HomeMy WebLinkAboutSummary FormP ' AGENDA ITEM SUMMARY FORM
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FILE ID:
Law
Department
Matter ID No.
Date: Requesting Department: Park & Recreation
Commission Meeting Date: 07/09/2015 District Impacted: All
Type: Z Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Invitation to Bid (IFB) 480327 Meals Under the Child Care Food Program
Purpose of Item:
The nature of this item is to authorize a resolution of the City of Miami Commission accepting the bids
received April 22, 2015, pursuant to Invitation for Bid No. 480327, from 4 UR Bellee (Primary) and Greater
Miami Caterers, Inc. (Secondary), to provide Meals Under the Child Care Program, for the Department of
Parks and Recreation's Afternoon Snack Program, and City Day Care Centers, for an initial contract period of
two (2) years, with the option to renew for two (2) additional one (1) year periods; allocating funds for the first)
year from the Department of Parks and Recreation Account Number Award -2093, Project 29-110155 for the
afternoon snack program at various City Parks, and Account Number Award -2097, Project 29-114015 for
breakfast, lunch, and afternoon snacks at the City's Day Care Centers, with future years funding subject to the
availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute the
Florida Department of Health Child Care Food Program (CCFP) Standard Catering Contract FFY 2014-2015
with 4 UR Bellee (Primary) and Greater Miami Caterers, Inc. (Secondary) for said purpose.
Background Information
SEE ATTACHED
Budget Impact Analysis
Is this item related to revenue? NO
Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: 1) Award 2093, Project 29-110155-FY2015 -
$218,400
2) Award -2097, Project 29-114015, FY 2015
$44,800
CIP Project No: N/A
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? NO
Start Up Capital Cost: N/A
Maintenance Cost: NIA
Total Fiscal Impact: $526,400 for two (2) years. Future year options pending grant funding
CIP N/A
Grants N/A
Procurement L
Chief
Final Approvals
(SIGN asManagement—
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N/A
Dept. Director
City Manager
AGENDA ITEM SUMMARY FORM CONTINUED...
Subject: Invitation for Bid QFB) 480327 Meals Under the Child Care Food Program
Background Information:
The Department of Parks & Recreation receives funding from the Florida Department of Health for the
provision of afternoon snacks at various City of Miami Parks, and breakfast, lunch, and afternoon snacks
at the City's Day Care Centers. On March 25, 2015, the Department of Procurement issued Invitation
for Bid (IFB) No. 480327. As required by the Procurement Code, the IFB was advertised in newspapers
of general circulation and issued on-line. On April 22, 2015, at the bid opening, two (2) bids were
submitted and they have been tabulated. The Parks and Recreation Department and the Procurement
Department is recommending award to 4 UR Bellee, as the Primary lowest responsive and responsible
bidder and Greater Miami Caterers, Inc. as the Secondary lowest responsive, responsible bidder. The
estimated annual spend is approximately: $263,200 (based on current year project grant funding and
expected future grant funding.)
Expenditure Breakdown:
Special Revenue Account No.
Fiscal Impact*
Type of Meal
Bid Line
Item
Award-2093,Project 29-110155 (FY15)
$218,400
Afterschool Program
1.1
(Afternoon Snacks)
Child Care Food Program
Award-2097,Project 29-114015 (FY 15)
$44,800
(Breakfast, Lunch, and
2.1-2.3
Afternoon Snacks)
City's Day Care Centers
Total
$263,200