HomeMy WebLinkAboutBack-Up - Draft Agreementap l of 3§ PY14-15 Contract (Gov't)
CareerSO406 center "Opetator ( lty of MAMO
C.
TOTAL .AYM NT
Subject to tete availability of fiindslo the P'W B,. the Ma iniUrn arnbunt payable for se.rvices r`.erxdered under
this fixed rate -based Contract shall not exceed $117G,� 7 .00 as distributed "ainong the ptogra forth in
the table below and 1T1 'ac ordance with Exhibit D,. Payme. t for 'Perforniow attac et0 and
incorporated by referenee as if gully set forth herein. Both parties agree that if fundi able to the
8MVIB, is reduced, for'any` reason, the amount payable under this Contract may be red e option and
scale discretion of th SMIB's;
zty of 3%az
WIA
WIC
E SET FEET
WiA
tlislo.cated
Rapid
gwy to pct t6 Gu1
Adult
Wofker
Iter Manse: TAN
Sept} ) IAC March
l?eo arradosts, $ 222,55E
$ 257,64
$ 26,949 J90,1 14
22,51 4 $ 2G;SQ6 42p948,
f�dmli lett Clave: osts 24,728
$ 23,652
$ 2,994 $ 43',346.
$ 2,5" 7 650 1 2,45 4,7`72 1
T ota2 ilocat taxa $247 2 °i
2$'6,516
$ "2 x943 $ 433,46(b
$ $ 76,�_ 2% St $ 47,721 $1,17.61
D
STATEMENT OF WORK
The: Contractor a;rees to render. seri+aces in accordance -�xtth , S t of Work, attached hereto
and ineorporated.by referel'�ee as if fully set forth herein.
r
The` Contractor shall implement :the St trent of Work set fort •'Mbit A in a manner deemed
satisfactory to the SPAT l3,; at thc. sole the S IB. Any m � cin to the Statdinent of Work
shall not be effective until approved, in>.
Eo
COND1`I ION$ PRECEDENT
The Contractor shall provide to the SFWIB, � 'to coen ante under this Contract,, the
following doeumentatio
gents. Thv ra.ior shall ensure that the Contractor's Board of
Dire,c overnt'ng.. , : s.apprised a seal, adin nistrative.and contractual obligations ofthe
ser nded through SFW IB' by pa of a formal resoludon dutitort in execsttti'csn of the
twith- the SMN`''
The Contractor shall submit to the, SP t IB a-
or, : twhich certifies the` follo�vingt that the Contractor is
g ` laws o the State o orida or anoth-er state; that all fees and all p"onaltiea feea,
ctr an
related t f reg lstratlon, re, lnstatemeP,t, renes;+al, etc, have been pard, that, the Contra.ctor's trzast
^elft ann �''. _ has been filed; that Contractor's status is actrve� atld that the Coniraetor has riot
T rttcles uttotl.
3. A ; Incor or Co orate 13 ,-Laws .1fM Iicable .
Tame: lig-, Cp1Tl anSLC Affidavit If A livable ,
5; P'inane Coni Mance ; udit: ThGorliractaY is required to have perf ntned an annual certified
public taro's opinion: and. related. financial, staieme is audit in acro rdahba.vrith the single Audit
Act ' dments of 1996 and compliance with Jhe 1. Mate of Florida, requ I reitents and the U -S, Office
o gelrtent and Budget (QMB) Circulars A-$7 (2 M part 22'S)', A-111; (codified $t 2 CFR part
A-122 C2 CFI: pari 1230): and:,A«133; Whichever are applicable, Contractor is required to submit
original copy of the Audit Report within the titre line $�ecihed in, C�lui� A-133, "Audits of Mates,
j
QW Governments„andNon-PraftOrganizations”
I
Paga 2 of39 PY'l4-15 Contract ( olv't)
CareerSoufoe center Operator (City of Miami)
Laws include, but are not limited to the Natianal .Child Protection �.ct (NCf'A) of 1993, as amended, and as
implemented by Sections 943.0542, 984.010), Chapters 39, 402, 409, 394, 407,-393, 397, 984, 995 and.435,
Florida Statutes, as may be amended Trorn time to time. The: Contractor agrees to performarimirial, ound
screening through the Florida Department of Lava ]Enforcement, FDLI� Volunteer Em
isto S stem V Eff.S ro ram.
The SF I requires and. Contractor agrees that the antra. 0. .1 current and e employees,
volunteers: and subcontracted personnel; must satisfactorily complete,. and pa bacicgzoirnd
screening before. Working volunteering or doing any work for .Contractor re this and the
work set forth in the Statement of Work,, Exhibit A, Contractor shall furnish ` IB with at the
employees, volunteers and subcontracted personnel who will oe work.' " for. ntractor on th ct
satisfactorily passed Leve 1.1 background screening, pursuant to Ch 5, Florida Statutes, as-
amended from.,tirne to tune;
The Uvel 2 baokground screening shall include,, but is not l" = to, fingerprinting far statewide crimina
history records cl�iecks throu h the Florida Departmen r�r nforce, �E) and natiohwide
criminal History records checks through the Federal u Snvesti:gation and may_ include local
.:.
criminal records checks through local laW enforcement ag"
6 The Contractor shall not hire persons that have. been arrest e~a WaiinalAisposidionOf,
have been found guilty of, regardless of adjudication, or enter s � of nolo contendereor guilty to,
or have been adjudicated delinque q the record has not bee `<'�c r"expunged for; any offense
prohibited under any of"tris folio. .'. s of state l -w or s iz :,' ok another jurisdiction foe
any Offense prohibited under any ection 435.04, tatutes.
a The Contractor shall not hire person may have. ` t of, re rdless a f'adjudication, or
entered a ple,a of nolo coritendere or to any ,Florida. Statute, relating to
public assistance fraud or Chapter 4 R cart res, relay unemployment compensation
fraud; or any t constitutes d ~ i nee as defined in section 741.28 Florida Statutes,
whether su fitted in this st Y_ mother jurisdiction.; ;
The C"antr atl make t cision to hit . tain penons on a case -by -base basis where the
backgro: eeriing, for the ent std prospe erriploy'e, volunteer, and subcontracted personnel
With' h18tory infOrm.rn nrelated to theft,:: or financial Grime, isnot expressly prohibited by
secti 4, Florida St. be la
Any eerier ,lil, rtteer; or su ch personnel With criminal history information described
above and as section. 43 5,04, Florida' Statutes shall mmec iately cease working in; arry SFWiB-
program,. ontractor, employees, volunteers and subcontracted personnel must :comply with
G3.i3585` 943,0-59(4), Florida Statutes or other applicable law. Contractor's, failure to
irrnxa i x irtate oyee, volunteer or subcontracted personnel for failure to comply with sections
943..1158 943.(15 ride Statutes or other ,l applicable lair and report said termination to the
SF 11l3 is: for a ma each and termination ofthe Contract at the sole discretion ofthe SF 113.
It is the re po f ty of the Contractor to: provide the SrFWIB an Aix ation/Acknowled enient orni not
tater than gine " ,)days of contract execution, as set forth in EAikrlt epgr ng eq xretxten s, which
con the Wround screening, was completed frlr all current epiployeos, volunteers and subcontracted
perel, rin must include the 1.nania of all perst5n(s) screened; date, of ,screening, and what
ernploym st"on was, made by the Contractor. The Contractor shall ensure during the hiring process all
;spy v ployees, volunteers and suboontracted personnel submit to a Level 2 background screening, as
rave:.
Th ontractor shall taken ,oessary precautions to safeguard the background screening records of employees,
volunteers, and subcontracted laersorxnel. Background kreening results are exempt from public records and;
therefore, must be maintained accordingly in a secured and access controlled area to ensure drat the records
Page S of 39 PV 14-15 Contract (Gov't)
CareerSource center Operator (City of lyiiami)
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ARTICLE l
MUMMILO US
Page! o 39 PY'`14•,15 Cottr4ot (GoWt)
4ruet5ourt at(O Operator (City of Miami)
1. The SFWIB may terminate this Contract by providing: written notice to the Contractor of suul>
termination, and specifying the effective date thereof. In the event of terininat"tan; the SFWIB may::
(a) request the return of all finished or unfinished documents, data studies; surveys and reports
prepared or obtained by ;the Contractor with the SFWIB's fonds under this Conti (b) seek
reimbursement of the.. MIB's funds awarded to the Contractor under this Contract, a rminate
or cancel any other contracts entered into between the SFWIB, and the Con traeto Contractor
shall be responsible for all pro rare and administrative costs associated w' ternlir atwn,
including the SFWIB attorneys' fees,::
2, The. SFWIB may, suspend payment, in whole or in part, under this by written
notice to the Contractor of such suspension and specifying the effecti . thereof ants to
Contractor; as of the effective date of suspension shall cease, on e, e active date of s , if
requested by -the SFWIB, the Contractor shall irnineriiately ce rovide services
ptrsu s
Contract. If payratnts ase suspended, the SFW1B shall sp writing the actions that s
taken by the Contractor as a condition precedent to resatf paytnents and shall sped y
fair compliance. The SFWIB may'also suspend: arty s, in wh6le or in part, under any oth
contracts erztercd into between the SFWIB and the dr, The Cbntr , shall lie responsible for
all
program and administrative casts associated wa F suspenaiori, i 0m, SFWtB attomeys'
'fees ,:
� a
3. The-SVWIB may seek, enforcement of this Contraet by lawor equity ayailablc to the
SB, including ' but not limited to, -filing, an action in a c ompetent)t risdictipn. the venue
F 'I
j of any such action -shall be in Mia oade County:, Florida. dtoe shall: be respgnsible for all
program and administrative c R WIB associated w enforcement, including the.
SFWIB'attotneys' fees through o c matter ancludi ;.
, The SFWIB may debar the Contract of future. ting;
5 If, for any reason, aha Contractor is t ` Contra Rligations : under this Contract:
through fraud esentatiran or tetnetit, the SF lB "shall, whenever the SFWIB
deems it t 8's best rote: ' irate this Contract by providing written notice. to the:
Contra ch t nand sped , he -effective date thereof. In such ease, the SFWIl may
term` cancel arocontracts W ch Contractor has with the SF'WI.B, Such Contractor
s esponsible for the SFWIi3's . ,and administrative costs associated. with any'such.
ation or cazice ,including atto fees. .Any cantractor who; attempts to meet its
ctual obligat . WIB thrtr fraud, misrePresentati;on or, material misstatement
ebarred r a period not to exceed five (5) years;
a
fa. Any o available at law or equity or administratively;
i
remedie ed herein and otherwise shall' all be deemed independent and'. cumulative;
Ga DAM CTS � I
The Centraall not be r jeved of liability to the SFWIB for damages sustained by the.SiWli caused
ley any brae _ s � this Coxrtxact by the:Contractor, and the:SFWIB tray withhold any payrnetits to the
Contractor urn h time as the>exact amount of damages due'to the SFWIB are detwhintd» The SFWIB
may also pun y rtmedics available'at law or equity to compensate qr any damages sustained by any
such breac e Contractor-. The, Contraetdr shall be respanslble. for.;al1 program and administrative costs
c�ftle SB sociatedvlth setclt breach; including the SF' l attorneys' beds..
T orrtractor shall obtain and maintain in full force and 6ffedt during th&term of this Contract any and all
tic nses, certifications, approvals, irrsurazice, permits and accreditatit�rts, rewired by the State of Florida, by
lvliatrtiWi adt. Cnurrty, ifi providitag services in Miami-�lado Qbunty, or by Monroe County, if providing
Page of 3 9 I'y' 14-15 Contract 0010
CareerSourrre'.center Operator.(Clty of Miami)
services in Monroe County, the local mut ioipality where the services are being provided, by the SFW.IB and
the federal government. Failure to provide ..the foregoing items to "the SFWI.B within thirty (SQ) days of:
written request by the SFW1� rosy result in termipation ofthis Contract irnrnedi:ately by the Sp't�'M
NOTICES
,It is. understood and. agreed between the parties that written noti ce addressed Ito the l xe ,rector of the
SFW.IB, and mailed or delivered to the address appearing on page one (1:) of this CQ written notice
addressed to the Contractor and mailed or delivered to the address appearing on :p is Contract
shall constitute sufficient written notice to the respective party,
J, NOTIFICATION OF LEGAL ACTIO
The Contractor shall notif} the SFWIB orf Iegal actions taken again tint -actor or potential action
as law=suits, related' to services pr�avided through this Contract o ay impact the Contractd}r's abilit
deliver- the contractual services, of adversely impact the SF , g VW1B`shali be notified within fiv x k
(5) days of Contractor becoming aware of such actions Of e day of the -le . Brig; whichever crimes
first.
K. OTHER R NOTIFICATI N
The Contractor shall, promptly notify the l xecutive D[rector o WIB, in writing, of any issues,
questions, clarifications, relating to or aff the; Contraotor's perfo nd.er this Conttact
L. PUBLIC RtCORO
1. The, Contractor shall allow pablic a to all 4oc Tetters other material subject to
the provisions of'Chapter 111, Florid res, ma A ' Contractor in connection with.
this Cornract, except that public recur ch a xem ublic record disclosure by lawv
roust be pro disclosure an are not lirnite to criminal history information;
derived fro artment of iu 4 ilure of'the Contractor to allow such public access
shall` res err% e terminatio'.. his. Contract or any. renewal. The Contractor, shall
inaint is r =rds eside in elec record beeping systems in accordance with Chapter
�x
11. a Statute, an e11346.001of _ ° arida Administrative C`bde.
2- nt to Section �� orrd Sta , the Contractor shall,
'1,91.a�
a) ani tri publ1c T irdinarily and necessarily would be required by
ency in order to perform€ the service;
Prov,` blit with access to public records on the same terms and conditions that
he put ly would provide the records and at.a cost that does not exceed the cost
vided int ter or as otherwise prov.Wed by law,
c} that pub records that are ek.empt or confidential and exempt from public
r disclosure mquirernents are not disclosed except. as aUthorized by law,,:,and
d) l roquirernents for' retaining public records and transfer .to, the SPW Vii, at no cost;
FWIB, ail public records crested, .fe'ceived, ai sta n d anti or directly related to
erforrxiance, pf this Contract that ate in possessiob of the Contractor upon
xin!nation of this Contract. I.lpgn terns nation of this Contract, the Contractor
shall destroy any Auplitatel.public records that are;exersrpt or confidential sort exempt
from public records tlisolosure requirements. All records stored electronically must b
provided to the SI"W1B in a format :that is compatible with the infibimation technology
systems of the: SFW1B.
Page 10 of a9 W14-15 Contract (Gov't)
CareerSource center Operator (City of.Miarni)
Foi,"purposes of this Section,the term "puia:lic records'shall mean all documents,'laapers, letters, maps,,
books, tapas, photographs; films, sound recordings, data processih� so#tware, or other material,
regardless of the. physical forth, characteristics, or ineans of transmission, made or received pursuant to:
la v or ordinance or in connection with the transaction of official business ,Ofthe S1 WIB
4„- In the event.the Contractor floes not comply with the public recon
Section 119:0701 of the Florida Statutes and this `Section L of t
itselfof the remedies set forth in Article ll; Sections %'E, , and
M. AUDIT, Il`dS1P C't' ON AND ACC SS?"ITCi RECORDS
The Contractor shall 'permit the S.FWIB or the- S; Wl °s. designees,
govcfnment or any other -duly authorized agent of a governmental age
copy or transcribe Contractor's- client records, financial records,
personnel j.ecords records of all dissein n4tians of criminal hf
(i,nchi(fi ng storage;media pertinent to this Cont'racf dating t of
(5) years following termination of this Contract or final t he
compliance with the terms hereof, or to evaluate the C.` is Pei
shall also perinit any or all these aforesaid entities to .116
pursuant to the tetras of this Contract. The monitoring agcnc. , :n
appropriate such monitoring. which may consist of internal -e)�
data, special analysis, oat -site checks ar any other procedure.
`l""he Contractor shall provide full a
this W
Contract to 9 IB, the State ;
the United States; of any of their dal
N. MODIFICATIONS
In
that this
nce and
, parties
shall avall
a of Florida an.N46cuments,
udit, inspect, exarmin statisticaltion, anti any other do ntract and for a perio
ever 4s. later, to assure.
rider. The Contractor
ducted by the. Contractor
incretion, deemnecessary or
duns, exarnination of program
r services paid for under
Comptroller {general of
E this Contract shall only be
parties hereto
onomy of bath parties hereto.a,nd
ae Contr`actor is an independent
ad, agreed and intended that the
ncy or instrumentality of any in
Fo Ccs-vetrirr '° nGities: The Contractor shall inderanify mann hold harmless SF'WTB, its
officer, loyees, age s servants, agencies and` -instrumentalities from.any and all liability, lasses or
damage luding attorneys' fees .and costs of defenses whichh SM -8 and ifs officers, employees;
agents, s ts, ag metes on instrt iriental ties may incur as a result of any and all claims, demands
suits; ca f actican ar, proceedings of any kind or nature arisinag �sntt. of, relating to or resultiztg from
the .pe nee. of this Contract by the contractor or the +Contractor's officers, employees,: agents;
sere rtners, principals or suboontractors. The Conntractor shall pay all claims and losses -of any
ottnection there'wi'th and shall investigate and defend all claiiri8, suits or actions of any kind or
%in the name of Sl? fB, where, applicable, including appellate proceedings, and shall pay all
Judgments, and attorney's fees which may issue thereon. Provaded, however, this indemnification
N_ shall only be to the extent And. within the; imitations of aection 758.28 Florida Statutes, subject to the
provisions of that statute wheroby the Contractor shall not be held liable to, pay a personal injury or
property damage. elsim or, judgment lay any one` 'person which excaeds the sum of $204,000, or any
Page l`1 of3`9 PY'14-15 antract;(GWO
CareetscO r`cc::centerOperator (City of Man
claim or judgment o.r portions thereof, which, when totaled with all other claims Pr judgments paid by
the Contractor arising out of the, same -incident or occurrence which exceeds the sum of $300,0.06 iron'.
any and all personal injury dr property damage claims, liabilities, lasses or, dose=s -of action which may'
arise as a result of I
the negligence of the Contractor or the Contractor's dffloea, employe Servants,
agents, partners, principals or subegntractors
Tenn, of lt�detnafioation. The provisions of this ntlemrifXcation shall surviv
e ration of this
Contract and shall terminate upon the expiration of the applicable su
Lt� s
P
ee or pursuant to
roval shall be issued'
-elieve the, Contractor trona
all :not bd liable to an;
incurred by azay person or
the. Americans with
VI of tho Civil Right§
,spect tQ personswith,
V.
info. tation, in whole or in part, that is recordod. in any form or inedium whatsoever and that is; delivered tare
specified to be delivered under this Contract, nor may the Contractor authorize or permit others to db so
without the written consent of the federal government, through the Mate of Florida, until such time as the,
federal government may have released such data or information to the public.
As authorized by 49 CFR the .federal overnment throw the State of Florida, rese yalty freer'
nonexclusive and irrevocable license to. reproduce, publish or otherwise use, and to the State of
Florida and others to use:
l .r}y work developed under this Contract or a <resulting subcontract
cop yri htea.
2. Any rights of copyright to which Contractor or subco:.
provided for under this Contract,
ases ownership
contractors, by
it is
trch work Shall provide
in accordance with 37
usiraess Firths Under
regulatio issued by
VO
aq, continued availability, or ownership. This solution; is copyri4hted by the institution, that
use by an organization and/or personal use by an individ�ial for non-cornrnercial purposes
other uses require the prior authorization of the copyright owfter."
ELI Bl? ITY VERIFii+ ATI[O
Pursuant to Executive Order 11-116, signed May 27 201 l by the Governor of Florida, requires LEO
Page 1,3 of39 PY'14«1-5 Contract (Gov't)
CaxeerSource writer Operator (City of Milini}
Contracts in excess. of nominal, value to expressly.requirc Contractor to:
1. Utilise the US. Department of Homeland Security's -Veru system to Verify the employment
eligibility call new employees hired by Contractor during the. Contract term; ani,.
fr
I Include in all subcontracts. under this Contract, the requirement that subcontractor � = ding work
or providing services pursuant to this Contract utilize the -Verify system tq v employment
eligibility Of all new crnployees hired by the subcontractor during;tho term of n Tact,
E -Verify is an Into netwbased system that allows an employer, using inforrnat't; rte ployoo's
Form 1-,mploymernt eligibility '�`eriiication, to detcrl m '& the eligibility new emp fed to
work in the'Unite States alter the effective elate of the required Mermor " urxi ' understanding , th
responsibilities ties and elections of federal Co»tractors, however, may v tatdd in Article MD:
MOU. There is no charge to eMployers to use E -Verily
The Department of Homeland Security's-Verify`system ca' d at:
The Cont all. corn 9y N e requirement 6e.10terg
0
A-11114
to the &V fit'y system
in tic employee's rsonrcl file;
uder this' Ctrntract in accordance
rte..
n end Control;. pct of 1956;
r any individuals hired who
Act (42 U.S.0, Sec..
Page 14 of 39PY" 14-15 Contract (06v' )
Careez,Source center {,operator (pity of iami)
0
IM
ARTICLE III
PktLQg . ivi MANAGEMEWT
Perfonnarim shall be defined as the. Contractor having attained the
Contract, in accordance With Exhibit A,.Statetnent of Work acid E
Yiereto, and inc0 porated by referehce as if fully set forth herein. The
recruitmerit and enrollment of clients in a sufficient amount to assure
different funding streams.
SUPERVISORY CASE REVIEW
The Contractor shall conduct monthly supervisory quality, as
of the program management staff and monitor compliance
accordance With the SBVI 's Policies and P"rOoodure es
;l Wl 's Quality Assurance Unit,in accordance with txli �
And incorp orated by reference as if fully set forth herein. Sud
be..tilairttailed by. the Contractor and made available for rnonito
PROGRAM REPORTS
Data for reports :shall be generated ate t+z1e
Perfonnatce shall only be deemed to
MIS. It is the responsibility of the Corm to ensue
in' tenial perfonnarice. monitoringpurpose, the sa
accordance with Exhibit , Rep�a ting Req; Lents 1
forth 'in this
ons attached
le for the
1
for the
case reviews to assess tele perrormanceq
cedtiral and p ante requirements in
case; revic''
be, submitted to the
eportrra
renxeilits, attached hereto
d
ation for these review's: shall>
the SFWIB upon request.
agernon
atioi� Systern(s) (MIS),
ctor has r
, ar�ne in the applicable'
actor shall rmaititain a .se
ivies and, procedures estab
d programs., This file shat
jures,: These files .shall be s
Amide 1, Seethe of this
wited within the period of time specified in the report, z sucn
pecifieci time, the Sr'WI nary $us§end pays, nts de terminate this'
I�
parate individual case file for each customer served in accordance
fished by the SFWIB, for customers enrolled in any ofthe SF'WI _.
I include all required documents- as set forth in the. SFW B,8"
,Meet to the Audit, Inspection and Access to Records requirernerits
Contract..
Mage 15 of 39` PY' 14-i S Contract (Oov't)
CarcerSoiirce center ipetator (City of Miami)
Electronic
All electronic customer files shall be updated in the applicable Management 'Information System
(MIS) to reflect the most current activity. These entries must be supported by the.,
ropri"ate
doeu mentation in the hard copy tile. Failure to update the electronic case file timely ,
ely " d
with information based upon actual activity, may result in corrective action, vaithh �
payment,
termination of this Contract and de.:obli ation for non -per "crmance,
.. Error Rate
The Contractor agrees to maintain, a hard copy and electronic copy �n� oustorne
to and
maintain, at:all times, a file maintenance error rate of not more th"a hre Iaercen:t 0%)
4. Medical Records
All medical records, which are
be Dept in a separate i`i"le and is
be Ii-nited to persons authorize
of t%aeparticipant's permanent
The Contractor shall be liable
local lays are breached.
5, botnestic"Viol price Records
All domesticviolence records, 1.
process, shall be Dept in a separat
violencerecords shall be limited'
do lot become a: -part of the pat
absolute confidentiality; The Cr
provided acrd Ik state, ai
e, shall be irnme
access to medical.
Frr case management process, :mus
lity de ion or case management
caperly se ea, Access to domestic
tractor;: sitive documents, which
mediately shredded toensure
.. domestic violence records is
f: Backgsr en,a rds �d
A round screens orris,; which aof the case management process, shall be -kept in s
to fu.o and in ignated, proper I ured. area. The Contractor shall take "necessary
aids tea keep t reenin r _ s of participants in a secured and accesscarttrolled
sate th s to these authorized t. examine such records. Access
W. n tng r.6cor s": ited to: persons authorized by the Contractor. Sensitive
docu do not become a part of the participant's permanent file, shall be Immediately
shredde' . re absolute canfrdential ty. The Contractox shall be liable if access to background
aniri rprovided and any federal, state, andYor local laws"are breached.
FILE SHIP
�
The. Contra derstart s a � agrees that the oase files that: the Contractor maintains for programs funded
icy this Cant e the `SFM1B's property find: are xrla.intaided for the, SFW B's benefit. Therefote, the
Contrfctar sh t dispose of airy case files without the prior written oonser�t of the SFMifi. J,n the event of
the terrniriatio . is Contract, the Coritzactor shall trartsrnit irrim6dl4tely all records to the SFWl)3 upon the;
request of t I&
\i
C4 T:ENT1CON
rear l2e rxirerment: The Contractor shall keep All, records,.accounts,, and documents related: to the.
o ion an I performance of this Contract or any modification hereto" for five (5) yearn follovring the
expiration cif this Contract, However,,ifany audit, claim, litigation, negotiation, or other, action involving this
Contract or rmodifieation hereto has commenced before the: expiration ofthe.flve (5) year period, the records
£'age 16.039 pY14-15 Contract (Gov't)
CareerSource center Operator (city of Miami)
shall be retained until com let on of tho action and resolution of all issues which arise from it, or until the
end of the regular five :year period, whichever is later'. The Contractor shall cooperate with the SFWI13 tri
facilitate tire. uplication Arid transfer of any of said records sir docrrrncrits during the required xetentior
period, The Contractor shall advise the 8 W1B of the location of all rec rrds pertaining to this act rapoi
the request of the: -SMIBabd shall notify the SFJB by certified, mal within ten 00) days rng said
records if and when the records are moved to a bew location:
The Contractor and any subcontractor shall maintain docrunentation of
,Contract for a period of five (5) years from the date of su I missiorn afthe'f :r
grant year ar until the, resolution of any audit findings or any litigation 'r
occurs last;
the Contract, or, to governmental a ares to the extent neves
law and the provision: ofservrc e of inforrrtation sh.
federal and state laws as well as i-dures of e; .
by the Contractor, if such release i" airs tate tory, sh
this Contract. The Contraeto' shall p 61 corrrp ial"zty ;
2, Conf dentWkx For rrrs.. The Coatra �g in
security
th'i's
may be, obtained throus
any other source' T};
of the participant, or
r livable, except that such
related to the performance
)ersons as the SFWI:B rimy
,s and performances. under
roper administration of the
doordance *With, Applcabl _
a release of information.
nstrued as a breach of
erste t, Attachment
and utiliin, confidential
's_duties under this contract,.
3tors, and any subsequent
d acknowledgement forms,:
a 4 _ Ftisclosure a i rtfidentla ity
he Individueftircation Fours, AttachmOtit
d rrtct+rporated y ce as if frilly s
attached heret forth herein:
I he Go t Attae rnent 7, .attached hereto and incorporated by
All;comp Ps shall be retained as required: herein in accordance with ,Article III; Section G of
I:w
C.ontr ontractor shall maintain the ccxnp leted confidentiality 'forms in each" employee's
net file.
3. The round Se reeord information dorived ftom the U. , epartment of justice shall not.
be di ted oUtsid e Contractor's entity or used for a purpose other than that specified. in the
statute ir�ing the request, Section. 943 i0542, F,S,
'I,SFORl ATT S Ci RIR OBLIGATIONS
The Cert shall make every cffort tri' pyrotect azxd avoid unauthorized release of any personal or
rrfid forrri tion,.o.s get forth in. Article II, Section , by ensuringboth data. and storage devices
ed. If encryption of these devices is not possible, then the Contractor shall assure that.
ted personal Arid confidential SFW1B's and, State; of Floxida°s data will not, be stored 'on
u rypted storage devices.
pass 17 of 39, PY' 144 5 Contract (Gov't)
CareerSource. center O erator (City of Miami)
91
individuals with a disability, distributed to the public- relating to. the services provided pursukit.14 this
Cprstraet
The Contractor shall conduct an. annual, tWo-week Assessment: beginn 2015 ding on
I ing, on April, I , ,
April, 151 :2015, of the langjag0s spoken by LEP -customers, as required by the FW19' ies and
Procedures, The results of the survey shall be tabulated and submitted tothe :Prograrn
Administrator not later than April Z2, 2015,as set forth in Exhibit E,-Rep.0ting W Batts, attached
hereto and incorporated by reference as if fully set forth herein.,
TRAINING OF STAFF
The Contractor .shall ensure thaternployeesrespbns;iblie
bt. program C e receive apps Ant
administrative am andpro9 90 r I compliance training in:
,
Required Participant File Contents (In: aceprdan s and Pwoeduresj
ce with the J Poficfo h
Pass-through Entity Responsi iities (OMB Circular A-1
billcil!,
CQnfractsManagernent/A.dininigtration.(45:CFR74
A-Mt, N19GLECT, AND EXPLOITATION INCIDENT
The Contractor shall immediately report knowledpbr reasonable s, of abuse, neglect, or., exploitation
of a child, aged person, or disabled adul e FlotidaAbuse- 146t,11 Statewide toll-free telephone
number (1400-96ABVSE�) or via tbe;option it fl,uslabusefre ate, pr via,
fax at 1-800.014-0004, of via TDD (80 t fired by Chapter. 415,.R S, this provision
is binding upon both the tontrActor: and ctor
FML%Tlq
A
Page 19 of 39
W14-15 C6ntract (GWO
Careefs I ource center Operator (City. 6 f Miami)
13
PY' lou ` contract41V't)
Career ogrt e center Operator (City of Miami)
construction,'. hibintenaAde, pr6f6ssional and consultant services, necessary to,perform the services and
obligations of the Contractor pursuant tothis Contract.
1. Procurement actions, unless otherwise stated herein, with an aggregate cost of five- dollars
4'500A) or lessshall be considered a small 'business purchase and shall not re Y formal
procurement, such as. a, Request for Proposal or Request for Qualifications, HOW requesting
quotes for goodsan:d. services, Contractor shall I<epp: a record of the entities co or the purpose
of,securing any q submit . such
pota and shall :record the quotes received. Contr
documentation , when stekirig reimbursement for "this expenditure and sly cord of the
Procurement and the receipt and paymentfor the goods or s6rvices.
2. Procurement actions for office supplies, i.e. paper, pens, toner,, regardless,of costs,
sole resporiAility of the Contractor,
3. procurement actions with an aggregate cost of Ave hundr one dollars ($501..00).or snore steal
purchased by the SFWIB at the sole discretion of the
5. Procurement actions. to
CareerSource center In
6.. The Contractor. shallnot
CareerSo4rce center in which the
7. Procurement actions for - ------ ., IS,
installed on computers' purchased by
of (tomm Apm. aiimare is At the 9c
.software, application to be
&MB. The procurement
Page 21 of 39 PY'14-15 Contract {Gov't)'
Caro6rSburoe center Operator (City of Miami)
PURC14ASE OF WERICAN—MADE EQUIPMONT AND PRODUCTS
The Contractor assures that, to the greatest extent practicable, all equipient and products- ptardhased with
funds made available in this Act (RL 103-333 S, 507) will be :American-made.
FINVENTORY.
The Contractor shall reconcile the general inventory 'of all property and equip aced with the
SFWIB's `:funds. The thefrarne for tompleti.on shall be established *by t shall be
communicated to the Contractor in;the form of written instructions. T'he Contr l sub pleted
sued and: dated Capital Inventory Report electronically to tbe' SFWIB's es Emit an d the
original hand delivered or mailed to the, SF V�IIIB's "pacilities Unit as set fe" n the vtr'itten instructs
Ianmediately upon discovery; the Contractor- shall notify the SF' . tixtg, of any propertyoss wr
dat`and reason(s) for the lass:.
The SMIS shall condtiarandom and scheduled inventor s at Contracto ations throughou the
program year. Upon request by the SFW, IB, the Cdntfact reconcile the ry: Tf discrepancies are
discovered, and upon request by the SFWIB, the Contract rovid rsetment, based upon the
depreciation value of the missing items
The. Contractor tray utilize such property for another SFWIl3-t'un' vitt'' with the prior. approval, in
writing, by -the SlAWIB, The Contract not sell, trade, trans ose, or rnrnove any property.
without thy. express Written conisent oft'
Title (ownership) to all nonexpendable pr aocl s from this, ° t shall be vested in the
SMB and said property shall be transfers the SFW tis n ar t _ nination of this Contract
unless otheihvise anthorizdd in writing by'th
Title to supplies ander endable prope in the Contractor upon acquisition: If there is a
residual plies excee 30 in total aggregate value upon termination or
eornpletion of eCTEo am and the les axe not needed for any ether SpWII3 federatly-
sporxsored lax progTantContractor, sh ain the supplies for use on non -Federal sponsored
activities £them,, with p ritten approval SWIE, but shall, in either case, compensate the
SF I, s sham. The am cotnpensaticat sh computed in the same manner as for equipment'.,
G. FINA LOS
The: Contract �� ly v th all provisions of the I WIB's. fiaranclal Closeout Procedures, Exhibit
01 ehed her incorporated by tef"erenee as if 'fully. set forth -herein, upon the expiation of this
` e Find oseout required by the, SFWIB shall, be completed and submitted not later than
l thi er�dac d :the expiratio of this Contract. No*receipt of the required closeout package
and sup ' ticumeri
the specified dile date shall result in the disallowance of all casts included
in die ting loseout,
. i3UDGE+ TT°
The Contract des that all expenditures shall be made and all costs incurred by the Contractor in
accordance xhibif H, Ilad ets ft r Administrative Costs and Prograrn Costs;, attached hereto and;
incorpora` eference as if fully set forth herein,
ctor shall be allowed to shift fronds thin. the Contractor's progtaaxt line item budget. All budget,
trans shall be approved, in writ j: lay, the authorized representative of the Contractor and shall be
fo riled to the FWIB Contract Manager for processing, Any expenditure made and incurred prior to
formal approval by the sv0113 :of a, written budget modification reoiiest may be disallowed in the sole
discretion ofthe SFWIR.
Page22 of 39 PY 14-15 Con'tract (Cov'4
CareerSouroe center Operator (City of Miami)
ATO p` AN'
� to the SFWI . as set Barth in Exhibit C, Self
Borated by rfererace as if fully set forth heroin.
Ocumentatiom .for: Contractor°s .cost allocation
uireroents set forth in Atdcle 1111, octan G,
�spectldn and Accens to Aecords.. t.ailure to
submitted and approved plan, rnay= result in cost
ci rp art ora of the overall Region 23's u
gat the I I r shall b responsible for. utilizing th
anon of funding The Co tractor
indin provided under this Contract
td by
cored,
mair tain sufficient fuiartciAl resources to urred durin th* period betwetu
provision of ervices and ,payment by the S "VWM
0. LATE INVOICINO
m
the Workfare erzt,
req
EXPEND
.WA��
cto"VJ"
with section 445,9076 0,
wr .)
kllf UZ!'kl`HrFw". Firttmn Inc
1 of the
lnst:tzztins of Tlir 11dcaticin� hospitals, az {?tlzer. "No-ire""fit: tiat�s 2 CFR§215,48). III
III
Contracts fc r constz aetiozz or"facility itxzpre vernenfs must re 'recipient tri toil w its o rn requirements
relating. to }yid,uaraxztees performance `b€ b' s, attd �� fonds unlbss tract or sub -contract
exceeds ST0 ,4l0— efer to the" � ..HS rule r gztireznezzts "if " act bt subcou v eil's $100,000.tl
ENDIOF A"lau W 'Imm
page 27 005'9
l'Y` 14-1 Corttract (GO V IT
Carear Source Tenter Operator (City of Miami)
m
im
al
(EPA).
C TIVIC ATION'.P,E+ A IN FI,.- , ..-I LEANN-bOO
Page 29 Of"39P Y' 14-15 Contract ( ml)
Care6f ouree.-owiter OWator (04y of Miami)
0
an
Ful
m
IM
m
In
M
CZ NVLLH
5
'The Irequirements of "the: Spedd o A
�,pprtapriati ra Act,, seotioh 44A� ) a
Incorporated herein by this 'reference and +
,PrON idea pompl.oted Contraetor DisdbSUr
ENO OF ARTICLE, V
bc,invalid, the
mtract without
hereof
Pago,34 of 39
.7 aS YY tB�
Pago's of 39
TABLE OYCON'S'ENTS
AR — INTROWXT 10 ,N' N �TADNDITIOie
A,
Parties to
Cs
Total
2
D.
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Pa
P.
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Page
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Page
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Anti-iepoti`srrn--.� - - -
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Codo i&fDusin6ss -- ------
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Page 4
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L�evol 11,4 round oreenhig, rrC w_w. «-» w_ �r� ° . �_---
Fake 4
ARTICL19 , 11 —.GE RA
A.
Adhererwe to Terrrrs atzd Condztir�
Page
!.,
' Public Atuncern nts grid Advo --- --
Page 7
ti.riIPI#'U1ftC
FPoGdllPe$
Page
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Terrnrnatjon J` auso - _
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Page 9
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Page:9
Page 10
J.
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Page 10
K.
Other N� � _
Page 1`0
NO Re = - --- - - - -- - -- - - --- -- - - -------, - -
Pagel q
Inspect ec ss to ReoOrds - w
Page 1`1'
1,r
tions-- - - - ---- -- ----- - -- - -
Page (1-
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Indern ion -- - ---- ----- - -- --- - - --- - - _-
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--
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Page 1
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Person Disabilities and Aceessibilit ofF'ac l
Page 12
Sa
Cop: Patents, ftht to Dataw.
Paye 12.
lnventlbn� Made Under a Contrkt.or A ftOrnent----_ -
Pa e:1;3
et=tual Pr6p6Pty Rights----- -- - - - - -- - - ----- ---
Page 1
Page 13'
W:
lrntrtigtatiin Refiari and. Central Act ---___ _ ___ _
Page 14;
,
lntergovOn:i ontal Personh6l Act- - - - ------ --- - -- _. _ _
Page 14
Page 36 of 39 PY°14-15
Contract (06v. It)
CaraersouPco.center Operator. (IC4 Of 'Miami)
rithly 1Page 24
;max
x�.
P eavios, o Requirement-_ __�_ wwww w,w„. w » page 25
xpe of Public s for Food, Beverage and Dining Aetiv7ty-------------= Page 25
R. xpert for Travel Expenses __ _ w_ m__Page 25
S
Salary..,us Limitations - - - ----------- -Page
T. Retu d
U. 0 B 4nagement And B *idget (OMB) Circulars .:_ ----- __-_ Pago 26
cdon and Renovation of Facilities Using. Federal l uriclsw- wm.x mw .w w www _, page 26
iaiistrat ve Pro`uisions Under Title I of the. workforce investment A.ct.
dministrative Rules, Casts And Lirnitation§------- . �,w.ww_«_ww�w « «w Page:27
X. Uni'forni Adibmistrative Requirements fox Grants and Agreements with
Institutions ofHigher Education, Hospitals, and Other Non-profit
C7rgani aiionswm_ww w_,
------ . . --------- — --- ___-- _es____�_�_�-- Page 2'
Pago 37 of 39 PY I41 151 Cofitraat'(Cbv3"t)
CareorSource cantor Operator (City of'l iami)
ARTICLIE r1l — PROGRAN MAMA E1 CENT
A.
Performance,------.-- - - - . - - wm Page'
13,
Supervisoxy Case Review-».----wP
C.
s-�.
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1 cnnfidentiality of act rd �-- - mw - pap 17
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Itifontaation ecurit3 Coli ations----------------------------- ___ w_ww .wwwww , Page 17
J;
Pell Grant said Other F"in.ancial
page 1*9 M
zME
Staffing Requirements- . w _
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page I;8
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Abuse, N gloct, and t ploitation Incident;Reporta"
page 1-9
MITI LE IV — FISCAL MANA NI1 NT
Praran Iricair�e- -Page
2t)_-
1 .
Internal Cobtrolsm
rage 2
C.
Accounting Records
Page 2Q
D.
Ptocurement
Pap 20
R
Purchase of'American, blade Products:
Page. 22
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S
Salary..,us Limitations - - - ----------- -Page
T. Retu d
U. 0 B 4nagement And B *idget (OMB) Circulars .:_ ----- __-_ Pago 26
cdon and Renovation of Facilities Using. Federal l uriclsw- wm.x mw .w w www _, page 26
iaiistrat ve Pro`uisions Under Title I of the. workforce investment A.ct.
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------ . . --------- — --- ___-- _es____�_�_�-- Page 2'
Pago 37 of 39 PY I41 151 Cofitraat'(Cbv3"t)
CareorSource cantor Operator (City of'l iami)
Car o,964ra6 dente' OperatOr (City ofMiani )
Incorpotatidt of Compliance with.Sp App _qi2OQ
xeneral Ap ra s Act Prc�visa an l griations I pW� o� ng
l age 3`
Hill l quir fence-- -- - -- -----
T..
Assoola <' o rgan za;ion;; Sow (ACORN)
Page 32
Tua lns, C
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eda In - - --- -
P490:32
lrninatry V'cn'< w_..�
Pag 3
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ccs Act
IN
Page 33
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Cop aclr Act-- - - ---_ --
Page: 3
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Contras Ours and Ssfety Standafds Act (40 U,S.C: §327=333)_-----------
Page 3'3
f igkling. Protection Act. of 1006
33'
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Seg
Pae 34
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.Prior' gents -- - -- ----- - ---
Page 34
SIGN ------ -- - - - -- --- ---
Page 3 :
TADi. - — ----------____--
---------------
Pages 36-3.9
F ,.
hment I - MI Into V'�'oMforce orxda, Inc. Contracting Policy
(ta nipietn of 2QI1 Appropriations Proviso)
Aftac ent 2 - 2 CFR X 73,15, Award `1Cerin
Att'ac nient3 -Assonances andCertificado.11s
Affactent 4 - Assdrances -ion-Co sf nct an 'ro ranC�s
Attachment 5 - ConfldmtiAlfty,Areemeat
P49e';38 of 39 PY'
L4-1 S antract (Gov't)
Car o,964ra6 dente' OperatOr (City ofMiani )