HomeMy WebLinkAboutR-17-0536City of Miami
Legislation
Resolution R-17-0536
File Number: 2839
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 11/16/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE PROPOSAL RECEIVED MAY 1, 2017 PURSUANT TO
REQUEST FOR PROPOSALS ("RFP") NO. 680381 FROM STANDARD
INSURANCE COMPANY ("STANDARD") TO PROVIDE AN INSURED
EMPLOYER SPONSORED LONG TERM DISABILITY PROGRAM WITH THE
OPTION TO BUY -UP TO A PREMIER AND A VOLUNTARY EMPLOYEE SHORT
TERM DISABILITY PROGRAM (COLLECTIVELY REFERRED TO AS
"PROGRAM") FOR THE CITY OF MIAMI'S EXECUTIVE EMPLOYEES FOR AN
INITIAL PERIOD OF THREE (3) YEARS WITH AN OPTION TO RENEW FOR
ONE (1) ADDITIONAL THREE (3) YEAR PERIOD ON AN AS -NEEDED
CONTRACTUAL BASIS; ALLOCATING FUNDS FROM THE VARIOUS
SOURCES OF FUNDS SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES
AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM, WITH
STANDARD FOR THE PROGRAM; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS,
INCLUDING ANY AND ALL AMENDMENTS, RENEWALS, EXTENSIONS, AND
MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS
MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, currently the City of Miami ("City") does not have in place disability benefits
for executive employees; and
WHEREAS, there are approximately one hundred seventeen (117) individuals eligible
for participation in the Program; and
WHEREAS, the City has the need for a company to offer to the City's executive
employees long-term disability and short-term disability insurance benefits; and
WHEREAS, on March 30, 2017, the Department of Procurement ("Procurement") issued
RFP No. 680381 to secure a qualified and experienced firm for the provision of the Program;
and
WHEREAS, on May 1, 2017, two (2) proposals were received by the Office of the City
Clerk in response to the RFP; and
WHEREAS, on May 16, 2017, the Evaluation Committee ("Committee") appointed by the
City Manager convened to discuss and evaluate the two (2) responsive proposals following the
guidelines established within the RFP and ranked Standard as the highest ranked responsive
and responsible proposer; and
WHEREAS, on May 25, 2017, the City Manager concurred with the recommendation of
the Committee and authorized Procurement to enter into negotiations with Standard for a PSA
for the provision of the Program; and
City of Miami Page 1 of 2 File ID: 2839 (Revision:) Printed On: 2/16/2018
File ID: 2839
Enactment Number: R-17-0536
WHEREAS, Procurement and a designated negotiating team have successfully
completed negotiations with Standard and have recommended to the City Manager the
execution of a PSA with Standard;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The proposal received May 1, 2017 pursuant to RFP No. 680381 from
Standard for the provision of the Program for the City's executive employees for an initial period
of three (3) years with an option to renew for one (1) additional three (3) year period on an as -
needed contractual basis is approved.
Section 3. Funds are allocated from the various sources of funds subject to the
availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to execute the negotiated PSA in
substantially the attached form.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any and all amendments, renewals, extensions, and modifications, in a
form acceptable to the City Attorney, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
Barnaby L. Min, Deputy City Attorney 101212017
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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