HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 15-01090
Date: 08/19/2015 Requesting Department: Office of Management and Budget
Commission Meeting Date: 09/24/2015 District Impacted: All
Type: X Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item Law Department
Matter ID No.
❑ Other
Subject: Proprietary web -based platform for financial transparency
Purpose of Item:
By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida
("City"), as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's
finding of a sole source; waiving the requirements for competitive sealed bidding procedures and approving and
accepting the executed software agreement and addendum. with OpenGov, the sole source provider of a
proprietary web -based platform that offers financial transparency to local and state governments, subject to the
availability of funds and budgetary approval at the time of need; further authorizing the City Manager to negotiate
and execute any necessary amendments, renewals, and modifications, for said purpose. The annual fee for the
OpenGov web -based software platform is $22,000.00. Funds allocated from the Office of Management and
Budget Account Code No. 00001.231000.534000.0000.00000.
Background Information:
See attached.
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No 00001.231000.534000.0000.00000
Special Revenue Account No:
CITP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $22,000.00 per year
Final Approvals
(SIGN AND DATE)",_
CITP N/A Budge
If using or receiving capital fiends
Grants N/A , Risk Management
Procurement I P Dept. Director
Chief ~' / City Manage
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Background Information:
The City of Miami is committed to offering its citizens full and open transparency as it relates to the City's financial
information. OpenGov, Inc. offers proprietary financial transparency web -based services through a website which
the firm both hosts and maintains. Market Research conducted, resulted in the determination that OpenGov is a
sole source as it is a proprietary web application that has the unique functionalities that meets the City's needs, this
includes displaying the City's revenues and expenditures using numerous charts and graphs, in essence making the
City's budgeting data readily available to audiences without requiring a deep understanding of civic budgeting
practices. In addition to improving transparency, the OpenGov platform will improve administrative efficiency by
reducing the amount of time that City employees need to spend researching and compiling requested financial
information. OpenGov will allow City departments, outside agencies, elected officials, and the public to easily
access updated information, at any time, without needing to make an information request.
Pursuant to section 18-92 of the Procurement Code, the first year of the OpenGov agreement was approved under
the authority of the Chief Procurement Officer, as it was less than $25,000. This first year allowed the City sufficient
time to determine whether or not the web -based financial transparency platform met the City's needs. If the City
was pleased with the results of the OpenGov Sole Source procurement, an item would be brought to the City
Commission for approval of the remaining years. The Office of Management and Budget is pleased with OpenGov
and is presenting this item for approval by the City Commission. The agreement has four (4) additional one-year
options to renew (OTR). The aggregate amount for the one (1) year term and the four (4), one-year DTRs is
$110,000.00.
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