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Sec. 18-82. - Disposal of surplus city -owned personal property.
(a) When a surplus of city -owned personal property exists, the chief procurement officer may
transfer it to any other department or office which has need for it. The chief procurement officer
shall also have power to sell all such supplies, materials and equipment which have become
unsuitable for city use or to exchange for or trade in the same for new supplies, materials and
equipment. When such surplus supplies, material and equipment have a limited use other than by
the city, the city commission may classify the same as category "A" or category "B" stock. Category
"A" stock shall be available for disposition as the city's contribution or the city's commitment in
support of a particular public purpose which may include those community civic or social service
programs as may be authorized by the city commission. Category "B" stock shall be that stock of
surplus supplies, material and equipment which is available for disposition pursuant to the terms
and provisions of subsection (b) hereof, namely, sale to sister cities or municipalities of friendly
foreign countries. Not for profit organizations which provide a public purpose shall be offered first
consideration as recipients for the disposition of category "A" and "B" surplus stock. Except for
category "A" stock or category "B" stock and except in those,cases in which the chief procurement
officer determines that it is not practical to do so, any department or office that provides surplus
stock for any such transfer, sale, exchange or trade-in shall receive credit therefor, based on the
fair market value of such surplus; and any department or office receiving such surplus stock shall
receive corresponding debit therefor, such credit and debit to be charged to the respective
budgets of the departments or offices involved.
(b) Notwithstanding the above provisions, when a foreign city enjoying a current, formally designated
status as a "sister city," in accordance with the terms of Resolution No. 78-5, dated January 11,
1978, or a municipality of a friendly foreign country desires to purchase personal property owned
by the city, including vehicles and equipment which are no longer needed for public use or which
have become unsuitable for further use by the city, and where said property has been categorized
as category "B" stock, such sale may be negotiated in accordance with the following procedure and
criteria:
(1) All equipment proposed for sale to sister cities or municipalities of friendly foreign countries
must be declared surplus, following then -existing administrative procedures. All such
equipment must be offered to sister cities for a period of 30 days before being offered for sale
to such municipalities. Note: "Friendly foreign countries" means those countries against which
there are no trade embargoes or travel prohibitions imposed by the executive branch of the
U.S. government.
(2) The prices negotiated for such sale must be equal to or greater than the prices which would
be reasonably anticipated from the sale of such surplus equipment through public auction.
This condition may apply to the total sale of a number of pieces of equipment rather than
individual piece prices for the aggregate return on a given sale in determining whether the
negotiated price is equal to or greater than could be expected at a public auction.
(3) The negotiated unit price shall not include any transportation or shipping costs; these costs
will be borne by the sister city or the municipality purchasing said equipment.
(Ord. No. 12271, § 2, 8-22-02)
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