HomeMy WebLinkAboutExhibit -Manager's Approval MemoCITY OF MIAMI, FLORIDA
INTER -OP ICE MEMORANDIJIM
.
March 2, 2016
TO ;
Daniel J, Alfonso
DATF! KE:
City Manager
SUBJEOT! Emergency Procurement;
Security Guard Services
FROM Annie Perez, CPPD
HCHURLNONS: Contract No. 295279
Proowoni,ont Director
ENCLOWR�9:
'The City of Miarni (City) has an existing contract, 295279, f6r Security Guard Services with Kent
Security Services, Inc, (Kent), approved by the City Commission on April 11, 2013, via Resolution No,
R- I 3-o 142, The contract allows for the provision of security guard services citywide, On June 27,
2013, the City Commission approved the increase ofcontract capacity to an annual amount notto exceed
$1,050,000 for the, initial contract tone, to align with the historical and anticipated future exponditures
for oitywide, services. The initial contract term will expire on April 21, 2016,
Since December,.2015, the Parks Department has found it operationally necessary to Incroase its usage
of security guaM services at the Albert Pallot, Domino, and Douglas Parks, to ensure public sa!fotiy
security needs and concerns are mot, As a result of the increased usage, the established contract's "not
to exceed" annual capacity of $1,050,000 has been -surpassed. Pursuant to Section 18-90 of the City
Code, the Procurement Dopartmont is roqvostin:g to utilize. the otnorgeiioy prooureniont procedures, as
-deflinod ft) the authorization p
to walvo a. compotitivu bid'ooess, for an amount not to exceed $50;000, in
order to acoo mniodato o'ftywide oontinu- ity 'off security- guard services, from March -I', 2016- -air on-gli the
expiration of the initial contract term (April 21, 2016). The approval of this omorgonq bid waiver will
allow the'Ptocurement Departwont sufficient time to follow tbo standard procurement process, thoreby
seeking City Commission approval. to; 1) exercise, the first option to renew period (April 22, 2016 —
April 21, 2017), and 2) secure an additional increase of contract capacity. Upon your approval, and
pw8uaut to Section 18-90 of the City Code, the ratif
ication of this emorgoncy proouroment will be
included as part of the agenda item. addressing the contract's renewal period and increase, in capacity.
The agenda itern is scheduled to be hoard at the March 24, 2016 Corarnission -meeting.
Failure to secure the emergency fanding, for an amount not to exceed $50,000, May result in
coinpromis d. security guard services for Police, Parks, Marinas, and General Services Administration,
I 'This will egat ty p
aniongst other City departments,, thus possibly causing public safety issues, n Ivo impact
the security and. safety measures at certain parks.
APYROVED BY:
DATE
City Manager
a 'r
c Fernando Casamayor, Assistant City Managor/Chief Finonoial Offloor
Lydia Osbotno,, CPPO, Assistant Director, Procurement Depa-rtinent
Pearl Bothol, CPPB, Procurement Contracting Manager, Procurement Department
Ply 16099