HomeMy WebLinkAboutR-15-0503Vop City of Miami
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Resolution: R-15-0503
File Number: 15-01266
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 11/19/2015
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
MAKING AMENDMENTS TO APPROPRIATIONS RELATING TO OPERATIONAL
AND BUDGETARY REQUIREMENTS FOR FISCAL YEAR ENDING SEPTEMBER
30, 2015 ("FISCAL YEAR 2014-2015"); AUTHORIZING THE CITY MANAGER, CITY
ATTORNEY, BOND COUNSEL, DISCLOSURE COUNSEL, AND ALL OTHER
NECESSARY OFFICIALS, EMPLOYEES, AND AGENTS OF THE CITY OF MIAMI
("CITY") TO TAKE ALL ACTIONS REQUIRED IN CONNECTION WITH THIS
CONTINUING COMPLIANCE RESOLUTION AND RESOLUTION NO. 15-0169,
ADOPTED APRIL 9, 2015 ("CONTINUING COMPLIANCE RESOLUTIONS");
MAKING CERTAIN AMENDMENTS TO PREVIOUS APPROPRIATIONS RELATING
TO THE CAPITAL FUND, DEBT SERVICE FUND, GENERAL FUND, AND SPECIAL
REVENUE FUND BUDGETS FOR THE FISCAL YEAR 2014-2015 TO COMPLY
WITH RESOLUTION NO. R-07-0586, ADOPTED OCTOBER 11, 2007 ("BOND
RESOLUTION") AND THE TAX COMPLIANCE CERTIFICATE, DATED AS OF
DECEMBER 5, 2007 ("TAX COMPLIANCE CERTIFICATE") FOR THE CITY'S
$80,000,000.00 SPECIAL OBLIGATION BONDS, SERIES 2007 ("STREET AND
SIDEWALK IMPROVEMENT PROGRAM") ("SERIES 2007 BONDS"); RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY
MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE
RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION
THEREWITH.
WHEREAS, in accordance with Florida Statutes Section 166.241(4) and other applicable State of
Florida and local laws, the City of Miami ("City") is amending and closing out its General Fund Budget
and total Budget for all funds for the fiscal year ending September 30, 2015 ("Fiscal Year
2014-2015"); and
WHEREAS, the General Fund Budget for Fiscal Year 2014-2015 is $594,867,000 and the total
Budget for all operating funds is $996,451,144; and
WHEREAS, the major source of revenue for the General Fund is derived from the category
identified as "Taxes" in the amount of $239,056,600; and
WHEREAS, it is necessary to adjust year-end budgets for the General Fund, Special Revenue
Funds, Debt Service Funds and the Internal Service Fund in order to comply with State and Local
regulations; and
WHEREAS, it is also necessary to adjust year-end budgets for the Capital Fund, Debt Service
Fund, General Fund, and Special Revenue Fund Budgets for Fiscal Year 2014-2015 for continuing
compliance with Resolution No. R-15, 0169, adopted April 9, 2015 (collectively with this Resolution,
the "Continuing Compliance Resolutions"), Resolution No. 07-0586, adopted October 11, 2007
("Bond Resolution"), and the Tax Compliance Certificate, dated as of December 5, 2007 ("Tax
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File Number: 15-01266 Enactment Number: R-15-0503
Compliance Certificate") for the City's $80,000,000.00 Special Obligation Bonds, Series 2007 (Street
and Sidewalk Improvement Program) ("Series 2007 Bonds") due to close-outs of projects, financial
and computer systems updates, remaining funds after contract and appropriations close-outs, and
the related documentation thereof for the Series 2007 since the April authorizations of Resolution No.
15-0169;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. For the Fiscal Year 2014-2015, in order to comply with the City's continuing covenants
under the Bond Resolution, the Tax Compliance Certificate, and the Continuing Compliance
Resolutions, and in accordance with advice from Bond Counsel, the City Commission hereby (a)
authorizes the City Manager, City Attorney, Bond Counsel, Disclosure Counsel, and all other
necessary officials, employees, and agents of the City to (1) recognize and reallocate $497,000 of the
remaining unspent proceeds and interest earnings of the Series 2007 Bonds as a debt service
payment attributable to such payment previously made on July 1, 2015; (2) recognize and reallocate
back to the Local Option Gas Taxes Revenue Object Line Item in the General Fund to the amount of
$497,000 transferred previously to pay the debt service payment on the Series 2007 Bonds on July 1,
2015; (3) attribute the related Local Option Gas Taxes Revenue Object Line Item in the General Fund
now in the amount of $497,000 to be separately transferred to and used by the Debt Service Fund to
make a portion in the amount of $497,000 for the next debt service payment on the Series 2007
Bonds on January 1, 2016; and (4) to undertake all necessary adjustments, re -appropriations,
accounting entries, budget updates, project updates, updates to computer and financial systems, and
other undertakings necessary to close out all funds, accounts, proceeds, interest, and any other
matter related to the Series 2007 Bonds for continuing compliance under the Bond Resolution and
the Tax Compliance Certificate.
Section 3. The following appropriations are made for the municipal operations of the General
Fund for Fiscal Year commencing October 1, 2014 and ending September 30, 2015:
GENERALFUND
Department, Boards and Offices:
Mayor
Board of Commissioners
City Manager
Auditor General
CIP Administration
City Attorney (Law)
City Clerk
Civil Service
Code Compliance
Communications
Equal Opportunity and Diversity Programs
Finance
APPROPRIATIONS
1,018,200
2,880,700
2,728,700
1,160,000
5,613,500
7,363,900
1,542,100
429,400
4,712,900
1,152,200
356,000
8,616,200
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Enactment Number: R-15-0503
Grants Administration
1,051,100
Human Resources
3,870,900
Information Technology
8,729,700
Management and Budget
1,823,700
Procurement
2,063,000
Neighborhood Enhancement Team (NET)
4,184,500
Building
10,123,800
Planning and Zoning
6,934,000
General Services Administration (GSA)
21,546,300
Public Works
18,683,700
Solid Waste
30,983,500
Fire -Rescue
114,730,200
Police
194,838,100
Dept. of Real Estate and Asset Mgmt.
7,648,400
Parks and Recreation
32,746,100
Risk Management
2,928,700
Film Office
341,700
Agenda Office
302,400
Non -Departmental Accounts (NDA)
29,356,900
(Transfers -Out)
64,406,500
TOTAL GENERAL FUND
$ 594.867.000
Section 4. The above appropriations for the General Fund are made based on the following
sources of revenues for Fiscal Year ending September 30, 2015:
GENERALFUND
Property Taxes
Franchise Fees and Other Taxes
Interest
Transfers -In
Fines and Forfeitures
Intergovernmental Revenues
Licenses, Fees and Permits
Other Revenues
Charges for Services
TOTAL GENERAL FUND
REVENUES
$ 239,056,600
108,111,600
1,900,000
8,532,200
4,272,200
59,942,400
53,444,100
19,793,500
99,814,400
$ 594,867,000
Section 5. The following appropriations are made for the municipal operations of Debt Service
Funds for Fiscal Year ending September 30, 2015:
DEBT SERVICE FUNDS APPROPRIATIONS
Special Obligation Bonds 35,723,500
General Obligation Bonds 26,106,800
TOTAL DEBT SERVICE FUNDS $ 61.830.300
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Enactment Number: R-15-0503
Section 6. The above appropriations for Debt Service Funds are made based on the following
sources of revenues for Fiscal Year ending September 30, 2015:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 26,106,800
Transfers in & Others 35,723,500
TOTAL DEBT SERVICE FUNDS $ 61,830,300
Section 7. The following appropriations are made for the municipal operations of Special
Revenue Funds for Fiscal Year ending September 30, 2015:
SPECIAL REVENUE FUNDS
General Special Revenue
City Clerk Services
Community and Economic Development
Planning Services
Fire Rescue Services
Homeless Programs
Law Enforcement Trust Fund
Parks and Recreation Services
Police Services
Department of Real Estate and Asset Management
Miami Ballpark Facilities
Public Works Services
Transportation and Transit
Tree Trust Fund
NET Offices and Code Enforcement
Departmental Improvement Initiatives
Solid Waste - Recycling Education Trust Fund
ARRA Police -Memo Only
Emergency Fund
TOTAL SPECIAL REVENUE FUNDS
APPROPRIATIONS
$ 1,511,200
803,400
60,412,100
8,220,400
20,224,339
3,334,100
2,072,000
3,514,937
15,796,400
8,762,800
5,425,000
4,804,900
18,625,200
2,659,700
1,070,300
8,629,568
1,254,800
2,072,900
100,000
$ 169.294.044
Section 8. The above appropriations for Special Revenue Funds are made based on the following
sources of revenues for Fiscal Year ending September 30, 2015:
SPECIAL REVENUE FUNDS REVENUES
All Sources $ 169,294,044
TOTAL SPECIAL REVENUE FUNDS $ 169.294.044
Section 9. The following appropriations are made for the municipal operations of Internal Service
Funds for Fiscal Year ending September 30, 2015:
INTERNAL SERVICE FUND
APPROPRIATIONS
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File Number: 15-01266 Enactment Number: R-15-0503
Retirement Contributions $ 88,783,900
Life and Health Insurance 48,210,800
Workers' Compensation 16,757,000
Others 16,708,100
TOTAL INTERNAL SERVICE FUND $ 170,459,800
Section 10. The above appropriations for Internal Service Funds are made based on the following
sources of revenues for Fiscal Year ending September 30, 2015:
INTERNAL SERVICE FUND REVENUES
All Sources $ 170,459,800
TOTAL INTERNAL SERVICE FUND $ 170,459,800
Section 11. This Resolution is a resolution of precedent and all other resolutions in conflict with it
are held null and void insofar as they pertain to these appropriations; however, no provision
contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in
Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended.
These appropriations are expenditure requirements for the City, but are not mandatory. The City
Manager is specifically authorized to transfer funds between accounts and withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous to
the economic and efficient operation of the City. The City Manager is also authorized to transfer any
excess unrestricted moneys from other funds to the General Fund provided that those are
appropriated moneys which are no longer needed to implement the original purpose of the
appropriation and whose expenditure is not limited to use for any other specified purpose.
Section 12. All departments and the number of employees designated therein provided for in this
budget either by position summary or by the organizational chart are deemed approved by the City
Commission. Any permanent change regarding same shall require City Commission approval.
Section 13. The City Manager is authorized to administer the executive pay plan and benefit
package, to disburse the funds appropriated herein for said purpose in a manner he deems
appropriate. The City Manager is also authorized to administer and disburse the City Commission
benefit package. With the exception of those positions in which the salary is established by City
Commission action, the City Manager is further authorized to establish the salaries of those
employees in executive and staff positions in accordance with the executive and staff pay plan.
These employees may receive any salary increases given in Section 10.
Section 14. The City Manager is authorized to disburse any funds that may be designated by the
City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff
employees as may be approved by the City Manager.
Section 15. Nothing contained in this Resolution shall be construed as to prohibit or prevent the
City Manager, the administrative head of the City of Miami, who is responsible for the efficient
administration of all Departments, from exercising the power granted to and imposed upon him/her it
the City Charter to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant,
temporary or permanent positions whenever it has been determined by the City Manager to be in the
best interest of efficient and economical administration of the City of Miami and all its Departments.
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The authority contained in this Section shall also be applicable whenever the City Manager shall
cause a Department to reorganize itself to perform its services more efficiently; such reorganization
may include reduction of budgeted positions, reclassification of positions, and alteration of the
number of budgeted positions in any given classification.
Section 16. (a) (1) The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above sections hereof is approved and authorized when such transfer
shall have been made at the request of the City Manager and when such transfer shall have been
made of any part of an unencumbered balance of an appropriation to or for a purpose or object for
which the appropriation for the herein fiscal year has proved insufficient.
(2) The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above sections hereof is approved and authorized when such transfer of
funds is made at the request of the City Manager and when such transfer is to be made between the
detailed accounts appropriated to the same office, department, or division.
(b) (1) To effect salary adjustments, the City Manager is further authorized to make
departmental and other transfers from any reserve accounts established in the General Fund, and is
authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be
required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX
of the Code of the City of Miami, Florida, as amended.
(2) To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized to transfer funds from departmental budget reserve accounts to
the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget
reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds.
(3) The Emergency Account is declared to be appropriated to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
(c) Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto, except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 17. (a) The City Manager is authorized to invite or advertise for bids for the purchase of
any material, equipment, physical improvement, or service provided by the aforementioned
appropriations or which may be provided for in accordance with the authority of Section 14, for which
formal bidding is required; such bids to be returnable to the City Commission or City Manager in
accordance with Charter or Code provisions.
(b) Further, expenditure of the herein appropriated funds is authorized in the procurement
of goods and services by award or contract for the same by the City Commission following the use, if
applicable, of competitive negotiations unless the award of such contract by the City Manager is
expressly allowed under City Code provisions.
Section 18. Certain necessary actions by the City Manager and designated Departments in order
to update the relevant financial controls, project close-outs, accounting entries, and computer
systems in connection with ongoing compliance for the Series 2007 Bonds, the Bond Resolution, the
Tax Compliance Certificate, and the Continuing Compliance Resolutions are hereby ratified,
approved, and confirmed.
Section 19. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{1 }
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Footnotes:
Enactment Number: R-15-0503
{1 } This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten
(10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it
shall become effective immediately upon override of the veto by the City Commission or upon the
effective date stated herein, whichever is later.
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