, approving the City's award of
RFP Contract No. 295279 to Kent Security Services, Inc. for the provision of security guard services for
various City Departments for an initial period of three (3) years, with the option to renew for three (3)
additional one (1) year periods, with each renewal period being brought back, for City Commission
approval. On June 27, 2013, the City Commission approved the increase of contract capacity to an. annual
amount not to exceed $1,050,000. The initial contract term will expire on April 21, 2016.
Since December, 2015, the Department of Parks and Recreation (Parks) has found it operationally
necessary to increase its usage of security guard services at the Albert Pallot, Domino, and Douglas Parks,
to ensure public safety security needs and concerns are met. As a result of the increased usage, the
established contract's "not to exceed" capacity of $1,050,000 has been surpassed. Due to a need for
additional security guard services for the Parks, and in order to accommodate citywide continuity of
security guard services, the City Manager approved an emergency, authorizing the waiver of a competitive
bid process for up to $50,000 from March 1, 2016 through the expiration of the current contract term
(Apri121, 2016). This emergency procurement was necessary, as fail -Lire to secure the emergency funding,
in the amount not to exceed $50,000, may result in compromised security guard services for Police, Parks,
Marinas and General Services Administration, amongst other departments, thus possibly causing public
safety issues.
The option to renew and increase in capacity to RFP Contract No. 295279 to Kent Security Services, Inc.
is being presented to the City Commission in a separate item.
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