Loading...
HomeMy WebLinkAboutMemo - Request for IncreaseCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Annie Perez Director, Purchasing Department FROM: J 6ovany Rodriguez, P.E., Director Capital Improvements &Transportation Program DATE: September 1, 2015 FILE: SUBJECT: Option to Extend Transportation Program Support Service (TPSS) Contracts REFERENCES: RFQ 11-12-031 By this memorandum, Capital Improvements and Transportation Program ("CITP") submits this request to the department of Purchasing to exercise the option to extend the Professional Services Agreements ("PSA") with HNTB Corporation, Inc. ("HNTB"), and Kimley-Horn and Associates, Inc, ("KHA"), for the provision of Transportation Program Support Services ("TPSS") to the City of Miami ("City") and to increase each contract capacity by $500,000,00, for a total aggregate contract capacity of $1,000,000.00, respectively. Background In December, 2012, CITP entered into professional services agreements with HNTB and KHA for needed support services for the City's Transportation Program. The PSAs were approved through action of the City Manager in accordance with Section 287.055, Florida Statutes for an amount not to exceed $500,000 respectively. Pursuant to Article 2.01 of the General Conditions of the PSA, Term, the City Manager is authorized to exercise the option to extend the PSA for two (2) additional periods of one (1) year each. In December, 2014, the City exercised the first option to extend the PSAs through December 27, 2015. The first renewal extension did not receive an increase in the contract capacity. Transportation Program Support Services' Purpose and Need An objective of the City of Miami's Strategic Plan is to improve mobility in order to reduce traffic congestion and support the continued development of our growing City through the development of transportation strategies such as a Citywide Transportation and Parking Master Plan, implementation of Pedestrian -and Bicycle -Friendly Improvements Citywide, and promotion of Transit -Oriented Development. TPSS allows CITP to receive specialized support services, expertise in advanced solutions, additional personnel resource, technology and equipment, and data collection and analysis capabilities in order to complete studies and implement strategies that are consistent with the City's Strategic Plan. Technical support includes but is not Limited to: • Review of Large Scale Developments (both Traffic Impact Studies and Development Plans); • Maneuverability analyses; • Intersection operations and analysis; • Bicycle/pedestrian planning assistance; • Preparing opinions of probable cost for proposed projects; • Conduct feasibility and operations assessment studies for the Miami Trolley system including service operations planning, ridership estimates, routes alignment, stops location, utilities Page 1 of 6 conflicts, among others. In order for FDOT and MDT to approve the implementation of transit service modifications, feasibility studies are required; • Assist with development of specialized program plans (e.g., Miami Trolley Safety and Security Plan); • Traffic management coordination and Maintenance Of Traffic (MOT) support; and • Assist with Grant Applications for Miami Trolley operations and vehicle acquisition, construction projects, police enforcement, traffic safety, quite zones, MPO studies among others Benefits As a result of the on-going technical support services, the City has successfully been awarded with over $6 million worth of FDOT grants for transit projects (including $2.8 million for Miami Trolley operations and over $3.8 million for the acquisition of trollies) and over $11 million for transportation enhancement and construction projects (including the Miami River Greenway, Overtown Greenway, Downtown Miami Bicycle and Pedestrian Improvements, Metromover Access Improvements, Safe Routes to School Infrastructure, and South Miami Avenue - Festival Street among others). The City has also received over $1 million of MPO grants for mobility studies and plans. Recent MPO funded studies include the Miami Regional Intermodal Plan, Ove rtown/Wynwood Bicycle/Pedestrian Mobility Plan and Little Havana Bicycle/Pedestrian Mobility Plan (to be completed through TPSS). Furthermore, CITP has completed a number of projects and feasibility studies that have allowed for the expansion of the Miami Trolley system — Biscayne/Brickell Trolley route extension to Mercy Hospital, Coral Way Trolley connecting City of Coral Gables, Downtown Miami and PortMiami, and new three (3) routes recently approved by City Commission (Little Havana Trolley, Wynwood Trolley and Brickell Trolley route extension to Coconut Grove)— increasing mobility options and contributing to alleviate traffic congestion within the City of Miami. The City has also conducted a Miami Trolley system planning and operations assessment to determine the productivity of each route and identify performance measures to improve current Trolley system operations (including a time -point based schedules and blocks for the Trolley routes). These projects which are consistent with the City's Strategic Plan have contributed to success of the Miami Trolley, exceeding project expectations. With 52 route miles serving the City, the Miami Trolley system transported more than 3.6 million passengers in 2014 and it's expected to surpass 4 million passengers in 2015. With the assistance of the consultants, CITPhas conducted transportation project enhancements and mobility plans and has worked with local agencies and community groups to install new pedestrian crosswalks and in -street pedestrian crossing signs at high pedestrian volume intersections and mid -block crosswalks, bike facilities, development of web -based GIS Application for the City's projects among others. Moreover, through TPSS the CITP is currently evaluating parking management strategies, traffic signal cycle improvements, Miami Trolley and MDT bus routes realignment plan to enhance mobility and transit connectivity in the downtown area, which in turn will facilitate access to current and planned regional transit systems. Other current projects are the development of a preliminary funding plan and review of previous State Environmental Impact Report developed for the Miami Streetcar. These projects are part of the ongoing efforts to reduce traffic congestion and support economic development by increasing and enhancing mobility options. In order to complete and implement transportation projects and strategies consistent with the Strategic Plan while contributing to the creation of better neighborhoods and walkable and livable City, CITP requires continued support services for its Transportation Program and, therefore seeks to have the City Manager exercise the final option to extend the PSA through December 27, 2016. In addition, CITP has fielded request for transportation related studies and analyses requiring an increase in the funding capacities of the PSAs with HNTB and KHA. Page 2 of 6 The following projects are part of the Transportation Program plan: updating the Central Business District (CBD) Transportation Plan, updating the City's Bicycle Master Plan, performing a MCNP update, conducting Brickell area traffic studies and signal warrants, developing and implementing a City's Traffic Calming Strategies Plan and Handbook, conducting neighborhood traffic calming studies, conducting traffic data collection and analysis for pedestrian safety studies, developing and implementing active traffic management plans for US 1, Brickell area and special events, developing a Miami Streetcar RFP process, developing a Miami Streetcar Technical Advisory Team among others — see detailed list in the attached Exhibit "A. In order for the CITP to conduct and complete these projects, a funding capacity increase of the PSAs is needed. CITP seeks to increase said PSAs from the original $500,000 capacity to a new contract capacity of $1,000,000 for each firm. The requested contract capacity increase of $500,000 matches the funding capacity for the original PSAs. Pursuant to Article 2.01 of the General Conditions of the PSA, Compensation, indicates that compensation should not exceed $500,000 unless approved by action of the City Commission and put into effect by a written amendment to the PSA executed by all parties. No new work orders can be issued that exceeds the compensation limits. HNTB Corporation, Inc. Expires 12/27/15 Kimley Horn and Associates, Inc. I Expires 12/27/15 Cc: Mario Darrington, Procurement Contracting Manager, Purchasing Department Carlos Cruz-Casas, Chief Transportation Manager, CITP Lai -Wan McGinnis, Budget/Financial Reporting Administrator, CITP Chelsa Arscott, Special Projects Coordinator, CITP Page 3 of 6 Transportation Program Support Services Anticipated Work Order Requests For Project Studies As of September 1, 2015 Anticipated Work Order Requests for Studies or Additional Support 1. Little Havana Bicycle and Pedestrian Mobility Plan 2. Grapeland Neighborhood Traffic Calming Study 3. Silver Bluff Neighborhood Traffic Calming Study 4. La Pastorita Neighborhood Traffic Calming Study 5. Belle Meade Neighborhood Traffic Calming Study 6. Palm Grove Neighborhood Traffic Calming Study 7. Coconut Grove Traffic Calming Study 8. MiMo Area Traffic Improvements/Pedestrian Safety 9. Brickell Area Traffic Studies and Signal Warrants 10. Central Business District Transportation Pian 11, Update to City's Bicycle Master Plan 12. Overtown Pedestrian Safety Study 13, Traffic Calming Strategies and Implementation Guidelines for City of Miami (Handbook) 14. Miami Comprehensive Neighborhood Plan - Transportation Element 15. Miami Streetcar RFP Process 16. Miami Streetcar Technical Advisory Team 17. Active Traffic Management System — US -1 18. Active Traffic Management System — Brickell 19. Active Traffic Management System — Special Events Page 4 of 6 Anticipated Work Order Requests for Studies or Additional Support Item Project Name Description Preliminary Estimated Cost 1 Little Havana Bicycle/Pedestrian Mobility Plan MPO Funded for the development of a Bicycle and Pedestrian Mobility Plan for Little Havana area $60,000.00 2 Grapeland Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00 3 Silver Bluff Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00 4 La Pastorita Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00 5 Brickell Area Traffic Studies and Signal Warrants Prepare Signal Warrants for 5 intersections and develop plan to address traffic congestion $40,000.00 6 Central Business District (CBD) Transportation Plan Update Central Business District Plan $25,000.00 7 Update to City's Bicycle Master Plan Update City's Bicycle Master Plan (data collection required) $50,000.00 8 Active Traffic Management- US 1 Develop and implement a plan to address traffic congestion along the corridor $125,000.00 9 Active Traffic Management - Brickell/Financia) District Develop and implement a plan to address traffic congestion along the corridor $50,000.00 10 Active Traffic Management -Special Events Develop and implement a plan to address traffic congestion at special events such as Art Basel, Grove Art Festival $50,000.00 11 MCNP Update Major data collection needed and an update to the person -trip methodology $200,000.00 12 Miami Streetcar RFP Process Advisory Support to City staff on developing a RFP for the project $150,000.00 13 Miami Streetcar Technical Advisory Team Provide Technical Advisory when reviewing submittals $50,000.00 14 Palm Grove Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00 15 Coconut Grove Neighborhood Traffic Calming Study Develop a neighborhood -wide plan to mitigate traffic cut -through and speeding (data collection required) $25,000.00 16 MiMo Area Traffic Improvements/Pedestrian Safety Conduct field observations and develop recommendations to improve pedestrian safety $25,000.00 17 Overtown Pedestrian Safety Conduct field observations and develop recommendations to improve pedestrian safety $20,000,00 18 Traffic Calming Strategies and Implementation Handbook Develop a Traffic Calming Handbook for the City of Miami $20,000.00 Total Estimated Amount $990,000.00 Page 5 of 6 TPSS - Complete and Ongoing Projects Item Project Name Description Project Cost 1 Overtown/Wynwood Bicycle and Pedestrian Mobility Plan MPO Funded $60,000.00 2 Downtown Miami Transportation Analysis Develop Microsimulation Traffic Model for Downtown Miami $73,803.20 3 GIS Application Development & Support Services Developed a web -based GIS Application $78,525.87 4 Planning Assistance Supported City staff in preparing Grant Applications $25,059.13 5 GIS Application Development & Support Services - On -Going costs for GIS Server & additional services $9,143.64 Additional Services 6 SW 9 ST Connector Study Developed study $13,394.12 7 Variable Parking Pricing Study Prepared report parking pricing strategies, development, rate setting, and public engagement $53,080.63 strategies 8 Planning Assistance Support City Staff on transportation planning projects $25,059.13 9 Miami Seaplane/Heliport Study Prepare documentations and submittal for approval the establishment of the helicopter landing $47;127.00 facility 10 GIS Application Development & Support Additional work required for the GIS application $16,211.00 11 Downtown Miami Transportation Vision - Shared Travel Implementation Strategies for Shared Travel/Parking Lanes $15,177.17 Lanes 12 General Traffic Ops. Assistance Develop plans for transportation improvements (data collection required) $20,004.14 13 Downtown Miami Transportation Vision - Cycle Length Analysis of 87 intersections in the CBD to enhance pedestrian mobility and safety $33,474.64 14 Downtown Miami Transportation Vision -Transit Implementation Strategies for Grid Transit System $26,041.13 15 Brickell Area On -Call Transportation Services Initiated Brickell MOT Meetings $25,504.91 16 Miami Regional Intermodal Plan (MRIP) MPO Funded mobility plan $47,401.65 17 Miami Trolley Brickell Route Analysis (Grove Extension) Required for Transit Service Development Grant Application $20,476.80 18 Miami Trolley Website Feedback Program Developed feedback tools for the Miami Trolley website $16,792.74 19 General Traffic & Transportation Support Initial Miami Streetcar efforts and grant applications $25,503.54 20 Trolley Operations Management Assistance Operational analysis and system's field inspections $45,677.04 21 TrolleyComprehensive Planning & Operations Assessment p g p Comprehensive analysis of the system and develop recommendations for operational $67,704.97 improvements 22 Streetcar PreliminaryFundingPlan Develop a preliminary funding plan for the Miami streetcar to identify funding sources, perform $65,105.64 value capture analysis along the alignment, and develop cash flow model 23 Miami Streetcar SEIR Update p Initiated the updates to the previous State Environmental Impact Report developed for the $90,19D.51 Miami Streetcar 24 TrolleyOperations - On -Call Planning p g Support City staff on preparation of reimbursement packages, program plans and reports for $49,836.40 MDT and FDOT 25 Trolley Operations - Scheduling Services Develop internal schedules for all Miami Trolley Routes $14,943.08 Total Amount Spent $965,238.08 Page 6 of 6