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Home My WebLink AboutR-84-04653-84-426 4/25/84 ' rr/D7 1 8-65 RESOLUTION N0, A RESOLUTION WAIVING THE REQUIREMENT FOR FORMAL SEALED BIDS, BY A 4/5TH5 AFFIRMATIVE VOTE OF THE CITY COMMISSION, AND AMENDING SECTION 1 OF RESOLUTION NO. 83-795, ADOPTED SEPTEMBER 7, 1983, WHICH AUTHORI7_ED THE FURfIISHING OF COMPUTERS AND RELATED EgUIPMENT BY THE BURROUGHS CORPORATION IN AN APPROXIMATE PURCHASE AMOUNT BY ESTABLISHING THE TOTAL j PURCHASE PRICE OF SAID COMPUTERS AND RELATED EQUIPMENT IN AN AMOUNT NOT TO EXCEED $6.7 MILLION BASED ON THE CITY MANAGER'S WRITTEN FINDING OF A VALID EMERGENCY NEED FOR SUCH WAIVER. WHEREAS, a contract with the Burroughs Corporation was approved by the City Commission through adoption of Resolution No. 83-795 on September 9, 1983; and WHEREA5, the contract amount was based on the City's then estimate of needed computers and related equipment to implement the 5 year data processing plan previously approved by the City Commission; and WHEREAS, the estimated total purchase price authorized under said contract pursuant- to said Resolution No. 83-1795 was not sufficient to acquire all of the equipment; and WHEREAS, the amount of related equipment necessary to effect the conversion from the Police Department (DEC) mini computers to the new system was not anticipated to occur until 1 98 5 but is now needed due to accelerated development schedule which has brought the systems in one and a half years ahead of schedule; and i WHEREAS, the City Manager has made a written finding that the waiver of sealed competitive bids was necessary due to the existence of the emergency situation involving the operation of the Police Department computer system. NOW, THEREFORE, BE IT RESOLVED BY THE COIAMISS10N OF THE CITY OF MIAMI, FLORIDA: CITY C`OI�2MjbSIQI�t IvIwr9T11 G OF APR K.- 198.1 - - '. tu)iu,W ,yam. _ ��z�, LA I Section 1. The finding of the City Manager set forth in '; the preamble of this Resolution is hereby ratified by an affirmative vote of 4/5ths of the members of the City Commission and incorporated by reference as part of this section. Section 2. Section 1 of Resolution No. 83-795, adopted September 9, 1983, which authorized the furnishing of computers and related equipment by the Burroughs Corporation is hereby amended in the following particulars:1 "Section 1. The City Manager's written finding, that there was an emergency need for waiving sealed bids for furnishing 2 87900 computers, disk drives, controllers, tape drives, terminals, B-21 micro computers, printers, software conversion services and other associated peripherals from the Burroughs Corporation for a total purchase price in an amount no to exceed 0.7 million with L-he 19t1 annua�c,3 cnot� �cxcecd -,pproximnt.ely $1.7 million during 19B 3-04 and not exceeding >1.4 million t.hrr(,;Ifter for rive ve�3rs is hereby ratified by .an zit' Firm�it i ve vot e of not less than 2/3rd�3 of the City Commi :�s ion after Lhe holding of a properly advertised public he.3ring." PASSED AND ADOPTED this 26th day ofApril _ , 1984. Maurice A. Ferre PREPARED AND APPROVED BY: '4��L a DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: TY ATTORNEY 1 Word and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. -2- r' T>h P.I �i TO Howard Gary City Manager CITY OF MIAPAI, !'t_OMDA INTER-4F-FICIP M&'MOIANPUM FROM Samit Roy Director Departmen of Computers DATE. April 24, 1984 F„c SUBJECT- Acquisition of Hardware from the Burroughs Corporation for the upcoming Police Systems REFERENCES: ENCLOSURES The Department of Computers recommends the adoption of the attached resolution, waiving the requirement for formal scaled bids, for acquisition of additional terminals, printers, disk drives, concentraters etc. from the Burroughs Corpora- tion. The five Year Data Processing Plan prepared by the firm of Booz Allen and Hamilton identified as the most critical task, the conversion of the Police Computer Aided Dispatching System and the Crime Reporting System from the DEC mini computers to the BurroughF; B-7900. The time estimated for this effort was three (3) years from start date. The Department of Computers Undertook this project in April of 1983 along with the development of four 11c'►,,, systems. Through an accelerated development effort Lill of the :,even police systems have been completed and is ready for implemca11tat9.011 June 1, 1984 include the following: - Computer Aided Dispatching System - Computer Aided Report Entry - Mobile Digital Terminals - Time Accounting System - Personnel System - Property System - Investigative System Under the authority of resolution number 83-795 the total purchase price of the B-7900's and the associated peripherals amounted to _ $5.8 million with annual cost not to exceed $1.7 million during 1983-84 and $1.4 million thereafter plus maintenance. The attached resolution requests increasing the purchase price to $6.7 million with no additional increase in the annual lease cost of $1.4 million. dy- yes The cost of the D--7900 and the new equipment will be proportion- ately paid out of the Police Bond Fund. The following is the list of equipment proposed for acquisition in order to implement the police systems: E.T. Terminals 40 Addressable and Laser Printers Dual Disk Drives Disk Controllers Disk Exchange Disk DLP Communications Converters and Concentraters The total cost of the equipment is approximately $799,400. The adoption of this resolution will not require any increase in the current appropriation. Your recommendation and approval for the adoption of this resolution by the City Commission is requested and appreciated. Thank you. Approved Howard V. Gary City Manager Sy- y4.5"