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HomeMy WebLinkAboutAgenda Item Summary FormJr AGENDA ITEM SUMMARY FORM F€ File ID: #2530 Date: 06/29/2017 Requesting Department: Office of Capital Improvements Commission Meeting Date: 07/27/2017 District Impacted: All Type: Resolution Subject: Accept Proposal - Capital Program Support Services Purpose of Item: The nature of this item is to authorize a resolution of the City of Miami Commission, accepting the proposal received February 13, 2017, pursuant to Request for Qualifications (RFQ) No. 15-16-032, from Atkins North America, Inc. (Atkins), to provide Capital Program Support Services, on an as -needed basis, for an initial contract period of two (2) years, with the option to renew for two (2) additional (1) year periods, for a total expenditure limit of $2,500,000.00 over the term of the Agreement with the option to increase said expenditure limit by $1,250,000.00 for each option to renew period thereafter, for a total expenditure limit of $5,000,000.00; further authorizing the City Manager to execute the negotiated Agreement in substantially the attached form, and execute any subsequent documents, including any amendments, renewals, extensions, and modifications to the Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On January 3, 2017, the Department of Procurement (Procurement) issued RFQ No. 15-16-032 under full and open competition, on behalf of the Office of Capital Improvements (OCI), to obtain the services of experienced and qualified proposers for the purpose of providing Capital Program Support Services (Services). Proposers were required to meet all of the minimum qualification requirements established in the RFQ in order to be deemed responsive and responsible for providing the Services. On February 13, 2017, three (3) proposals were received in response to the RFQ. All proposers were deemed responsive and responsible. The Evaluation Committee (Committee) appointed by the City Manager met on April 7, 2017 and evaluated all proposals, pursuant to the RFQ requirements. The Committee recommended that Procurement negotiate and execute a Professional Services Agreement with Atkins North America, Inc., the highest ranked Proposer, and the incumbent. Procurement hereby recommends award of the Professional Services Agreement to Atkins North America, Inc., for said purpose, for an initial Agreement period of two (2) years, with the option to renew for two (2) additional (1) year periods, for a total expenditure limit of $2,500,000.00 over the term of the Professional Services Agreement, with the option to increase said expenditure limit by $1,250,000.00 for each option to renew period thereafter, for a total expenditure limit of $5,000,000.00. Budget Impact Analysis Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds Item is Related to Revenue Total Fiscal Impact: $5,000,000.00 Reviewed By Office of Capital Improvements Jeovanny Rodriguez Office of Management and Budget Yvette Smith Office of Management and Budget Christopher M Rose City Manager's Office Alberto N. Parjus City Manager's Office Daniel J. Alfonso Office of the City Attorney Valentin J Alvarez Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 07/11/2017 9:36 AM 07/14/2017 2:34 PM 07/17/2017 11:51 AM 07/17/2017 3:59 PM 07/17/2017 6:17 PM 07/18/2017 8:01 PM 07/18/2017 8:01 PM 07/18/2017 8:02 PM 07/27/2017 9:00 AM 07/28/2017 4:07 PM 07/28/2017 4:10 PM 4�CS O/: I! City of Miami ` City Hall * 9fi 11 IM&0Q:AT10 '® Legislation 3500 Pan American Drive Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-17-0386 File Number: 2530 Final Action Date:7/27/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED FEBRUARY 13, 2017 PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 15-16-032 FROM ATKINS NORTH AMERICA, INC. TO PROVIDE CAPITAL PROGRAM SUPPORT SERVICES ON AN AS -NEEDED BASIS FOR AN INITIAL CONTRACT PERIOD OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS FOR AN EXPENDITURE LIMIT OF $2,500,000.00 OVER THE INITIAL TOW (2) YEAR TERM OF THE AGREEMENT WITH THE OPTION TO INCREASE SAID EXPENDITURE LIMIT IN AN AMOUNT NOT TO EXCEED $1,250,000.00 FOR EACH OPTION TO RENEW PERIOD THEREAFTER FOR A TOTAL EXPENDITURE LIMIT AMOUNT NOT TO EXCEED $5,000,000.00; ALLOCATING FUNDS FROM VARIOUS OFFICE OF CAPITAL IMPROVEMENTS PROJECTS AND DEPARTMENTAL BUDGETS SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ANY SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") identified a need to continue the implementation of Capital Program Support Services to achieve the timely and cost effective delivery of program administration services for capital projects; and WHEREAS, the Department of Procurement ("Procurement") issued Request for Qualifications ("RFQ") No. 15-16-032 seeking experienced and qualified proposers for the purpose of providing Capital Program Support Services on January 3, 2017; and WHEREAS, three (3) proposals were received by the Office of the City Clerk on February 13, 2017; and WHEREAS, the Professional Services Agreement, attached and incorporated ("Agreement"), will have an initial term of two (2) years with the option to renew for two (2) additional one (1) year periods; and WHEREAS, the Evaluation Committee appointed by the City Manager completed the review and evaluation of the proposals received and recommended that Procurement negotiate and execute an Agreement with Atkins North America, Inc. ("Atkins"), the highest ranked proposer; and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee and requests authorization to execute an Agreement with Atkins for said purposes for a total expenditure limit of $2,500,000.00 over the initial two (2) year term of the Agreement with the option to increase said expenditure limit in an amount not to exceed $1,250,000.00 for each annual option to renew period thereafter, consisting of two (2) total options to renew, for a total expenditure limit not to exceed $5,000,000.00, inclusive of the two (2) renewals; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received February 13, 2017 pursuant to RFQ No. 15-16-032 from Atkins to provide Capital Program Support Services on an as -needed basis for an initial contract period of two (2) years, with an expenditure limit of $2,500,000.00 over the initial term, with the option to renew for two (2) additional (1) year periods for an expenditure limit of $2,500,000.00 over the term of the Agreement with the option to increase said expenditure limit in an amount not to exceed $1,250,000.00 for each of the two (2) annual option to renew period thereafter for a total expenditure limit not to exceed $5,000,000.00, inclusive of the two (2) renewals, is accepted with funds allocated from various Office of Capital Improvements projects and departmental budgets subject to budgetary approval at the time of need. Section 3. The City Manager is authorized' to execute the negotiated Agreement, in substantially the attached form. Section 4. The City Manager is further authorized' to negotiate and execute any subsequent documents, including any amendments, renewals, extensions and modifications to the Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i�t_ndez, City A.ttor iey 7/1812017 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.