HomeMy WebLinkAboutEvaluation Committee ReportCITE- OF NIIANII, FLORIDA
INTER -OFFICE 1NIENIORANDUNI
TO: Dariel J. Alfonso
City Manager
f'
))� i�e
FROW Arnie Perez, CPPD, ctor
Department of Procurement
Background
DATE: April 13, 2017
SUBJECT: Report of Evaluation Committee for
RFQ No. 15-16-032, Capital Program Support
Services for the Office of Capital Improvements
ENCLOSURES: Response Security List,
Evaluation Committee Score Sheets, and Evaluation
Committee Appointment Memo
On January 3, 2017, the Department of Procurement ("Procurement") issued Request for Qualifications
(`RFQ') No. 15-16-032 for the provision of Capital Program Support Services ("Services") for the Office of
Capital Improvements (FOCI"). On February 13, 2017 three (3) proposals were received in response to
this solicitation. Subsequently, the proposals were reviewed by Procurement staff, and deemed
responsive and responsible in accordance with the minimum requirements and submission requirements
of the RFQ.
Summary of Evaluation
On April 7, 2017, the Evaluation Committee ("Committee") met and completed the evaluation of the three
(3) responsive a: d responsible proposals, following the guidelines stipulated in the solicitation. The
proposals were evaluated pursuant to the five (5) evaluation criteria listed below:
Evaluation Criteria
Maximum Points
(Per Committee Member)
1. Proposer's Experience and Qualifications 25
2. Proposer's Team Experience and Qualifications 25
3. Management Plan 25
4. Experience of Program Coordinator 15
5. Proposer's Approach and Methodology to Rending Services 10
Proposers who met the Community Business Enterprise ("CBE") participation requirement by assigning
certified CBE Firms with a "Local Office", as defined in City Procurement Code, Section 18-73, were
granted five (5) Bonus Points, in accordance with the RFQ and City Procurement Code, Section 18-87,
as amended. Only one (1) Proposer, CH2M Hill Engineers, Inc., met the CBE participation requirement
and "Local Office" criteria, and was granted the five (5) Bonus Points.
The final scores are as follows:
Proposing Firms Awarded Points
(Maximum 505 Points)
1. Atkins North America, Inc. 469.25
2. CH2M Hill Engineers, Inc. 457.5
3. Parson Brinckerhoff, Inc. 416.75
Page 2 - Capital Program Support Services
Daniel J. Alfonso, City Manager
The Committee decided not to hold oral presentations, as the proposals did not require further
clarification. The composite and individual Committee member score sheets are attached as supporting
documentation.
Consensus Statement
The highest ranked firm, Atkins North America, Inc. ("Atkins"), received a total of 459.25 points out of a
maximum total of 505 points. The Committee determined that Atkins has assembled a team of design
and engineering professionals distinctly qualified to provide comprehensive Capital Program Support
Services for OCI.
The Committee discussed the experience and structure of Atkins proposed multi -disciplined team. Atkins
proposed a substantial resume of in house design and engineering professionals, in addition to proposing
a team of subconsultants to support civil engineering and information technology needs. As the
incumbent and a highly regarded engineering firm within the South Florida community, Atkins has played
a critical role managing the City of Miami's ("City) extensive Capital Plan. After deliberation, the
Committee members unanimously agreed that Atkins presented a proposal comprehensively suited to
meet the critical needs of the City.
Recommendation
The Committee hereby requests authorization for Procurement, in collaboration with OCI, to commence
negotiations with the highest ranked firm, Atkins North America, Inc., for the provision of Capital Program
Support Services, based on the immediate and projected needs of the City. Should negotiations fail, the
Committee hereby requests that negotiations commence with the second and third ranked firms,
respectively, until a Professional Services Agreement is successfully negotiated and subsequently
awarded.
Approved
Date: ! �/
Fernando Casamayor, Assistant City Manager/Chief Financial Officer, City Manager's Office
Alberto N. Parjus, Assistant City Manager, City Manager's Office
Rafael Suarez -Rivas, Senior Assistance City Attorney, City Attorney's Office
Jeovanny Rodriguez, P.E., Director, OCI
Hector Badia, Assistant Director, OCI
Lydia Osborne, Ph. D., CPPO, CPPB, Assistant Director, Procurement
Maria Carballeira, CPPB, Procurement Administrator, Procurement
Anthony Rolle, J.D., UAW, CPPB, Procurement Contracting Manager, Procurement
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