HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3338
Date: 11/30/2017 Requesting Department: Department of
Public Works
Commission Meeting Date: 01/11/2018 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Approve Emergency Finding - Global Rental Co., Inc.
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached
resolution, by a four-fifths (4/5ths) affirmative vote, ratifying, confirming and approving
the Chief Procurement Officer's "CPO") and City Manager's written finding of an
emergency, waiving competitive sealed bidding procedures and retroactively approving
the selection of Global Rental Co., Inc. ("Global") for the rental of two bucket trucks for
the Department of Public Works.
Background of Item:
The Department of Public Works ("PW') currently owns various bucket trucks, and
numerous pieces of heavy duty equipment. Due to unforeseen reasons, two (2) of the
bucket trucks were inoperable, and in order to mitigate the down time, PW requested to
rent two (2) bucket trucks temporarily. Just before the end of the three (3) month rental
agreement expiration, the City experienced Hurricane Irma, and because of the
accumulating storm debris, PW asked to extend the rental agreement for an additional
three (3) months. The initial rental agreement was approved under the CPO's authority
of $25,000. However, the additional three (3) months would surpass this authority, and
required the City Managers approval. The amount for the additional three (3) months is
estimated at $15,882.00 for an estimated aggregate total of $32,964. Prior to the initial
rental, the Procurement Department reached out to numerous heavy equipment rental
vendors, and Global was the only company that was able to provide this equipment.
Budget Impact Analysis
Item is NOT funded by Bonds
Item is an Expenditure
Item is NOT Related to Revenue
Total Fiscal Impact:
Estimated at $32,964 (six (6) month aggregate)
Reviewed By
Department of Public Works
Juvenal Santana
Department Head Review
Completed
11/30/2017 1:00 PM
Office of Management and Budget
Luis Hernandez -Torres
Budget Analyst Review
Completed
11/30/2017 2:00 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
12/01/2017 3:26 PM
City Manager's Office
Nzeribe Ihekwaba
Assistant City Manager Review
Completed
12/01/2017 5:38 PM
City Manager's Office
Daniel J. Alfonso
City Manager Review
Completed
12/02/2017 8:24 AM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
12/27/2017 9:23 AM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
12/28/2017 11:06 AM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
01/02/2018 4:10 PM
City Commission
Maricarmen Lopez
Meeting
Completed
01/11/2018 9:00 AM
Office of the Mayor
Mayor's Office
Signed by the Mayor
Completed
01/22/2018 4:21 PM
Office of the City Clerk
City Clerk's Office
Signed and Attested by the City Clerk
Completed
01/22/2018 4:52 PM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
01/22/2018 4:52 PM
o City of Miami City Hall
* IMLALI 81 LIIO
'® 9L Legislation 3500 Pan American Drive
Miami, FL 33133
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Resolution
Enactment Number: R-18-0006
File Number: 3338 Final Action Date -1/11/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR-FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND
APPROVING THE CITY MANAGER'S WRITTEN FINDING OF AN EMERGENCY,
ATTACHED AND INCORPORATED AS ATTACHMENT "A," WAIVING COMPETITIVE
SEALED BIDDING PROCEDURES, AND RETROACTIVELY APPROVING THE
SELECTION OF GLOBAL RENTAL CO., INC. FOR THE RENTAL OF TWO (2)
BUCKET TRUCKS FOR THE DEPARTMENT OF PUBLIC WORKS; AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL SUBSEQUENT
DOCUMENTS, INCLUDING ANY EXTENSIONS AND MODIFICATIONS TO THE
EXISTING AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS
MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Department of Public Works ("Public Works") owns
various bucket trucks, two (2) of which were rendered inoperable, thereby requiring the
temporary rental of two (2) bucket trucks in order to provide timely service and keep up with
demand; and
WHEREAS, prior to the expiration of the three (3) month rental agreement, the City was
struck by Hurricane Irma and because of the accumulating storm debris, Public Works
requested to extend the rental agreement for an additional three (3) months; and
WHEREAS, the initial three (3) month rental agreement, after consulting numerous
heavy equipment rental vendors, with Global Rental Co., Inc. ("Global"), in the amount of
$17,082.00, was approved pursuant to the Chief Procurement Officer's authorization under
Section 18-77 of the Code of the City of Miami, Florida ("City Code"), entitled "Authority of the
Chief Procurement Officer": and
WHEREAS, an additional three (3) months in an additional amount of $15,882.00 for an
estimated aggregate amount of $32,964.00, surpassed the Chief Procurement Officer's
authority as it exceeded $25,000.00 and required the City Manager's approval pursuant to
Section 18-90 of the City Code on an emergency basis; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, approved an
emergency bid waiver to provide for the rental of two (2) bucket trucks and is requesting
ratification by the City Commission; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, made an
emergency finding and approved an emergency bid waiver selecting Global for the provision of
two (2) bucket trucks for a rental amount in aggregate of $32,964.00 as an emergency
procurement;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-90 of the City
Code, the City Manager's emergency finding, attached and incorporated as Attachment "A," is
ratified, retroactively approved, and confirmed; the requirements for competitive sealed bidding
procedures are waived; and the emergency procurement of the rental of the two (2) bucket
trucks from Global for Public Works is approved.
Section 3. The City Manager to authorized' to negotiate and execute any and all
subsequent documents, including any extensions and modifications to the existing agreement,
in a form acceptable to the City Attorney, as may be necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i "ndez, City Attor iey 1/2/2018
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.