HomeMy WebLinkAboutR-88-0007J-88-24
12/28/87
RESOLUTION NO, N19-7
A RESOLUTION ACCEPTING THE BID OF BROWARD
ELEVATOR SALES & SERVICE FOR FURNISHING
LABOR AND MATERIALS NECESSARY TO REPAIR THREE
(3) ELEVATORS LOCATED AT THE CITY OF MIAMI
POLICE DEPARTMENT BUILDING TO THE DEPARTMENT
OF GENERAL SERVICES ADMINISTRATION AT A TOTAL
PROPOSED COST OF $14,454.00; ALLOCATING FUNDS
THEREFOR FROM THE 1987-88 GENERAL SERVICES
ADMINISTRATION DEPARTMENT PROPERTY
MAINTENANCE DIVISION OPERATING BUDGET ACCOUNT
CODE NO. 420401-670; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received November. 16, 1987 for labor and materials necessary to
repair. three (3) elevators located at the City of Miami Police
Department Building; and
WHEREAS, invitations were mailed to twenty (20) potential
vendors and one (1) bid was received; and
WHEREAS, funds for this purchase will be available from the
1987-88 General Services Administration Department, Property
Maintenace Division Operating Budget Account No. 420401-670; and
WHEREAS, this service is required as soon as possible as
these elevators are located in a heavy traffic area; and
WHEREAS, the City Manager and the Director of the General
Services Administration Department recommend that the bid
received from Broward Elevator Sales & Service be accepted as
a
the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
JAN 14 leas
)N No. 8 i
Section 1. The November. 16, 1987 bid of Br.oward Elevator.
Sales and Service for furnishing labor and materials necessary to
repair, three (3) elevators at the City of Miami Police Department
Building for. the General Services Administration Department at a
total proposed cost of $14,454.00 is hereby accepted with funds
therefor hereby allocated from the 1987-88 General Services
Administration Department Property Maintenance Division Operating
Budget Account No. 420401-670.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer, to issue a purchase order
for this service.
PASSED AND ADOPTED this 1_4th.day of _January . _.�1988.
ATTE
kA40'14��
MA IRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVOW AS TO FORM AND CORRECTNESS:
Pw%,An ra. asvuv.
CITY ATTORNEY
-2-
ER L. SUAREZP,
o lr�
BID SECURITY
pip Repair 3 elevators at Police Departmeni*018104 NIUMls November 16, 1987 2:00pm
87-88-012
TlPL OF fECMIZ? -
Tom
Broward Elevator Sales and
Service
$14,454
Schindler Elevator Corporation
Executive Elevator
Otis Elevator Company
Miami F.l V! for
Q
RECETUrn nn hwhal f of 1PnRf`MWQTNr HTv 10110T_TP titnnve i 1
fr-
SIGNED _ _ -- 6 i`PE: J % ^
seeoissf *a above refulIod tlweke Al 119y
Olt actoulaw6 Of1r1�gM
F
M
LEGAL ADVERTISEMENT
BID NO. 87-88-012
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida,
33133 not later than 2:00 p.m. November 16, 1987 for the
furnishing of All Labor and Materials necessary to repair three
(3) Elevators located at the Police Department Building for the
Department of General Services Administration.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4543
.V7V '1WYItd ziV �1lti
Y'U373 Al107
80 HY
1 Z IV 1861
Cesar H. Odio
City Manager
�3 1
' �w+l/ � YN tir.7VuuV
t V
nnt
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV.
ACCOUNT CODE `
DATE ` PHONE APPROVED BY: !
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Prihtich tha attarhPil advetlisement
Type of advertisement:
(Che(* One)
Size: V
(number of times)
legal classified display
First four words of advertisement:
Starting date
times.
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
A-1
8-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE YY MM DO
Adv. Doc Reference
VENDOR
INDEX CODE
OBJEJ
PROJECT
11
13
1 117
18 1 26.34
39
42 146
6051
5657
62
63 65
66 71
O
i
2
4
1
V
P12101212
8
7
1
2
314
7
8 V P 12
3
t4
15 DESCRIPTION
36
DISCOUNT!
72 AMOUNT 80
5
2
010W
1
White — Purchasing Yellow - Finance
Pink — Department
Approved for Payment
i
CITY OF MIAMI. FLORIDA
5
INTEROFFICE MEMORANDUM
The Honorable Mayor and Members OATEv December 24, 1987 FILE
of the City Commission
SUBJECT Resolution Authorizing
Award of Bid No. 87-88-
012, Repair of Elevator
FROM: REFERENCES: at Police Dept. Bldg.
Cesar H. Od ENCLOSURES:
City Manager
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract to furnish labor and
materials for repair of three (3) elevators, to Broward Elevator
Sales and Service, a non -minority vendor, the lowest complete
responsive bidder in accord with Bid No. 87-88-012. Total cost
of these services will be $14,454.00, which funds are available
in the Property Maintenance Division budget of the General
Services Administration Department.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to bid #87-88-012, to repair three elevators at
the Police Department building, and has recommended award to be
made to Broward Elevator Sales and Service, as the lowest
acceptable responsible and responsive bidder, in the amount of
$14,454.00. Funds for this purpose are available in the 1987-88
budget of the Property Maintenance Division, General Services
Administration Department.
Amount of Bid: $148454.00
Budgeted Amount: $14,454.00
Source of Funds: 1987-88 Property Maintenance Division Funds
Minority Participation: Award is to a non -minority vendor
Public Hearings/Notices: N/A
Assessable Project: N/A
Attachment:
Proposed Resolution
Tabulation of Bids
5 -1
W
TO.
FROM:
CITY OF MIAMI. FLORIOA
INTER -OFFICE MEMORANDUM
A. L. Mullins
Chief Procurement Officer
Procurement Management Division
%t
Ron E. iYliams, Director
General Services Administration
DATE:
FILE: PM/244
SUBJECT: Bid #87-88-012, Repair of
Three (3) Elevators at
Police Department Building
REFERENCES: Approvals
ENCLOSURES:
This Department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$ $14,454.00 Account Code Number 420401-670
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar SuranavSKrector
Department of nagement
& Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
N
AWARD OF BID
Bid No. 87-88-012
ITEM: Repair of three (3) elevators at the
City of Miami Police Department
Building
DEPARTMENT,. -
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
General Services Administration
Short Term Contract
To furnish labor and materials
necessary to repair. three (3)
elevators located at the Miami Police
Department Building.
`U@
1
Broward Elevator Sales & Service at $14,454.00
FUNDS: 1987-88 Operating Budget, General
'—` Services Administration
Department/Property Maintenance
Division Account Code No. 420401-670.
MINORITY WOMAN PARTICIPATION: An Invitation to Bid was sent to
one h spank rm engaged in the elevator maintenance
business as located in the following sources:
1. New Vendors Applications
2. Dade County Minority Register.
3. Yellow Pages Telephone Directory
4. Previous bids on file in the Procurement
Mgmt. Office
Invitations to Bid were sent to fifteen
(15) minority
organizations.
No minority response received.
BID EVALUATION: The bid meets the
specifications.
Following is an analysis of the
Invitations to Bid:
Category Number. of Bid
--
Number of
Invitations Mailed
Responses
Prior Bidders
Black American 0
0
Hispanic American 1
0
Woman Owned 0
0
_-
Non -Minority 2
1
New Bidders
Black American 0
0
Hispanic American 0
0
Woman Owned 0
0
Non -Minority 17
0
Courtesy Notifications 15
0
"No Bids" -
4
Late Bids -
0
Totals 35
Page 1 of 2
Reason for. "No Bid were as follows:
If
1. Schindler Elevator. Corporation - "Unable to submit bid"
2. Executive Elevator. - "No Bid"
3. Otis Elevator. Co. - "Equipment of non -Otis Manufacture"
4, Miami Elevator. Co. - "No. Bid"
RECOMMENDATIONS IT IS RECOMMENDED THAT THE AWARD BE
MADE TO BROWARD ELEVATOR SALES AND
SERVICE AT A TOTAL PROPOSED AMOUNT OF
$14,454.00.
Lng Chief ProcureaNent Officer
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator.
J-ti I4Y
DaLte
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