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Resolution: R-16-0029
File Number: 15-01581
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 1/28/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
PURSUANT TO SECTION 18-72(B)(16) OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH FTI
TECHNOLOGY, THE ELECTRONIC DISCOVERY PRACTICE OF FTI
CONSULTING, INC., FOR RINGTAIL SOFTWARE AS A SERVICE, A COMPUTER
ASSISTED LEGAL DISCOVERY SERVICE, FOR THE OFFICE OF THE CITY
ATTORNEY, ON A MONTH-TO-MONTH BASIS, WITH A BASIC SERVICE FEE OF
$3,450.00 PER MONTH, FOR 300 GIGABYTES OF DATA PER MONTH AND UP TO
25 USERS PER MONTH, FOR A TOTAL AMOUNT NOT TO EXCEED $41,400.00
FOR AN INITIAL TWELVE (12) MONTH PERIOD, WITH OPTIONS TO EXTEND AT A
TOTAL AMOUNT NOT TO EXCEED $41,814.00 FOR A SECOND TWELVE (12)
MONTH PERIOD AND $42,232.14 FOR A THIRD TWELVE (12) MONTH PERIOD,
FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $125,446.14, WITH EACH
TWELVE (12) MONTH PERIOD SUBJECT TO SPECIFIED ADDITIONAL CHARGES
FOR EXTENSIVE USAGE AND/OR ADDITIONAL SERVICES AS PARTICULARLY
DESCRIBED IN THE AGREEMENT.
WHEREAS, discovery is a significant portion of the pretrial litigation process, with a growing
number of records and communications being maintained, received, and produced electronically; and
WHEREAS, the Office of the City Attorney requires a resource by which to thoroughly and
efficiently review documents produced and received pursuant to the rules of civil procedure and the
Florida Public Records Act;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. Pursuant to Section 18-72(B)(16) of the Code of the City of Miami, Florida, as
amended, the City Manager is authorized{1} to execute an Agreement, in substantially the attached
form, with FTI Technology, the electronic discovery practice of FTI Consulting, Inc. for Ringtail
Software as a Service, a computer assisted legal discovery service for the Office of the City Attorney,
on a month-to-month basis, with a basic service fee of $3,450.00 per month, for 300 gigabytes of
data per month and up to 25 users per month, for a total amount not to exceed $41,400.00 for an
initial twelve (12) month period, with options to extend at a total amount not to exceed $41,814.00 for
a second twelve (12) month period and $42,232.14 for a third twelve (12) month period, for a total
contract amount not to exceed $125,446.14, with each twelve (12) month period subject to specified
additional charges for extensive usage and/or additional services as particularly described in the
agreement.
Section 2. The Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
City of Miand Page 1 of 2 File Id. 15-01581 (Version: 1) Printed On: 4/18/2018
File Number: 15-01581
Footnotes:
Enactment Number: R-16-0029
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City.
City of Miami Page 2 of 2 File Id. 15-01581 (Version: 1) Printed On: 4/18/2018