Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #19347 Date: 05/22/2026 Commission Meeting Date: 07/09/2026 Requesting Department: Department of Fire - Rescue and Department of Building Sponsored By: Miguel Gabela District Impacted: District 1 Type: Resolution Subject: Emergency Ratification - Melreese Park Chiller Replacement Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's findings, that it is most advantageous for the City of Miami ("City") to waive the competitive sealed bidding procedure pursuant to Section 18-90 of the Code of the City of Miami, Florida as amended ("City Code") and retroactively approving the selection of Airstron, LLC for the emergency removal and installation of one (1) chiller and two (2) chiller water pumps to mitigate/reduce damage caused by the development of mold throughout the Melreese Park facility , located at 1802 NW 37th Avenue, Miami, FL 33125, for an estimated amount of $167,832.00; allocating funds from the Building Department ("Building") Account Code 04004.282000.549000.0000.00000 in the amount of $84,720.00 and the Fire Department ("Fire") Account Code 32000.181000.664000.0000.00000 in the amount of $83,112.00; authorizing the City Manager to negotiate and execute any all documents, subject to allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: Around mid -July 2025, the Building Department dispatched a team of inspectors to the Melreese Park facility to support and oversee the Miami Freedom Park and City Administration Building construction projects. Although the facilities had been in use, they had not been properly maintained, which accelerated the deterioration of the chiller and water pump units that led to widespread mold growth. As a result, the Melreese Park facility, located at 1802 NW 37th Avenue, Miami, FL 33125, required the emergency replacement of one (1) chiller and two (2) chiller water pumps to mitigate and reduce the damage caused by the mold. It was determined that taking immediate action was in the City's best interest to prevent the City from incurring further expenses. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Building Account 04004.282000.549000.0000.00000 for $84,720.00 Fire Account 32000.181000.664000.0000.00000 for $83,112.00 Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Department of Building Department of Procurement Office of Management and Budget Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Steve Perez Johnny Duran Adrian Plasencia Robert Hevia Eduardo Santamaria Annie Perez Mabel Betancourt Lai -wan McGinnis Marie Gouin Asael Marrero Natasha Colebrook -Williams Valentin J Alvarez Thomas M. Fossler Xavier Alban George K. Wysong III Maricarmen Lopez City Clerk's Office Fire Review Fire Budget Review Fire Review Fire Chief Review Department Head Review Procurement Review Budget Analyst Review Budget Analyst Review Budget Review Completed Completed Completed Completed Completed Completed Skipped Completed Completed Assistant City Manager Review Completed Approved on behalf of the City Manager Legislative Division Review Completed ACA Review Deputy Attorney Review Approved Form and Correctness Meeting Rendered Completed Completed Completed Completed Completed 05/28/2026 8:25 AM 05/29/2026 7:19 AM 05/30/2026 10:57 PM 05/31/2026 4:21 PM 06/04/2026 9:09 PM 06/09/2026 12:53 PM 06/09/2026 1:15 PM 06/15/2026 11:20 AM 06/15/2026 2:53 PM 06/15/2026 4:05 PM Completed 06/16/2026 9:20 AM 06/24/2026 10:53 AM 06/26/2026 1:54 PM 06/26/2026 2:25 PM 07/09/2026 9:00 AM 07/09/2026 6:59 PM City of Miami Legislation Resolution Enactment Number: R-26-0309 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 19347 Final Action Date:7/9/2026 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING AND APPROVING THE CITY MANAGER'S FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT AN EMERGENCY EXISTS AND WAIVING THE COMPETITIVE SEALED BIDDING REQUIREMENTS PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), FOR THE EMERGENCY PURCHASE OF ONE (1) CHILLER AND TWO (2) CHILLER WATER PUMPS AND ASSOCIATED REMOVAL AND INSTALLATION SERVICES ("SERVICES") FROM AIRSTRON, LLC D/B/A AIRSTRON MECHANICAL ("CONTRACTOR") ESTIMATED AMOUNT OF ONE HUNDRED SIXTY-SEVEN THOUSAND, EIGHT HUNDRED THIRTY-TWO AND 00/100 DOLLARS ($167,832.00); ALLOCATING FUNDS FOR THIS PURPOSE FROM THE BUILDING DEPARTMENT ("BUILDING") ACCOUNT CODE 04004.282000.549000.0000.00000 IN THE AMOUNT OF EIGHTY-FOUR THOUSAND, SEVEN HUNDRED TWENTY AND 00/100 DOLLARS ($84,720.00) AND FIRE DEPARTMENT ("FIRE") ACCOUNT CODE 32000.181000.664000.0000.00000 IN THE AMOUNT OF EIGHTY-THREE THOUSAND, ONE HUNDRED TWELVE AND 00/100 DOLLARS ($83,112.00); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, around mid -July 2025, the Building Department dispatched a team of inspectors to the Melreese Park facility to support and oversee the Miami Freedom Park and City of Miami ("City") Administration Building construction projects; and WHEREAS, although the facilities had been in use, they had not been properly maintained, which accelerated the deterioration of the chiller and two water pumps that led to widespread mold growth; and WHEREAS, the Fire Department determined that the condition constituted an emergency because of the safety hazards it posed due to the identified mold growth; and WHEREAS, it was determined that taking immediate action was in the City's best interest to prevent the City from incurring further expenses; and WHEREAS, the City Manager pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), made a written finding, attached and incorporated as Exhibit "A" ("City Manager's Findings"), that an emergency exists and approved an emergency purchase request by the Building Department for the purchase of one (1) chiller and two (2) chiller water pumps and associated removal and installation services for the Melreese Park facility, located at 1802 Northwest 37th Avenue, Miami, Florida 33125 ("Services"); WHEREAS, Airstron, LLC d/b/a Airstron Mechanical ("Contractor") offered to provide the Services for an estimated amount of One Hundred Sixty -Seven Thousand, Eight Hundred Thirty -Two and 00/100 Dollars ($167,832.00); and WHEREAS, the City Commission desires to ratify, confirm, and approve, the City Manager's Findings and retroactively authorize the City Manager to execute an agreement with Contractor to protect the life, health, welfare and convenience of the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the City Commission hereby ratifies, approves, and confirms the City Manager's Findings, that it is most advantageous for the City to waive the competitive sealed bidding procedures, pursuant to Section 18-90 of the City Code and retroactively approving the selection of Contractor for the emergency purchase of the Services for an estimated amount of One Hundred Sixty -Seven Thousand, Eight Hundred Thirty -Two and 00/100 Dollars ($167,832.00). Section 3. Funds for this purpose shall be allocated from the Building Department Account Code 04004.282000.549000.0000.00000 in the amount of Eighty -Four Thousand, Seven Hundred Twenty and 00/100 Dollars ($84,720.00) and Fire Department Account Code 32000.181000.664000.0000.00000 in the amount of Eighty -Three Thousand, One Hundred Twelve and 00/100 Dollars ($83,112.00). Section 4. The City Manager is authorized' to negotiate and execute any and all documents, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.