HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso, DATE: June 19, 2017
City Manager
SUBJECT: Award Recommendation for Professional Services
Agreement with Atkins North America, Inc, for Capital
Program Support Services
FROM: Annie Perez, CPPO 41 ENCLOSURES: Response Security List, Evaluation Committee
Procurement Director Appointment Memo, and Evaluation Committee
Report to include Score Sheets
Recommendation
Based on the findings below, the Department of Procurement (Procurement) hereby recommends
approval to award Request for Qualifications (RFQ) No. 15-16-032, Professional Services Agreement
(Agreement), to Atkins North America, Inc. (Atkins) for Capital Program Support Services (Services), for
the Office of Capital Improvements (OCI).
Background
On January 3, 2017, the City of Miami (City), through Procurement, issued a solicitation for the
Services under full and open competition. On February 13, 2017, the Office of the City Clerk received
three (3) proposals in response to the solicitation. Subsequently, the proposals were reviewed by
Procurement staff, and deemed responsive and responsible in accordance with the minimum
requirements of the RFQ.
Accordingly, on April 7, 2017, the Evaluation Committee met and completed the evaluation of the three
(3) responsive and responsible proposals, following the stipulated guidelines in the solicitation. The
proposals were evaluated in accordance with the RFQ technical criteria and scored by total awarded
points, as described in the enclosed Evaluation Committee Report.
Upon the review and subsequent approval of the Evaluation Committee Report by the City Manager,
negotiations were initiated with Atkins. The City's negotiation team, comprised of OCI and Procurement
staff, held good faith negotiations with Atkins officials which addressed:
1. Coordination of the various capital program support services pursuant to the Agreement;
2. Program staff critical to core operations and anticipated Capital Improvements Program needs;
3. Established and capped fair market professional consultant hourly rates and multiplier; and
4. Legally sufficient and binding agreement terms and conditions, with the assistance and support
of the City Attorney's Office.
Agreement Execution
Successful negotiations were accomplished, and an agreement was mutually reached on June 19,
2017. As a result, Procurement hereby recommends award of a Professional Services Agreement for
Capital Program Support Services with Atkins, for an initial Agreement period of two (2) years, with the
option to renew for two (2) additional (1) year periods, for a total expenditure limit of $2,500,000.00 over
the term of the Agreement, with the option to increase said expenditure limit by $1,250,000.00 for each
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Daniel J. Alfonso, City Manager
option to renew period thereafter, for a total expenditure limit of $5,000,000.00. Your signature below
will indicate approval of this recommendation.
A
Date: '%
lief Financial Officer, City Manager's Office
Alberto N. Parjus, Assistant City Manager, City Manager's Office
Rafael Suarez -Rivas, Esq., Senior Assistant City Attorney, City Attorney's Office
Jeovanny Rodriquez, Director, OCI
Hector Badia, Assistant Director, OCI
Lydia Osborne, Ph.D, CPPD, CPPB, Assistant Director, Procurement
Anthony Rolle, J.D., M.Acct, CPPB, Procurement Contracting Manager, Procurement
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