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Home My WebLink AboutLegislationUa arP i City of Miami �fyrl,`�� r� "`°�� ` lo�"° Legislation Resolution File Number: 15-00710 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.corn Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85 (A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S ("CITY'S") DEPARTMENT OF GRANTS ADMINISTRATION, EDUCATION INITIATIVES THAT EXCEPTIONAL CONSULTING FOR EDUCATIONAL LEADERS, INC. AND CONES, INC., FLORIDA FOR-PROFIT CORPORATIONS, ARE THE MOST QUALIFIED FIRMS TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH PARENTING SERVICES AT VARIOUS CHILDCARE CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE, AFTER CONSULTATION WITH THE CITY ATTORNEY, SERVICE AUTHORIZATION LETTERS, PROFESSIONAL SERVICES AGREEMENTS, AND AMENDMENTS, EXTENSIONS AND MODIFICATIONS IN COMPLIANCE WITH THE RELATED FORM OF THE CHILDREN'S TRUST CONTRACT, RESPECTIVELY, WITH: EXCEPTIONAL CONSULTING FOR EDUCATIONAL LEADERS, INC., IN AN AMOUNT NOT TO EXCEED $80,000,00 AND CONEE, INC., IN AN AMOUNT NOT TO EXCEED $22,000.00, EACH FOR A PERIOD COMMENCING AUGUST 1, 2015 THROUGH JULY 31, 2016, WITH THE OPTIONS TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME NOT TO EXCEED AMOUNTS, UNDER THE SAME TERMS AND CONDITIONS. WHEREAS, the City of Miami's ("City") Department of Grants Administration, Education Initiatives ("Department") has been awarded one (1) reimbursement grant from The Children's Trust ("Trust") for the City's Families First Parenting Program ("Program"), in an amount not to exceed $227,152,00 ("Grant"), for the period commencing August 1, 2015 through July 31, 2016, and the City and the Trust are negotiating the form of contract ("The Children's Trust Contract"), for said purposes at eight (8) to ten (10) child care centers within the City; and WHEREAS, pursuant to Resolution No. , adopted on July 9, 2015, the City Commission has accepted the Grant award, authorized the negotiation and execution of The Children's Trust Contract, and authorized related appropriations, allocations and creation of the related Special Revenue Project for "The Children's Trust Grant for Education Initiatives 2015-2016 Families First Parenting Program" for funding the Families First Parenting Program; and City of Miami Page 1 of 3 File Id: 15-00710 (Version: 1) Printed On: 6/22/2015 File Number: 15-00710 WHEREAS, the Program is comprised of a cooperative effort between the Grants Department and two (2) for-profit organizations, Exceptional Consulting for Educational Leaders, Inc., and Conee, Inc,, (collectively, "Service Providers") for its successful implementation; and WHEREAS, the goals of the Program are to improve literacy skills, parent-child activities, strengthen oral language development, give parents a venue to share concerns, learn new behavior strategies, and connect parents to a variety of support family stability; and WHEREAS, the 2015 Children's Trust Notice of Funding Application required that the City have established relationships with the Service Providers identified in the application and this contract is a continuation of said services; and WHEREAS, Exceptional Consulting for Educational Leaders, Inc., was determined to be the most advantageous for-profit organization, in the City's best interest, to provide programmatic instruction at eight (8) to ten (10) child care centers within the City; and WHEREAS, Conee, Inc., was determined to be the most advantageous for-profit organization, in the City's best interest, to provide fitness enrichment component instruction at eight (8) to ten (10) child care centers within the City; and WHEREAS, the City Manager has approved the recommendations and findings of the Department, and has made findings that pursuant to Section 18-85 (a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous for obtaining said services, and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived for the program; and WHEREAS, the City Manager and Grants Department are requesting for the City Commission to authorize the City Manager, after consultation with the City Attorney, to negotiate and execute Service Authorization Letters, Professional Service Agreements ("Agreements"), and any amendments, extensions, and modifications in compliance with the related form of Trust Contract, respectively, with: Exceptional Consulting for Educational Leaders, Inc., for an amount not to exceed $80,000.00; and, Conee, Inc. for an amount not to exceed $22,000.00, each for the period from August 1, 2015 through July 31, 2016, with the option to extend for two (2) additional similar periods for the same not to exceed amounts, under the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendations that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section 18-85 (a) of the City Code, waiving the requirements for said procedures, is ratified, approved and confirmed and the City's Department of Grants Administration, Education Initiatives recommendations and findings that Exceptional Consulting for Educational Leaders, Inc. and Conee, Inc,, Florida for-profit organizations are the most qualified firms to provide instruction, family activities, mentoring, community workshops, and other such activities in conjunction with educational services at various day care centers within the City for the Families First City of,mlaml Page 2 of 3 File Irl. 15-00710 (Version: 1) Printed On; 612212015 File Number: 15-00710 Parenting Program, are approved. Section 3. The City Manager is authorized to {1} negotiate and to execute, after consultation with the City Attorney, Agreements, and amendments, extensions, and modifications in compliance with the related form of The Children's Trust Contract, respectively, with: Exceptional Consulting for Educational Leaders, Inc. for an amount not to exceed $80,000.00; and Conee, Inc. for an amount not to exceed $22,000.00; each for a period commencing August 1, 2015 through July 31, 2016, with the options to renew for up to two (2) additional similar periods at the same not to exceed amounts, under the same terms and conditions; Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. (2) APPROVED AS TO FORM AND CORRECTNESS: VICTORIA MONDE a �� CITYATTORNEY Footnotes: {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Hianzl Page 3 of 3 File Id: 15-00710 (Version: 1) Printed On: 612212015