HomeMy WebLinkAboutInvitation For BidEl itu of 4Hianii
ANNIE PEREZ, CPPO
ProCur'�m(2nl I)ireCEDr
ADDENDUM NO. 1
DATE: July 31, 2017
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: INVITATION FOR BID (IFB) 689381
DANIEL J. ALFONSO
Ci: f Nil ana ar
TITLE: Purchase of Lethal and Non -Lethal Ammunition and Accessories
This Addendum becomes a part of the subject solicitation.
A. The following are the inquiries received and the corresponding responses:
1. The pricing page specifies 1000 per case; Number of Units - 5. Does this mean 1000
rounds per case and 5 cases in total?
Answer: Yes.
2. Section 2.10 of the IFB indicates that the term of the contract is three (3) years, with
the option to renew for two (2) additional two (2) year periods. Will the Successful
Bidder be allowed to request any price increases within that period?
Answer: No. Bid prices will remain fixed and firm through the duration of the
term of the contract, to include renewal periods.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME
APPROVED:4qi
!7'
Perez, CPPD, Director of Focurement Date
r.
AP:cj
c. Lydia Osborne, CPPD, Assistant Director of Procurement
IFBNuinber:
Title:
City of Miami
Invitation for Bid (IFB)
Issue Date/Time:
IFBClosing Date/Time.
Pre-Bid/Pre-Proposal Conference:
Pre-Bid/Pre-Proposal Date/Time:
Pre-Bid/Pre-Proposal Location:
Deadline for Request for Clarification:
Contracting Officer:
Hard Copy Submittal Location:
Contracting Officer E -Mail Address:
Contracting Officer Facsimile:
Procurement Department
Miami Riverside Center
444 SW 2nd Avenue, 61h Floor
Miami. Florida 33130
Web Site Address! www.miamigov.com,'procu€em_e_nt
689381,1
IFB for the Purchase of Lethal &
Non -Lethal Ammunition and Accessories
02 -AUG -2017
08/08/2017a.; 14:00:00
None
Friday, July 28, 2017 at 5:00 PVI
Johnson, Charles
City of Miami - City Clerk
3500 Pan American Drive
Miami FL 33133 US
CJohnsonCmiamigov.com
305-400-5373
Page 1 of 49
Certification Statement
Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and
retain a copy for your files. Prices should include all costs. includin(T transportation to destination. The
City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a
minimum of 180 days following the time set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted
prices.
We (1) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations, or debarred or suspended as set in section
18-107 or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (1) certify that any and all infonnation contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a submission for thesamematerials, supplies, equipment, or
service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and
conditions of this solicitation and certify that I am authorized to sign this submission for the submitter.
Please print the following, and sign your name:
PROPOSER NAME:
ADDRESS:
PHONE:
EMAIL:
SIGNED BY:
TITLE:
FAX:
CELL(Optional):
DATE:
FAILURE TO COMPLETE. SIGN, AND RETURN'THIS FORM SHALL DISQUALIFY TIUS
Page 2 of 49
Certifications
Legal Name of Firm:
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
Year Established:
Office Location: City of Miami, Miatni-Dade County, or Other
Occupational License/Business Tax Receipt Number:
Occupational License/Business Tax Receipt Issuing Agency:
Occupational License/Business Tax Receipt Expiration Date:
Will Subcontractor(s) be used? (Yes or No)
If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. 1, 711107). If no addendum/addenda was/were issued, please insert
NIA.
If Bidder has a Local Office, as defined under Chapter I S/Articlle I11, Section 18-73 of the City Code,.
has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office
Certification" forrn? YES OR NO? (The City of Miami Local Office Certification form is located in the
Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this
solicitation)
Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods
Page 3 of 49
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 1: Address, City, State, and Zip for above referenced company/agency listed:
Re fcrence No. 1: Name of Contact Person and Telephone Number for above referenced No. 1
Reference No. 1: Date of Contract or Sale for above referenced No. 1
Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such seivices/goods in the past:
Reference No. ?: Address, City, State, and Zip for above referenced company/agency listed:
Reference No. 2: Name of Contact Person and Telephone Number for above referenced No. 2
Reference No. 2: Date of Contract or Sale for above referenced No. 2
Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 3: Address, City, State, and zip for above referenced company/agency listed:
Reference No. 3: Name of Contact Person and Telephone Number for above referenced No. 3
Reference No. 3: Date of Contract or Sale for above referenced No. 3
Page 4 of 49
Line: 1
Description: Group 1: Duty Rounds
Line: 1.1
Description: 380 Auto, 90 Grain, GDHP, Item #53606, Manufacturer Speer Gold Dot LE
(1,000/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $ Number of Units: 5 Total: S
Manufacturer
vlodel Number
Supplier Part Number
Line: 1.2
Description: 38 Special +P, 125 Grain, Item #53720, Manufacturer Speer Gold Dot (1,000/case), or
Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: S Number of Units: 1 Total: S
Manufacturer
Model Number
Supplier Part Number
Line: 1.3
Description: 40 Stiff' 180 Grain, GDHP, Item #53962, )Manufacturer Speer LE Gold Dot Duty
Ammunition, (1,000/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Page 5 of 49
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Number of Units: 40 Total: $
Line: 1.4
Description: 911'11 Luber 124 Grain, GDHP, Item #53618, Manufacturer Speer LE Gold Dot Duty
Ammunition, (1,000/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Number of Units: 20 Total: $
Line: 1.5
Description: 45 Auto 230 Grain, GDHP, Item #53966, Manufacturer Speer LE Gold Dot Duty
Ammunition (1,000/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Number of Units: 5 Total: $
Page 6 of 49
Line: 1.6
Description: 12 GA Slug Rifled, 1 oz., Item #LEF127RS, Manufacturer Federal ammunition
(250/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Number of Units: 4 Total: $
Line: 1.7
Description. 12 GA Buck 9 Pellet, Item #LE127-00, Manufacturer Federal Ammunition
(250/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Line: 1.8
Number of Units: 4 Total: $
Description: 223 Remington 55 Grain Bonded SP, Item #LE223T1, Manufacturer Federal
Ammunition (200/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: S
Manufacturer
Number of Units: 100 Total: $
Page 7 of 49
Model Number
Supplier Part Number
Line. 1.9
Description: 308 Win. 168 Grain, Sierra Matchkin; BTHP, Item #G`1308N1, Gold Medal
Manufacturer Federal Ammunition (200/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $ Number of Units: 10 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 2
Description: Group 2: Training Rounds (Lead)
Line: 2.1
Description: 40 S&AN' 165 Grain TiNIJ, Item #53955, Manufacturer - Speer (1,000/case), or
Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: S Number of Units: 50 Total: $
Manufacturer
Model Number
Supplier Part Number
Page 8 of 49
Line: 2.2
Description: 5.56 55 Grain FNIJ/BT, Item #\\I193BK, Manufacturer - Federal Ammunition
(1,000/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: S Number of Units: 100 Total: S
Manufacturer
Model Number
Supplier Part Number
Line: 3
Description: Group 3: Marking Rounds
Line: 3.1
Description: Force on Force 9.N1!+I Blanks, Item #FF9BLK2, Manufacturer - Speer (500/case), or
Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $ Number of Units: 10 Total: S
Manufacturer
Model Number
Supplier Paa Number
Line: 3.2
Description: Force on Force White Marker Ammunition, Size 5.56, Item #FF556WI,
Manufacturer - Speer (500/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Pa -Cc 9 of 49
Unit Price: S
Manufacturer
Model Number
Supplier Part Number
Number of Units: 20 Total: S
Line: 3.3
Description: Force on Force Yellow Marker Ammunition, Size 5.56, Item #FF556YI,
Manufacturer - Speer (500/case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Number of Units: 20 Total: $
Line: 3.4
Description: Force on Force Red darker Ammunition - Size 5.56, Item #FF556R1, Manufacturer
- Speer (500 per case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: S
Manufacturer
Model Number
Supplier Part Number
Number of Units: 20 Total: $
Pavc 10 of 49
Line: 3.5
Description: Force on Force Blue darker Ammunition - Size 5.56, Item #FF556BI, Manufacturer
- Speer (500 per case), or Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $ Number of Units: 20 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 3.6
Description: Force on Force Yellow darker Ammunition -Gen 2, Item #FF97'2, :Manufacturer -
Speer, (500/case) or, Approved Equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Linc: 3.7
Number of Units: 60 Total: $
Description: Force on Force Red Marker Ammunition -Gen 2, Item # FF9R2, Manufacturer -
Speer (-500/case), or Approved equal
Category: 68004-00
Unit of Measure: Case
Unit Price: S
Manufacturer
Number of Units: 60 Total: $
Page I I of 49
Model Number
Supplier Part Number
Line: 3.8
Description: Force on Force Blase Marker Ammunition -Gen 2, Item #FF9B2, Manufacturer -
Speer (500/case), or Approved equal
Category: 68004-00
Unit of Measure: Case
Unit Price: $ Number of Units: 60 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 3.9
Description: Force on Force White darker Ammunition -Gen 2, Manufacturer - Speer, Item
#FF9W2 (5001case), or Approved equal
Category: 68004-00
Unit of Measure: Case
Unit Price: S Number of Units: 60 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 3.10
Description: Force on Force `on -Marking Training Rounds -Gen 2, Manufacturer- Speer, Item
#FF9Ni`I2 (500/case), or Approved equal
Page 12 of 49
Category: 68004-00
Unit of Measure: Case
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Line: 4
Number of Units: 30 Total: $
Description: Group 4. Protective Equipment
Line: 4.1.
Description: t11PG Pro Helmet, Item ##IIPGHDPRO, Manufacturer - Mark Pro Gear, or
Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Line: 4.2
Number of Units: 6 Total: $
Description: Force One Helmet, Item #FFHDOI, [Manufacturer - Force on Force, or Approved
Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $
Manufacturer
Number of Units: 6 Total: $
Page 13 of 49
Model Number
Supplier Part Number
Line: 4.3
Description: Force One Hard Top, Item #FFHDTOPOI, Manufacturer - Force on Force, or
Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: S Number of Units: 6 Total: S
Manufacturer
Model Number
Supplier Part Number
Line: 4.4
Description: Force One Padded Hood, Item #FFPHZ, Manufacturer - Force on Force, or
Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $ Number of Units: 6 Total: S
Manufacturer
Model Number
Supplier Part Number
Line: 4.5
Description: Force One Instructor helmet, Item #FFIHDI, Manufacturer - Force on Force, or
Approved Equal
Page 14 of 49
Category: 68004-00
Unit of Measure: Each
Unit Price: S
Manufacturer
Model Number
Supplier Part Number
Number of Units: 6 Total: $
Line: 4.6
Description: Force One Neck Armor, item #FFNK2, Manufacturer - Force on Force, or Approved
Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Line: 4.7
Number of Units: 6 Total: $
Description: Force One Groin Protector, Item #FFGNPI, Manufacturer - Force on Force, or
Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $
Manufacturer
Model Number
Supplier Part Number
Number of Units: 6 Total: $
Page 15 of 49
Line: 4.8
Description: Force One Protective Fest, Item #FFN'EST1, Manufacturer - Force on Force, or
Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: S
Manufacturer
Model Number
Supplier Part Number
Line: 4.9
Number of Units: 6 Total: $
Description: Force One Coveralls Small/Medium, Item #FFFSStiI, Manufacturer - Force on
Force, or Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: S
Manufacturer
Model Number
Supplier Part Number
Line: 4.10
Number of Units: 5 Total: S
Description: Force One Coveralls Large/X-Large, Item #FFFLXL, Manufacturer - Force on
,Force, or Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $
Number of Units: 5 Total: $
Page 16 of 49
Manufacturer
Model Number
Suppiier Part Numbcr
Line: 4.11
Description: Force One Coveralls XX-LargefXXXX-Large, Item #FFFXXLXXXL,Manufacturer
- Force on Force, or Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $ Number of Units: 5 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 4.12
Description: Force One Protective Gloves, Small, Item #FFBHHND1SBK, Manufacturer - Force
on force, or Approved Equal
Category: 68004-00
Unit of MeaSUrc: Pair
Unit Price: $ Number of Units: 10 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 4.13
Page 17 of 49
Description: Force One Protective Gloves, Medium, Item #FFBHHNDISIBK, Manufacturer -
Force on Force, or Approved Equal
Cateory: 68004-00
Unit of Nleasurc: Pair
Unit Price: S
Manufacturer
Model Number
Supplier Part Number
Number of Units: 10 Total: S
Line: 4.1.1
Description: Force One Protective Gloves, Large, Item #FFBHHNDILBK, Manufacturer - Force
on Force, or Approved Equal
Category: 68004-00
Unit of Measure: Pair
Unit Price: S
Manufacturer
Model Number
Supplier Part Number
Number of Units: 10 Total: $
Line: 4.15
Description: Force One Protective Gloves, X -Large, Item #FFBHHNDIXBK, Manufacturer -
Force on Force, or Approved Equal
Category: 68004-00
Unit of Measure: Pair
Unit Price: S
Manufacturer
Number of Units: 10 Total: $
Page 18 of 49
Model Number
Supplier Part Number
Line: 4.16
Description: Force One Marking Knife Kit, Item #FF'.NI I:1, Manufacturer - Force on Force, or
Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $ Number of Units: 6 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 4.17
Description: Force One Helmet Replacement Lens, Item #FFLE\S1, Manufacturer - Force on
Force, or Approved Equal
Category: 68004-00
Unit of Measure: Each
Unit Price: $ Number of Units: 6 Total: $
Manufacturer
Model Number
Supplier Part Number
Line: 4.18
Description: Force One Instructor Helmet / NIPG Pro Helmet Replacement Lens, Item
#FFLENS2, Manufacturer - Force on Force, or Approved Equal
Page 19 of 49
Category: 6800.1-00
Unit of Measure: Each
Unit Price: S Number of Units: 10 Total: S
Manufacturer
Model Number
Supplier Part Number
Page 20 of 49
Invitation for Bid (IFB) 6893 S 1, 1
Table of Contents
Tcoosand Coudkioou—.......................................................................................................................
.............. ......... 22
LGeneral Conditions _-------------.................
llGENERAL ?EKN/SAND CONDITIONS ---............................
2. Special Conditions ---------------------------------------------'42
2,1. PURPOSE ..... .............................................................................. ................... —_-----_—''4Z
22.DEADLINE FOR RECEIPT 0FREQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION —................... ... —............ ...... —................ .........
..................... 43
21PDE-BD}/PRE-9DOP0SdLCONFERENCE ----------------------------'42
24.BIDDER'S &ONBlUM QUALIFICATIONS ...........................................
42
2lINSURANCE REQUIREMENTS ----------------------------------.42
2.0.METHOD OFAWARD -------------_-----------------_-------'43
27.TIE BIDS ......... ........................................................................ ....................................
...................... 44
2.8. EQUAL PRODUCT ....................................................... .................. .........................
—..................... 4
2.9. SAMPLES -------------------------------_--_--------'44
2]8TERA0FCONTRACT ------------------------------_-------'44
2]i.PROJECT MANAGER ---------------------------------------..
45
2.12. DELIVERY ---------------------------------------------..
45
2]3.MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS ...............................
45
l]4.WARRANTY 8Y MANUFACTURER ...................... ............... ..................................
........ ....... 45
2]j.WARRANTY, FITNESS FOR PURPOSE ...................................................... ....................
............ /§
I/6.QUALITY AND MANUFACTURE --------------_----------------.'40
2]7.SPECIFICATION EXCEPTIONS ---.......................................................................................
2,IS. ADDITIONS/DELETIONS 0FITEMS/P80 ...... —......................................
46
2J9\IGH}�ONATD3N ------------------------------------------'47
2.2kPRIMARY CLIENT (FIRST PRIORITY) -----------------------------'47
2.2LADDITIONAL TERMS AND CONDITIONS --------------------------.47
3. Specifications ................................ .................................................. ............................................
—... --'4V
3l3P6[lyKCA[DONS/S0OfEO;WORK ------------------------------44
Pa -e 21 of 49
Invitation for Bid (IFB) 689381,1
Terms and Conditions
1. General Conditions
I.I. GENERAL TERMS AND CONDITIONS
Intent. The General Terms and Conditions described herein apply to the acquisition of goods/enuipment.'services
with an estimated aggregate cost of S23,000.00 or more.
Definition: A formal solicitation is defined as issuance of an Invitation for Bids, Request for Proposals, Request for
Qualifications, or Request for Letters of Interest pursuant to the City of Miami Procurement Code anchor Florida
Law, as amended. Formal Solicitation and Solicitation shall be defined in the same manner herein.
1.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this formal
solicitation, if applicable, shall remain the property of the seller until a physical inspection and actual usage of the
good is made, and thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be
fully in accordance with specifications and of the highest quality. In the event the goods equipment supplied to the
City are found to be defective or does not conform to specifications, the City reserves the tight to cancel the order
upon written notice to the Contractor and return the product to the Contractor at the Contractor's expense,
1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of your solicitation response shall be
considered an offer on the part of the bidder/proposer; such offer shall be deemed accepted upon issuance by the
City of a purchase order.
1.3. ACCEPTANCE/REJECTION — The City reserves the right to accept or reject any or all responses or parts of
after opening.?closin,- date and request re -issuance on the goods/services described in the formal solicitation. In the
event of such rejection, the Director of Purchasing shall notify all affected bidders/proposers and make available a
written explanation for the rejection. The City also reserves the right to reject the response of any bidder/proposer
who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time
contracts of a similar nature, ant] vv ho is not in a position to perform the requirements defined in this formal
solicitation. The City further reserves the right to waive any irregularities or minor informalities or technicalities in
any or all responses and may, at its discretion, reissue this formal solicitation.
1.4. ADDENDA — It is the bidder's!proposer's responsibility to ensure receipt of all Addenda. Addenda are available
at the City's website at: http:/hvvvw.ci.miami.fl.us/procurement
1.5. ALTERNATE RESPONSES WILL NOT BE CONSIDERED.
1.6. ASSIGNMENT - Contractor agrees not to subcontract, assign, transfer, convey, sublet, or otherwise dispose of
the resulting Contract, or any or all of its right, title or interest herein, without City of Miami's prior written consent.
1.7. ATTORNEY'S FEES - In connection with any litigation, mediation and arbitration arising out of this Contract,
each party shall bear their oven attorney's fees through and including appellate litigation and any post judgment
proceedings.
1.8. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder/Proposer agrees to provide access
at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers,
and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit,
examination, excerpts, and transcriptions. The Successful Bidder/Proposer shall maintain and retain any and all of
Page 22 of 49
Invitation for Bid (I FB) 689351,1
the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final
payment and all other pendiag matters are closed. Contractor's failure to or reftisal to comply with this condition
shall result in the immediate cancellation of this contract by the City.
1.9. AVAILABILITY OF CONTRACT STATE-NV1DE - Any Governmental, not-for-profit or
quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all
goods/services, specified herein from the successful bidder(s)/proposer(s) at the contract price(s) established herein,
when permissible by federal, state, and local laws, rales, and regulations.
Each Governmental, not-for-profit or quasi -governmental entity which uses this formal solicitation and resulting bid
contract or agreement will establish its own contract/agreement, place its own orders, issue its own purchase orders,
be invoiced there from and make its own payments, determine shipping terms and issue its own exemption
certificates as required by the successful bidder(s)Iproposer(s).
LI 0. AWARD OF CONTRACT:
A. The Formal Solicitation, Bidder's"Proposer's response, any addenda issued, and the purchase order shall
constitute the entire contract, unless modified in accordance with any ensuing contract. agreement, amendment or
addenda.
B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasingor designee in the
instance that Tie Bids can't be determined by applying Florida Statute 287.087, Preference to Businesses with
Drug -Free Workplace Programs.
C. The award of this contract may be preconditioned on the subsequent submission of other documents as specified
in the Special Conditions or Technical Specifications, Bidder/Proposer shall be in default of its contractual
obligation if such documents are not submitted in a timely manner and in the form required by the City. Where
Bidder/Proposer is in default of these contractual requirements, the City, through action taken by the Purchasing
Department, will void its acceptance of the Bidder's/Proposer's Response and may accept the Response from the
next lowest responsive, responsible Bidder or Proposal most advantageous to the City or re -solicit the City's
requirements. The City, at its sole discretion, may seek monetary restitution from Bidder/Proposer and its
bid/proposal bond or Guaranty, if applicable, as a result of damages or increased costs sustained as a result of the
Bidder's/Proposer's default.
D. The term of the contract shall be specified in one of three documents which shall be issued to the successful
Bidder/Proposer. These documents may either be a purchase order, notice of award and or contract award sheet.
E. The City reserves the right to automatically extend this contract for up to one hundred twenty (120) calendar
days beyond the stated contract term in order to provide City departments with continual service and supplies while
a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City shall notify the
Bidder/Proposer, in writing, of its intent to extend the contract at the same price, terms and conditions for a specific
number of days. Additional extensions over the first one hundred twenty (120) day extension may occur, if, the City
and the Successful Bidder: Proposer are in mutual agreement of such extensions.
F. Where the contract involves a single shipment of goods to the City, the contract tend shall conclude upon
completion of the expressed or implied warranty periods.
C. The City reserves the right to award the contract on a split -order, lump sum or individual -iteral basis, or such
combination as shall best serve the interests of the City unless otherwise specified.
H. A Contract/Agreement may be awarded to the Bidder/Proposer by the City Commission based upon the
minimum qualification requirements reflected herein. As a result of a RFP, RFQ, or RFLI, the City reserves the
richt to execute or not execute. as applicable, an Agreement with the Proposer, whichever is determined to be in the
Page 23 of 49
Invitation for Bid (IFB) 689381,1
City's best interests. Such agreement will be furnished by the City, will contain certain terms as are in the City's
best interests, and will be subject to approval as to legal form by the City Attorney.
1.11. BID BOND/ BID SECURITY- A cashier's or certified check, or a Bid Bond signed by a recognized surety
company that is licensed to do business in the State of Florida, payable to the City of Miami, for the amount bid is
required front all bidders/proposers, if so indicated under the Special Conditions. This check or bond guarantees
that a bidder,"proposer will accept the order or contract/agreement, as bid/proposed, if it is awarded to
bidder'proposer. Bidder/Proposer shall forfeit bid deposit to the City should City award contraWagreement to
Bidder/Proposer and Bidder/Proposer fails to accept the award. The City reserves the right to reject any and all
surety tendered to the City, Biel deposits are returned to unsuccessful bidders/proposers within ten (10) days after
the award and successfid bidder's.'proposer's acceptance of award. if sixty (60) days have passed after the date of the
m
foral solicitation closing date, and no contract has been awarded, all bid deposits will be returned on demand.
1.12, RESPONSE FORM (HARDCOPY FORMAT) - All forms should be completed, signed and submitted
accordingly.
1.13. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute an Agreement andior file
an acceptable Performance Bond, when required, as provided herein, shall be just cause for the annulment of the
award and the forfeiture of the Bid Security to the City, which forfeiture shall be considered, not as a penalty, but in
mitigation of damages sustained. Award may then be made to the next lowest responsive, responsible Bidder or
Proposal most advantageous to the City or all responses may be rejected.
1.14. BRAND NAVIES - If and wherever in the specifications brand names, makes, models, names of any
manufacturers, trade names, or bidder'proposer catalog numbers are specified, it is for the purpose of establishing
the type, fimction, minimum standard of design, efficiency, grade or quality of goods only. When the City does not
wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When biddimvproposing an
approved equal, Bidders/Proposers will submit, with their response, complete sets of necessary data (factory
information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the
item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final, Unless otherwise
specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the
City. Such samples are to be famished after formal solicitation opening/closing only upon request of the City. If
samples should be requested, such samples must be received by the City no later than seven (7) calendar days after
a formal request is made.
1.15. CANCELLATION - The City reserves the right to cancel all formal solicitations before its opening/closing.
In the event of bidr'proposal cancellation, the Director of Purchasing shall notify all prospective bidders/proposers
and make available a written explanation for the cancellation.
1.16. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to deliver/perform the goods/services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures,
or to maintain the approved status of any contractor. If contractor has been unable to recoup its capital expenditures
during the time it is rendering such goods/services, it shall not have any claim upon the City.
1.17. CITY NOT LIABLE FOR DELAYS - It is firrther expressly agreed that in no event shall the City be liable
for, or responsible to, the Bidder!Proposer/Consultant, any sub-contractor/sub-consultant, or to any other person for,
or on account of, any stoppages or delay in the work herein provided for by injunction or other legal or equitable
proceedings or on account of any delay for any cause over which the City has no control.
1.18. COLLUSION —Bidder/Proposer, by submitting a response, certifies that its response is made without
Previous understanding, agreement or connection either with any person, firm or corporation submitting a response
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Invitation for Bid (IFB) 689331,1
for the same items/services or with the City of Miami's Purchasing Department or initiating department. The
Bidder/Proposer certifies that its response is fair, without control, collusion, fraud or other illegal action.
Bidder,Proposer certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City
will investigate al] potential situations where collusion may have occurred and the City reserves the right to reject
any and all bids,'responses where collusion may have occurred.
1.19. CO IPLIANCE XVITH IFEDERaL, STATE AND LOCAL LAWS - Contractor understands that contracts
between private entities and local governments are subject to certain laws and regulations, including laws pertaining
to public records, conflict of interest, records keeping, etc. City and Contractor agree to comply with and observe all
applicable laws, codes and ordinances as that may in any way affect the goods or equipment offered, including but
not limited to:
A. Executive Order 112.36, which prohibits discrimination against any employee, applicant, or client because of
race, creed, color, national origin, sex, or age with regard to, but not limited to, the following: employment
practices, rate of pay or other compensation methods, and training selection.
B. Occupational, Safety and I lealth Act (OSHA), as applicable to this Formal Solicitation.
C. The State of Florida Statutes, Section 287. t33(3)(A) on Public Entity Crimes.
D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation.
E. Uniform Commercial Code (Florida Statutes, Chapter 672).
F. Americans with Disabilities Act of 1990, as amended.
G. National Institute of Occupational Safety IIazards (NIOSH), as applicable to this Formal Solicitation.
H. National Forest Products Association (NFPA), as applicable to this Formal Solicitation,
1. City Procurement Ordinance City Code Section 18, Article III.
J. Conflict of Interest, City Code Section 2-611;61.
K. Cone of Silence, City Code Section 18-74.
L. The Florida Statutes Sections 213.73 and 213.74 on Prompt Payment.
Lack of knowledge by the bidder/proposer will in no way be a cause for relief from responsibility. Non-compliance
with all local, state, and federal directives, orders, and laws may be considered grounds for termination of
contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
1.20. CONE or SILENCE - Pursuant to Section 13-74 of the City of Miami Code, a "Cone of Silence" is imposed
upon each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City Manager issues a written
recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to Contracts for the
provision of goods and services and public works or improvements for amounts greater than S200,000. The Cone of
Silence prohibits any communication regarding RFPs, RFQs, RFLI or IF% (bids) between, among others:
Potential vendors, service providers, bidders, lobbyists or consultants and the City's professional staff including, but
not limited to, the City Manager and the City Manager's staff, the Mayor, City Commissioners, or their respective
staffs and any member of the respective selection/evaluation committee.
The provision does not apply to, among other communications:
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Invitation for Bid (IFB) 689381,1
oral communications with the City purchasing staff, provided the communication is limited strictly to matters of
processor procedure already contained in the formal solicitation document: the provisions of the Cone of Silence do
not apply to oral communications at duly noticed site visits inspections, pre -proposal or pre-bid conferences, oral
presentations before selection'evahtation committees, contract negotiations during any duly noticed public meeting,
or public presentations made to the Miami City Commission during a duly noticed public meeting; or
communications in writing or by email at any time with any City employee, official or member of the City
Commission unless specifically prohibited by the applicable RFP, RFQ, RFLI or [FB (bid) documents (See Section
2.2. of the Special Conditions); or contnutnications in connection with the collection of industry comments or the
performance of market research regarding a particular RFP, RFQ, RFL1 OR IFB by City Purchasing staff.
Proposers or bidders must file a copy of any written communications with the Office of the City Clerk, which shall
be made available to any person upon request. The City shall respond in writing and file a copy with the Office of
the City Clerk, which shall be made available to any person upon request. Written communications may be in the
form of e-mail, with a copy to the Office of the City Clerk.
In addition to any other penalties provided by lav, violation of the Cone of Silence by any proposer or bidder shall
render any award voidable. A violation by a particular Bidder, Proposer, Offeror, Respondent, lobbyist or
consultant shall subject same to potential penalties pursuant to the City Code_ Any person having personal
knowledge of a violation of these provisions shall report such violation to the State Attorney and/or may file a
complaint with the Ethics Commission. Proposers or bidders should reference Section 18-74 of the City of N[iami
Code for further clarification.
This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami Code
Section 18-74 for a complete and thorough description of the Cone of Silence. You may contact the City Clerk at
305-250-5360, to obtain a copy of same.
1.21. CONFIDE\TIALITV - As a political subdivision, the City of Miami is subject to the Florida Sunshine Act
and Public Records Lay. If this Contract'Agreentent contains a confidentiality provision, it shall have no application
when disclosure is required by Florida law or Upon court order.
1.22. CONFLICT OF INTEREST — Bidders'Proposers, by responding to this Formal Solicitation, certify that to
the best of their knowledge or belief, no elected. appointed official or employee of the City of Miami is financially
interested, directly or indirectly, in the purchase of goods/services specified in this Formal Solicitation. Any such
interests on the part of the BidderProposer or its employees must be disclosed in writing to the City. Further, you
must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or
more of the total assets of capital stock in your firm.
A. Bidder/Proposer further agrees not to use or attempt to use any knowledge, property or resource which may
be within hisiherlits trust, or perform Itis/her/its duties, to secure a special privilege, benefit, or exemption for
himself/herself/itself, or others. Bidder/Proposer may not disclose or use infotmiation not available to members of
the general public and gained by reason of hisrher.Fits position, except for information relating exclusively to
governmental practices, for his'her,its personal gain or benefit or for the personal gain or benefit of any other person
or business entity.
B. Bidder/Proposer hereby acknowledges that he/she/it has not contracted or transacted any business with the
City or any person or agency acting for the City, and has not appeared in representation of any third party before any
board, commission or agency of the City within the past two years. Bidder Proposer further warrants that he/sherit
is not related, specifically the spouse, son, daughter, parent, brother or sister, to: (i) any member of the commission;
(ii) the mayor; (iii) any city employee; or (iv) any member of any board or agency of the City.
C. A violation of this section may subject the Bidder/Proposer to immediate termination of any professional
services agreement with the City, imposition of the maximum fine andior any penalties allowed by law.
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Invitation for Bid (IFB) 654351,1
Additionally, violations may be considered by and subject to action by the Nliami-Dade County Commission on
Ethics.
1.23. COPYRIGHT OR PATENT RIGHTS — Bidders'Proposers warrant that there has been no violation of
copyright or patent rights in manuttscturing, producing, or selling the goods shipped or ordered and or sen ices
provided as a result of this formal solicitation, and bidders/proposers agree to hold the City harmless from any and
all liability, loss, or expense occasioned by any such violation,
1.24. COST INCURRED BY BIDDER/PROPOSER - All expenses involved with the preparation and submission
of Responses to the City, or any work performed in connection therewith shall be borne by the
Bidder(s)/Proposer(s).
1.25. DEBARMENT AND SUSPENSIONS (Sec 18-107)
(a) Authority and requirement to debar and suspend. rafter reasonable notice to an actual or prospective Contractual
Party, and after reasonable opportunity for such party to be heard, the City Manager, after consultation with the
Chief Procurement Officer and the city attorney, shall have the authority to debar a Contractual Party, for the causes
listed below, from consideration for award of city Contracts. The debarment shall be for a period of not fewer than
three years. The City Manager shall also have the authority to suspend a Contractual Party from consideration for
award of city Contracts if there is probable cause for debarment, pending the debarment determination. The
authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued
by the Chief Procurement Officer after approval by the City iVlanager, the city attorney, and the City Commission.
(b) Causes for debarment or suspension. Causes for debarment or suspension include the following:
(l) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private Contract or subcontract, or incident to the performance of such Contract or subcontract.
(2) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery. falsification or
destruction of records. receiving= stolen property, or any other offense indicating a lack of business
integrity or business honesty.
(3) Conviction tinder state or federal antitrust statutes arising out of the submission of Bids or
Proposals.
(4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be
indicative of nonresponsibility. Such violation may include Failure vti ithout good cause to perforin in
accordance with the terms and conditions of a Contract or to perform -, ithin the time limits provided in a
Contract, provided that failure to perform caused by acts beyond the control of a party shall not be
considered a basis for debarment or suspension.
(5) Debarment or suspension of the Contractual Party by any federal, state or other governmental
entity,
(6) False certification pursuant to paragraph (c) below..
(7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which
the violation remains noncompliant.
(8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which a
civil penalty or fine is due and owing to the city.
(9) Any other cause judged by the City Manager to be so serious and compelling as to affect the
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Invitation for Bid (IFB) 689381,1
responsibility of the Contractual Party performing city Contracts
(c) Certification. All Contracts for goods and services, sales, and leases by the city shall contain a certification that
neither the Contractual Party nor any of its principal owners or personnel have been convicted of any of the
violations set forth above or debarred or suspended as set forth in paragraph (b)(5).
(d) Debarunent and suspension decisions. Subject to the provisions of paragraph (a)the City Manager shall render a
written decision stating the reasons for the debarment or suspension. A copy of the decision shall be provided
promptly to the Contractual Party, along with a notice of said party's right to seek judicial relief.
1.26. DEBARRED/SUSPENDED VENDORS —An entity or affiliate who has been placed on the State of Florida
debarred or suspended vendor list may not submit a response on a contract to provide goods or services to a public
entity, may not submit a response on a contract with a public entity for the construction or repair of a public building
or public work, may not submit response on leases of real property to a public entity, may not award or perform
work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity.
1.27. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successfid Bidder,/Proposer to accept the award, to furnish required documents,
and/or to fidfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder/Proposer to meet any terms of this agreement, the City will notify the
Bidder/Proposer of the default and will provide the contractor three (3) days (weekends and holidays excluded) to
remedy the default. Failure on the contractor's part to correct the default within the required three (3) days shall
result in the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
A. Failure to perform the work or deliver the -goods/services required under the Contract and/or within the time
required or failing to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to ensure timely
completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as
nonconforming with the terms of the Contract.
E. Becoming insolvent, being declared bankntpt, or committing any act of bankruptcy or insolvency, or making an
assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the successful
Bidder. Proposer incapable of performing the work in accordance with and as required by the Contract.
F. Failure to comply with any of the teras of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits stated,
together with the cost of completing the work, shall be deducted from any monies due or which may become due on
this Contract.
1.28. DETERMINATION OF RESPONSIVENESS - Each Response will be reviewed to determine if it is
responsive to the submission requirements outlined in the Formal Solicitation. A "responsive" response is one which
follows the requirements of the formal solicitation, includes all documentation, is submitted in the format outlined in
the formal solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure
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Invitation for Bid (IFB) 689331,1
to comply with these requirements may deem a Response non-responsive.
A. Responsible Bidder shall mean a bidder'proposer who has submitted a bid.prposal and who has the capability,
as determined under the City Procurement Ordinance, in all respects to fully perform the contract requirements, and
the integrity and reliability or which give reasonable assurance of good faith and performance.
1.29. DISCOUNTS OFFERED DURING TER.NI OF CONTRACT - Discount Prices offered in the response
shall be tired after the award by the Commission, unless othervvise specified in the Special Terms and Conditions.
Price discounts off the original prices quoted in the response will be accepted from successfirl Bidder(s);Proposer(s)
during the term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by
the City Commission Any discounts offered by a manufacturer to Bidder."Proposer will be passed on to the City,
1,30. DISCREPANCIES, ERRORS, AND OMISSIONS - Any discrepancies. errors. or ambiguities in the Formal
Solicitation or addenda (if any) should be reported in writing to the City's Purchasing Department. Should it be
found necessary, a written addendum will be incorporated in the Formal Solicitation and will become part of the
purchase agreement (contract documents). The City will not be responsible for any oral instructions, clarifications,
or other communications.
A. Order of Precedence—Any inconsistency in this formal solicitation shall be resolved by giving precedence to the
following documents, the first of such list being the governing documents.
l) Addenda (as applicable)
2) Specifications
3) Special Conditions
4) General Terms and Conditions
1.31. EMERGENCY I DISASTER PERFORMANCE - In the event of a hurricane or other emergency or disaster
situation, the successfirl vendor shall provide the City with the commoditiesiservices defined within the scope of this
formal solicitation at the price contained within vendor's response. Further, successfirl vendor shall deliver'perform
for the city on a priority basis during such times of emergency.
1.32. ENTIRE BID CONTRACTOR AGREEMENT -The Bid Contract or Agreement consists of this City of
Alianri Formal Solicitation and specifically this General Conditions Section, Contractor's Response and any written
agreement entered into by the City of Nliami and Contractor in cases involving RFPs, RFQs, and RFLIs, and
represents the entire understanding and agreement between the parties with respect to the subject matter hereof and
supersedes all other negotiations, understanding and representations, if any, made by and between the parties. To the
extent that the agreement conflicts with, modifies, alters or changes any of the terms and conditions contained in the
Formal Solicitation and/or Response, the Formal Solicitation and then the Response shall control. This Contract may
be modified only by a written agreement signed by the City of Miami and Contractor.
1.33. ESTIMATED QUANTITIES —Estimated quantities or estimated dollars are provided for your guidance
only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period. The
City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates
may be used by the City for purposes of determining the low bidder or most advantageous proposer meeting
specifications. The City reserves the right to acquire additional quantities at the prices bid/proposed or at lower
prices in this Formal Solicitation.
1.34. EVALUATION OF RESPONSES
A.Rejection of Responses
The City may reject a Response for any of the following reasons:
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Invitation for Bid (IFB) 659381,1
I) Bidder�Proposer fails to acknowledge receipt of addenda;
2) BidderProposer mistates or conceals any material fact in the Response ;
3) Response does not conform to the requirements of the Formal Solicitation;
4) Response requires a conditional award that conflicts with the method of award;
5) Response does not include required samples, certificates; licenses as required; and.
6) Response was not executed by the Bidder's:'Proposer(s) authorized agent.
The foregoing is not an all inclusive list of reasons for Maich a Response may be rejected. The City may reject and
re -advertise for all or any part of the Formal Solicitation ,vhenev'er it is deemed in the best interest of the
City.
B. Elimination From Consideration
l) A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or contract, or
which is a defaulter as surety or otherwise upon any obligation to the City,
2) A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions
of any previous contract with the City or deliver on time contracts of a similar nature.
3) A contract may not be awarded to any person or firm which has been debarred by the City in accordance with.
the City's Debarment and Suspension Ordinance.
C. Determination of Responsibility
1) Responses will only be considered from entities who are renularly engaged in the business of providing the
goods.'equipment,services required by the Formal Solicitation. Bidder.Troposer must be able to demonstrate a
satisfactory record of performance and integrity; and, have sufficient financial, material, equipment, facility,
personnel resources, and expertise to meet all contractual requirements. The terms "equipment and organization" as
used herein shall be construed to mean a Hilly equipped and well established entity in line with the best industry
practices in the industry as determined by the City.
2) The City may consider any evidence available regarding the financial, technical and other qualifications and
abilities of a Bidder/Proposer, including past performance (experience) with the City or any other governmental
entity in making the award.
3) The City may require the Bidder(s)/Proposer(s) to show proof that they have been designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal
Solicitation.
1.35. EXCEPTIONS TO GENERAL AN D/OR SPECIAL CONDITIONS OR SPECIFICATIONS -
Exceptions to the specifications shall be listed on the Response and shall reference the section. Any exceptions to
the General or Special Conditions shall be cause for the bid (IFB) to be considered non-responsive. It also may be
cause for a RFP, RFQ, or RFLI to be considered non-responsive; and, ifexceptions are taken to the terms and
conditions of the resulting agreement it may lead to terminatio; negotiations.
1,36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices quoted.'proposed by
the bidderproposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in
the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for
rejection of bid/proposal.
1.37. FIRNI PRICES - The bidder/proposer warrants that prices, terms, and conditions quoted in its response will
be firm throughout the duration of the contract unless otherwise specified in the Formal Solicitation. Such prices
will remain firm for the period of performance or resulting purchase orders or contracts, which are to be performed
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Invitation for Bid (IFB) 689381,1
or supplied over a period of time.
1.33. FLORIDA MINIMUM NAGE - The Constitution of the State of Florida, Article X, Section 24, states that
employers shall pay employee wages no less than the minimwn wage for all hours worked in Florida. Accordingly,
it is the contractor's and its' subcontractor(s) responsibility to understand and comply with this Florida constitutional
minimum wage requirement and pay its employees the current established hourly minimum wage rate, which is
subject to chance or adjusted by the rate of inflation using the consumer price index for urban wage earners and
clerical workers, CPI -IN', or a successor index as calculated by the United States Department of Labor. Each
adjuusted minimum wage rate calculated shall be deterniined and published by the Agency Workforce Innovation on
September 30th of each year and tape effect on the following January Ist.
At the time of responding, it is bidder'proposer and his/her subcontractor(s), if applicable, fuull responsibility to
determine whether any of its employees may be impacted by this Florida Law at any given point in time during the
term of the contract. If impacted, bidder proposer must furnish employee name(s), job title(s), job description(s),
and current pay rate(s). Failure to submit this infortnation at the time of submitting a response constitute successful
bidder'siproposer's acknowledgement and understanding that the Florida Minimum Wage Law will not impact its
prices throughout the terns of contract and waiver of any contractual price increase request(s). The City reserves the
right to request and successful bidder/proposer must provide for any and al I information to make a wage and
contractual price increase(s) determination.
1.39. GOVEICNING LA V AM1D VENUE - The validity and effect of this Contract shall be governed by the laws
of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall
take place in Mian -ii -Dade County, Florida. In any action or proceeding each party shall bear their own respective
attorney's fees.
1.40, BEADINGS AND TERMS - The headings to the various paragraphs of this Contract have been inserted for
convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way
the expressed terms and provisions hereof.
1.41. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) - Any person or
entity that performs or assists the City of Miami with a function or activity involving the use or disclosure of
"individually identifiable health infornnition (IIHI) and/or Protected Health Information (PHI) shall comply with the
Health Insurance Portability and Accountability Act (IIIPAA) of 1996 and the City of Miami Privacy Standards.
HIPAA mandates for privacy, security and electronic transfer standards, which include but are not limited to:
A. Use of information only for performing services required by the contract or as required by lave;
zr
B. Use of appropriate safeguards to prevent non -permitted disclosures;
C. Reporting to the City of Miami of any non -permitted use or disclosure;
D. Assurances that any agents and subcontractors agree to the sante restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that IIFIIiPHI will be held confidential;
E. Making Protected Health Information (PHI) available to the customer;
F. MakingPI{I available to the customer for review and amendment; and incorporating any amendments requested
by the customer,
G. Making PHI available to the City of Miami for an accounting of disclosures; and
H. Making internal practices, books and records related to PHI available to the City of Miami for compliance audits.
PHI shall maintain its protected status regardless of the form and method of transmission (paper records, and/or
electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its privacy information
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Invitation for Bid (1FB) 649341,1
practices including specifically, a description of the types of uses and disclosures that would be made with protected
health information.
1.42 INDEMNIFICATION - Contractor shall indemnify, hold save harmless and defend at its own costs and
expense the City, its officials, officers, agents, directors, and employees, from liabilities, damages, losses, and costs,
including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or
intentional rvron-f ul misconduct of Contractor and persons employed or utilized by Contractor in the performance
of this Contract and will indemnify, hold harmless and defend the City, its officials, officers, agents, directors and
employees against, any civil actions, statutory or similar claims, injuries or damages arising or resulting from the
permitted work, even if it is alleged that the City, its officials and or employees were negligent. These
indemnifications shall survive the term of this Contract. In the event that any action or proceeding is brought
against City by reason of any such claim or demand, Contractor shall, upon written notice from City, resist and
defend such action or proceeding by counsel satisfactory to City. The Contractor expressly understands and agrees
that any insurance protection required by this Contract or otherwise provided by Contractor shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and
instrumentalities as herein provided.
The indemnification provided above shall obligate Contractor to defend at its own expense to and through appellate,
supplemental or bankruptcy proceeding, or to provide for such defense, at City's option, any and all claims of
liability and all suits and actions of every name and description which may be brought against City whether
performed by Contractor, or persons employed or utilized by Contractor.
This indemnity will survive the cancellation or expiration of the Contract. This indemnity will be interpreted under
the laws of the State of Florida, including without limitation and which conforms to the limitations of §725.06
and,,or §725.08, Fla. Statues, as amended from time to tirne as applicable.
Contractor shall require all Sub -Contractor agreements to include a provision that they will indemnify the City.
The Contractor agrees and recognizes that the City shall not be held liable or responsible for any claims which may
result from anv actions or omissions of the Contractor in which the City participated either through review or
concurrence of the Contractor's actions. In reviewing, approving or rejecting any submissions by the Contractor or
other acts of the Contractor, the City in no way assumes or shares any responsibility or liability of the Contractor or
sub -Contractor, under this Agreement.
1.43, FORMATION AND DESCRIPTIVE LITERATURE—Bidders/Proposer must furnish all information
requested in the spaces provided in the Formal Solicitation. Further, as may be specified elsewhere, each
Bidder/Proposer must submit for evaluation, cuts, sketches, descriptive literature, technical specifications, and
V[aterial Safety Data Sheets (MSDS)as required, coverina the products offered. Reference to literature submitted
with a previous response or on file with the Buyer will not satisfy this provision.
1.44. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities and
perform such tests, as the City deems reasonably necessary, to determine whether the goods and%or services
required to be provided by the Contractor under this Contract conform to the terms and conditions of the Formal
Solicitation. Contractor shall make available to the City all reasonable facilities and assistance to facilitate the
performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in
accordance with, the provisions of the City of Miarni Ordinance No. 12271 (Section 18-79), as same may be
amended or supplemented from time to time.
1.45. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation will not
be made available until such time as the City provides notice of a decision or intended decision or within 30 days
after bid closing, whichever is earlier. Bid/Proposal results will be tabulated and may be furnished upon request via
fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation. Tabulations also are available on the City's
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Incitation for Bid (IFB) 659381,1
Web Site follmvin, recommendation for award
1.46. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall furnish
Evidence oflnsurance to the Purchasing Department, if applicable. Submitted evidence ofcoverage shall
demonstrate strict compliance to all requirements listed on the Special Conditions entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Solicitation the
Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit
a corrected certificate to the City. If the Contractor falls to submit the required insurance documents in the manner
prescribed in this Solicitation within fifteen (15) calendar days after receipt notice of Award, the contractor shall be
in default of the contractual terms and conditions and shall not be awarded the contract. under such circumstances,
the Bidder Proposer may be prohibited from submitting future responses to the City. Information regarding any
insurance requirements shall be directed to the Risk Administrator, Department of Risk Management, at 444 SSV
2nd Avenue. 9th Floor, Miami, Florida 33130, 305-416-1604.
The Bidder'Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this
Section remain in effect for the duration of the contractual period: including any and all option terms that may be
granted to the Bidder/Proposer,
1.47. INVOICES - Invoices shall contain purchase order number and details of goods and/or services delivered
(i.e. quantity, unit price, extended price, etc); and in compliance with Chapter 218 of the Florida Statutes (Prompt
Payment Act).
1.48. LOCAL PREFERENCE
A. City Code Section 18-85, states, "when a responsive, responsible non -local bidder submits the lowest bid
price, and the bid submitted by one or more responsive, responsible local bidders who maintain a local office, as
defined in Section 18-73, is within fifteen percent ( 1511'0) of the price submitted by the non -local bidder, then that
non -local bidder and each of the aforementioned responsive, responsible local bidders shall have the opportunity- to
submit a best and final bid equal to or lower than the amount of the lovv bid previously submitted by the non -local
bidder. Contract award shall be made to the lowest responsive, responsible bidder submitting the lowest best and
final bid. In the case of tie in the best and final bid between a local bidder and a non -local bidder, contract award
shall be made to the local bidder."
B. City Code Section 18-86, states, "the RFP, RFLI or RFQ, as applicable, may, in the exercise of the reasonable
professional discretion of the City 1NIanager, director of the using agency, and the Chief Procurement Officer,
include a five (5%) percent evaluation criterion in favor of proposers who maintain a local office, as defined in
Section 18-73. In such cases, this five (51NO) percent evaluation criterion in favor of proposers who maintain a local
office will be specifically defined in the RFP, RFLI or RFQ, as applicable; otherwise, it will not apply.
1.49. tNIANUEACTURER'S CERTIFICATION -The City reserves the right to request from bidders/proposers a
separate Manufacturer's Certification of all statements made in the bid/proposal. Failure to provide such
certification may result in the rejection of bid/proposal or termination of contract!agreement, for which the
bidderrproposer must bear fidl liability.
1.50. MODIFICATIONS OR CHANGES I1 PURCHASE ORDERS AND CONTRACTS - No contract or
understanding to modify this Formal Solicitation and resultant purchase orders or contracts, if applicable, shall be
binding upon the City unless made in writing by the Director of Purchasing of the City of Nliami, Florida through
the issuance of a chin<ye order, addendum, amendment, or supplement to the contract, purchase order or award sheet
Page 33 of 49
Invitation for Bid (11713) 69938 1,1
as appropriate.
1.51. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed or
construed to create a partnership or joint venture between the City of Miami and Contractor, or to create any other
similar relationship between the parties.
1.52. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with
specifications under the direction of the Florida Department of Agricultture and Consumer Services or by other
appropriate testing Laboratories as determined by the City. The data derived from any test for compliance with
specifications is public record and open to examination thereto in accordance with Chapter 119, Florida Statutes.
Items delivered not conforming to specifications may be rejected and returned at Bidder's,'Proposer's expense.
These non -conforming items not delivered as per delivery date in the response and'or Purchase Order may result in
bidderproposer being found in default in which event any and all re -procurement costs may be charged against the
defaulted contractor. Any violation of these stipulations may also result in the supplier's name beim removed from
the City of Miami's Supplier's list.
1.53. NONDISCRIMINATiON—BidderfProposer agrees that it shall not discriminate as to race, sex, color, age,
reli,2ion, national ori -in, marital status, or disability in connection with its performance under this formal
solicitation. Furthermore. Bidder.'Proposer agrees that no otherwise qualified individual shall solely by reason of
his.her race, sex, color, age, religion, national origin, marital status or disability be excluded from the participation
in, be denied benefits of, or be subjected to, discrimination under any program or activity.
In connection with the conduct of its business, including performance of services and employment of personnel,
Bidder:'Proposer shall not discriminate against any person on the basis of race. color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal opportunity
for employment.
1.54. NON-EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve its best
interest, the City of Miami reserves the right to advertise for, receive, and award additional contracts for these herein
goods and. or services. and to make use of other competitively bid (governmental) contracts, agreements, or other
similar sources for the purchase of these goods and,'or services as may be available.
It is hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of the
successful bidder(s),'proposer(s) to receive all orders that may be generated by the City in conjunction with this
Formal Solicitation.
In addition, any and all commodities, equipment, and services required by the City in conjunction with construction
projects are solicited tinder a distinctly different solicitation process and shall not be purchased under the terms,
conditions and awards rendered under this solicitation, unless such purchases are determined to be in the best
interest of the City.
1.55. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City of Miami and is submitting a Response under this Formal Solicitation shall meet the City's Occupational
License Tax requiremeruts in accordance with Chapter 3 L 1, Article I of the City of Miami Charter. Others with a
location outside the City of wliami shall meet their local Occupational License Tax requirements. A copy of the
license must be submitted with the response; however, the City may at its sole option and in its best interest allow
the Bidder'Proposer to supply the license to the City during the evaluation period, but prior to award.
1.56. ONE PROPOSAL - Only one (1) Response from an individual, firm, partnership, corporation or joint venture
will be considered in response to this Format Solicitation,
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Invitation for Bid (IFB) 689381,1
1.57, OWNERSHIP OF DOCUMENTS - It is understood by and between the parties that any documents, records,
tiles, or any other matter whatsoever which is given by the City to the successful Bidder Proposer pursuant to this
formal solicitation shall at all times remain the property of the City and shall not be used by the Bidder Proposer for
any other purposes whatsoever without the written consent of the City.
1,58. PARTIAL INVALIDITY - If any provision of this Contract or the application thereof to any person or
circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such
provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and
each provision of this Contract shall be valid and enforced to the fullest extent permitted by law.
1,59. PERFORMANCE/PAYNIENT BOND —A Contractor may be required to furnish a PerforniancelPayment
Bond as part of the requirements of this Contract, in an amount equal to one hundred percent (100`0 of the contract
price.
1.60, PREPARATION OF RESPONSES (HARDCOPY FORMAT) —Bidders. Proposers are expected to
examine the specifications, required delivery, drawings, and all special and general conditions. All bid. proposed
amounts, if required, shall be either typewritten or entered into the space provided with ink. Failure to do so will be
at the Bidder's/Proposer's risk.
A. Each Bidder Proposer shall furnish the information required in the Formal Solicitation. The Bidder/Proposer
shall sign the Response and print in ink or type the name of the Bidder Proposer, address, and telephone number on
the face page and on each continuation sheet thereof on which hie she makes an entry, as required.
B. If so required, the unit price for each unit offered shall be shown, and such price shall include packaging,
handling and shipping. and F.O.B. Miami delivery inside City premises unless otherwise specified. Bidder/Proposer
shall include in the response all taxes, insurance, social security, workmen's compensation, and any other benefits
normally paid by the Bidder/Proposer to its employees. If applicable, a unit price shall be entered in the "Unit
Priee" column for each item. Based upon estimated quantity, an extended price shall be entered in the "Extended
Price" column for each item offered. In case of discrepancy between the unit price and extended price, the unit
price will be presumed correct.
C. The Bidder, Proposer mast state a definite time, if required, in calendar days for delivery of goods and!or
services.
D. The Bidder'Proposer should retain a copy of all response documents for fiiture reference.
E. All responses, as described, must be hdlg completed and typed or printed in ink and Hurst be signed in ink with
the firm's name and by an officer or employee having authority to bind the company- or fine by his her signature.
Bids'Proposals having any erasures or corrections must be initialed in ink by person signing the response or the
response may be rejected.
F. Responses are to remain valid for at least 180 days. Upon award of a contract, the content of the Successful
Bidder's,'Proposer's response may be included as part of the contract, at the City's discretion.
G. The City of Miami's Response Forms shall be used when Bidder/Proposer is submitting= its response in
hardcopy format. Use of any other forms will result in the rejection of the response. IF SUBMITTING
HARDCOPY FORMAT, THE ORIGINAL AND THREE (3) COPIES OF THESE SETS OF FORMS, UNLESS
OTHERWISE SPECIFIED. AND ANY REQUIRED ATTACHMENTS MUST BE RETURNED TO TI IE CITY
OR YOUR RESPONSE MAY BE DEEMED NON -RESPONSIVE -
1.61. PRICE ADJUST\IFNTS — Any price decrease effectuated during the contract period either by reason of
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Invitation for Bid (IFB) 639381,1
market change or on the part of the contractor to other customers shall be passed on to the City of Miami.
1.62. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product
becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange %with the City's
authorized representative(s) to supply a substitute product at the awarded price or lower, provided that a sample is
approved in advance of delivery and that the new product meets or exceeds all quality requirements.
1.63, CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS -
Contractor represents and warrants to the City that it has not employed or retained any person or company employed
by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to pay any person any
fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of
this Contract.
1.64. PROMPT PAYMENT —Bidders/Proposers may offer a cash discount for prompt payment, however,
discounts shall not be considered in determining the lowest net cost for response evaluation proposes.
Bidders/Proposers are required to provide their prompt payment terms in the space provided on the Formal
Solicitation. If no prompt payment discount is being offered, the Bidder/Proposer must enter zero (0) for the
percentage discount to indicate no discount. If the Bidder/Proposer fails to enter a percentage, it is understood and
agreed that the tenuus shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City,
whichever is. later.
When the City is entitled to a cash discount, the period of computation will commence on the date of delivery, or
receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to
damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount
is part of the contract, but the invoice does not reflect the existence of a cash discount, the City- is entitled to a cash
discount with the period commencing on the date it is determined by the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders/proposers
during the term of the contract.
1,65. PROPERTY- Property owned by the City of kliami is the responsibility of the City of Miami. Such property
fitmished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Miami.
Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the
Contractor. Damages occurring to such property while in route to the City of Miami shall be the responsibility of the
Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible
for replacement value of the property at the current market value, less depreciation of the property, if any.
I.66. PROVISIONS BINDING - Except as otherwise expressly provided in the resulting Contract, all covenants,
conditions and provisions of the resulting Contract shall be binding upon and shall inure to the benefit of the parties
hereto and their respective heirs, legal representatives, successors and assigns.
1.67. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a response on a contract to provide any goods or
services to a public entity, may not submit a response on a contract with a public entity for the construction or repair
of a public building or public work, may not subunit responses on leases of real property to a public entity, may not
be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on dle convicted vendor
list.
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Invitation for Bid (I FB) 689381,1
1.68. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to all
documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes.
and City of Miami Code, Section 18, Article III, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor shall additionally comply with the provisions of
Section 119.0701. Florida Statutes, entitled "Contracts; public records". Contractor's failure or refusal to comply
with the provision of this section shall result in the immediate cancellation of this Contract by the City.
1.69. QUALITY OF GOODS, MATERIALS, SUPPLIES, PRODUCTS, AND EQC'IPNIENT - All materials
used in the manufacturing or constriction of supplies, materials, or equipment covered by this solicitation shall be
neve. The items bid proposed must be of the latest make or model, of the best duality, and of the highest grade of
workmanship, unless as otherwise specified in this Solicitation.
1.70. QUALITY OF «"ORK/SERVICES - The work/services performed must be of (lie highest quality and
workmanship. Materials fitrnislted to complete the service shall be new and of the highest quality except as
otherwise specified in this Solicitation. 4
1.71. REMEDIES PRIOR TO AWARD (Sec. 18-106) - If prior to Contract award it is determined that a formal
solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be cancelled by
the City Commission, the Cit, Manager or the Chief Procurement Officer, as may be applicable, or revised to
comply wvith the law.
1.72. RESOLUTION OF CONTRACT DISPUTES (See. 18-105)
(a) Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the city attorney, shall
have the authority to resolve controversies between the Contractual Party and the city which arise under, or by virtue
of, a Contact between them, provided that, in cases involving an amount greater than 525,000, the City
Commission must approve the City 1�lanager's decision, Such authority extends, without limitation, to controversies
based upon breach of Contract, mistake, misrepresentation or lack of complete performance, and shall be invoked by
a Contractual Party by submission of a protest to the City Manager.
(b) Contract dispute decisions. If dispute is not resolved by mutual consent, the City i4lanager shall promptly
render a written report stating the reasons for the action taken by the City Commission or the City hlanager which
shall be final and conclusive. A copy of the decision shall be immediately provided to the protesting party, along
with a notice of such party's right to seek judicial relief, provided that the protesting party shall not be entitled to
such judicial relief without first having followed the procedure set forth in this section,
1.73. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (See. 18-10.1)
(a) Right to protest. The following procedures shall be used for resolution of protested solicitations and awards
except for purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed
S25,000.
Protests thereon shall be governed by the Administrative Policies and Procedures of Purchasing.
1.Protest of Solicitation.
1. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a Contract may
protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief
Procurement Officer within three days after the Request for Proposals, Request for Qualifications or Request for
Letters of Interest is published in a newspaper of general circulation. A notice of intent to file a protest is considered
filed when received by the Chief Procurement Officer; or
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Invitation for Bid (IFB) 689351,1
H. Any prospective bidder who intends to contest the Solicitation Specifications or a solicitation may protest to the
Chief PCOCurenlent Officer. A written notice ofintent to file a protest shall be filed with the Chief Procurement
Officer within three days after the solicitation is published in a newspaper of general circulation. A notice of intent
to file a protest is considered filed when received by the Chief Procurement Officer.
2. Protest of Award.
L A written notice of intent to Fite a protest shall be filed with the Chief Procurement Officer within two days after
receipt by the proposer of the notice of the City Manager's recommendation for award of Contract, which will be
posted on the City of Miami Purchasing Department website, in the Supplier Corner, Current Solicitations and
Notice of Recommendation of Award Section. The notice of the City Manager's recommendation can be found by
selecting the details of the solicitation and is listed as Recommendation of Award Posting Date and
Recommendation of Award To fields. If "various" is indicated in the Recommendation of Award To field, the
Bidder,Proposer must contact the buyer for that solicitation to obtain the suppliers name. It shall be the
responsibility of the Bidder^Proposer to check this section of the website daily after responses are submitted to
receive the notice; or
fl. Any actual Responsive and Responsible Bidder whose Bid is lower than that of the recommended bidder may
protest to the. Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief
Procurement Officer within two days after receipt by the bidder of the notice of the city's determination of non
responsiveness or non responsibility. The receipt by bidder of such notice shall be confirmed by the city by facsimile
or electronic mail or U.S. mail, return receipt requested. A notice of intent to file a protest is considered filed .vhen
received by the Chief Procurement Officer.
ffi. A written protest based on any of the fore;oing must be submitted to the Chief Procurement Officer within five
(5) days after the date the notice of protest was filed. A written protest is considered fited when received by the
Chief Procurement Officer.
The written protest may not challenge the relative weight of the evaluation criteria or the formula for assigning
points in making an award determination. y v
The written protest shall state with particularity the specific facts and law- upon which the protest of the solicitation
or the award is based, and shall include all pertinent documents and evidence and shall be accompanied by the
required Filing Fee as provided in subsection (f). This shall form the basis for review of the written protest and no
facts, grounds, documentation or evidence not contained in the protester's submission to the Chief Procurement
Officer at the time of filing the protest shall be permitted in the consideration of the written protest.
No time will be added to the above limits for service by mail. In computing any period of time prescribed or allowed
by this section. the day of the act, event or default from which the designated period of time begins to nun shall not
be included. The last day of the period so computed shall be included unless it is a Saturday, Sunday or legal holiday
in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal holiday.
Intermediate Saturdays, Sundays and legal holidays shall be exeluded in the computation of the time for filing.
(b) Authority to resolve protests. The Chief Procurement Officer shall have the authority, subject to the approval of
the City Manager and the city attorney, to settle and resolve any written protest. The Chief Procurement Officer
shall obtain the requisite approvals and communicate said decision to the protesting party and shall submit said
decision to the City Commission within 30 days after lie/she receives the protest. In cases involving more than
575,000, the decision of the Chief Procurement Officer shall be submitted for approval or disapproval thereof to the
City Commission after a favorable recommendation by the city attorney and the City Manager.
(c) Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a protest or
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Imitation for Bid (I FB) 689381,1
the written protest, together with the required Filing Fee as provided in Subsection (f). with (lie Chief Procurement
Officer within the time provided in subsection (a), above, shall constitute a forfeiture of such party's right to file a
protest pursuant to this section. The protesting party shall not be entitled to seek judicial relief -without first having
followed the procedure set forth in this section
(d) Stay of Procurements during protests. Upon receipt of a written protest filed pursuant to the requirements of this
section. the city shall not proceed further with the solicitation or with the award of the Contract until the protest is
resolved by the Chief Procurement Officer or the City Commission as provided in subsection (b) above, unless the
City Manager makes a written determination that the solicitation process or the Contract award must be continued
without delay in order to avoid an immediate and serious danger to the public health, safety or welfare.
(e) Costs. All costs accniing from a protest shall be assumed by the protestor.
(f) Filing Fee. The written protest must be accompanied by a tiling fee in the form of a money order or cashier's
check payable to the city in an amount equal to one percent of the amount of the Bid or proposed Contract, or
55000.00, whichever is less, which tiling fee shall guarantee the payment of all costs which may be adjudged against
the protestor in any administrative or court proceeding. If a protest is upheld by the Chief Procurement Officer
andior the City Commission, as applicable, the filing fee shall be refunded to the protestor less any costs assessed
under subsection (e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of
costs for the administrative proceedings as prescribed by subsection (e) above.
1.74. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to
the City. If not destroyed by testing, bidder(s).'proposer(s) will be notified to remove samples, at their expense,
within 30 days after notification. Failure to remove the samples will result in the samples becoming the property of
the City.
1.75. SELLING, TRANSFERRING OR ASSiGNI`r'G RESPONSIBILITIES - Contractor shall not self, assign.
transfer or subcontract at any time during the term of the Contract, or any part of its operations, or assign any portion
of time performance required by this contract, except under and by virtue of written permission granted by the City
through the proper officials.. which niay be withheld or conditioned, in the City's sole discretion.
1.76. SERVICE AND WARRANTY —When specified. the bidderlproposer shall define all warranty, service and
replacements that will be proaided. Bidders Proposer must explain on the Response to what extent warranty and
service facilities are available. A copy of the manufacturer's warranty, if applicable, should be submitted with your
response.
1.77. SILENCE OF SPECIFICATIONS -The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be regarded
as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct
type, size and design are to be used. All workmanship and services is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the items on
this solicitation, the bidder'proposer shall quote not more than the contract price, failure to comply with this request
will result in disqualification of bid. proposal.
1.78. SUBMISSION AND RECEIPT OF RESPONSES - Responses shall be submitted electronically via the
Oracle System or responses may be submitted in hardcopy format to the City Clerk, City Ball, 3500 Pan American
Drive, Miami, Florida 33133-5504, at or before, the specified closing date and time as designated in the IFB, RFP,
o
RFQ, or RFLI. NO EXCEPTIONS. Bidders,`Proposers are welcome to attend the solicitation closing, however, no
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Invitation for Bid (IFB) 689381,1
award will be made at that time.
A. Hardcopy responses shall be enclosed in a scaled envelope, box package. The face of the envelope, box or
package must show the hour and date specified for receipt of responses, the solicitation number and title, and the
name and return address of the Bidder'"Proposer. Hardcopy responses not submitted on the requisite Response
Forms may be rejected. Hardcopy responses received at any other location than the specified shall be deetned
non-responsive.
Directions to City Hall:
FROM THE NORTI1: f-95 SOUTH UNTIL IT TURNS INTO US I. US I SOUTH TO 27TI-I AVE., TURN LEFT.
PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGIIT), TURN LEFT, 1 BLOCK TURN RIGHT
ON PAN AMERICAN DR. CITY IIALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT.
FROM THE SOUTH: USI NORTII TO 27TI I AVENUE, TURN RIGI IT, PROCEED SOUTH TO SO.
BAYSI TORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, I BLOCK TURN RIGHT ON PAN AMERICAN DR.
CITE' HALL IS AT THE END OF PAN AMERICAN DR. PARKING 1S ON RIGHT.
B. Facsimile responses will not be considered.
C. Failure to follow these procedures is cause for rejection of bid/proposal.
D. The responsibility for obtaining and submitting a response on or before the close date is solely and strictly the
responsibility of Bidder Proposer, The City of Miami is not responsible for delays caused by the United States mail
delivery or caused by any other occurrence. Responses received after the solicitation closing date and time will be
returned unopened, and will not be considered for award. y
E. Late responses will be rejected.
F. All responses are subject to the conditions specified herein. Those which do not comply with these conditions
are subject to rejection.
G. Nlodi6cation of responses already submitted will be considered only if received at the City before the time and
date set for closing of solicitation responses. All modifications must be submitted via the Oracle System or in
writing. Once a solicitation closes (closed date and. or time expires), the City will not consider any subsequent
submission which alters the responses.
H. If hardcopy responses are submitted at the same time for different solicitations, each response must be placed
in a separate envelope, box, or package and each envelope, box or package must contain the information previously
stated in 1.82.A.
1.79. TAXES - The City of ]Miami is exempt frons any taxes imposed by the State and/or Federal Government.
Exemption certificates will be provided upon request. Notwithstanding, Bidders/Proposers should be aware of the
fact that all materials and supplies which are purchased by the Bidder Proposcr for the completion of the contract is
subject to the Florida State Sales Tax in accordance with Section 212.08, Florida Statutes, as amended and all
amendments thereto and shall be paid solely by the Bidder/Proposer.
1.80. TER\[INATION —The City Manager on behalf of the City of Miami reserves the right to terminate this
contract by written notice to the contractor effective the date specified in the notice should any of the following
apply:
A. The contractor is determined by the City to be in breach of any of the terms and conditions of the contract.
B. The City has determined that such termination will be in the best interest of the City to terminate the contract for
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Invitation for Bid (IFB) 689381, I
its own convenience;
C. Funds are not available to cover the cost of the goods and or services. The City's obligation is contingent upon
the availability of appropriate funds.
1.81. TERMS OF PAYMENT - Payment will be made by the City after the goods and: or services awarded to a
Bidder'Proposer have been receive ed, inspected, and found to comply with award specifications, free of damage or
defect, and properly invoiced. No advance payments of any kind will be made by the City of Miami.
Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection and
acceptance of the goods.'services and pursuant to Section 218.74, Florida Statutes and other applicable law.
1.82, TI-NIELY DELIVERY - Time will be of the essence for any orders placed as a result of this solicitation. The
Citv reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within
the time(s) specified out their Response, Deliveries are to be made dewing regular City business hours unless
otherwise specified in the Special Conditions,
1.83. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the
goods/equipment or used the goods, whichever comes first.
1.84.TRaDE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE- All Responses submitted to
the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes. An exception may be made for
"trade secrets."
If the Response contains information that constitutes a "trade secret", all material that qualities for exemption from
Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE SECRETS EXCEPTION,"
with your firm's name and the Solicitation number and title marked on the outside.
Please be aware that the designation of an item as a trade secret by you may be challenged in court by any person.
By your designation of material in your Response as a "trade secret" you agree to indemnify and hold harmless the
City for any award to a plaintiff for damages. costs or attorney's fees and for Costs and attorney's fees incurred by
the City by reason of any legal action challenging your claim.
1.85. UNAUTHORIZED WORK OR DELIVERY OF GOODS- Neither the qualified Bidders)/Proposer(s) nor
any of his her employees shall perforin any work or deliver any goods unless a change order or purchase order is
issued and received by the Contractor. The qualified Bidder(s)/Proposer(s) shall not be paid for any work perfortned
or goods delivered outside the scope of the contract or any work performed by an employee not otherwise
previously authorized.
1.86. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other publicity
purposes. No advertising, sales promotion or other publicity materials containing information obtained from this
Solicitation are to be mentioned, or imply the name of the City, without prior express written permission of the City
Manager or the City Commission.
1.87. VARIATION'S OF SPECIFICATIONS - For purposes of solicitation evaluation, bidders/proposers must
indicate any variances from the solicitation specifications and.'or conditions, no matter how slight. If variations are
not stated on their Response, it will be assumed that (lie product fully complies with the City's specifications,
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Imitation for Bid (I FB) 689381,1
2. Special Conditions
2.1. PURPOSE
The purpose of this Solicitation is to establish a contract. for the pw•chase of lethal & non -lethal ammunition and
accessories, as specified herein, from a source(s), hilly compliant with the terms, conditions and stipulations of the
solicitation.
2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFO RNIATION/CLARIFICATION
Any questions or clarifications concerning this solicitation shall be submitted by email or facsimile to the
Procurement Department, Attn: Charles F. Johnson; fax: (305) 400-5373 or email: CJohnsontii miamipov.com, and a
copy filed 4vith the Office of the City Clerk, pursuant to Section 1.24. Cone of Silence. The solicitation title and
number shall be referenced on all correspondence. All questions must be received no later than Friday, July 28,
2017 at 5:00 PAZ. All responses to questions will be sent to all prospective bidders.'proposers in the form of an
addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE.
2.3. PRE-BID/PRE-PROPOSAL CONFERENCE
None
2.4. BIDDER'S MINIMUNI QUALIFICATIONS
Bids will be considered only from firms that are regularly engaged in the business of providing goods and'or
set -vices as described in this Bid; that have a record of performance fora minimum period of five (5) years; and that
have sufficient financial support, equipment and organization to insure that they can satisfactorily provide the goods
andor services if aairdcd a Contract under the terms and conditions herein stated.
Bidder shall:
(1) not have any member, officer, or stockholder that is in arrears or in default of any debt or contract involving the
City, is a defaulter surety otherwise, upon any obligation to the City, and -'or has failed to perform faithfully on any
previous contract with the City:
(2) not have any record of pending lawsuits or criminal activities or have ever been declared bankrupt.
2.5. INSURANCE REQUIRE+MENTS
INDEMNIFICATION
Bidder shall pay on behalf of, indemnify, hold save harmless, and defend at its own costs and expense, the City of
Nliami, its officials and employees, from and against any and all claims, liabilities, losses, and causes of action,
which may arise out of bidder's performance under the provisions of the contract, including all acts or omissions to
act on the part of bidder, including any person performing under this Contract for or on bidder's behalf, provided
that any such claims, liabilities, losses and causes of such action are not attributable to the negligence or misconduct
of the City and, from and against any orders, judgments or decrees which may be entered and which may result from
this Contract, unless attributable to the negligence or misconduct of the City, and from and against all costs,
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Invitation for Bid (11713) 6593$1,1
attorneys' fees, expenses and liabilities incurred in the defense of any such claim, or the investigation thereof.
The bidder shad furnish to City of Miami, Procurement Department, 444 SW 2nd Avenue, 6th Floor, Miami, Florida
33130. Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
INSURANCE REQUIREMENTS - LETHAL AND \O\ -LETHAL AMMUNITION WITH ACCESSORIES
Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each OCCurrence S1.000,000
General Aggregate Limit 52,000,000
Products/Completed Operations S1,000,000
Personal and Advertising lnjury 51,000,000
B. Endorsements Required
City of Miami listed as an Additional Insured
The above policies shall provide the City of Miami with written notice of cancellation or material change
from the insurer not less than (30) days prior to any such cancellation or material change, or in accordance to
policy provisions.
Companies authorized to do business in the State of Florida, with the followiri- qualifications, shall issue all
insurance policies required above:
The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial
Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by
Risk management prior to insurance approval.
2.6. hIETHOD OF ANVARD
Award of this contract will be made to the lowest responsive and responsible bidder on a group by group basis, who
bids on all items within a group and whose bid offers the lowest price when all items in the group are added in the
aggregate. If bidder fails to bid on all items within a group its bid will be declared non-responsive for that group.
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Invitation for Bid (IFB) 639331,1
2.7. TIE BIDS
Whenever two or more Bids which are equal with respect to price, quality and service are received by the City for
the procurement of commodities or contractual services, a Bid received from a business that certifies that it has
implemented a drug-free workplace program shall be given preference in the award process. Established procedures
for processing tie Bids will be followed if none ofthe tied vendors have a drug-free workplace program. In order to
have a drug-free workplace program, a business shall:
{ I ) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the workplace and specifyingthe action that willbe taken against
employees for violations of such prohibition.
(2) inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a
drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the
penalties that may be imposed upon employees for drug abuse violations.
(3) Give each employee engaged in providing. the commodities or contractual services that are under Bid a copy of
the statement specified in subsection (1).
(4) In the statement specified in subsection (I ), notify the employees that, as a condition of working on the
commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and
will roti fy the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or
of any controlled substance lar- of the United States or any state, for a violation occurring in the workplace no later
than five (5) days after such conviction.
(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program, if such is available in the employee's community, by any employee who is so convicted.
(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section
2.8. EQUAL PRODUCT
Manufacturer's name, brand name and model/style number when used in these specifications are for the sole
purpose of establishing minimum requirements of levels of duality.. standards of performance and design required
and is in no way intended to prohibit the bidding of other manufacturer's brands of equal material, unless otherwise
indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of
performance, design, etc. to item specified. unless otherwise indicated. Where equal is proposed, bid must he
accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit
bid as equal. Failure to do so at time of bill may deem your bid non-responsive.
2.9. SAMPLES
The Bidder shall provide upon request, a complete and accurate sample of the product(s), which they propose to
furnish. Samples will not be returned.
2.10. TERM OF CONTRACT
The Contract shall commence upon the date of notice of award and shall be effective for three (3) years with the
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Invitation for laid (I B) 639354.1
option to renew for two (2) additional two (2) year periods, subject to the availability of fonds for succeeding fiscal
years.
Continuation of the contract beyond the initial period is a City prerogative. not a right of the Successful Bidder.
This prerogative will be exercised only NA -hen such continuation is clearly in the best interest of the City.
2.1:1. PROJECT MANAGER
Upon award, Successful Bidder shall report and work directly with Stg. Santiago Cruz, or designee, who shall be
designated as the Project Manager(s) for the City.
2.12. DELIVERY
Successful Bidder shall male delivery of any item(s) ordered herein "ithin ninety (90) days after receipt of
purchase order.
In the event that Successfitl Bidder is unable to deliver items within 90 days of purchase, Successful Bidder must
obtain written approval from the Project Manager, for the delay.
2.13. MATERIALS SHALL BE NEN ' AND 1YARRANTED AGAINST DEFECTS
The Successful Bidder hereby acknowledges and agrees that all materials'products, except where recycled content is
specifically requested, supplied by the Successful Bidder in conjunction with this Bid shall be new, warranted for
their merchantability, and fit for a particular purpose. In the event any of the materials, products supplied to the City
by the Sttceessfiil Bidder are fot117Cl to be defective or do not conform to specifications, the City reserves the right to
cancel the order and return such materials/products to the Successful Bidder to replace the materials/products at the
Successful Bidder's expense.
2.14. NVARR.aNTY BY MANUFACTURER
A copy of the manufacturer's standard warranty must be submitted with bids. Failure to comply with this provision
may disqualify bids.
2.15. WARRANTY, FITNESS FOR PURPOSE
In addition to all other warranties that may be supplied by the Successful Bidder, the Successful Bidder shall warrant
its products andior service against faulty labor and/or defective material for a minimum period of five (5) years after
the date of acceptance of the labor, materials andfor equipment by the City. This warranty requirement shall remain
in force for the full five (5) years period, regardless of whether the bidder is under contract with the City at the time
of any defect. Any payment by the City on behalf of the goods or services received from the bidder does not
constitute a waiver of these warranty provisions.
The Successful Bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within five
(5) calendar days after the City notifies the Successful Bidder of such deficiency in writing. If the Successfitl Bidder
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Imitation for Bid (IFB) 68938M
fails to honor the warranty and or fails to correct or replace the defective work or items within the period specified.
the City may, at its discretion, notify- the Successful Bidder, in writing, that the Successful Bidder may be debarred
as a City vendor and or subject to contractual default if the corrections or replacements are not completed to the
satisfaction of the City within ten ( 10) calendar days of receipt of the notice. if the SUCCeSSftul Bidder fails to satisfy
the warranty within the period specified in the notice. the City may (a) find the Successful Bidder in default ofits
contract, and. or (b) procure the products or services from another vendor and charge the Successful Bidder for any
additional costs that are incurred by the City for this work or items; either throu�11h a credit memorandum or through
invoicin�,2.
2.16. QUALITY AND MANUFACTURE
The apparent silences of these specifications as to any details or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only materials and workmanship of first quality
are to be used. All interpretations of these specifications shall be made upon the basis of this statement.
Specifications, brands and manufacturers' names given, are to establish product type and quality required. Any
equal thereto will be considered, subject to the approval of the City of Miami. Bidders shall indicate on the Bid
Sheets, the manufacturer, brand and model or style number they intend to supply to the City, for each item bid if
different from the brand requested. All materials shall be new, of current manufacture, and shall carry standard
%varranties. No substitutions shall be allowed after the bid is awarded Lill less so authorized by (lie City.
The City reserves the right to perform its own testing procedures or to send any and all samples to any certifiable
laboratory for analysis. Any and all costs for testing shall be borne by Bidder. On the basis of this testing and
analysis, the City shall be the sole judge of the acceptability of the sample in conjunction with the bid specifications
and it's decision shall be final_ Any sample submitted shall create an express %varanty that tate whole of the goods
and.'or services to be provided by the Successful Bidder during the contract period shall conform to the sample
submitted. The Successful Bidder shall be required to provide adequate restitution to the City, in the manner
prescribed by the City, if this warranty is violated during the term of the contract.
2.17. SPECIFICATION EXCEPTION'S
Specifications are based on the most current literature available. Bidder shall notify the City of Miami
Department of Procurement, in writing, no less than ten (1 Q) days prior to solicitation closing date of any change in
the manufacturers` specifications which conflict with the specifications. For hard copy bid submittals, bidders must
explain any deviation from the specifications in writing as a footnote on the applicable specification page and
enclose a copy of the manufacturer's specifications data detailing the changed items) with his/her submission. For
electronic bid submittals, bidders must explain in the Header Section or by an Attachment and, if applicable, enclose
a scanned copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission.
Additionally, bidders must indicate any options requiring the addition of other options, as well as those which are
included as a part of another option. Failure of bidders to comply with these provisions will result in bidders being
held responsible for all costs required to bring the item(s) in compliance with contract specifications.
2.13, ADDITIONS/DELETIONS OF ITEIWS/PRODUCTS/SUPPLIERS
Although this Solicitation identifies specific items/products/suppliers, it is hereby agreed and understood that any
related item`products/stupptiers may be added; deleted to/from this contract at the option of the City. 'When an
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Invitation for Bid (IFB) 659331,1
addition to the contract is required, the Successful Bidder(S) under this contract. and other suppliers, as deemed
necessary, shall be in% iced to submit price quotes for these nese itemsrproducts. If these quotes are comparable with
market prices offered for similar items'products, if applicable, item: products shall be added to the contract. An
amendment and updated Blanket Purchase Agreement shall be issued by the City. The newly added items/ products
shall be ordered via a Blanket Release / Purchase Order.
2.19. TERMINATION
A. FOR DEFAULT
If Successful Bidder defaults in its performance under this Contract and does not cure the default within 30 days
atter written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice
without penalty to the City ofMiami. In such event the Successful Bidder shall be liable for damages including the
excess cost of procuring similar supplies or services: provided that if. ( I ) it is determined for any reason that
the Successful Bidder was not in default or (2) the Successful Bidder's failure to perform is without his or his
Subcontractor's control, fault or negligence, the termination will be deemed to be a termination for the convenience
of the City of ]Miami.
B. FOR CONVENIENCE
The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in
the best interest of the City of Miami. If this Contract is for supplies, products, equipment, or software, and so
tern-tinated for the convenience by the City of Miami the Successful Bidder will be compensated in accordance with
an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of
Miami shall be liable only for payment in accordance with the payment provisions of the Contract for those services
rendered prior to termination.
2.20. PRI31ARY CLIENT (FIRST PRIORITY)
The SnCc'essful Bidder(s) agree that upon award of this contract, the City of Miami shall be its primary client and
shall be serviced first during a schedule conflict arising between this contract and any other contract Successful
Bidder(s) may have with any other cities and/or counties to perform similar services as a result of any catastrophic
events, such as tornadoes, hurricanes, severe stones or any other public emergency impacting various areas during,
or at approximately the same time.
2.21. ADDITIONAL TERMS AND CONDITION'S
No additional terms and conditions included as part of your bid response shall be evaluated or considered, and any
and all such additional terms and conditions shall have no force or effect and are inapplicable to this solicitation. If
submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal letters,
specifications, literature, price lists or warranties, it is understood and agreed that the General Conditions and
Special Conditions in this solicitation are the only conditions applicable to this solicitation and that the Bidder's
authorized signature affixed to the Bidder's acknowledgement form attests to this. If a Professional Services
Agreement (PSA) or other Agreement is provided by the City and is expressly included as part of this solicitation,
no additional terms or conditions which materially or substantially vary, modify or alter the terms or conditions of
the PSA or Agreement, in the sole opinion and reasonable discretion of the City will be considered. Any and all
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Incitation for Bid GFB) 689331,1
such additional terms and conditions sliall have no force or effect and are inapplicable to this PSA or Agreement.
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Incitation for Bid (IFB) 689381,1
3. Specifications
3.1. SPECIFICATIONS/SCOPE OF WORK
Successful Bidder shall provide on an as needed basis the items listed in the Lines Section.
Additionally all markers shall;
• Function in a GLOCK 17T trainin, handgun.
• Be of a washable compound.
• Be composed of lead free primers.
• Only be propelled by a primer.
Note: Marker rounds cannot be propelled by a combination of gun powder and a primer.
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