HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso DATE: December 14, 2016 FILE:
City Manager
SUBJECT: Authorizing an Agreement
with Belafonte Tacolcy
Center, Inc. a Florida
FROM:&kt
, Director REFERENCES: not -for profit Organization
f Parks and Recreation (BTC)
ENCLOSURES:
The Department of Parks and Recreation respectfully requests your approval and action of
the Miami City Commission by a 4/5ths affirmative vote, after an advertised public
hearing, ratifying, approving and confirming the City Manager's recommendation, and
finding that competitive negotiation methods are not practicable or advantageous regarding
the agreement for sports development programs and activities described below.
The Department respectfully requests such recommendation, finding, and authorization in
order to proceed with executing an agreement, in the amount of $100,675.00 with an option
to renew for a three (3) year period for the same amount and under the same terms and
conditions, to the Belafonte Tacolcy Center, Inc. a Florida not -for profit corporation
(BTC), to operate the Sports Development Program at Belafonte Tacolcy Park, which
provides structured recreational/sports activities, team sports and cultural awareness
workshops to enhance the quality of life of the young adults in the Liberty City
neighborhood and community. The existing agreement with BTC expired on September
30th, 2016. The normal contract period is from October 1" to September 30" of each year.
During the previous years, BTC has demonstrated its qualifications and capacity to serve
the City through the following:
1. Operating a T-ball/baseball program for younger children from March to June
of every year.
2. Operating a basketball league for children from 5 to 17 years of age, from
December to March of every year.
3. Operating a football league and cheerleading for children 4 to 15, from June to
December of every year.
4. Operating a track and field program for ages 4 to 17, from February to August
of every year.
5. Providing special sports events at least two times a year, serving approximately
500 youth.
For the reasons stated above, as required by Section 18-85(a) of the Code of the
City of Miami, the Department of Parks and Recreation (1) recommends that an
agreement for the 2016-2021 contract years be awarded to BTC, which is qualified
and has been providing said services described above for many years, and (2) finds
that competitive negotiated methods are not practicable or advantageous for
obtaining a provider of said sports development programs and workshops at
Belafonte Tacolcy Park.
If these recommendations and findings meet with your approval, please indicate by signing
below. This legislation item will be placed on the agenda for the January 26`h, 2017 City
Commission Meeting.
Approval/ isapproval:
Daniel J. A so
City Manager
Date: � �" 0-1 �O