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Home My WebLink AboutR-88-0006J-88- 32 1/5/88 RESOLUTION NO. 4F-4`ftG A RESOLUTION ACCEPTING THE BID OF LAKEVIEW KENNEL FOR FURNISHING TEN (10) GERMAN DOGS TO BE USED IN THE CANINE PROGRAM FOR THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST OF $24,800.00, ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT'S LAW ENFORCEMENT TRUST FUND PROJECT NO. 690001 INDEX CODE #290911- 875; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE GERMAN DOGS. WHEREAS, pursuant to public notice, sealed bids were received November 23, 1987 for furnishing ten (10) German dogs to be used in the canine program of the Department of Police; and WHEREAS, invitations were mailed to nine (9) potential suppliers and two (2) bids were received; and WHEREAS, funds for this purchase will be available from the Police Department's Law Enforcement Trust Fund Project No. 690001, Index Code No. 290911-875; and WHEREAS, these purebred German dogs will be trained by the Department of Police for use in the canine program; and WHEREAS, the City Manager and the Director of the Department of Police recommend that the bid received from Lakeview Kennel be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The November 23, 1987 bid of Lakeview Kennel for furnishing ten (10) purebred German dogs to the Department of Police at a total proposed cost of $24#800.00 is hereby accepted with funds therefor hereby allocated from the Police Department's Law Enforcement Trust Fund, Project No. 690001, Index Code No. 290911-875. CITY COMMISSION MEETING OF JAN 14 1988 Iu N19" 6 Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for these German dogs. PASSED AND ADOPTED this 114th day of January __.1988. Z, 044; 7 v - �Q XAVIER L. SUAWA, MAYOR ATTE MAT XYMR�AI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLAM CHIEF DEPUTY CITY ATTORNEY APPROV96 0 TO FORM AND CORRECTNESS: u�-i-f% ne u w. j ITY ATTORNEY -2- BID SECURITY Eight to ten Dogs from Germany for ant S19$ RICRtV,tp November 23, 1987 2: OOpm ToIlce Department 87-88-013 TYPE OF SECURITY OIMt� MAL "Coll '`l Lakeview Kennel Broken down by items Lloyd Steier' School for Canine Learning Broken down by items Landmark Kennel, Inc. Broken down by items RECE "on =alfePURCHASING DIV./PUB�C WORiS Nr envelopes. SIG E DATE . 410601991 #10 shove de(ulbo• 610ths NH• die dolt ACCOUNTING 01VI:ION 1h LEGAL ADVERTISEMENT BID NO. 87-88-013 O at\ Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 2:00 p.m. November 23, 1987 for furnishing Eight to ten Dogs from Germany for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City'$ total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4545 ) *a13'IWVIN JU AQ !1010 All3 ON A11M 0£ IL iN 01 AON 1061 C13AI3038 Cesar H. Odio City Manager p-� OWN A vM�J/ � uu ti...NVuuV } V ' REQUISITION FOR ADVERTISEMENT This number must appear 1 I DEPT/DIV. in the advertisement. r. AOCOUNT CODE , DATE `' ! `" } i ` PHONE APPROVED BY: — PREPARED BY 'i DIRECTOR OF ISSUING DEPARTMENT - Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: ;,Pug 1 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F6 F9 F10 F11 F12 LINE TRANS VOUCHER DUE GATE YY MM DD Adv• Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117.18 1 25.34 39.42 145 50.51 56.57 62 63 65.66 71 0 1 2 4 1 V P 2 10121 1 1 1 1 1 1 1 1 1 1 1 1 1 1 21817 1 2 3 4 718 V P 12 314 15 DESCRIPTION 36 DISCOUNT W 72 AMOUNT W 72101012101.1 White - Purchasing Yellow - Finance Pink - Department Approved for Payment CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO Arthur Mullins DATE November 23, 1987 FILE Pur hasing Agent a r 1 Service Administration SUBJECT Bid No. 87-88-013 t FROM tty Hirai REFERENCES C ty Clerk ENCLOSURES This is to inform you that, on this date November 23, 1987, at 2:00 p.m. my office opened Bid No. 87-88-013 at the designated time. and the appropriate Bid Security List was prepared. However, when the mail was delivered at 3:00 p.m. there were two other bids. certified (attached hereto) which were actually picked up by our City mailroom from the Post Office at 10:00 a.m. today and, for reasons that we ignore, were not delivered to us in time to open together with the other bids. Since these bids were picked up by City staff assigned to the Finance Department at 10:00 a.m. this morning. it is my recommendation that they a accepted. opened and considered to have been received in a timely manner. so that they may be tabulated together with the ones which were read out loud at the designated time. MH:smm c.c. Robert F. Clark. Chief Deputy City Attorney Carlos Garcia, Director, Finance Department 4 CITY OF MIAMI. FLORIDA INTER-OtFICE MEMORANDUM TO. BAN DATE: , � FILE: The Honorable Mayor and Members 5 1995 of the City Commission SUBJECT: Recommendation for Resolution & Award of Bid No. 87-88-013 Purchase of German Dogs FROM: Cesar H. Od t o 4• REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: It Is respectfully recommended that an award be made and a resolution be passed accepting the bid as received from Lakeview Kennel for furnishing and purchasing ten purebred dogs from Germany for the Police Department's K-9 Unit, for a total proposed cost of $24,800. BACKGROUND: The Police Department has analyzed the bids received on November 23, 1987, for furnishing and purchasing ten purebred dogs from Germany for the Police Department's K-9 Unit. The Department has found the Lakeview Kennel bid to be the lowest responsive bid. On November 6, 1987, invitations for sealed bids for furnishing and purchasing purebred German dogs were sent to prospective vendors. Bids were opened on November 23, 1987, with three (3) vendors submitting bids. The Department of Police will train these purebred dogs for use In the canine program. Purebred dogs are required to have a dual temperament which is a primary consideration when training dogs to locate narcotics and explosives and work around people. Landmark Kennel's bid was non -responsive, failing to meet the specifications under the "term and conditions" of the bid. Landmark Kennel submitted terms requiring 50% advance payment upon award of bid and balance upon delivery of dogs. _ Ms. Adrienne MacBeth was contacted reference to Minority Participation and she concurs with the department's recommendation. It is, therefore, recommended that the award of bid be made to Lakeview Kennel. The department's specifications have been met and the funding source will be the Police Department's Law Enforcement Trust Fund, Project Number 690001, Index Code 290911- 875. sd_.i The Honorable Mayor and Members Bid No. of the City Commission 87-88-013 Page 2 _ Amount of Bid % of Cost Estimate: $24,800.00 100% Cost estimate/Budgeted Amount: $24,800.00 FY'87-88 - Source of Funds: Police Department's Law Enforcement Trust Fund Minority Representation: Minority Vendor Public Hearings/Notices N/A Assessable Project: N/A CHO:sI L L� W CITY OF MIAMI, FLORIDA TO. William J. Schaut Procurement Supervisor FROM: Clarence Dickson Chief of Police INTER -OFFICE MEMORANDUM LATE: FILE: OEC - 9 1987 sueJEcr Bid a87-88-013, Approval REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject b i d In the amount of $24,800, Police Department's Law Enforcement Trust Fund Project Number 690001, Index Code 290911-875. FINANCE REVIEW & APPROVED BY: arlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: �C Monohar Surana, Dire Department of Mana ent and Budget ADDITIONAL APPROVALS (IF REQUIRED) Sergio Rodriguez, Director Planning Department Frank Castaneda, Director Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) AWARD OF BID ?,;*N -Bid No. 87-88-013 ITEM: Ton purebread dogs from Germany DEPARTMENTS Police TYPE Of PURCHASE: Short Term Contract REASON: These purebread dogs will be trained for use in the canine program* purebread dogs are required to have a dual temperament which is a primary consideration when training doffs to locate narcotics and explosives and work around people. POTENTIAL BIDDERS: 9 BIDS RECEIVED: 2 TABULATIONS Attached FUNDS: Law Enforcement Trust Fund Porject No. 690001 Index Code No. 290911-875. MINORITY OMAN PARTICIPATION: Invitations to Bid were Bent to one hispanic firm engaged in the dog kennels business as located in the following sourcos: 1. New Vendors Applications Z. Dade County Minority Rogistsr 3. Yellow Pages Telephone Directory Invitations to aid were set to ten (10) Minority Organizations Minority response consisted of ono (1) bid from a hispanic firm. Lakeview xonnel, the recommended vendor. DID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black mer'�can 0 0 Hispanic American 0 0 Woman Owned 0 0 Non --Minority 0 0 New Bidders B ask American 0 0 Hispanic American 1 1 Woman Owned 0 0 Non -Minority 8 1 Courtesy Notifications 15 0 "No Bids" - 1 Late Bide - 0 Totals 24 3 Reason for "No Bid" is as followss 1. Landmark Kennel - "Non responsive" Page 1 of 2 A8-6 z0 0d osn ez: z z 3n1 Ees—Q —N"r 1r ` RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO LAKEVIEW KENNEL FOR A TOTAL PROPOSED AMOUNT OF $24,800.00. t Acting Chief PrgCurement Officer i Date The Minority & Women Business Administrator concurs with the above recommendation. U Minority & Women Business Administrator Date Page 2 of 2 ., 'L �- �r ��■ �� ■■■�� ■�■� �■■�� e� ��■ �� a AFFIDAVIT I, Clarence Dickson, Chief of Police, City of Miami, do hereby certify that the aforementioned request for expenditures from the City of Miami Law Enforcement Trust Fund, for the funding of the Purchase of L-9 Unit Dogs, in an approximate amount of $24,800, complies with the provisions of Section 932.704, Florida Statutes. Clarence Dickson Chief of Police City of Miami Police Department Date SWORN TO AND SUBSCRIBED BEFORE ME THIS Jr-- DAY OF e�yEc , 1987. a'h� NOTARY PUBLIC - My Commission Expires: NOTARY MR STATE OF FLONMA - Rr CMUSlGN ERp. ►ER 27.11M Iwo TM AEEM IaS. M. DATE g8-s 7