HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #19345
Date: 05/22/2026
Commission Meeting Date: 07/09/2026
Requesting Department: Department of Fire -
Rescue
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Sole Source - Garrison Mechanical Maintenance for Airhawk - Fire -Rescue
Purpose of Item:
The purpose of this item is to request a Resolution of the Miami City Commission, with
attachment(s), by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the
Code of the City of Miami, Florida, as amended, ("City Code"), after an advertised public
hearing, ratifying, confirming, and approving the City Manager's recommendation and
written finding of a sole source, waiving the requirements for competitive sealed bidding
methods as not being practicable and advantageous to the City of Miami; and
authorizing the City Manager to execute a maintenance and repair services agreement
between the City of Miami ("City") and Garrison Mechanical Service Corporation
("Garrison Mechanical") for the maintenance and repair of eleven (11) Airhawk Exhaust
Removal Systems ("Airhawk Exhaust Systems"), for a period of six (6) years; allocating
funds from Account No. 00001.184010.546000 or other sources of funds, subject to the
availability of funds and budget approval at time of need; further authorizing the City
Manager to negotiate and execute all other documents, including any agreements,
amendments, renewals, and extensions, subject to allocations, appropriations and
budgetary approval having been previously made, and in compliance with applicable
provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency
Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in
a form acceptable to the City Attorney, and in compliance with applicable laws and
regulations, as may be necessary for said purpose.
Background of Item:
The City of Miami's Department of Fire -Rescue ("Fire -Rescue") has eleven (11) Airhawk
Exhaust Systems currently in use at Fire Station Nos. 1-10 and in Fire Station No. 12.
Airhawk Exhaust Systems require regular maintenance and occasional repairs in order
to effectively remove toxins from the air that could be harmful to the City's firefighters
within the various fire stations. Garrison Mechanical is the only vendor approved by the
manufacturer to service Airhawk Exhaust Systems and allows the City to maintain the
lifetime warranty parts replacement.
This maintenance contract will have a term of six (6) years. The approximate total cost
is $271,892.00 in the aggregate.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $271,892.00
General Account No: 00001.184010.546000
Department of Fire -Rescue
Department of Fire -Rescue
Department of Fire -Rescue
Department of Fire -Rescue
Department of Procurement
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
City Commission
Office of the City Clerk
Reviewed B
Steve Perez
Johnny Duran
Adrian Plasencia
Robert Hevia
Annie Perez
Pedro Lacret
Marie Gouin
Natasha Colebrook -Williams
Valentin J Alvarez
Thomas M. Fossler
Xavier Alban
George K. Wysong III
Todd B. Hannon
Maricarmen Lopez
City Clerk's Office
Fire Review
Fire Budget Review
Fire Review
Fire Chief Review
Procurement Review
Budget Analyst Review
Budget Review
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Approved on behalf of the City Manager
Legislative Division Review Completed
ACA Review Completed
Deputy Attorney Review Completed
Approved Form and Correctness Completed
Meeting Completed
Meeting Completed
Rendered Completed
05/28/2026 8:26 AM
05/28/2026 8:43 AM
05/29/2026 9:03 AM
05/31/2026 4:21 PM
06/09/2026 12:57 PM
06/10/2026 12:02 PM
06/10/2026 3:08 PM
Completed
06/15/2026 4:23 PM
06/15/2026 5:28 PM
06/15/2026 10:11 PM
06/15/2026 10:14 PM
06/25/2026 9:00 AM
07/09/2026 9:00 AM
07/09/2026 6:58 PM
City of Miami
Legislation
Resolution
Enactment Number: R-26-0305
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 19345 Final Action Date:7/9/2026
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
AN AFFIRMATIVE FOUR -FIFTHS (4/5THS) VOTE PURSUANT TO SECTION 18-92
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S WRITTEN
FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT ONLY ONE
REASONABLE SOURCE OF SUPPLY EXISTS FOR THE PROVISION OF
MAINTENANCE AND REPAIR SERVICES FOR ELEVEN (11) AIRHAWK EXHAUST
REMOVAL SYSTEMS ("SERVICES"); AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, WITH GARRISON MECHANICAL SERVICE CORPORATION
("CONTRACTOR") FOR THE SERVICES FOR THE DEPARTMENT OF FIRE -RESCUE
FOR A TERM OF SIX (6) YEARS IN AN ESTIMATED AMOUNT OF TWO HUNDRED
SEVENTY-ONE THOUSAND, EIGHT HUNDRED NINETY-TWO AND 00/100
DOLLARS ($271,892.00); ALLOCATING FUNDS FOR THIS PURPOSE FROM THE
FIRE OPERATING FUND, ACCOUNT NO. 00001.184010.546000, OR OTHER
LEGALLY AVAILABLE FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL
IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND
IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE,
INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL
APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Miami ("City"), through its Department of Fire -Rescue ("Fire -
Rescue"), requires maintenance and repair services for eleven (11) Airhawk Exhaust Removal
Systems ("Services") in order to remove harmful diesel exhaust fumes that are left behind in its
fire stations when diesel -powered apparatus are in use, thereby protecting the City's firefighters
from exposure to such toxic fumes; and
WHEREAS, the Airhawk Exhaust Removal Systems were installed in Fire Station Nos. 1
through 10 and No. 12 via Invitation for Bid ("IFB") No. 371334 to assist in eliminating toxic
fumes from diesel exhaust, thereby making the City's fire stations safer; and
WHEREAS, regularly scheduled maintenance and unscheduled repairs are necessary to
ensure that the Airhawk Exhaust Removal Systems continue to protect the City's fire personnel
from exposure to such toxic exhaust fumes; and
WHEREAS, Section 18-92(b) of the Code of the City of Miami, Florida, as amended
("City Code") provides that the use of competitive bidding methods may be waived in
circumstances where the City Manager makes a written finding, supported by reasons, that only
one reasonable source of supply exists; and
WHEREAS, Garrison Mechanical Service Corporation ("Contractor") is the only vendor
approved by the manufacturer to service the Airhawk Exhaust Removal Systems, which enables
the City to maintain the systems' lifetime warranty for parts replacement, and is therefore the
only reasonable source of supply for said Services for the reasons specified in Exhibit "A,"
attached and incorporated ("Written Findings"); and
WHEREAS, pursuant to Section 18-92 of the City Code, the Chief Procurement Officer
has made a finding that Contractor is the sole vendor approved by the manufacturer to service
the Airhawk Exhaust Removal Systems, and such finding has been approved and adopted as
the Written Findings of the City Manager, attached and incorporated as Exhibit "A"; and
WHEREAS, because Contractor is the only reasonable source of supply for the
Services, the City Commission desires to ratify, confirm, and approve the City Manager's
Written Findings, and authorize the City Manager to negotiate and execute an agreement with
Contractor for the provision of the Services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92(b) of the
City Code, after an advertised public hearing, the City Manager's Written Findings are hereby
ratified, approved, and confirmed.
Section 3. The City Manager is authorized' to negotiate and execute an agreement, in a
form acceptable to the City Attorney, with Contractor for the Services for a term of six (6) years,
in an estimated amount of Two Hundred Seventy -One Thousand, Eight Hundred Ninety -Two
and 00/100 Dollars ($271,892.00).
Section 4. Funds are to be allocated from the Fire Operating Fund, Account No.
00001.184010.546000 or other legally available sources of funds, subject to the availability of
funds and budget approval at the time of need.
Section 5. The City Manager is further authorized1 to negotiate and execute any
documents, including amendments, renewals, and extensions, all in forms acceptable to the
City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and
in compliance with applicable provisions of the City Code, including the City of Miami's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations,
as may be deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions
APPROVED AS TO FORM AND CORRECTNESS:
ge Wyy ng III, C y ttor' y 6/15/2026