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Home My WebLink AboutR-88-0005'h J-88-13 12/20/87 RESOLUTION NO. 4N -.5 A RESOLUTION ACCEPTING THE BID OF MARINA POWER COMPANY FOR FURNISHING 643 UTILITY PEDESTALS TO THE DEPARTMENT OF PUBLIC WORKS AT A TOTAL PROPOSED COST OF $312,156.90; ALLOCATING FUNDS THEREFOR FROM THE DINNER KEY MARINA RENOVATION/EXPANSION PROJECT NO. 414005 ACCOUNT CODE #499302-830; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received July 1, 1987 for furnishing 643 Utility Pedestals to the Department of Public Works; and WHEREAS, invitations were mailed to twenty four (24) potential suppliers and seven (6) bids were received; and WHEREAS, funds for this purchase will be available from the Dinner Key Marina-Renovation/Expansion Project #414005 Account Code No. 499302-830; and WHEREAS, this equipment will be used by the Department of Public Works to be installed at the Dinner Key Marina Piers; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid received from Marina Power Company be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The July 1, 1987 bid of Marina Power Company for furnishing 643 Utility Pedestals to the Department of Public Works at a total proposed cost of $312,156.90 is hereby accepted with funds therefor hereby allocated from the Dinner Key Marina- Renovation/Expansion Project No. 414005 Account Code No. 499302- 830. CITY COMMISSION ON MEETING OF JAN 114 mo RESOLUTION No. R13-5 Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. PASSED AND ADOPTED this_ h day of January 1988. ATTES : MATT IRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROV,a6 A& TO FORM AND CORRECTNESS: O\.itY es. ITY ATTO XAVIER L. SU Z, -2- fi8"`!i lTtM 643 Utility Pedestals 86-87-107 BID SECURITY *att &IDS RECEivto July 1, 1987 2: OOti.m. ME or SECURITY iIOpER Tom "NMI RMP Marketing Corp. Broken down by items Powercraf t is Skipper International Ltd. B & G Electric, Inc. Vega Electric Corp. Custom Industries, Inc. Marina Dower Company Graybar Electric NO BID: Pole-Lite INdustries, Inc. South Electrical Supply, Inc. J RECEIVED on behalf f PURCHASING DIV./PUBLI WORKS r �N envelopes. SIGNED: �� DATE: dJGZ.Z Rcccic� !�e slcvr rclyl�v• sleeks N�ic rey el !L� oft 900 nCCOUNTgut O VISON LEGAL ADVERTISEMENT BID NO. 86-87-107 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 2:00 p.m. July lst 1987 for furnishing 643 Utility PedestaIG(lighting and power) for the Dinner Key Marina - Pier Construction project for the Department of Public Works. Bids submitted past such deadline and/or submitted to any other location or office shall he deemed not responsive and rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City`s total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4506) Cesar H. Odio City Manager ■ n() REQUISITION FOR ADVERTISEMENT This number must appear ' in the advertisement. DEPTIDIV. _ ACCOUNT CODE DATE PHONE APPROVED BY: - PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classiti id display (Check One) Size: Starting date First four words of advertisement: - Remarks: -- DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT A-1 B-2 C•3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc Reference VENDOR INDEX CODE OBJECII PROJECT 11 13 1 j17 18 1 25.34 39,42 45 50 51 56 57 62 63 65 66 71 0 11214111 VIP I I I I I I I 1 1 12101212 6 7 1 2 3 4 7 8 V P 12 314 15 DESCRIPTION 36 DISCOUNT6 72 AMOUNT 80 5 2101012101, Approved for Payment White - Purchasing Yellow - Finance Pink - Department F1 V. ;. 0 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO. Honorable Mayor and Members Of the City Commission FROM Cesar H. Od I City Manager RECOMMENDATION DATE: JAN 51988 FILE: B-3202-E SUBJECT Resolution Awarding Contract DINNER KEY MARINA UTILITY EQUIPMENT REFERENCES: B i d No. 86-87- 1 07 _ Pedestals ENCLOSURES: It Is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Marina Power Company for furnishing 643 utility pedestals (lighting and power) for the DINNER KEY MARINA - PIER CONSTRUCTION PROJECT, received July 1, 1987 In the amount of $312,156.90; authorizing the City Manager to enter Into a contract on behalf of the City, contingent upon said low bidder being able to furnish the necessary Insurance coverage and bonding within the allotted 10 days after award of a contract. BACKGROUND Amount of Bid: $312,156.90 % of Cost Estimate: 83% ($315,310.00 less 1% Discount for Award of all Items) Cost Estimate: $352,400.00 Source of Funds: Dinner Key Marina - Renovation/Expansion 414005 Minority Representation: 24 Invitations mailed 15 contractors picked up plans & specs (2 Hispanic, 1 Black, 0 Female) 6 contractors submitted bids (2 Hispanic, 1 Black, 0 Female) Public Hearings/Notices: No public hearing/Bid notice published Assessable Project: No Discussion: The Departments of Public Works and Parks, Recreation and Public Facilities have evaluated the bids received on July 1, 1987 and determined that the lowest responsible and responsive bid, In the amount of $312,156.90, is from Marina Power Company, a non - minority controlled corporation. 6 bids were received. Purchasing of this Item was delayed until after award of the Pier Construclton contract. Page 1 of 2 3-I Honorable Mayor and Members of the City Commission The utility pedestals are an Integral part of the Dinner Key Marina piers and is one of several Items to be purchased by the City and Installed by the Pier Construction contractor. These pedestals provide the water, electric, lighting, telephone, and cable TV service for each of the boat slips. It was in the best interest of the City to directly purchase the utility pedestals in order to obtain the best unit as selected by the marina representatives, city staff, and consultants and to take advantage of the cost savings by volume purchasing and no sales tax. The low bid Is for a locally manufactured pedestal of excellent Quality and the cost savings is over $40,000 below the estimate. In addition, there Is a $15,608 savings on sales tax. Since It Is the responsibility of the contractor to Install the utility pedestals, these pedestals must be purchased now in order to be Installed as part of the pier construction. Funding Is authorized by Ordinance No. 10346 for Dinner Key Marina Renovation/Expanslon - Sunshine State Bond Pool Proceeds. Page 2 of 2 0 Ok. CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM TO. A. L. Mullins Chief Procurement Officer FROM Donald W. Cather Director of Public Works DATE: December 4, 1987 FILE: B-3202-E sueJECT: B i d 086-87-107 Pedestals for Dinner Key Marina Approvals REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid In the amount of $312,156.90 Account Code Number 499302-830 Project Number 414005 ADDITIONAL APPROVALS (IF REQUIRED) .. XSeRodriquez, Director Wing Department BUDGETARY REVIEW & APPROVED BY: rank May. Acting D ctor Department of Managprnent & Budget (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) t -1 VY O tilt! Ml DEC 1410a? GENERAL SERVAS 01103H5711.9y FROCUREVENi 1UN140EMEN101JISiON 3 zm� ITEM: DEPARTMENT. - TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: AWARD OF BID Bid No. 86-87-107 643 Utility Pedestals Public Works Single Purchase To be used installed at the Dinner. Key Marina Piers 24 M Attached Dinner. Key Marina-Renovation/Expansion Project #414005 Account Code No. 499302-830 MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to one 1 black, five hispanic firms engaged in the Utility Pedestals business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register. 3. Yellow Pages Telephone Directory Minority response consisted of bids received from one (1) black and two (2) hispanic firms. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number. of Bid Invitations Mailed 1 5 0 18 15 39 Reasons for. "No Bid" were as follows: Number. of Responses 1 2 0 3 4 10 1. Pole-Lite Industries, Inc. - "We cannot conform to the specifications." 2. South Electr.ical•Supply, Inc. "Non- Competitive" 3. Graybar. Electric Co. - "Did not meet specifications" 4. RMP Marketing Co. - "Did not meet specifications" Page 1 of 2 16 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MARINA POWER COMPANY FOR A TOTAL PROPOSED AMOUNT OF $312,156.90. sor 1Z711dp Difte The Minority & Women Business Administrator concurs with the above recommendation. �i Minority & Women Business Administrator Date Page 2 of 2 Bid No. 86-87-107 - 643 Utility Pedestals ....: W-4 TABULATION OF ®IDS`FO.�._;� P- P7 el aiw%li b L .• vI qE iM T T Ci1Tr Ot N!A i ORIN AT • 2r 7z -r, F 7A 703A -V -9 1 • • ro ..r." roy :s..TOiAL N.�► TOTAL -f t'MMIT TOTAL MULE i1NIT' • ()TAL NICE' UNtT .TOTAL vROCE uN t �O T�w Pot • UNtT ,"TAL O*lrt iNlT I 10TSL Ppl;[ .� r� �Y..,� ♦ .. �.�� '�'}.iYri'�,' • w � . � I ' � •. •pew c••..� t « f S3 •• Gd3-! 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