HomeMy WebLinkAboutExhibitMEMORANDUM OF UNDERSTANDING
BETWEEN HEALTH FOUNDATION OF SOUTH FLORIDA, INC AND CITY OF
MIAMI, FLORIDA
FOR THE LIVE HEALTHY COMMUNIY PARTNERSHIP INITIATIVE
IN LITTLE HAVANA
This Memorandum of Understanding (MOLD sets the terms and understanding between Health
Foundation of South Florida, Inc., a Florida Not For Profit Corporation, hereafter "HFSF" or
"Foundation", whose address is 2 South Biscayne Boulevard, Suite 1710, Miami, FL 33131 and the City
of Miami, Florida, hereafter "City", whose address is 444 Southwest 2°d Avenue, Miami, Florida 33130,
to prepare for the City to take on an administrating and coordinating role in the Foundation's Live
Healthy Community Partnerships initiative in Little Havana.
Background
In February 2014, HFSF launched an initiative aimed at strengthening community capacity to
collaboratively plan and collectively carryout strategies to improve health. After an extensive selection
process, HFSF selected the neighborhood of Little Havana to invest up to $3.75 million over six years.
The Foundation's model for this initiative includes the following key elements:
• Establishment of a "Host Agency" to serve as the primary convener, communicator, capacity -
builder and backbone of the initiative.
• Establishment of a "Host Council" to provide leadership and oversight of the initiative. Members
of the Host Council should be mid- to high-level representatives from organizations across
multiple sectors that are concerned about the health and well-being of Little Havana residents
including but not limited to: Government Officials (City or County), City Planning,
Transportation, Housing & Development, Residents/Community Members, Parks and Recreation,
Public Schools, Healthcare Providers. Other suggested sectors include: Higher Education, Law
Enforcement, Business, Youth, Parents, Media, Human Services, Faith, Cultural, Elderly, Health
Department, and Philanthropies/Foundations.
• The duration of the initiative is a minimum of 6 years from February 2014, with the first year of
the initiative designated for planning and the remainder for implementation.
• The community must identify and prioritize the "root causes" of health in Little Havana based on
an assessment of available data and input from community residents. The community must then
develop a comprehensive Community Action Plan, aimed at addressing the priority root causes.
Strategies within the Community Action Plan should also be primarily focused on implementing
Policy, System, or Environmental changes, rather than programmatic interventions.
• Establishment of "Sub -Councils" to support targeted components of the Community Action Plan.
The chair -person of each Sub -Council will also serve on the Host Council.
• A Local Evaluation Team is involved in assessing and measuring progress of the initiative
throughout the planning and implementation phases. This team would also be involved in
collecting, analyzing and presenting its findings to the host agency, the host council, sub councils
and the Foundation.
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• All work shall be carried out with respect for local history and culture, a commitment to
identifying and mobilizing local assets, and with an aim to build local capacity to solve
community level problems.
City of Miami Responsibilities
This MOU will begin a transition in the Live Healthy Little Havana initiative where the City of Miami
will take on the responsibilities of the Host Agency which includes the administration and coordination of
the following:
• Develop and maintain the Little Havana Host Council, Sub -Councils, and Advisory Group to
ensure broad, multi -agency and resident engagement and representation in the Live Healthy Little
Havana initiative. Additional tasks include:
o Provide meeting support including: scheduling, coordinating, and assisting with the
facilitation of co -design calls prior to each meeting, sending meeting notices & meeting
reminders, and taking & distributing meeting minutes.
o Coach and support the Host Council and Sub -Councils to monitor progress of work
supporting the Community Action Plan and ensure objectives are being achieved.
o Continuously assess membership of the Host Council, Sub -Councils, and Advisory
Group to ensure sector representation and work to recruit new members as needed.
o Provide neutral facilitation of all meetings, either through a staff person trained in
facilitation or an outside consultant.
o Coach and support members of the Host Council, Sub -Councils, and Advisory Council to
work together in a collective way and be accountable for the progress and impact of the
overall initiative.
o Coach members to serve as ambassadors and advocates for the initiative.
o Reformulate the composition and maintain an inventory of active Host Council, Sub-
Councils, and Advisory Group members and track attendance
o Formalize the commitments of any new members of the Host Council, Sub -Councils, and
Advisory Group through a written agreement (type of agreement will vary between
groups). Ensure adherence to Host Council, Sub -Councils, and Advisory Group
procedural guidelines.
• Create and implement a plan to engage community residents in multiple aspects of the initiative
while ensuring the process enables relationships and trust to build and strengthen over time.
• The City of Miami and the Health Foundation will identify training and/or technical assistance
needs of Host Agency, Host Council, and community and work to fulfill those needs to further
build the capacity of these groups.
• Develop and implement a communication plan to ensure widespread knowledge of the Live
Healthy Little Havana initiative. The plan should include components including (but not limited
to): community events; press releases, media engagement, and social media. The plan should be
reviewed and approved by HFSF's Vice President of Communications.
• Identify additional resources and partnerships for the Live Healthy Little Havana initiative.
• Work with the Local Evaluation Team to implement the overall evaluation of the initiative.
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• Maintain awareness of events or activities in Little Havana that are aligned with strategies in the
Live Healthy Little Havana Community Action Plan and make an effort to actively collaborate on
those events and help disseminate information related to those events.
The City of Miami shall designate staff to support these activities. All staff members working with the
initiative shall receive materials and/or training (to be provided by HFSF) in the following areas:
• Policy, Systems, and Environmental Change
• Results -Based Accountability
• Collective Impact
Effective Term
The Effective term of this MOU shall be from January 1, 2018 through December 31, 2018, subject to
funding availability. The City Manager shall be the authorized representative with respect to the
ncgotiation and execution of all necessary documents, amendments, extensions, renewals or modifications
of the is MOU. Subject to the availability of funds and successful completion of 2018 goals and
objectives, the Effective Term will be renewed from January 1, 2019 through December 31, 2019.
Terms of Renewal
Subject to the mutual consent of both the HFSF and the City, this MOU may be renewed for a one (1)
year term, beginning January 1" of each year, for a total maximum of four (4) additional terms. At the
commencement of each year, a Scope of Work and Budget will be developed and agreed upon by both
HFSF and the City. If changes to the Scope of Work or Budget (of greater than $3,000) are required mid-
year, the City shall notify the Foundation and submit a modification request. Any modifications to the
Scope of Work or Budget must be agreed upon no less than 2 months from the end of the year.
Reporting
The City will complete and electronically submit progress reports during each funded term. Each report
will cover a 2 -month reporting period and will be due within 2 weeks after the close of the reporting
period. In the event that the deadline falls on a weekend or holiday, the deadline will automatically be
extended to the next business day. A detailed reporting schedule with specific dates will be developed and
agreed upon at the commencement of each year. Any requests from the Foundation for additional
information or revisions to the progress reports must be met within one week of the request. Failure to
submit progress reports on time may result in delay of a grant payment.
Payments
The City shall receive an initial payment at the beginning of each year. Subsequent distributions shall be
made based on the receipt of and Foundation approval of bimonthly progress reports. A detailed payment
schedule with agreed upon disbursement dates will be developed and agreed upon at the commencement
of each year.
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Matluri@miamigov.com
Total Funding
Subject to the availability of funds, the maximum amount payable for services rendered under this MOU
shall not exceed $144,375 for January 1, 20I8 through December 31, 2018; and $151,594 January 1, 2019
throubh December 31, 2019.
Contact Information
Health Foundation of South Florida
Steven E. Marcus, Ed.D.
President and CEO
2 South Biscayne Boulevard, Suite 1710
Miami, FL 33131
305-374-7200
smarcus@hfsf.org
City of Miami
Daniel J. Alfonso
City Manager
444 Southwest 2nd Avenue
Miami, FL 33130-1910
305-416-1025
Cit Manager @miami ov.com
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This Memorandum of Understanding contains all the terms and conditions agreed upon by the parties. No
other Agreement, oral or otherwise, regarding the subject matter of this Memorandum of Understanding
shall be deemed to exist or bind the Parties.
CITY OF MIAMI,
A Florida municipal corporation HEALTH FOUNDATION OF SOUTH
MIAMI DADE COUNTY, FLORIDA FLORIDA
By:
Daniel J. Alfonso, City Manager
Date:
Attest.,
By:
Todd Hannon, City Clerk
Date:
Approved as to Form and Correctness.,
By:
Victoria Mendez, City Attorney
Date:
Approved as to Insurance Requirements:
By:
Ann -Marie Sharpe, Dir. of Risk Management
Date:
Approved by Dpt. of Grants Administration:
By,
Lillian Blondet, Dir. Of Grants Administration
Date:
so
Date:
Steven E. Marcus, Ed.D.
This MOU is not valid until signed by both parties.
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