HomeMy WebLinkAboutSubstitution Memo from City AttorneyCITY OF MIAMI
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: George K. Wysong III, City Attorney
DATE: July 7, 2026
RE: Substitution of Item RE. 12 on the July 9, 2026, City Commission Meeting —
Recommended funding formula to establish a Police and Fire Facilities
Maintenance Reserve Fund
File No.: 19509
Item RE. 12 on the July 9, 2026, City Commission Meeting Agenda directs the
City Manager to research and develop a recommended funding formula to establish a
Police and Fire Facilities Maintenance Fund. The legislation directed the City Manger to
return to the City Commission within sixty (60) days with a report and recommendations.
The legislation is being modified to return said report by December 31, 2026.
cc. James Reyes, City Manager
Marie Gouin, Director, Office of Management & Budget
Miriam Santana, Agenda Coordinator
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City of Miami
Resolution
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 19509 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY
MANAGER TO RESEARCH AND DEVELOP A RECOMMENDED FUNDING
FORMULA TO ESTABLISH A POLICE AND FIRE FACILITIES MAINTENANCE
RESERVE FUND ("FUND"); DIRECTING THE CITY MANAGER TO RETURN
TO THE CITY COMMISSION BY DECEMBER 31, 2026, WITH A REPORT AND
RECOMMENDATIONS FOR THE IMPLEMENTATION OF THE FUND,
INCLUDING A PROPOSED ANNUAL CONTRIBUTION FORMULA BASED ON
VERIFIED SQUARE FOOTAGE AND REPLACEMENT VALUE OF ALL POLICE
AND FIRE FACILITIES OWNED BY THE CITY OF MIAMI ("CITY"); FURTHER
DIRECTING THE CITY MANAGER TO INCLUDE ANY NECESSARY
PROPOSED AMENDMENTS TO THE CODE OF THE CITY OF MIAMI
ESTABLISHING THE FUND AS A PROTECTED/RESTRICTED FISCAL YEAR
BUDGET LINE ITEM; PROVIDING FOR AN EFFECTIVE DATE.
SPONSOR(S): Commissioner Ralph "Rafael" Rosado
WHEREAS, the City of Miami ("City") owns and operates numerous police and fire
facilities that are critical to public safety and emergency response; and
WHEREAS, ongoing maintenance, repair, and capital upkeep of these facilities is
essential to ensure operational readiness, safety, and longevity of critical City assets; and
WHEREAS, the establishment of a dedicated budgetary account titled "Police and Fire
Facilities Maintenance Reserve Fund" ("Fund") may be required to provide a consistent and
sustainable funding mechanism for the long-term maintenance and preservation of the City's
police and fire facilities; and
WHEREAS, a data -driven funding formula based on verified square footage and
replacement value would ensure equitable and adequate annual contributions to the Fund and
prevent emergency repair costs without draining operating funds; and -`mot 14%3
N
WHEREAS, establishing the Fund as a protected/restricted fiscal year budgettijtf? e item
in the Code of the City of Miami ("City Code") would ensure responsible long-term fi rit rn
planning and facility stewardship of numerous City assets; w,, t 0
-'-q i ``1 i~ '3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF T1 'CI1
MIAMI, FLORIDA: ; r'v
r— cD
Section 1. The recitals and findings contained in the Preamble to this Resoluitin
adopted by reference and incorporated as if fully set forth in this Section.
City of Miami Page 1 of 2 File ID: 19509 (Revision:) Printed On: 7/2/2026
File ID: 19509 Enactment Number:
Section 2. The City Commission hereby directs the City Manager to research and
develop a recommended funding formula for the implementation of a Police and Fire Facilities
Maintenance Reserve Fund.
Section 3. The City Manager shall return to the City Commission by December 31,
2026, a comprehensive report that includes:
a. A recommended annual contribution formula based on the verified square footage and
replacement value of all police and fire facilities owned by the City;
b. An inventory and verification of all applicable police and fire facilities, including square
footage and estimated replacement value;
c. Best practices and benchmarking analysis from comparable municipalities, if
available; and
d. A draft of a proposed ordinance establishing the Police and Fire Facilities
Maintenance Reserve Fund with provisions to ensure it is a protected/restricted fiscal
year budget line item.
Section 4. The proposed ordinance shall further include provisions necessary to secure
the fund's integrity, including but not limited to restrictions on use, minimum annual funding
requirements, and any conditions under which funds may be reallocated.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
City of Miami Page 2 of 2 File ID: 19509 (Revision:) Printed on: 7/2/2026
City of Miami
Legislation
Resolution
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 19509 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY
MANAGER TO RESEARCH AND DEVELOP A RECOMMENDED FUNDING
FORMULA TO ESTABLISH A POLICE AND FIRE FACILITIES MAINTENANCE
RESERVE FUND ("FUND"); DIRECTING THE CITY MANAGER TO RETURN TO THE
CITY COMMISSION WITHIN SIXTY (60) DAYS WITH A REPORT AND
RECOMMENDATIONS FOR THE IMPLEMENTATION OF THE FUND, INCLUDING A
PROPOSED ANNUAL CONTRIBUTION FORMULA BASED ON VERIFIED SQUARE
FOOTAGE AND REPLACEMENT VALUE OF ALL POLICE AND FIRE FACILITIES
OWNED BY THE CITY OF MIAMI ("CITY"); FURTHER DIRECTING THE CITY
MANAGER TO INCLUDE ANY NECESSARY PROPOSED AMENDMENTS TO THE
CODE OF THE CITY OF MIAMI ESTABLISHING THE FUND AS A
PROTECTED/RESTRICTED FISCAL YEAR BUDGET LINE ITEM; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City of Miami ("City") owns and operates numerous police and fire
facilities that are critical to public safety and emergency response; and
WHEREAS, ongoing maintenance, repair, and capital upkeep of these facilities is
essential to ensure operational readiness, safety, and longevity of critical City assets; and
WHEREAS, the establishment of a dedicated budgetary account titled "Police and Fire
Facilities Maintenance Reserve Fund" ("Fund") may be required to provide a consistent and
sustainable funding mechanism for the Tong -term maintenance and preservation of the City's
police and fire facilities; and
WHEREAS, a data -driven funding formula based on verified square footage and
replacement value would ensure equitable and adequate annual contributions to the Fund and
prevent emergency repair costs without draining operating funds; and
WHEREAS, establishing the Fund as a protected/restricted fiscal year budget line item
in the Code of the City of Miami ("City Code") would ensure responsible Tong -term fiscal
planning and facility stewardship of numerous City assets;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Commission hereby directs the City Manager to research and
develop a recommended funding formula for the implementation of a Police and Fire Facilities
Maintenance Reserve Fund.
Section 3. The City Manager shall return to the City Commission within sixty (60) days
of the effective date of this resolution with a comprehensive report that includes:
a. A recommended annual contribution formula based on the verified square footage and
replacement value of all police and fire facilities owned by the City;
b. An inventory and verification of all applicable police and fire facilities, including square
footage and estimated replacement value;
c. Best practices and benchmarking analysis from comparable municipalities, if
available; and
d. A draft of a proposed ordinance establishing the Police and Fire Facilities
Maintenance Reserve Fund with provisions to ensure it is a protected/restricted fiscal
year budget line item.
Section 4. The proposed ordinance shall further include provisions necessary to secure
the fund's integrity, including but not limited to restrictions on use, minimum annual funding
requirements, and any conditions under which funds may be reallocated.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
Wy n. III, C y tor =y 6/29/2026