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Home My WebLink AboutR-88-0004F' .Jk J-88-12 12/18/87 RESOLUTION NO. 98--4 A RESOLUTION ACCEPTING THE BID OF BOYS ELECTRIC, INC. FOR FURNISHING 300 25KVA TRANSFORMERS TO THE DEPARTMENT OF PUBLIC WORKS AT A TOTAL PROPOSED COST OF $155,100.00; ALLOCATING FUNDS THEREFOR FROM THE DINNER KEY MARINA RENOVATION/EXPANSION PROJECT NO. 414005 ACCOUNT CODE #499302-830; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received July 1, 1987 for furnishing 300 25KVA Transformers to the Department of Public Works; and WHEREAS, invitations were mailed to twenty four (24) potential suppliers and eight (8) bids were received; and WHEREAS, funds for this purchase will be available from the Dinner Key Marina-Renovation/Expansion Project #414005 Account Code No. 499302-830; and WHEREAS, this equipment will be used by the Department of Public Works for the purpose of prividing electric services on the Dinner Key Marina Piers in conjunction with the Utility Pedestals; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid received from Boys Electric, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The July 1, 1987 bid of Boys Electric, Inc. for furnishing 30025 KVA Transformers to the Department of Public Works at a total proposed cost of $155,100.00 is hereby accepted with funds therefor hereby allocated from the Dinner Key Marina- Renovation/Expansion Project No. 414005 Account Code No. 499302- 830. CITY COMMISSION MEETING OF JAN 14 f 988 )N No. ` 8-4 0-4.1 t- Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. PASSED AND ADOPTED this 1_4th day of January 1988. GK.67g TIER L. SUAa9Zr AT S 91emm MArrY HIRAI, ClTY CLERK PREPARED AND APPROVED BY: _ vY,- ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPB6VE"S TO FORM AND CORRECTNESS: /LUCTA A. CITY ATI 0 n BID SECURITY 300 25KVA Ir OaTt ties 1101yto 6 ME OF 5ECURI7y /1ppER MAL •Mp1JMT �/ �// Mercedes Lighting and Electric Supply, Inc. $323,100.00 So. Dade Electrical Sypply,In . $307,500.00 Graybar Electric $164,550.08 Boys Electric, Inc. $155,100.00 Engineer Controls $218,000.00 WESCO $241,452.00 Consolidated Electric Supply, Inc.$249,000.00 B & G Electric, Inc. $160,680.00 A .J d W RECEIVE beha f of PURCHASING DIV./PUBLIC WORKS G16„-h6T- envelopes. SIGNED: DATE: i/LY )-,� . teceivef ihb ebewr de(vibed clock$ this ley e1 �t..�. Pon ACCOUN41116 OIVfiION r AOL A"� r LEGAL ADVERTISEMENT Ij�Ir BID NO. 86-87-106 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, _ 33133 not later than 2:30 p.m. July lst 1987 for furnishing 300 25KVA Transformers for the Dinner Key Marina - Pier Construction project for the Department of Public Works. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women _ vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4507) Cesar H. Odio City Manager r a n()�vU �UUV r REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPTlDIV. } ACCOUNT CODE DATE ; G PHONE APPROVED BY: PREPARED BY 1 DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display Site: Starting date - First four words of advertisement: IRemarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 ..... A-1 B-2 C-3 D-4 E-5 F3 F4 FS F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv, Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 11718 1 125.34 39,42 145 50 51 56 57 62 63 65,66 71 0 1 2 4 1 VIP I I I 1 1 12101212 8 7 1 2 314 7 8 V P 12 314 15 DESCRIPTION 36 64DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department • OWN I, CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO. Honorable Mayor and Members oATE, JAM 9988 FILE: 8-3202-E of the City Commission SUBJECT Resolution Awarding Contract DINNER KEY MARINA - UTILITY EQUIPMENT FRO", Cesar H . Od I O REFERENCES: B i d No. 86-87- 106 City Manager V Transformers ENCLOSURES: RECOMMENDATION It Is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Boys Electric Inc. for furnishing 300ea. 26KVA Transformers for the DINNER KEY MARINA - PIER CONSTRUCTION PROJECT, received July 1, 1987 In the amount of $156,100; authorizing the City Manager to enter Into a contract on behalf of the City. BACKGROUND Amount of Bid: $155,100 Cost Estimate: $270,000 % of Cost Estimate: 57% Source of Funds: Dinner Key Marina - Renovation/Expansion 414005 Minority Representation: 39 invitations mailed 4 contractors picked up plans & specs (8 Hispanic, 2 Black, 1 Female) 8 contractors submitted bids (3 Hispanic. 0 Black, 0 Female) Public Hearings/Notices: No public hearing/Bid notice published Assessable Project: No Discussion: The Departments of Public Works and Parks, Recreation and Public Facilities have evaluated the bids received on July 1. 1987 and determined that the lowest responsible and responsive bid, In the amount of $155,000, Is from Boys Electric Inc., a non - minority controlled corporation. 8 bids were received. Purchasing of this item was delayed until after award of the Pier Construciton contract. Page 1 of 2 2-1 \r' Honorable Mayor and Members of the City Commission The 25KVA Transformers are electric equipment which are an essential adjunct to the utility pedestals for providing electric services on the piers. It Is also part of the equipment to be purchased by the City and Installed by the Pier Construction contractor. These transformers are specially manufactured for marina Installation and the piers are uniquely designed to use one type. It was In the best Interest of the City to directly purchase the transformers to take advantage of volume purchasing and no sales tax. The low bid was substantially under regular dealers prices resulting In a cost savings of about $115,000. In addition, there Is another $7,755 savings on sales tax. Since It is the responsibility of the contractor to Install the 25KVA transformers, these transformers must be purchased now in order to be Installed as part of the pier construction. Funding is authorized by Ordinance No. 10346 for Dinner Key Marina Renovation/Expansion - Sunshine State Bond Pool Proceeds. Page 2 of 2 V CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM TO. A. L. Mullins DATE: December 4, 1987 FILE: B-3202-E Chief Procurement Officer SuniECT: B i d #86-87-106 Transformers for Dinner Key Marina Approvals FROM: REFERENCES: Donald W.'Cather • ENCLOSURES: Director of Public Works This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid In the amount of $155,100 Account Code Number 499302-830 Project Number 414005 ADDITIONAL APPROVALS (IF REQUIRED) / 001, Svl� ;4Wng Rodriquez, Director Department BUDGETARY REVIEW & APPROVED BY: Frank May, Acting ctor Department of Ma ement & Budget (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) R E C E I V M WE' i �• OF \" UEC 1.1- Q? � ......._.�.a .. rid:. ..._... _..... AWARD OF BID Bid No. 86-87-106 ITEM: 300 25KVA Transformers for the Dinner Key Marina Pier Construction Project DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: Public Works Single Purchase The 25KVA Trannformers are electric equipment which are an essential adjunct to the utility pedestals for providing electric services on the piers. 24 8 Attached Dinner Key Marina-Renovation/Expansion 414005 Account Code No. 499302-830 MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to two black, eight hispanic and one (1) woman owned firms engaged in the Electrical Supplies business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from three (3) hispanic firms. BID EVALUATION: All bids meet the specifications. = Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 — Woman Owned 0 0 Non -Minority 3 2 New Bidders Black American 2 0 Hispanic American 8 3 Woman Owned 1 0 Non -Minority 10 3 = Courtesy Notifications 15 0 "No Bids" - 0 Late Bids Totals 39 8 Page 1 of 2 048-4 .r RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO BOYS ELECTRIC, INC. FOR A TOTAL PROPOSED AMOUNT OF $155,100.00. -2-t -r7 Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator / (I � 7 Date Page 2 of 2 1;14.-b:V, 5 .+' CITY OF Mimi t •300 2;KVA Tr a *IN ttCtM I I Gal 1 ,_UIL TABULATION aIOOtt '1'V:" MINORITY tercedes Lighting and :lectric Supply& Inc. $323,100.00 Hispanic ,o. Dade Electrical Sypply,Iti $307,500.00 traybar Electric $164,550.08 ►cys Electric, Inc. $155,100. 00 RECOMMENDED VENDOR :ngineer Controls $218#000.00 Hispanic ESCO $241F02.00 onsolidated Electric Supply Inc.$244?000.00 i . G Electric, Anc. $160, 680. 00 Hispanic • I 1