HomeMy WebLinkAboutExhibit - Program PlanCity of Miami
Title VI/Nondiscrimination
Revised October 2015
The City of Miami (City) commits that no person shall be excluded from
participation in, or denied the benefits of, or subjected to discrimination on the
basis of race, color, religious or family status, sex, national origin, age or disability
pursuant to Title VI of the Civil Rights Act of 1964, the Federal Highway Act of 1973,
the Age Discrimination Act of 1975, the Civil Rights Restoration Act of 1987, the
Americans with Disabilities Act of 1990, the Florida Civil Rights Act of 1992 and other
nondiscrimination authorities, in any City affiliated program, service, or activity.
The City forbids discrimination against anyone on the basis of race, color, religious
or family status, sex, national origin, age, or disability and commits to take all steps
necessary to prevent discrimination and ensure nondiscrimination in all programs,
services and activities affiliated with the City.
City of Miami
Title VI Program
PolicyStatement................................................................................. l
Organization and Staffing.....................................................................2
Complaint Procedures........................................................................4
ADA/504 Statement............................................................................. 7
Sub -Recipient Review Procedures.........................................................8
Compliance and Enforcement Procedures............................................8
Dissemination of Title VI Information.....................................................................9
Limited English Proficiency (LEP) Plan..................................................................9
Public Participation Element.............................................................................. 10
Data Collection/Reporting Analysis.......................................................12
Title VI Program Forms/Templates.........................................................12
City of Miami
Title VI / Nondiscrimination Man
City of Miami Title VI/Nondiscrimination Program Plan
POLICY STATEMENT
The City of Miami (City) commits that no person shall be excluded from
participation in, or denied the benefits of, or subjected to discrimination on the
basis of race, color, religious or family status, sex, national origin, age or disability
pursuant to Title VI of the Civil Rights Act of 1964 (Title VI), the Federal Highway Act
of 1973, the Age Discrimination Act of 1975, the Civil Rights Restoration Act of 1987,
the Americans with Disabilities Act of 1990, the Florida Civil Rights Act of 1992 and
other nondiscrimination authorities, in any City affiliated program, service, or
activity.
The City forbids discrimination against anyone on the basis of race, color, religious
or family status, sex, national origin, age, or disability and commits to take all steps
necessary to prevent discrimination and ensure nondiscrimination in all programs,
services and activities affiliated with the City.
Purpose. This City of Miami Title VI/Nondiscrimination Program Plan (Title VI Plan)
was developed to demonstrate the City's compliance with Federal and State
nondiscrimination authorities, and serves as a guide to the general public on the
City's method for the processing of complaints alleging discriminatory actions
incurred by way of a City affiliated program, service, or activity.
Administration and Responsibility. The Office of Equal Opportunity and Diversity
Programs is responsible for the investigation of any complaints alleging
discrimination with any City affiliated program, service, or activity as defined in this
Title VI Plan.
Any questions regarding this Title VI Plan are to be directed to:
Angela Roberts
Title VI Liaison
Office of Equal Opportunity and Diversity Programs
444 S.W. 2nd Avenue, 6th Floor, Suite #642
Miami, FL 33130
Phone: 305-416-1990
Fax: 305-416-1995
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Title V1 / Nondiscr-irnination Plan
ORGANIZATION AND STAFFING
Equal Opportunity and Diversity Programs ("EODP")
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Title VI /Nondiscrimination Plan
CITY
0 R C -1-A *4 1 Z AT 10 N
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Title VI / Nondiscrimination Pian
COMPLAINT PROCEDURES
The City has established a discrimination complaint procedure and shall take
prompt and reasonable action to investigate and eliminate discrimination when
found. Any person who believes that he or she, or any specific class of persons
has been subjected to discrimination or retaliation based upon race, color,
religious or family status, sex, national origin, age or disability in connection with
any City of Miami affiliated program, service or activity may file a complaint for
discrimination under Title VI with the City's Title VI Liaison.
The City of Miami adopts the following Complaint Procedures to ensure uniformity
and a clear understanding of the process involved in addressing complaints
received from the public detailing possible discriminatory actions taken against
any person or groups of persons in connection with City affiliated programs,
services and/or activities.
Complaints Involving Pedestrian or Transportation Facilities
All discrimination complaints submitted to the City that directly involves a Florida
Department of Transportation (FDOT) Local Agency Program (LAP) funded capital
project of the City will be referred immediately to the FDOT Statewide Title
VI/Nondiscrimination Coordinator for complaint filing and processing. The City will
notify the FDOT Statewide Title VI/Nondiscrimination Coordinator within five (5)
calendar days of receiving a complaint involving pedestrian or transportation
facilities and submit an explanation of the actions the City has taken or is
proposing to take to resolve the complaint along with the date the complaint was
received by the City Title VI/Nondiscrimination Coordinator.
However, if at any time a discrimination complaint involving pedestrian or
transportation facilities cannot be satisfactorily resolved by the City, the entire
complaint and investigate file will be forwarded to the FDOT Statewide Title
VI/Nondiscrimination Coordinator for complaint filing and processing. FDOT and
the Federal Highway Administration (FHWA) are designated nondiscrimination
clearinghouses and will either assume jurisdiction for the complaint, or forward it
to the appropriate Federal or State authority for further processing.
How to file a Title VI Complaint?
The Complainant may file a complaint with the Title VI Liaison no later than 180
days after the date of the alleged discrimination. If possible, the complaint should
be submitted in writing and contain the following information:
A. Full name and contact information of the Complainant;
B. Names(s) and contact information of the official(s) alleged to have
discriminated, if applicable;
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Title VI / Nondiscrimination Plan
C. Basis for the allegations (i.e., race, color, national origin, sex, age,
disability, religion, family status);
D. Description of the alleged discrimination with the date of
occurrence;
E. Other agencies (state, local or Federal) where the complaint has
been filed, if applicable; and
F. The names and contact information of any witnesses, if applicable.
If the complaint cannot be submitted in writing, the Complainant should contact
the Title VI Liaison for assistance.
Attention: Angela Roberts
Title VI Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: Aroberts@rniarni g ov,com
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
A Complainant's failure to respond to requests by the Title VI Liaison for additional
information necessary to investigate the discrimination complaint may result in a
delay in investigation of the complaint and may possibly result in the administrative
closure of the complaint due to a lack of information to properly conduct an
investigation of the complaint.
The City's Title VI Liaison has 'easy access' to the City Manager and is not required
to obtain management or other approval to discuss discrimination issues with the
City Manager. However, should the Complainant be unable or unwilling to
complain to the City, the Complainant may be submitted a written complaint
directly to the Florida Department of Transportation ("FDOT") at the address
below:
Florida Department of Transportation
Equal Opportunity Office
ATTN: Title VI Complaint Processing
605 Suwannee Street MS 65
Tallahassee, FL 32399
The Title VI Complaint Form Form E may be used to submit the discrimination
complaint. The complaint may be filed verbally or in writing to the City at the
following contact information:
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Title VI / Nondiscrimination Plan
NOTE: The City encourages all Complainants to certify all mail that is sent through
the U.S. Postal Service and/or ensure that all written correspondence can be
tracked easily. Complaints must be mailed to the Title VI Liaison no later than 180
days after the date of the alleged discrimination.
What happens to the complaint once it is submitted?
All discrimination complaints received by the City will be directly addressed by the
Title VI Liaison in accordance with the process below:
1. Within seven (7) business days, the City's Title VI Liaison shall provide a
written letter of acknowledgement of receipt [Appendix F1 of the
discrimination complaint received by Complainant and shall inform the
Complainant of the procedures to be untaken to process the complaint
and of all other means of redress available to the Complainant.
2. Within thirty (30) calendar days, the Title VI Liaison shall officiate the
investigation of the complaint.
3. Upon the City's investigation of the information collected and compiled
pertaining to the complaint, a written determination response will be
prepared for review by the City Attorney, including, if applicable, an
explanation of the actions the City has taken or is proposing to take to
resolve the complaint.
4. Within sixty (60) calendar days of receipt of the verbal or written
discrimination complaint, the Title VI Liaison shall notify the Complainant in
writing of the final decision reached by the City, including the proposed
disposition of the original filing of discrimination. The final decision letter will
advise the Complainant of his or her right to file a formal complaint with the
FDOT's Equal Opportunity Office (EOO), if they are dissatisfied with the final
decision rendered by the City.
How will Complainant be notified of outcome of the complaint?
The Title VI Liaison will delivery by US Postal Mail service delivery a written
determination letfer Form G to the Complainant explaining the actions the City
has taken or is proposing to take to resolve the complaint. If the outcome of the
investigation of the complaint of discrimination is found to unsubstantiated, the
Complainant will be notified of such in writing [Form H] and advised of his or her
right to: 1) appeal the City's decision within seven (7) calendar days of receipt of
the written determination letter from the City; and/or 2) file a complaint with the
U.S. Department of Transportation and/or the U.S. Department of Justice and the
contact information below.
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City of Miami
Title VI / Nondiscrimination Man
In addition to the complaint process described above, a Complainant may file a
Title VI/Nondiscrimination complaint with the fallowing offices:
U.S. Department of Transportation
Office of Civil Rights
1200 New Jersey Ave.
Washington D.C. 20590 202-366-4648
htt s: www.civilri hts.dat. ov about -door contact -us
U.S. Department of Justice
Office of Civil Rights
Federal Coordination and Compliance Section,
NWB 950 Pennsylvania Avenue, N.W.
Washington, D.C. 20530
htt www.'ustice. av crt about cor cooed titlevi, h
Section 504 of the Rehabilitation Act of 1973 (Section 504), the Americans with
Disabilities Act of 1990 (ADA) and related federal and state laws and regulations
forbid discrimination against those who have disabilities. Furthermore, these laws
require federal aid recipients and other government entities to take affirmative
steps to reasonably accommodate the disabled and ensure that their needs are
equitably represented in transportation programs, services and activities.
The City will make every effort to ensure that its facilities, programs, services, and
activities are accessible to those with disabilities. The City will make every effort to
ensure that its advisory committees, public involvement activities and all other
programs, services and activities include representation by the disabled
community and disability service groups.
The City encourages the public to report any facility, program, service or activity
that appears inaccessible to those who are disabled. Furthermore, the City shall
provide reasonable accommodation to disabled individuals who wish to
participate in public involvement events or who require special assistance to
access facilities, programs, services or activities. Because providing reasonable
accommodation may require outside assistance, organization or resources, the
City asks that requests be made at least ten (10) calendar days prior to the need
for accommodation.
Questions, concerns, comments or requests for accommodation should be made
to the City's ADA Officer:
Attention: Patrice Rey
Safety Manager, City of Miami
Department of Risk Management
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City of Miami
Title VI / Nondiscrimination Plan
444 SW 2 Avenue, 9'h Floor
Miami, FL 33130
Email: prevrjamia ov.corn
Telephone: 305-416-1732
Fax: 305 -416 -TBD
Hearing Impaired: 305 -416 -TBD
SUB -RECIPIENT REVIEW PROCEDURES
The City of Miami, as a sub -recipient of Federal funds, must comply with Federal
and State nondiscrimination authorities, including the statutes. The City must also
take steps to prevent discrimination and to ensure nondiscrimination in all
programs, services and activities of the City, and further, to enforce this Title
VI/Nondiscrimination Plan policy with all vendors, consultants, and contractors
(collectively, "Vendors") doing business with the City of Miami to ensure
compliance with such nondiscrimination authorities.
As mandated by FDOT, the City shall require all Vendors doing business with the
City to acknowledge that it shall comply with Federal, State and local government
nondiscrimination statutes and laws. Further, the City, through its Purchasing
Department, shall ensure that all procuring contracts involving a City Vendor
incorporate the Title VI/Nondiscrimination "Appendices A and E" contract clauses,
as may be updated from time to time, at [Appendices A aand EJ.
The City, through its Purchasing Department, shall regularly conduct pre -award
and post -award compliance reviews of all Vendors to ensure compliance with the
Title VI requirements and shall immediately refer any manner of deviation from the
Title VI requirements to the Title VI Liaison for review and investigation.
The City shall submit, on an annual basis, a report documenting all Title VI
complaints of discrimination or retaliation received by the City in connection with
any City affiliated program, service or activity, even if the complaints is received
verbally or anonymous; and a findings report on the racial and ethnic data of any
person or persons impacted due to an act of discrimination in connection with a
City affiliated program, service or activity.
The City is mandated to maintain a log of all Title VI complaints filed with the City.
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City of Miami
Tiff VI / Nondiscrimination Plan
DISSEMINATION OF TITLE VI INFORMATION
Title VI information posters shall be prominently and publicly displayed in public
facilities frequented by the public, including buildings and service vehicles. The
name and contact information of the Title A Liaison is available on the City's
website, at www.miamiggv.com. gv.com. Additional information relating to the City's
nondiscrimination obligation is provided in the Appendices of this document. The
City's Notification of Title VI and related authority rights statement is available in
Appendix A. Further information can be obtained directly from the City Title VI
Liaison.
Title VI Liaison contact information
Attention: Angela Roberts
Title VI Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: Arg rt, s@tTiiarnic c vegom
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
LIMITED ENGLISH PROFICIENCY (LEP) PLAN
According to the 2010 Decennial Census, Miami has an approximate total
population of 400,000 residents, Approximately 23 percent of the City's population
speaks only English, and 77 percent speaks a language other than English, with
Spanish being the other predominant language. Of the population that speaks a
language other than English, 70 percent speak Spanish. Nearly half of City
residents - 44 percent - speak English less than very well.
Because of the large number of Spanish speaking residents, the City regularly
provides information in both predominant languages - English and Spanish.
Information regarding essential programs, services and activities are provided on
the City's website and in City facilities open to the public. Residents can request
translations of documents to other commonly spoken languages. A large portion
of the City's employees are bilingual and competently speak Spanish and English
and other languages who are willing to provide translation and/or interpretation
services. In all other cases, City information can be conveyed in other languages
as may be necessary. The City regularly disseminates information via its website at
www,miamiaov.com, and its television station, Channel 77, in both English and
Spanish.
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City of Miami
Title VI / Nondiscrimination Plan
The City recognizes the need to accommodate residents with limited English
proficiency and is committed to providing programs and services that are
accessible to all persons regardless of potential language barriers. The City
understands that its community profile is changing and that future analysis of the
City LEP Plan may reveal the need for more or varied LEP services in the future.
The following guidelines are presently used to assist persons with Limited English
Proficiency:
1. Meetings, hearings and other public involvement event include bilingual
interpreters and written information, as appropriate.
2. The City Title VI/Nondiscrimination Program Policy and Complaint
Procedures are available on the City's main website at
www,miamigov.com in both English and Spanish, and can be made
available in other languages as requested.
The City will review its LEP procedures annually to determine if modifications are
needed to meet language assistance deficiencies. Persons requiring special
language services should contact the City's Title VI Liaison.
Attention: Angela Roberts
Title VI Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: Aroberts@miami ov>rom
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
PUBLIC PARTICIPATION ELEMENT
In order to plan for efficient, effective, safe, equitable and reliable transportation
systems, the City must have input of its public. The City actively seeks to engage
the public in its planning and decision-making processes. Members of the public
may make statements at Commission meetings, which occur on alternating
Thursdays, twice a month. City Commission agendas are available for review by
the public no less than five (5) days before Commission meetings. Notices of select
resolutions or ordinances proposed to be considered by the City Commission are
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announced in print in local newspapers as public hearing items allowing the public
to voice their input.
The City continuously seeks innovative methods to engage the public in its
planning and decision-making processes, and most often City officials and staff
members coordinate outreach activities to solicit public input. The City also
adheres to the following outreach activities:
• Social media communication on the City's official Facebook and Twitter
feeds --o @CityofMiami for general City news, @MiamiTrolley for Transit
announcements or @MiamiCITP for news and announcements on capital
projects;
• Engaging the community through educational and promotional marketing
activities in connection with transit services;
• The City's Title VI/Nondiscrimination Complaint Procedure is available to the
public online at www.miamiaov.com;
• Utilizing partner institutions and departments including the Miami Downtown
Development Authority, the affiliated Community Redevelopment Agencies
of the City, the Neighborhood Enhancement Team, Miami -Dade Transit,
South Florida Commuter Services, the Florida Department of Transportation,
etc. to extend the area of dissemination of City programmatic information
materials and publications;
• Inviting public inquiries about all programs, services and activities through
general meeting announcements resulting from notice of funding availability
from City funding agencies, Commission District community meetings held
within specific communities; and
• The City maintains an online database of City Commission action on
legislative matters and all such records are available and accessible to the
public via the City's main website at www.miami ov.com. Resolutions
adopted by the City to apply for and utilize Federal and State grant funding
are posted on the public hearing/meeting agenda web page and are
subject to public notice and comment procedures.
The City spends extensive staff and financial resources in furtherance of the goal
of obtaining public involvement and continues to strongly encourage the
participation of the entire community. The City holds a number of transportation
meetings, workshops and other events designed to gather public input on project
planning and construction. Further, the City attends and participates in other
community events to promote is services to the public. Finally, the City is
constantly seeking ways of measuring the effectives of its public involvement.
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City of Miami
Title VI / Nondiscrimination Flan
Persons wishing to request special presentations by the City; volunteer in any of
its activities or offer suggestions for improvement of city/county public
involvement may contact:
Attention: Angela Roberts
Title A Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: Arober,fs@ry,iiai-riiaov.com
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
DATA COLLECTION/REPORTING ANALYSIS
Federal Highway Administration regulations require federal -aid recipients to
collect racial, ethnic and other similar demographic data on beneficiaries of or
those affected by transportation programs, services and activities. The City
accomplishes this through the use of census data, American Community Survey
reports, Environmental Screening Tools (EST), driver and ridership surveys, its
Community Development Planning Departments and other methods. From time
to time, the City may find it necessary to request voluntary identification of certain
racial, ethnic or other data from those who participate in its public involvement
events. This information assists the City with improving its targeted outreach and
measures of effectiveness. Self -identification of personal data to the City will
always be voluntary and anonymous. Moreover, the City will not release or
otherwise use this data in any manner inconsistent with the federal regulations.
The Title A Liaison compiles and maintains the official records of the Title VI
Program for the City of Miami. At a minimum, records maintained shall include:
1. notice of all lawsuits and complaints filed against the City;
2, a description of assistance applications that the City has pending in
other agencies and of other Federal assistance being provided;
3. a description of any civil rights compliance reviews of the applicant
during the preceding two years; and
4. a statement as to whether the applicant has been found in
noncompliance with any relevant civil rights requirements.
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Title VI / Nondiscrimination Plan
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Tifle VI / Non disc rimination Plan
City of Miami
Title VI /Nondiscrimination Program
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City of Miami
Title VI 1 Nondisc: rim naflon Plan
TITLE VI / NONDISCRIMINATION ASSURANCES
Pursuant to Section 9 of US DOT Order 1050.2A, the assures the
Florida Department of Transportation (FDOT) that no person shall on the basis of race,
color, national origin, sex, age, disability, family or religious status, as provided by Title VI
of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Florida Civil
Rights Act of 1992 and other nondiscrimination authorities be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation
under any program or activity.
The further assures FDOT that it will undertake the following with
respect to its programs and activities:
1. Designate a Title VI Liaison that has a responsible position within the organization
and access to the Recipient's Chief Executive Officer.
2. Issue a policy statement signed by the Chief Executive Officer, which expresses
its commitment to the nondiscrimination provisions of Title VI. The policy statement
shall be circulated throughout the Recipient's organization and to the general
public. Such information shall be published where appropriate in languages other
than English.
3. Insert the clauses of Appendices A and E of this agreement in every contract
subject to the Acts and the Regulations
4. Develop a complaint process and attempt to resolve complaints of discrimination
against sub -recipients. Complaints against the Recipient shall immediately be
forwarded to the FDOT District Title VI Liaison.
Participate in training offered on Title VI and other nondiscrimination
requirements.
6. If reviewed by FDOT or USDOT, take affirmative action to correct any deficiencies
found within a reasonable time period, not to exceed ninety (90) calendar days.
7. Have a process to collect racial and ethnic data on persons impacted by your
agency's programs.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all
federal funds, grants, loans, contracts, properties, discounts or other federal financial
assistance under all programs and activities and is binding. The person whose signature
appears below is authorized to sign this assurance on behalf of the Recipient.
Dated
by , Chief Executive Officer
City of Miami
Title VI / Nondiscrimination Plan
APPENDICES A and E
During the performance of this contract, the contractor, for itself, its assignees and
successors in interest (hereinafter referred to as the "Contractor") agrees as follows:
(1.) Compliance with Regulations: The Contractor shall comply with the Regulations
relative to nondiscrimination in Federally -assisted programs of the U.S.
Department of Transportation (hereinafter, "USDOT") Title 49, Code of Federal
Regulations, Part 21, as they may be amended from time to time, (hereinafter
referred to as the Regulations), which are herein incorporated by reference
and made a part of this Agreement.
(2.) Nondiscrimination: The Contractor, with regard to the work performed during the
contract, shall not discriminate on the basis of race, color, national origin, sex,
age, disability, religion or family status in the selection and retention of
subcontractors, including procurements of materials and leases of equipment.
The Contractor shall not participate either directly or indirectly in the
discrimination prohibited by section 21.5 of the Regulations, including
employment practices when the contract covers a program set forth in
Appendix B of the Regulations.
(3.) Solicitations for Subcontractors, including Procurements of Materials and
Equipment: In all solicitations made by the Contractor, either by competitive
bidding or negotiation for work to be performed under a subcontract, including
procurements of materials or leases of equipment each potential
subcontractor or supplier shall be notified by the Contractor of the Contractor's
obligations under this contract and the Regulations relative to
nondiscrimination on the basis of race, color, national origin, sex, age, disability,
religion or family status.
(4.) Information and Reports: The Contractor shall provide all information and reports
required by the Regulations or directives issued pursuant thereto, and shall
permit access to its books, records, accounts, other sources of information, and
its facilities as may be determined by the Florida Department of Transportation,
the Federal Highway Administration, Federal Transit Administration, Federal
Aviation Administration, and/or the Federal Motor Carrier Safety Administration
to be pertinent to ascertain compliance with such Regulations, orders and
instructions. Where any information required of a Contractor is in the exclusive
possession of another who fails or refuses to furnish this information the
Contractor shall so certify to the Florida Department of Transportation, the
Federal Highway Administration, Federal Transit Administration, Federal
Aviation Administration, and/or the Federal Motor Carrier Safety Administration
as appropriate, and shall set forth what efforts it has made to obtain the
information.
(5.) Sanctions for Noncompliance: In the event of the Contractor's noncompliance
with the nondiscrimination provisions of this contract, the Florida Department of
Transportation shall impose such contract sanctions as it or the Federal Highway
Administration, Federal Transit Administration, Federal Aviation Administration,
and/or the Federal Motor Carrier Safety Administration may determine to be
appropriate, including, but not limited to:
City of Miami
Title VI / Nondiscrimination Plan
a. withholding of payments to the Contractor under the contract until the
Contractor complies, and/or
b. cancellation, termination or suspension of the contract, in whole or in
part.
(6.) Incorporation of Provisions: The Contractor shall include the provisions of
paragraphs (1) through (7) in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the Regulations, or
directives issued pursuant thereto. The Contractor shall take such action with
respect to any subcontract or procurement as the Florida Department of
Transportation, the Federal Highway Administration, Federal Transit
Administration, Federal Aviation Administration, and/or the Federal Motor
Carrier Safety Administration may direct as a means of enforcing such
provisions including sanctions for noncompliance. In the event a Contractor
becomes involved in, or is threatened with, litigation with a sub -contractor or
supplier as a result of such direction, the Contractor may request the Florida
Department of Transportation to enter into such litigation to protect the interests
of the Florida Department of Transportation, and, in addition, the Contractor
may request the United States to enter into such litigation to protect the
interests of the United States.
(7.) Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil
Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21;
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or
whose property has been acquired because of Federal or Federal -aid
programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et
seq.), (prohibits discrimination on the basis of sex); Section 504 of the
Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27; The Age
Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age); Airport and Airway Improvement Act of
1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination
based on race, creed, color, national origin, or sex); The Civil Rights Restoration
Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability
of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the
terms "programs or activities" to include all of the programs or activities of the
Federal -aid recipients, sub -recipients and contractors, whether such programs
or activities are Federally funded or not); Titles II and III of the Americans with
Disabilities Act, which prohibit discrimination on the basis of disability in the
operation of public entities, public and private transportation systems, places
of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 --
12189) as implemented by Department of Transportation regulations at 49
C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination
statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color,
national origin, and sex); Executive Order 12898, Federal Actions to Address
Environmental Justice in Minority Populations and Low -Income Populations,
which ensures non-discrimination against minority populations by discouraging
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Title VI / Nondiscrimination Plan
programs, policies, and activities with disproportionately high and adverse
human health or environmental effects on minority and low-income
populations;. Executive Order 13166, Improving Access to Services for Persons
with Limited English Proficiency, and resulting agency guidance, national origin
discrimination includes discrimination because of limited English proficiency
(LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg.
at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended,
which prohibits you from discriminating because of sex in education programs
or activities (20 U.S.C. 1681 et seq).
City of Miami
"Title VI / Nondiscrimination Plan
Appendix A
Public Notice - City of Miami Title Vl/ Nondiscrimination Plan
The City of Miami (City) commits that no person shall be excluded from
participation in, or denied the benefits of or subjected to discrimination on any
City affiliated programs, services, and activities on the basis of race, color, religious
or family status, sex, national origin, age or disability as provided by Title A of the
Civil Rights Act of 1964 (Title A), the Federal Highway Act of 1973, the Age
Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and the
Florida Civil Rights Act of 1992 and other nondiscrimination authorities.
The City commits to take all steps necessary to prevent discrimination and ensure
nondiscrimination in all programs, services and activities of City.
For information on the City of Miami's Title VI/Nondiscrimination Plan or to
file a Title VI discrimination or retaliation complaint, please contact the
City's Title VI Liaison at the following contact:
Name: Angela Roberts
Phone: 305-416-1990
Fax: 305-416-1995
In person:
m
305 -416 -TBD
aroberi-s@miamigov.com
444 SW 2nd Avenue
6th Floor, Suite 642
Miami, FL 33130
www.miamigov.com
A Complainant may opt to file a complaint directly with the U.S. Department of
Transportation or U.S. Department of Justice by contacting either
agencies at the following addresses:
U.S. Department of Transportation
Office of Civil Rights
1200 New Jersey Ave.
Washington D.C. 20590
202-366-4648
httios://www.civilria,bits.dot.aov/about-docr/contact-us
U.S. Department of Justice
Office of Civil Rights
iv
City of Miami
Title A / Nondiscrimination Plan
Federal Coordination and Compliance Section,
NWB 950 Pennsylvania Avenue, N.W.
Washington, D.C. 20530
hti-[2://www.iustice.aovlcrt/about/coi-Zcoord/titlevi,php
If you require information in a language other than English, please contact 305-416-1990.
Si usted requiere informaci6n en espoFW, por favor /lame 305-416-1990.
Si ou bezwen enf6masyon so a non yon 16t long ke angle, tanpri kontakte 305-416-1990.
City of Miami
Title VI / Nondiscriminaflon Plan
Exhibit B
Acknowledgement of Receipt of Title VI/Nondiscrimination Plan
I hereby acknowledge the receipt of the City of Miami Title VI/Nondiscrimination
Plan. I have read the plan and I commit to comply with the plan to ensure that
no person is excluded from participation in, or denied the benefits of access to
any City program or service benefit on the basis of race, color, or national origin,
as protected by Title VI, or on the basis of sex, age, disability, religion and family
status, as required by other Federal and State nondiscrimination authorities.
Recipient signature
Print your name
Print name of Vendor or Contractor
Date
vi
City of Miami
Title Vi / Nondiscriminci.tion Plan
Exhibit D
Title VI/Nondiscrimination Complaint Procedures
Any person who believes they have been discriminated or retaliated against on
the basis of race, color, national origin, sex, age, disability, religion or family status
while participating in a City of Miami affiliated program, service or activity may file
a discrimination complaint with the City's Title VI Liaison by completing and
submitting the agency's Title VI/Nondiscrimination Complaint Form. A complaint
may be filed no later than 180 days after the date of the alleged discrimination.
The City or its designated Title VI Liaison will process complaints that are complete.
Once the complaint is received, the Title VI Liaison will review it to determine if our
office has jurisdiction. The Complainant will receive an acknowledgement letter
informing him/her whether the complaint will be investigated by our office.
The City has 60 days to investigate the complaint. If more information is needed to
resolve the case, the City's Title VI Liaison may contact the Complainant. The
Complainant will have 10 business days from the date of the letter to send the
requested information to the investigator assigned to the case. If the investigator
is not contacted by the Complainant or does not receive the additional
information within 10 business days, the Title V1 Liaison can administratively close
the case. A case can also be administratively closed if the Complainant no longer
wishes to pursue their case.
After the case is investigated he/she will issue one of two letters to the
Complainant: a closure letter or a letter of finding (LOF). A closure letter
summarizes the allegations and states that there was not a discrimination violation
and that the case will be closed, An LOF summarizes the allegations and the
interviews regarding the alleged incident, and explains whether any disciplinary
action, additional training of the staff member or other action will occur.
If the Complainant wishes to appeal the decision, he/she has ten (10) business
days after the date of the LOF to do so. A person may also file a complaint directly
with one or both of the following:
U.S. Department of Transportation U.S. Department of Justice
Office of Civil Rights
1200 New Jersey Avenue
Washington D.C. 20590
Phone: 202-366-4648
Www.civllri hts.dot.. ov
Office of Civil Rights
Federal Corodination & Compliance
Section, NWB
950 Pennsylvania Avenue, N.W.
Washington, D.C. 20530
WWW.uStlCe.� V
Vii
City of Miami
Title A / Nondiscrimination Plan
....... .......... .............
City of Miami
Title VI/ Nondiscrimination Program - Form A
Discrimination Complaint Form
If you feel you have been discriminated against, please provide the following
information in order to assist us in processing your complaint. Please print clearly.
Name:
Address:
City, State, Zip Code:
Telephone Number:
Person discriminated against:
(home)
Address of person discriminated against:
City, State, Zip Code:
Please indicate why you believe the discrimination occurred:
race
color
national origin
sex
age
disability
religion
family status
other
(cell)
What was the date of the alleged discrimination?
Where did the alleged discrimination take place?
City of Miami
Title VII / Nondiscrirnination Plan
Please describe the circumstances as you saw if:
Please list any and all witnesses' names and phone numbers:
Please attach any documents which support the allegation. Then date and sign
this form and send to the Title VI Liaison at:
Your signature
Print your name
Date
Attention: Angela Roberts
Title VI Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: Aroberfs@q)ia mL'qov-
corn
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
ix
City of Miami
Title VI / Nondiscrimination Plan
City of Miami
Title VI/Nondiscrimination Program - Form ??
Letter Acknowledging Receipt of Complaint
Date
Complainant's Name
Complainant's Address
Dear (Mr. /Ms.):
This letter is to acknowledge receipt of your complaint against the City of Miami
alleging
An investigation will begin shortly. If you have additional information you wish to
convey or questions concerning this matter, please feel free to contact this
office by telephoning 305-416-1990, or write to me at the address below.
Sincerely,
Attention: Angela Roberts
Title VI Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: iL Aroberts iia
------ — --- . E tgov.com
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
City of Miami
Title A / Nondiscrimination Plan
City of Miami
Title VI/Nondiscrimination Program - Form G
Letter Notifying Complainant that the Complaint Is Substantiated
Date
Complainant's Name
Complainant's Address
Dear (Mr. /Ms.):
The matter referenced in your letter of (date) against the City of
Miami alleging Title VI violation has been investigated.
(An/Several) apparent violation(s) of (list all applicable
nondiscrimination authorities) including those mentioned in your letter (was/were)
identified. Efforts are underway to correct these deficiencies.
Thank you for bringing this important matter to our attention. You may be hearing
from this office, or from federal authorities, if your services should be needed during
the administrative hearing process.
Sincerely,
Attention: Angela Roberts
Title VI Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: Aroberts@miami nv.com
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
xi
City of Miami
Title VI / Nondiscrimination Plan
City of Miami
Title VI/Nondiscrimination Program - Form H
Letter Notifying Complainant of Unsubstantiated Complaint
Date
Complainant's Name
Complainant's Address
Subject:
Dear (Mr. /Ms.)
The City of
Miami has concluded its investigation into the complaint dated
_(date) ("Complaint") submitted against the City of Miami ("City")
by (name) as identified victim or complainant ("Complainant")
claiming discrimination on the basis of ("Racial
Basis").
The City has reviewed the information and evidence of Racial Bias, submitted by
Complainant, has analyzed the materials and facts pertaining to the Complaint
and conducted an independent investigation into the Complaint, and has
found no evidence of discrimination as to the Racial Basis presented by
Complainant for investigation.
The City's Title VI /Nondiscrimination Program Policy prohibits discrimination and
provides that no persons shall be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination or retaliation under any
program or activity of the City of Miami on the basis of race, color, sex, age,
national origin, disability, family or religious status, as provided by Title VI of the Civil
Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Florida Civil Rights
Act of 1992 and other nondiscrimination authorities.
The Complaint has not been substantiated and therefore, this investigation into
the Complaint has been closed.
You, as Complainant, have the right to appeal this decision by the City within
seven (7) calendar days of receipt of this written determination letter by the City
by submitting a letter of appeal to the City Attorney Office at :
xii
City of Miami
Title VI / Nondiscrimination Plan
Alternatively, as Complainant, you also have the right to file a complaint externally
with the United States Department of Justice at:
U.S. Department of Justice
Office of Civil Rights
Federal Coordination and
Compliance Section, NWB 950
Pennsylvania Avenue, N.W.
Washington, D.C. 20530
htt :stice.,Qov crtlabout
/cor/coord/fiflevi.pbp
Cordially,
Attention: Angela Roberts
Title VI Liaison, City of Miami
Equal Opportunity and Diversity Programs
444 SW 2 Avenue, #642
Miami, FL 33130
Email: Aroberts@miamiaov.c
2MI
Telephone: 305-416-1990
Fax: 305-416-1995
Hearing Impaired: 305 -416 -TBD
City of Miami
Title VI / Nondiscrimination Flan
City of Miami
Title VI/Nondiscrimination Program - Exhibit I
List of Title VI and Other Discrimination Investigations, Complaints, and
Lawsuits
The City of Miami does not have any active investigations, complaints, or Lawsuits
to disclose at this time. Any future disclosures will be Fisted under this appendix in
the Title VI/Nondiscrimination Program Plan.
Investigations
1.
2.
Lawsuits
xiv
City of Miami
Title VI / Nondiscriminafion Plan
xv