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HomeMy WebLinkAboutAgenda Item Summary Forme v Vp * incowr oeano I= ' oRl`9 Date: 10/31/2017 AGENDA ITEM SUMMARY FORM File ID: #3216 Commission Meeting Date: 11/16/2017 Requesting Department: Department of Police District Impacted: Type: Resolution Subject: Approve Amendment No. 1 - ShotSpotter Service Agreement Purpose of Item: The nature of this item is to seek City Commission's approval, authorizing the City Manager to execute Amendment No. 1 for Sole Source No. 13-14-007 to expand the square mileage of the service area by ten (10) square miles for the implementation, installation, and annual subscription fee of the Flex Gunfire Alert and Analysis Service ("Service"), and incorporating a five percent (5) Cost of Living Adjustment ("COLA") to the annual subscription renewal fees for the original service area of four (4) square miles. Allocating funding from the various sources of funds as required by the Department of Police ("Police"), authorizing the City Manager to execute Amendment No. 1, in the attached form. Further authorizing the City Manager to execute any other documents, including any amendments, renewals, extensions, and modifications, to the Agreement, subject to compliance with applicable laws and regulations, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On June 13, 2013, pursuant to Resolution No. 13-0218, the City Commission directed the City Manager to undertake actions necessary to procure and implement a Gunfire Locator System ("System") in the City of Miami ("City"), in particular, a four (4) square mile area, three (3) square miles in Liberty City, and Little Haiti, and one (1) square mile in Overtown for the Department of Police ("Police"). Sole Source ("SS") No. 13-14-007 with ShotSpotter, Inc. was authorized by Resolution No. 14-0137 for the purchase of the ShotSpotter Flex Gunfire Locator System. The total cost of the subscription based system was $275,000 for the first year, and thereafter an annual service subscription fee estimated at $185,000. Police has indicated a need to expand the System to incorporate an additional five (5) square miles in the North and Central areas of the City, hereinafter referred to as Phase II, and an additional five (5) square miles in the Central, South, and Coconut Grove areas of the City, hereinafter referred to as Phase III. The incorporation of Phases II and III will increase the Service coverage area to a total of fourteen (14) square miles, and combined, will address a total of 3667 "Shots Fired" calls (83% of city-wide total), 1,086 aggravated assaults (82.5% of city-wide total), and 137 murders (87.3% of city-wide total). Amendment No. 1 to SS No. 13-14-007, includes the expansion of the Services through Phase II immediately, and Phase III by October 2018 in accordance with the ShotSpotter expansion proposal (as itemized in Exhibit 1) attached hereto; at a cost $325,000 annually for a period of three (3) years and an additional five (5) square miles in the Central, South, and Coconut Grove areas of the City, hereinafter referred to as Phase III, at a cost of $325,000 annually for a period of three (3) years, and incorporates a five percent (5) Cost of Living Adjustment ("COLA") for annual service subscription renewals for Phase I, for three (3) additional years. Budget Impact Analysis Total Fiscal Impact: Estimated at $2,562,374 for three (3) years inclusive of annual subscription fees for Phases I, 11, and III General Account No:As required by the department. Reviewed By Department of Police Xiao-Wen Michelle Choi Department of Police Ronald Papier Department of Police Rodolfo Llanes Office of Management and Budget Adine Cordero Office of Management and Budget Christopher M Rose City Manager's Office Daniel J. Alfonso Legislative Division Valentin J Alvarez Office of the City Attorney Valentin J Alvarez Office of the City Attorney Maricarmen Lopez City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Legislative Division Valentin J Alvarez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez Office of the City Clerk City Clerk's Office Initial Police Review Completed Police Chief Review Completed Department Head Review Completed Review Pending Completed Budget Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Skipped Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 11/01/2017 8:00 AM 11/01/2017 1:55 PM 11/01/2017 2:05 PM 11/01/2017 7:38 PM 11/02/2017 4:53 PM 11/03/2017 5:51 PM 11/06/2017 10:28 AM 11/06/2017 7:36 PM 11/16/2017 10:29 AM 11/16/2017 9:00 AM 11/27/2017 3:58 PM 11/27/2017 7:11 PM 11/16/2017 4:16 PM 02/01/2018 12:27 PM Completed 02/14/2018 12:20 PM File Number: 3216 City of Miami Legislation Resolution Enactment Number: R-17-0553 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date- 11/16/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AMENDMENT NO. 1 TO THE SHOTSPOTTER SERVICE AGREEMENT FOR SOLE SOURCE CONTRACT NO. 13-14-007 ("AGREEMENT") WITH SHOTSPOTTER, INC. ("SHOTSPOTTER") TO EXPAND SERVICES TO INCLUDE AN ADDITIONAL FIVE (5) SQUARE MILES IN THE NORTH AND CENTRAL AREAS OF THE CITY ("PHASE II") AT A COST OF $325,000.00 ANNUALLY FOR A PERIOD OF THREE (3) YEARS, TO EXPAND SERVICES TO INCLUDE AN ADDITIONAL FIVE (5) SQUARE MILES IN THE CENTRAL AND SOUTH AREAS INCLUDING COCONUT GROVE ("PHASE III") AT A COST OF $325,000.00 ANNUALLY FOR A PERIOD OF THREE (3) YEARS, AND PROVIDING FOR A FIVE PERCENT (5%) COST OF LIVING ADJUSTMENT ("COLA") TO THE ANNUAL SERVICE SUBSCRIPTION RENEWAL FOR LIBERTY CITY, LITTLE HAITI, AND OVERTOWN ("PHASE I") FOR THREE (3) ADDITIONAL YEARS FOR THE MIAMI POLICE DEPARTMENT FOR A CUMULATIVE TOTAL OF $2,562,374.00 FOR THREE (3) YEARS INCLUSIVE OF ANNUAL SUBSCRIPTION FEES FOR PHASES I, II, AND III; PROVIDING FOR A "MOST FAVORED CUSTOMER" CLAUSE; PROVIDING FOR COMMUNITY OUTREACH PRIOR TO EXPANSION OF THE SERVICE AREA PURSUANT TO AMENDMENT NO. 1; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH SHOTSPOTTER; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS, TO THE AGREEMENT, SUBJECT TO COMPLIANCE WITH ALL APPLICABLE LAWS AND REGULATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, at its June 13, 2013, pursuant to Resolution No. 13-0218, the City Commission directed the City Manager to undertake actions necessary to procure and implement a Gunfire Locator System in the City of Miami ("City") for a four (4) square mile area including three (3) square miles in Liberty City and Little Haiti and a one (1) square mile area in Overtown ("Phase I"); and WHEREAS, at its April 10, 2014, pursuant to Resolution No. 14-0137, the City Commission approved the City's award of Sole Source Contract No. 13-14-007 to ShotSpotter, Inc. ("ShotSpotter") and authorized the ShotSpotter Service Agreement ("Agreement") for the ShotSpotter Flex Gunfire Alert and Analysis Service for Phase 1 for a total amount not to exceed $275,000.00, allocating $200,000.00 from the Law Enforcement Trust Fund and $75,000.00 from the Southeast Overtown/Park West Community Redevelopment Agency, and allocating funds for future annual subscription fees in the amount of $185,000.00 from the various sources of funds, and subject to budgetary approval at the time of need; and WHEREAS, the Miami Police Department ("MPD") desires to expand the current service area and enter into Amendment No. 1 to the Agreement with ShotSpotter, expanding the current service area to include an additional five (5) square miles in the North and Central areas of the City ("Phase II") at a cost of $325,000.00 annually for a period of three (3) years, expanding the current service area to include an additional five (5) square miles in the Central and South areas of the City including Coconut Grove ("Phase III") at a cost of $325,000.00 annually for a period of three (3) years, and further providing for a five percent (5%) Cost of Living Adjustment ("COLA") for the annual service subscription renewal for Phase I for three (3) additional years for a cumulative total of $2,562,374.00 for three (3) years inclusive of annual subscription fees for Phases I, II, and III; and WHEREAS, the City Commission determined that Amendment No. 1 should include a "Most Favored Customer' clause; and WHEREAS, the City Administration will conduct community outreach before ShotSpotter is expanded into a new service area pursuant to this Resolution and Amendment No. 1; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Amendment No. 1 to the Agreement for Sole Source Contract No. 13-14-007 with ShotSpotter expanding the current service area to Phase II at a cost of $325,000.00 annually for a period of three (3) years, and expanding the current service area to Phase III at a cost of $325,000.00 annually for a period of three (3) years, and providing for a five percent (5%) COLA for the annual service subscription renewal for Phase I for three (3) additional years for a cumulative total of $2,562,374.00 for three (3) years inclusive of annual subscription fees for Phases I, II, and III, is approved. Section 3. Amendment No. 1 shall include a "Most Favored Customer' clause. Section 4. The City Manager is directed to conduct community outreach before ShotSpotter is expanded into a new service area pursuant to this Resolution and Amendment No. 1. Section 5. Funds are to be allocated from various sources of funds, subject to budgetary approval at the time of need. Section 6. The City Manager is authorized' to execute Amendment No. 1 to the Agreement, in substantially the attached form, with ShotSpotter. Section 7. The City Manager' is further authorized to execute any and all other necessary documents, including amendments, renewals, extensions, and modifications to the Agreement, subject to compliance with all applicable laws and regulations, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 8. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.