HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 15-01361
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Date: 10/30/ 2015 Requesting Department: Procurement
Commission Meeting Date: 12/10/2015 District Impacted: All
Type: E Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item.
❑ Other
Subject: Miscellaneous Management Advisory Consulting Services Pool
Purpose of Item:
Law Department
Matter ID No.
It is respectfully requested that the City Commission accept the recommendation of the City Manager approving
the findings of the Evaluation Committee pursuant to Request for Qualifications (RFQ) No. 501331 for.
Miscellaneous Management Advisory Consulting Services for the City of Miami (City) Departments and
Agencies, and authorize the City Manager, after consultation with the City Attorney, to execute a Professional
Services Agreement (PSA) in substantially the attached form, with the eight (8) responsive and responsible'
proposers selected as a result of the competitive selection process; AECOM Enterprise Incorporated. Bolton
Partners, Inc., CMA Enterprise Incorporated, Crowe Horwarth LLP, JRD & Associates, Inc., Management
Partners, Incorporated, Milian, Swain & Associates, Inc., and PMG Associates, Inc., for a period of five (5) years,
with the option to renew for two (2) additional two (2) year periods, further authorizing the City Manager to
execute any amendments to the PSAs. Funds will be allocated from the various sources of funds from the user
departments and agencies, subject to the availability of funds and budgetary approval at the time of need,
authorizing additional firms for inclusion in the pool as deemed in the best interest of the City of Miami.
Background Information:
See attached for background information.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by department
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: Dependent on usage of the Pool
Final Approvals
(SIGN AND DATE) fi
CIP N/A Bud t1 31,'.5
If using or receiving 001fal fitn&
Grants_ N/A .Risk Management N/A
Procureri eiit<��Dept. Director
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Chief City Manage
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Background Information:
The City has a need for consulting services for non-recurring consulting projects. On July 8, 2015, the
Procurement Department (Procurement) issued RFQ No. 501331, Miscellaneous Management Advisory
Consulting Services.
On August 6, 2015, eleven (11) proposals were received in response to the solicitation. Proposers could
bid on any or all of three categories: Management, Finance and Economics and Operations. Once the pool
is established as the need arises, the City through a competitive work order process amongst pool members
will select a firm from the pool to provide consulting services in the applicable category. After evaluating
the proposals following the guidelines published in the solicitation, the Evaluation Committee
(Committee) decided not to hold oral presentations. The Committee rated and ranked the proposals, based
upon the written documents, and determined that eight (8) firms scoring 70% and above (350 out of the
available 500 points) had the necessary experience and requirements for inclusion in the pool. Price was
submitted based on hourly rates and are acceptable as maximum rates. Actual rates will be negotiated at
the Work Order stage, when a request for the services arise.
The Committee recommended to execute a contract with the following companies listed in alphabetical
order:
1) AECOM Enterprise Incorporated;
2) Bolton Partners, Inc.,
3) CMA Enterprise Incorporated;
4) Crowe Horwarth LLP;
5) JRD & Associates, Inc.,
6) Management Partners, Incorporated;
7) Milian, Swain & Associates, Inc.; and
8) PMG Associates, Inc.
Establishment of a pre -qualified pool provides the City with an expedited selection of firms with the
requisite expertise for the required consulting services for non-recurring projects. The dollar limit for
each project issued through: a Work Order will be $200,000.00.
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