HomeMy WebLinkAboutMemo - Budget Sign-OffCITY OF MIAMI
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
TO: Christopher Rose, Director, Office o Aantg n ent and Budget
FROM: Victoria M6ndez, City Attorney
DATE: December 18, 2015
RE: E -Discovery Product for Office of the City Attorney
City Commission Meeting — January 28, 2016
File ID No. 15-01581
For your review and approval, attached please find a proposed Resolution
scheduled for consideration at the City Commission Meeting of January 28, 2016, which
requests authorization to enter into a contract with FTI Technology for Ringtail Software
as a Service, a computer assisted legal discovery service, for the Office of the City
Attorney.
The purpose of this electronic legal discovery service is to rapidly review and
determine whether large numbers of documents are relevant and responsive to litigation -
related requests for production, review of voluminous public records requests, etc.
The agreement would provide access to the Ringtail Software as a Service on a
month-to-month basis, with a basic service fee of $3,450.00 per month, for a total. amount
not to exceed $41,400.00 for an initial twelve (12) month period, with options to extend
at a total amount not to exceed $41,814.00 for a second twelve (12) month period and
$42,232.14 for a third twelve (12) month period, for a total contract amount not to exceed
$125,446.14, with each twelve (12) month period subject to specified additional charges
for extensive usage and/or additional services as particularly described in the agreement.
Please indicate below, by affixing your signature, that funds are available fiom
the Non -Departmental Account No. 00001.980000.531010.0000.00000 and return this
original memorandum to Valentin J. Alvarez, Legislative Coordinator, of this office as
soon as possible.
OFFICE OF MANAGEMENT AND BUDGET
CHRISTOPHER ROSE
DIRECTOR
VM/ M1MH/XA/vja
Attaclunent(s)
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