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AGREEMENT INFORMATION AGREEMENT NUMBER 26304 NAME/TYPE OF AGREEMENT A-1 PROPERTY SERVICES GROUP INC. DESCRIPTION CONSTRUCTION CONTRACT/ITB NO. 25-26-026, CARIBBEAN MARKETPLACE ROOF REPLACEMENT/FILE ID: 18970/R-26- 0146/MATTER I D : 26-2476 EFFECTIVE DATE September 30, 2026 ATTESTED BY TODD B. HANNON ATTESTED DATE 9/30/2026 DATE RECEIVED FROM ISSUING DEPT. 10/1/2026 NOTE DOCUSIGN AGREEMENT BY EMAIL Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ri_ ORt CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Department of Procurement DEPT. CONTACT PERSON: Luis Caseres/Cris Lima EXT. 1923 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: A-1 Property Services Group Inc. IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $ 3,917,108.42 FUNDING INVOLVED? TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) Construction Contract ■ ■ YES YES ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): Execute Construction Contract for ITB No. 25-26-026, Caribbean Marketplace Roof Replacement, D5 NO NO COMMISSION APPROVAL DATE: 04/09/2026 FILE ID: 18970 ENACTMENT NO.: R-26-0146 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER Reviewed and OK to proceed. FVP Fernando Ponacsi September 15, 2C26 Annie Perez, CPPO 115:49:36 EDT SIGNATURE: DocuSigned by: r...4_,./-/-;" RISK MANAGEMENT September 16, 2 David Ruiz 26 1 09:31:45 EDT SIGNATURE: 41gnedb73CAC4 � gned by: FratAkaµ BUDGET OFFICE Funding available in project. MFB/GF. OK to sign. LEM 9/16/26 September 16, 2 Marie Gouin 26 117:45:36 EDT SIGNATURE: `-2(395C6318214E Signed by: CITY ATTORNEY /s/ TMF 26-2476 Matter ID No. 26-2476 September21, 2026 George K. Wysong III 111:53:01 EDT SIGNATURE: 5F6E831796C549 Signed by: a{,b',7, \'..=•=-68-7-7fiE9F18824 ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER September 23, 2026 Erica T. Paschal Darling, CPA 1 12:43:20 EDT SIGNATURE: DocuSigned by: e"". ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS N/A 5E85050A5365-4 Barbara Hernandez, MPA N/A SIGNATURE: ASSISTANT CITY MANAGER, CHIEF OF INFRASTRUCTURE September 24, 2026 Asael Marrero 108:05:49 EDT SIGNATURE: DocuSigned by: ,;;,N.__ COF4AD9AB03B4 DEPUTY CITY MANAGER September 24, 2026 Natasha Colebrook -Williams I 09:10:05 EDT SIGNATURE: DocuSigned by: C� „� CITY MANAGER September 30, 2C26 James Reyes" 1 09:56:51 EDT -84B--ME -5.13E-A4-1 —Signed by: SIGNATURE: CITY CLERK September 30, 2026 T y p :5�MIDT SIGNATURE: E8e2&e -tee DocuSigned by: E-_-_-, E46D7560DCF145� PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER PR 26102 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CONSTRUCTION CONTRACT OVERVIEW CONTRACT TITLE: Caribbean Marketplace Roof Replacement - D5 - Project No. 40- B253506 1. AWARD DELEGATED AUTHORITY: ❑ Chief Procurement Officer - Authority level of $ N/A ❑ City Manager - Authority level of $ N/A ❑x City Commission - RESOLUTION No. 26-0146 2. PROCUREMENT METHOD: ❑ RFP/Q ITB ❑ SOLE SOURCE ❑ PIGGY -BACK 0 PROFESSIONAL SERVICES UNDER $25,000 ❑ OTHER (Please explain): 3. IF THIS IS AN AMENDMENT, WHAT IS THE NUMBER OF THE AMENDMENT AND WHAT DOES THIS AMENDMENT DO (INCREASE CAPACITY, CHANGE IN TERMS, ETC) BE SPECIFIC. N/A 4. WAS THE AMENDMENT APPROVED BY THE CITY COMMISSION? ❑ YES ❑ NO IF YES, WHAT IS THE RESOLUTION NUMBER? 5. WHAT IS THE SCOPE OF WORK? The Project involves addressing structural deficiencies and failures in the existing building envelope at the Little Haiti Cultural Complex. The work shall not affect the building's area, height, occupant load, or use, and shall include furnishing all materials, labor, permits, and equipment necessary to complete the structural repairs, and to remove and replace the existing roofing systems in accordance with current Building Code requirements. 6. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? Office of Capital Improvements ("OCI") 7. IS THE AWARDEE THE INCUMBENT? N/A 8. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? N/A Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 9. WHEN DOES THE CURRENT CONTRACT EXPIRE? Upon final completion of the Project. 10. WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? N/A 11.WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? Lowest responsive and responsible bidder Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM James Reyes City Manager FROM: Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement ,--DocuSigned by: -89540EB73CAC468... DATE: August 11, 2026 SUBJECT: Recommendation for Award of a Construction Services Contract for Caribbean Marketplace Roof Replacement - D5, Project No. 40- B253506 REFERENCES: Invitation to Bid ("ITB") No. 25-26-026 ENCLOSURES: Bid Security List, Contractor's Price Proposal RECOMMENDATION: Based on the findings below, the City of Miami ("City") Department of Procurement ("Procurement") hereby recommends that the referenced contract be awarded to A-1 Property Services Group Inc. ("A-1"), who has been deemed the lowest responsive and responsible Bidder for ITB No. 25-26-026, Caribbean Marketplace Roof Replacement — D5, Project No. 40- B253506 ("Project"). BACKGROUND: On April 28, 2026, Procurement issued a solicitation under full and open competition to obtain bids from qualified firms. On June 23, 2026, Procurement received seven (7) bids in response to the solicitation (see attached Bid Security List). Pursuant to the solicitation, Bidders were required to 1) Hold a current Certified General Contractor ("CGC") license from the State of Florida and have a minimum of five (5) years' experience under its current business name; 2) the CGC shall demonstrate experience as the Prime Contractor on at least three (3) projects of similar size, scope, and complexity to the Project, ongoing or completed within the last ten (10) years. The referenced projects must have a proven track record of coordination with and between trades such as structural, mechanical, plumbing, and electrical work as required for the construction; and 3) the submitted reference projects had to demonstrate that i) the Bidder was the General Contractor for the project; and ii) the Bidder self -performed at least ten percent (10%) of the physical labor construction work for said project. FINDINGS: Procurement conducted its due diligence on the bids received following the guidelines published in the solicitation. As a result of the due diligence effort, the apparent lowest bidder, A-1, was deemed responsive and compliant with the Minimum Requirements stipulated in the "Notice to Contractors," and demonstrated the required prior experience in projects of comparable scope, scale, and complexity similar to the Project. The City's Office of Capital Improvements ("OCI") reviewed and evaluated A-1's bid and compared it with the estimate of probable construction cost prepared by MC Harry & Associates, Inc, the Architect of Record ("AOR") for the Project. OCI and the AOR discussed line items and identified discrepancies in Al's submitted pricing. Following a thorough and deliberate discussion, OCI decided to hold a negotiation meeting with A-1 on July 28, 2026. Upon completion of this meeting, A-1 was directed to submit a Best and Final Offer ("BAFO"), which was provided on July Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 2 - Recommendation of Award of ITB No. 25-26-026, Caribbean Marketplace Roof Replacement James Reyes, City Manager 30, 2026. Consequently, on August 3, 2026, OCI decided to award the contract to A-1, as its bid is approximately 6.76% lower than the probable construction cost estimate. Based on the above findings, Procurement hereby recommends that the Project be awarded to A-1 as shown below: A-1 PROPERTY SERVICES GROUP INC. BID ITEMS BID ITEMS VALUES Total Lump Sum Bid $2,889,257.02 Allowance for Exterior Painting and Trims $450,000.00 10 Percent (10%) Additional Services Allowance $288,925.70 10 Percent (10%) Owner's Contingency Allowance $288,925.70 TOTAL CONTRACT AWARD VALUE $3,917,108.42 CONTRACT EXECUTION: Accordingly, Procurement hereby requests authorization to prepare and execute a contract with A-1 Property Services Group Inc., Pursuant to Resolution R-26-0146, approved by the City Commission on April 9, 2026, amending Section 18-117, "Economic Stimulus Awards and Agreements" of the City Code, the City Manager has delegated authority to award this contract and execute the ensuing agreement since the contract value at award is within 10% of the AOR's probable construction cost estimate. Funding is currently available to complete the Project for a total contract value at award of $3,917,108.42, as shown above. Your signature below indicates your approval of Procurement's recommendation. Signed by: Approved: �A68C256F2C6A478.. James Reyes, City Manager Date: August 27, 2026 112:24:34 EDT c: Natasha Colebrook -Williams, Deputy City Manager Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure Erica T. Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer Thomas Fossler, Assistant City Attorney, Office of the City Attorney Jose R. Perez, AIA, Director, OCI Fernando V. Ponassi, MA Arch., MA PPA, LEED°AP, Assistant Director, Procurement PR26074 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A TagofAtiami ANNIE PEREZ, CPPO Director/Chief Procurement Officer July 28, 2026 Yosvany Madruga CEO A-1 Property Services Group Inc. 6925 NW 42" Street Miami, FL 33166 JAMES REYES City Manager SENT VIA EMAIL: q eo(a� 1866 roof n q . com RE: BEST AND FINAL OFFER - Invitation to Bid ("ITB") No. 25-26-026, Caribbean Marketplace Roof Replacement — D5 — Project No. 40-8253506 Dear Mr. Madruga: The City of Miami ("City") Department of Procurement ("Procurement"), on behalf of the Office of Capital Improvements ("OCI"), is in receipt of the bid submitted by A-1 Property Services Group Inc. ("A-1") in response to ITB No. 25-26-026 Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506. The bid closed on June 23, 2026, and A-1 is the apparent lowest responsive and responsible Bidder. Pursuant to Section 18-85 of the City's Procurement Code, the City has the authority to negotiate for better pricing or rebid, whichever is in the best interest of the City. The City hereby requests that you carefully analyze your bid price for any cost savings you can, in turn, extend to the City; and provide what is considered your firm's "best and final offer" as it pertains to your cost for the construction services for the Caribbean Marketplace roof replacement project. This offer should be emailed to the attention of Ms. Cristiane Lima, via email at CLima(c miami,gov, no later than 5:00 p.m. on Friday, July 31, 2026. Please indicate your firm's best and final offer in the spaces provided in Column D ("Unit Cost") of the attached BAFO Form: Bid Sheet. PruSt (%—t) Title Name Sincerely, Date Fernando V. Ponassi, MA Arch., MA PPA, LEED)AP Assistant Director, Architecture, Engineering and Construction Services Department of Procurement Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 2 — Invitation to Bid No. 25-26-026, Caribbean Marketplace Roof Replacement - D5 A-1 Property Services Group Inc. FP:cf c: Natasha Colebrook -Williams, Deputy City Manager Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure Barbara Hernandez, MPA, Assistant City Manager/Chief of Operations Erica T. Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer Thomas M. Fossler, Assistant City Attorney, Office of the City Attorney Annie Perez, CPPO, Director/Chief Procurement Officer, Procurement Jose R. Perez, AIA., Director, OCI Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Caribbean Marketplace Roof Replacement BID FORM Provide Lump Sum approach for each CSI Division - Not to exceed CSI Division CSI Master Format Title Submitted Cost BAFO Cost 1 Building Site Prep / Demo $ 95,451.84 95,451.54 2 Mechanical HVAC $ 143,177.76 143,177.76 3 Plumbing and FP $ 104,997.02 104,997.02 4 Concrete $62,044 62,044 5 Masonry $ 71,588.88 71,588.88 6 Metal $ 935,699.58 935,699.58 7 Wood $ 46,389.38 46,389.38 8 Moisture Protection $ 174,804.44 174,804.44 9 Doors and Windows $ 79,335.56 79,335.56 10 Finishes $ 432,667.52 432,667.52 11 Electrical $ 206,694.44 206,694.44 12 General Conditions $ 288,170.56 288,170.56 13 General Contractor's Overhead and Profit $ 248,236.34 248,236.34 A Bidder Lump Sum Bid Amount $ 2,889,257.02 $ 2,889,257.02 - B Owner's Dedicated Contingency/Allowance (20%) $ 577,851.40 $ 577,851.40 - Sub -total $ 3,467,108.42 $ 3,467,108.42 - C Paint and Permitting $ 450,000.00 $ 450,000.00 Grand Total Project Amount (A+B+C) $ 3,917,108.421 $ $3,917,108.42 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CITY OF MIAMI OFFICE OF THE CITY CLERK BID SECURITY LIST BID ITEM: Caribbean Marketplace Roof Replacement - D5 BID NUMBER: ITB No. 25-26-026 DATE BID OPENED: June 23, 2026 TIME: 3:00 p.m. BIDDER BID TOTAL BID BOND (ER) AMOUNT CASHIER'S CHECK A-1 Property Services $3,917,108.42 5% Cosugas, LLC $3,945,332.40 5% Lunacon Engineering Group, Corp $3,990,880.79 5% HE -Builders $4,096,886.40 5% Florida Construction & Engineering $4,578,987.65 5% Vercetti Enterprises $4,751,706.00 5% Nunez Construction, Inc. $5,942,961.00 5% aura t1i,e only offers ------------- 'Offdie llateci he *ems erg grow. vendo.s Pecs lved timely c of the above opva1 ©th©' ^ifegs submitted in )i'e:z once to ag dui' and time. th:s solicitation, ib Ali c.ya rye eFg,:1 g k& tc a€ iC ^so ° 7.Lli;; ttt*,,- Perso ReceivingBid(s) On: 621 Z 3 f ZL Z4 Today's Date Received (7) bid(s) on behalf: Procurement City CjjIepartm nt �L� e - Deputy City Clerk PREPARED BY: Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABEOE7A GrY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-117 OF... V/ I V, I I.JV AIYI - V-V IA I\ TV LVVLV I liar. VI VI II Miami FL Resolution R-26-0146 ADOPTED MODIFICAT WITH Apr 9, 2026 g: 0 AM A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-117 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), REPLACING ATTACHMENT "A" TO SECTION 18-117 OF THE CITY CODE, WHICH IDENTIFIES CERTAIN CAPITAL CONSTRUCTION PROJECTS SUBJECT TO THE CITY'S ECONOMIC STIMULUS AWARDS AND AGREEMENTS PROCESS, WITH THE REVISED ATTACHMENT "A" ATTACHED AND INCORPORATED HERETO; PROVIDING FOR AN EFFECTIVE DATE. Information Department: Office of Capital Improvements, Dept of Resilience and Public Works, & Dept of Parks and Recreation Category: Other Attachments Agenda Summary and Legislation 18970 Exhibit SUB 18970 Back -Up from Law Dept 18970 Substitution Memo from City Manager Financial Impact Total Fiscal Impact: N/A CIP Project No: Multiple Sponsors: Body/Legislation WHEREAS, Section 18-117 of the Code of the City of Miami, Florida, as amended ("City Code"), titled "Economic Stimulus Awards and Agreements," establishes an expedited process for certain capital construction projects identified in Attachment "A" thereto for the express purpose of stimulating the local economy; and WHEREAS, Section 18-117 further provides that Attachment "A" may be amended from time to time by City Commission resolution and that the City Commission may, from time to time, add or delete projects from the list of economic stimulus projects to which Section 18-117 applies; and WHEREAS, the City desires to update the list of qualifying capital construction projects by replacing the existing Attachment "A" with the revised Attachment "A" attached and incorporated into this Resolution; and WHEREAS, upon adoption of this Resolution, the revised Attachment "A" shall constitute the operative list of projects subject to Section 18-117 of the City Code unless and until further amended by resolution of the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. https://miamifl.igm2.com/Citizens/Detail_LegiFile.aspx?ID=18970&highlightTerms=26-0146&Print=Yes 1/2 Docusign Envelope ID: B3FD4D1I A I\LrY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-117 OF... V, I IAIYI - .JV V-V -8E1 C-825F-DCBF7ABEOE7A I V/G-V 1ITV VVLV I IVIY VI II VI Section 2. Pursuant to Section 18-117 of the City Code, the City Commission hereby replaces the existing Attachment "A" to Section 18-117 with the revised Attachment "A" attached and incorporated hereto. Section 3. The revised Attachment "A" approved by this Resolution shall supersede and replace all prior versions of Attachment "A" to Section 18-117 of the City Code. Section 4. This Resolution shall become effective immediately upon its adoption. Meeting History Apr 9, 2026 9:00 AM City Commission City Commission Meeting RESULT: ADOPTED WITH MODIFICATION(S) [UNANIMOUS] MOVER: Ralph "Rafael" Rosado, Commissioner, District Four SECONDER: Miguel Angel Gabela, Commissioner, District One AYES: Christine King, Miguel Angel Gabela, Damian Pardo, Rolando Escalona, Ralph "Rafael" Rosado Powered by Granicus https://miamifl.igm2.com/Citizens/Detail_LegiFile.aspx?ID=18970&highlightTerms=26-0146&Print=Yes 2/2 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 04/09/2026 REVISED_FINAL_v2 B Number Project Name Project Owner Current Estimated Total Project Cost Current Phase District 40-B30688 Marine Stadium Restoration DREAM $68,000,000.00 04-Dry Run/Permit Citywide 40-B40571 Virrick Park New Pool Facility Parks $13,211,530.00 07-Construction 2 40-B193602 Brickell Key Bridge RPW $6,246,391.00 07-Construction 2 40-B173619 SW 15 Road from SW 3 Avenue and SW 11 Street RPW $6,261,725.00 03-Design 3 40-B30874 Brickell Avenue from SE 15 Road to SE 8 Street RPW $2,097,247.00 08-Final Completion 2 40-B50906 NE 3 Avenue from NE 54 Street to NE 58 Terrace RPW $3,259,046.00 03-Design 5 40-B193511 and 40- B193511A Curtis Park Community Center Design and Construction Parks $15,365,718.00 07-Construction 1 40-B193512 and 40- B193512A Armbrister Park Community Center Design and Construction Parks $12,129,000.00 06-Pre-Construction 2 40-B193513 Moore Park Gym Design and Construction Parks $16,357,564.00 05-Bidding 5 40-B193517 New Woodside Park at 3699/3701 SW 1st AVE Parks $7,449,955.00 07-Construction 3 40-B40566 Spring Garden Point Park Parks $1,954,059.27 03-Design 5 40-B40581 Douglas Park Community Center Parks $15,572,411.00 04-Dry Run/Permit 4 40-B193207 Fire Facilities Resiliency Project (FS10) - Design Public Safety $15,465,000.00 04-Dry Run/Permit Citywide 40-B183603 Miami River Greenway Curtis Park East RPW $5,853,553.00 05-Bidding 1 40-B183611 NW 17th Street from NW 27th AVE to NW 32nd AVE - Road & Drainage Construction RPW $7,856,143.00 03-Design 1 40-B193802 Brickell Bay Drive Seawall, Drainage and Road Improvements RPW $32,261,008.00 07-Construction 2 40-B30606 Flagler Street Beautification OCI $33,104,407.00 07-Construction Citywide 40-B30737 South Bayshore Lane/Fairview Street - East and West RPW $12,420,228.00 05-Bidding 2 40-B193522A Dog Run Park Parks $925,877.00 03-Design 4 40-B233506 Fairlawn Community Park Parks $1,150,000.00 07-Construction 4 40-B233507 Shenandoah Playground Replacement Parks $900,000.00 08-Final Completion 2 40-B233513 Grapeland Heights Park and Baseball Park Parks $2,611,514.00 07-Construction 1 40-B233523 Bayfront Park Fountain Parks $2,833,760.00 01-Planning 2 40-B223801 East Flagami Flood Mitigation RPW $80,137,359.00 05-Bidding 4 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 04/09/2026 REVISED_FINAL_v2 B Number Project Name Project Owner Current Estimated Total Project Cost Current Phase District 40-B223802 Auburndale Flood Mitigation Project RPW $74,747,852.00 Multi -Phased Project 4 40-B50413 SW 24th St. from 27th Ave to SW 32nd Ave RPW $8,478,403.00 07-Construction 4 40-B50412 SW 23 Terrace from SW 27 Avenue to SW 32 Avenue RPW $6,649,232.00 01-Planning 4 40-B233822 Localized Flooding Improvements Citywide RPW $10,375,000.00 03-Design Citywide 40-B183611A NW 17 Street from NW 32 to NW 37 Avenue RPW $7,473,497.00 05-Bidding 1 40-6193500 Jose Marti Park Seawall, Shoreline, and Flood Improvements- Construction OCI $26,644,082.00 05-Bidding 3 40-B193501 Little River Mini Park (Outfall Connection) RPW $3,986,499.00 04-Dry Run/Permit 5 40-B233815 Allapattah Flood Improvements - NW 7 Ave to 14 Ave, NW 23 St to RPW $62,674,641.00 03-Design 1 40 6233816 Melrose Flood Improvements - NW 23 Ave to NW 19 Ave, NW 34 St to NW 30 St (Pump Station) RPW $33,642,745.00 03-Design 1 40 6233805 Edgewater Flood Improvements - NE 4 Ave to Biscayne Bay, NE 22 St to NE 24 St (Pump Station) RPW $40,852,943.00 03-Design 2 40-B233811 Replacement of Seawalls Morningside between NE 55 Terr, NE 65 St and Biscayne Bay - D2 RPW $3,378,160.00 03-Design 2 40-B233809 Brickell and Coconut Grove Seawalls between SE 25th Rd to Mathenson Ave. and Biscayne Bay - D2 RPW $1,659,265.00 03-Design 2 40-B233810 Replacement of 8 Seawalls in Edgewater between NE 22 St to NE 34 St. along Biscayne Bay - D2 RPW $3,541,662.00 03-Design 2 40 6233804 East Little Havana Flood Improvements - W 12 Ave to W 17 Ave, NW 2 St to SW 6 St (Pump Station) RPW $64,605,980.00 01-Planning 3 40-B233606 8 Street Flood Improvements - SW 17 Ave to SW 22 Ave, SW 5 St to SW 12 St RPW $40,000,000.00 03-Design 3 40 6233803 Shorecrest South Flood Improvements - NE 8 Ct to NE Bayshore Ct, NE Little River Dr to NE 79 St (Pump Station) RPW $34,607,969.00 05-Bidding 5 40 6233814 South-West Wynwood Flood Improvements - NW 3 Ave to NW 5 PI, NW 16 St to NW 28 St (Pump Station) RPW $70,802,459.00 01-Planning 5 40-B233812 Replacement of Seawalls Shorecrest between NE 84 St and Ademar Canal; NE Bayshore Dr. and Davis Canal - D5 RPW $3,688,974.00 03-Design 5 40-B233817 Clemente Park Flood Improvements - Miami Ave to NW 2 Ave and NW 30 St to 36 St RPW $22,422,143.00 03-Design 5 40-B233806 Immediate Flood Control: Install Backflow Valves CW RPW $4,084,000.00 03-Design Citywide 40-B203801 Citywide Pump Stations Telemetry System RPW $1,536,263.00 03-Design Citywide 40-B233819 Localized Flooding Improvements RPW $5,558,000.00 03-Design 3 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 04/09/2026 REVISED_FINAL_v2 B Number Project Name Project Owner Current Estimated Total Project Cost Current Phase District 40-B233820 Pump Stations RPW $2,500,000.00 03-Design 3 40-B223521 Parks Public WiFi Installation Parks $2,500,000.00 07-Construction 2 40-B50414 SW 24 Terrace from SW 27 Avenue to SW 31 Avenue RPW $4,762,302.00 08-Final Completion 4 40-B50421 SW 25 Street from SW 27 Avenue to SW 32 Avenue D4 RPW $4,853,136.00 08-Final Completion 4 40-B223212 Fire Station 12 - Hardening Fire $1,423,000.00 01-Planning Citywide 40-B213210 Fire Station 2 - Hardening Fire $1,007,027.00 01- Planning Citywide 40-B213209 Fire Station 9 - Hardening Fire $1,322,000.00 01- Planning Citywide 40-B213512 Hadley Park - Resiliency Hub Parks $1,807,056.00 05-Bidding 5 40-B50104 NW 13 Street from NW 35 Avenue to NW 37 Avenue RPW $3,165,866.00 07-Construction 1 40-B30756 NW 30 Street Improvement RPW $6,539,324.00 07-Construction 1 40-B183610 West Grove Roadway Improvements RPW $4,270,918.00 03-Design 2 40-B183612 Charles Avenue from Main Highway to South Douglas Road RPW $5,040,542.00 05-Bidding 2 40-B213606 Kinloch Roadway Neighborhood Improvements RPW $3,516,341.00 03-Design 4 40-B173613 South Golden Pines No Outlet Streets Improvements RPW $10,817,382.00 03-Design 4 40-B243800 Wagner Creek Embankment Stabilization RPW $16,096,190.00 03-Design 1 40-B173511A Morningside Park - Baywalk, Kayak Launch, and Boat Ramp Parks $19,182,327.00 07-Construction 2 40-B193521 Fairlawn Community Park Parks $3,809,461.00 07-Construction 4 40-B203509 Athalie Range Park - New Recreation Building D5 Parks $15,600,000.00 04-Dry Run/Permit 5 40-B243208 Police HQ -Garage Demolition and Sitework Police $3,799,272.00 07-Construction Citywide 40-B233601 Miami River Greenway - NW N River Dr from NW 22 Ave to NW 19 RPW $8,009,423.00 03-Design 1 40-B213605 NW 11 Street from NW 1 Avenue To NW 3 Avenue RPW $2,412,839.00 06-Pre-Construction 5 40-B70046 Virginia Key Boat Launch & Trailer Parking OCI $3,620,265.00 07-Construction 2 40-B70042 Miami Marine Stadium Marina - Mooring Field DREAM $4,133,205.49 06-Pre-Construction 2 40-B233500 Margaret Pace Park Parks $29,264,866.00 04-Dry Run/Permit 2 40-B243400 New Administration Building and Parking/Other Improvements DREAM $241,483,400.72 01-Planning Citywide 40-B193803 CE&I for Seawall, Baywalk, and Landscape Improvements at Jose Marti Park Parks $20,000,000.00 05-Bidding 3 40-B30541D Baywood Seawall Repair Parks $8,000,000.00 01-Planning 4 40-B243602 Little Havana Pedestrian Priority Zone - Phase II RPW $5,834,069.00 01-Planning 3 40-B243604 Silver Bluff Traffic Flow Modification RPW $7,848,323.00 03-Design 3 40-B233813 North Grapeland Heights Seawall (NGHS) at NW 13 Street RPW $356,406.00 03-Design 1 40-B213606A Kinloch Flooding Mitigation and Road Reconstruction FDEP Grant RPW $2,058,005.00 05-Bidding 4 40-B243600 Tamiami Blvd Roadway Drainage Improvements RPW $4,000,000.00 03-Design 4 40-B253600 Brickell Key Bridge Replacement RPW $30,031,616.00 01-Planning 2 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 04/09/2026 REVISED_FINAL_v2 B Number Project Name Project Owner Current Estimated Total Project Cost Current Phase District N/A Construction and Permanent Financing: MLK Residences Housing $2,000,000.00 N/A 5 N/A Construction and Permanent Financing: Liberty Renaissance Housing $1,000,000.00 N/A 5 N/A Affordable Housing and Economic Development Housing $8,000,000.00 N/A Citywide N/A Home Ownership and Economic Development Housing $4,000,000.00 N/A Citywide N/A Citywide Parks Playground Renovations (13 Sites - D1, D2, D3, and Parks $4,059,580.00 01-Planning Citywide N/A Historic Virginia Key Beach Museum VKBPT $20,500,000 01-Planning Citywide 40-B253603 Shoreline Repair Mini Rapids Park RPW $1,625,875 03-Design 1 40-B193519 Sewell Park Seawall Reconstruction - Phase III Parks $24,567,655 02-A/E Selection 1 40-B253105 Allapattah Elderly Center Improvements DREAM $2,853,787 04-Dry Run/Permit 1 40-B253104 Allapattah Child Care Improvements DREAM $1,700,641 04-Dry Run/Permit 1 40-B233501 Peacock Park Parks $3,507,095 04-Dry Run/Permit 2 B-193404 Flagler Worker's House - Structural Renovation Parks $4,275,387 04-Dry Run/Permit 2 40-B263508 2293 SW 17th Terrace - Mini Dog Park Parks $500,000 01-Planning 4 40-B263509 50 SW 68th Ave Parcel Plan Parks $500,000 01-Planning 4 TBD 235 NW 26th Ave - Sensory Park Parks $1,000,000 01-Planning 4 40-B253506 Little Haiti Cultural Complex Caribbean Marketplace Roof Parks $5,464,250 04-Dry Run/Permit 5 40-6203505 Roberto Clemente Park - Irrigation, Drainage, and Baseball Field Improvements Parks $9,429,751 04-Dry Run/Permit 5 40-B233105 Reroofing of Building B-3 Communications/GSA and Repairs for Buildings 1,2,3, and 4-Buildings at Fire Station No. 3 Fire $3,700,000 04-Dry Run/Permit Citywide 40-TBD Domino Park - 1444 SW 8 Street Parks $4,900,000 01-Planning 3 40-B263515 Triangle Park - 420 SW 11 Street Parks $4,000,000 01-Planning 3 40-B263514 Jose Marti Park - Phase II - 362 SW 4 Avenue Parks $20,000,000 01-Planning 3 40-TBD Fisherman Park - 1 SW South River Drive Parks $1,300,000 01-Planning 3 40- Historic Shenandoah Park Parks $1,220,000 01- Planning 3 40-TBD Police North Station - 100 NW 62 Ave. Police $1,500,000 01- Planning Citywide 40-B72928A Police South Roof Renovation and 40/50 Year Repairs - 2200 W. Police $1,400,000 04-Dry Run/Permit Citywide 40-TBD Police Training Center - 360 NW 2 Av. Police $600,000 01-Planning Citywide 40-B253517 Legion Park Living Shoreline - 6447 NE 7 Ave. Parks $8,050,000 02- A/E Selection 5 40-B253527 Miami Rowing Club 40/50 Year Recertification - 3601 Rickenbaker Causeway Parks $2,700,000 03- Design 2 40-TBD Simonhoff Mini Park - 1850 NW 54 Street Parks $12,900,000 01- Planning 5 40-TBD Billie Rolle Domino Park - 3400 Grand Avenue Parks $10,000,000 01- Planning 2 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A CAPITAL IMPROVEMENTS PROJECTS REVISED EXPEDITED LIST ATTACHMENT A - 04/09/2026 REVISED_FINAL_v2 B Number Project Name Project Owner Current Estimated Total Project Cost Current Phase District 40 6263510 Sewell Park Equipment and Site Improvements (Lighting, walkways, parking lot, gazebos) - 1815 South River Drive Parks $2,000,000 01- Planning 1 40-B263403 Edgewater Baywalk - 100 NW 17 St. DREAM $24,000,000 02- A/E Selection 2 40-B193402A Dinner Key Marina Breakwaters Mitigation 406 Parks/DREAM $22,271,227 01-Planning 2 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Titp of fKiami CARIBBEAN MARKETPLACE ROOF REPLACEMENT - D5 PROJECT NO. 40-B253506 ADDENDUM No. 1 May 6, 2026 TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and/or deletions amend the above -captioned Invitation to Bid ("ITB") and shall become an integral part of the bid submitted and the Contract to be executed for ITB No. 25-26-026, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506 (the "Project"). The remaining provisions are now in effect and remain unchanged. Please note the contents herein and affix them to the documents you have in hand. All attachments (if any) are available on the solicitation's BidNet Direct webpage and are part of this Addendum. It is the sole responsibility of all Bidders to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the BidNet Direct webpage for this Project for updates and the issuance of addenda. MODIFICATIONS - SINCE ISSUANCE OF THE ITB: 1. The Sheet Nos. S-3.2, S-3.3, S-6, and S-7 of the Plans Caribbean Marketplace Roof Replacement originally issued for this solicitation, are hereby deleted and replaced with revised Sheet Nos. S-3.2 REV, S-3.3 REV, S-6 REV, and S-7 REV. ATTACHMENTS: ■ S-3.2 REV, S-3.3 REV, S-6 REV, and S-7 REV. THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENT AND SHALL BE MADE A PART THEREOF. for Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement, City of Miami Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Tau of 4Thami INVITATION TO BID NO. 25-26-026 CARIBBEAN MARKETPLACE ROOF REPLACEMENT - D5 PROJECT NO. 40-B253506 ADDENDUM No. 2 May 14, 2026 TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and/or deletions amend the above -captioned Invitation to Bid ("ITB") and shall become an integral part of the bid submitted and the Contract to be executed for ITB No. 25-26-026, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506 (the "Project"). The remaining provisions are now in effect and remain unchanged. Please note the contents herein and affix them to the documents you have in hand. All attachments (if any) are available on the solicitation's BidNet Direct webpage and are part of this Addendum. It is the sole responsibility of all Bidders to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the BidNet Direct webpage for this Project for updates and the issuance of addenda. MODIFICATIONS - SINCE ISSUANCE OF THE ITB: 1. A Second Voluntary Site Visit has been scheduled for Tuesday, May 19, 2026, at 11:00 a.m. EST, to allow potential bidders to avail themselves of the site conditions. 2. The set of Drawings originally issued for this solicitation is hereby deleted in its entirety and replaced with "Plans Caribbean Marketplace Roof Replacement -REV." 3. The "Specifications_100%" is hereby incorporated into this ITB and is included with this Addendum. REQUESTS FOR INFORMATION - SINCE ISSUANCE OF ITB: Q1 Would any firm be able to secure an electronic set of bid documents for this project? Al. Yes, the complete bid set is available to download on the Project webpage at BidNet Direct. Q2. Would it be possible to schedule a second walkthrough of the Project? A2. Yes, see Modification No. 1 above. Q3. Does the 5-year General Contractor ("GC") license requirement apply to an individual, or specifically to the license being tied to a company? A3. The 5-year GC license requirement applies to the license being tied to the company. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ITB No. 25-26-026, Caribbean Marketplace Roof Replacement - D5, Project Number: 40-B253506 Page 2 Q4. Can the City provide the Sign -In Sheet for the Pre -Bid Meeting? A4. Yes, please refer to the "Pre -Bid Attendance" attached to this Addendum. Q5. The drawings provided for both the as-builts and current set were issued as scanned copies at 17" x 11" scale. Can you please provide the original .pdf files in a legible format and with the correct scale? A5. Yes, please refer to Modification No. 2 above. ATTACHMENTS: ■ Pre -Bid Attendance ■ Site Visit Attendance ■ Specifications_1 00% ■ Plans Caribbean Marketplace Roof Replacement -REV THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENT AND SHALL BE MADE A PART THEREOF. for Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement, City of Miami Caribbean Marketplace Roof Replacement — D5 ITB No. 25-26-026 Project Number: 40-B253506 2 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Tau of 4Thami INVITATION TO BID NO. 25-26-026 CARIBBEAN MARKETPLACE ROOF REPLACEMENT - D5 PROJECT NO. 40-B253506 ADDENDUM No. 3 May 20, 2026 TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and/or deletions amend the above -captioned Invitation to Bid ("ITB") and shall become an integral part of the bid submitted and the Contract to be executed for ITB No. 25-26-026, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506 (the "Project"). The remaining provisions are now in effect and remain unchanged. Please note the contents herein and affix them to the documents you have in hand. All attachments (if any) are available on the solicitation's BidNet Direct webpage and are part of this Addendum. It is the sole responsibility of all Bidders to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the BidNet Direct webpage for this Project for updates and the issuance of addenda. MODIFICATIONS - SINCE ISSUANCE OF THE ITB: 1. The Bid Submission Due Date has been extended from Thursday, June 4, 2026, at 3:00 p.m. to Thursday, June 18, 2026, at 3:00 p.m. Completed Bids must be submitted through the BidNet Direct Electronic Bidding System ("BidNet"). 2. The deadline for additional information and clarification has been extended from Thursday, May 14, 2026, at 5:00 p.m. to Tuesday, May 26, 2026, at 5:00 p.m. ATTACHMENTS: Second Site Visit Attendance List THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENT AND SHALL BE MADE A PART THEREOF. for Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement, City of Miami Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Tau of 4Thami INVITATION TO BID NO. 25-26-026 CARIBBEAN MARKETPLACE ROOF REPLACEMENT - D5 PROJECT NO. 40-B253506 ADDENDUM No. 4 June 10, 2026 TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and/or deletions amend the above -captioned Invitation to Bid ("ITB") and shall become an integral part of the bid submitted and the Contract to be executed for ITB No. 25-26-026, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506 (the "Project"). The remaining provisions are now in effect and remain unchanged. Please note the contents herein and affix them to the documents you have in hand. All attachments (if any) are available on the solicitation's BidNet Direct webpage and are part of this Addendum. It is the sole responsibility of all Bidders to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the BidNet Direct webpage for this Project for updates and the issuance of addenda. MODIFICATIONS - SINCE ISSUANCE OF THE ITB: 1. The Bid Submission Due Date for this ITB has been extended from Thursday, June 18, 2026, at 3:00 p.m. to Tuesday, June 23, 2026, at 3:00 p.m. Completed bids must be submitted through the BidNet Direct Electronic Bidding System ("BidNet"). 2. The "Plans Caribbean Marketplace Roof Replacement -REV" is hereby deleted in its entirety and replaced with "Plans Caribbean Marketplace Roof Replacement -FINAL." 3. The "Specifications_100%" is hereby deleted in its entirety and replaced with "Project Manual." 4. The "Bid Sheet Caribbean Marketplace Roof Replacement" is hereby deleted in its entirety and replaced with "Bid Sheet Caribbean Marketplace Roof Replacement -FINAL." 5. The "Marketplace 2011 As-builts" is hereby incorporated into this ITB and is included with this Addendum. REQUESTS FOR INFORMATION - SINCE ISSUANCE OF ITB: Q1 Please provide the specifications for the epoxy flooring scope, including the selected manufacturer and specific resinous flooring system for the project (EPIC RFI 7). Al. Please refer to specification section 09 67 00 - "Fluid Applied Epoxy Flooring" of the "Project Manual" attached to this Addendum. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 2, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q2. D1.05 - Reference pictures are not clear. Can the City provide a plan with clear images? A2. Please refer to "Plans Caribbean Marketplace Roof Replacement -FINAL" attached to this Addendum with clear images. Q3. A2.01 - The new GWB ceiling is not clearly identified in the legend. Please define the hatch area. A3. Please refer to revised Sheet A2.01 of the "Plans Caribbean Marketplace Roof Replacement -FINAL" attached to this Addendum. Q4. A2.01 & A2.02 - The hatch for the acoustical ceiling shown in the legend is unclear. Please confirm whether this ceiling is existing to remain or new to be replaced. A4. The legends are clear in the "Plans Caribbean Marketplace Roof Replacement- FNAL" attached to this Addendum. Q5. A3.00 - Decorative panels are referenced but not clearly shown in this drawing. Please clarify scope and locations. A5. The decorative PVC trims/panels are indicated on Sheets A3.00, A3.01, A3.02 and A303 with enlarged Details on Sheets A3.04, A4.02 and A4.03. Product specifics can also be found in the "Project Manual" under Specification Section 06 65 00 "Plastic Simulated Wood" for Cellular PVC trim and boards. Please refer to "Project Manual" attached to this Addendum. Q6. A3.04 - Reference pictures are not clear and require better resolution for coordination. A6. The pictures are clear in the "Plans Caribbean Marketplace Roof Replacement - FINAL" attached to this Addendum. Q7. FP1.1 - It is difficult to differentiate between new fire sprinkler piping and existing piping. Please clarify. A7. The new fire sprinkler piping and existing piping is clear in the "Plans Caribbean Marketplace Roof Replacement -FINAL" attached to this Addendum. Q8. Please clarify two metal specification discrepancies on the drawings: First, Sheets A4.00/A5.01 (1 & 2) says to use 15GA galvanized cleat with 040 Aluminum coping. Second, Sheets A4.02/A5.04 (1-5) show 20GA standing seam panels, while the rest of the job specifies .040 aluminum panels. Which specifications are correct? A8. The coping Details 1 and 2 on Sheet A5.01 have been revised to show aluminum coping/flashing over wood blocking. Where the parapet does not abut the adjacent building, provide 040 Aluminum. R-MER Edge coping system over wood blocking. All standing seam metal roofs are to be the 040 Aluminum. The note found on Detail 4/A5.04 has been corrected. Please also be aware that, for the underlayment, the note was modified to reference the required fire barrier board previously only mentioned in the spec/NOA assembly. Q9. Please confirm the specific phasing plan for the project, including any sequencing constraints or critical milestones that must be adhered to during construction. A9. Parking lot across the street will be used for phasing and laying down area. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 3, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q10. Please provide Details on any mandated noise mitigation measures or temporary protection protocols that must be implemented to minimize disruption to adjacent areas and maintain site safety. A10. Please refer to Section 3, Article 1, "Contract Time and Hours" and Section 2, Article 17, "Safety Precautions" of the ITB. Q11. Confirm the designated staging and laydown area(s) for materials and equipment storage, including any access limitations or site security requirements associated with these locations. Al1. There is a parking lot across the street that will be used as a staging and laydown area. Q12. Please confirm if the building will be operational during the construction? Al2. The building will not be occupied during construction. Q13. Will the Contractor have any restrictions working inside the building (i.e., Limited routes and/or access) A13. No, there are no restrictions on working inside the building. Q14. Please confirm the make and model of the existing Fire Alarm System and advise whether there is a preferred vendor/manufacturer to be used for this project. A14. Please refer to Sheet E-4.1 where the existing fire alarm system is identified. The City utilizes a specified vendor, EVERON, LLC, which is currently under contract. The Contractor shall coordinate with EVERON, LLC. Q15. Please provide signage schedule. A15. Signage is not included in the scope of this project. Q16. Should temporary protection be provided? If so, please specify what type of temporary protection to be included. A16. Yes, please refer to Section 2, Article 17, "Safety Precautions" of the ITB. Also, refer to Specifications Section 01 56 00 for additional information. The Contractor shall provide an MOT plan outlining layouts for staging and temporary fencing around the site for review by the Project Manager or designee. Q17. Do workers need to go with any background verification? A17. Yes, please refer to Section 3, Article 19, "Level II Background Screening Requirements" of the ITB. Q18. Are there any special permit or inspection fees applicable for this project? A18. The project is currently under a dry -run permit process. The City will provide waivers for any City of Miami related fees. Any additional permit, inspections, or other related fees not covered by the City will be reimbursed. Q19. Please confirm if the bid -due date for this project can be extended to allow sufficient time for pricing and proposal preparation. A19. Please refer to Addendum No.3. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 4, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q20. Please confirm whether any hazardous materials are known to be present on site and identify their locations, if applicable. A20. There are no known hazardous materials present. Please refer to Division 00 of the "Project Manual," which includes various testing reports. Also, refer to Note 15 on Sheet G0.01 regarding hazardous material if discovered, as well as Specification Section 024100. Q21. Please provide a clearer and higher -resolution set of plans, as certain portions of the drawings are blurred and difficult to read, specifically the table shown on Sheet M-4.0. A21. Please refer to "Plans Caribbean Marketplace Roof Replacement -FINAL" attached to this Addendum. Q22. Is Builder's Risk applicable on this project? A22. No, Builder's Risk is not applicable on this project. Q23. The ITB Scope of Work states the corrugated metal roofing shall be removed "down to the structural wood trusses." However, Drawing S-3.2 also shows an existing built-up roofing (BUR) system. Are both the corrugated metal AND the BUR being replaced in all roof areas, and are the limits of each system clearly delineated on a demolition plan? A23. Yes, both roofing systems are to be replaced in all areas. Please refer to "Plans Caribbean Marketplace Roof Replacement -FINAL" attached to this Addendum for further information. Q24. Sheet S-3.2 Contractor Note states "Contractor to provide unit price for truss members found to require repairs." No unit price line exists on the bid form. Please clarify: (a) how unit prices should be submitted, and (b) whether a separate allowance has been established for unknown truss repairs A24. The City will provide an allowance specifically for truss repairs/replacement and any other similar or related repairs associated with the work. Once the repair/replacement is approved by the City's Project Manager, the Contractor will draw against this allowance on a time -and -materials basis as repairs are identified and completed in the field. Q25. Addendum No. 1 replaced Sheets S-3.2, S-3.3, S-6, and S-7. Were any other plan Sheets revised or are the remaining Sheets (S-1 through S-5 and S-8 through S-12) still current and unmodified? A25. Please refer to "Plans Caribbean Marketplace Roof Replacement -FINAL" attached to this Addendum, which includes both revised Sheets and those that remain unchanged. Q26. Sheet S-3.2 Keynote 5 states "existing roof wood purlin framing to be removed and replace with metal purlins in accordance with roofing manufacturer's specification and Details — coordinate with architectural drawings." No architectural drawings are included in this solicitation. Please provide or confirm the location of the architectural drawings, including insulation type, R-value, and metal roofing system specification. A26. Architectural Drawings have been provided to identify scope related to all roof areas/sections. Please refer to "Plans Caribbean Marketplace Roof Replacement - FINAL" attached to this Addendum. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 5, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q27. Sheet S-3.2 references a 12"x5" wall opening to be filled and coordinated with architectural drawings (Contractor Note in plan). What material, finish, and structural connection Detail apply to this infill? Is a lintel or bond beam required? A27. Please refer to structural Detail on Sheet S-8 as well as Note 17 on architectural Sheet A3.00. Q28. The connector schedule on S-3.2 lists LGUM210-2 and HTSM20 connectors, referencing Florida approval numbers. Are shop drawings and engineer -of -record (EOR) signed and sealed connection calculations required as a submittal prior to fabrication? What is the review turnaround time? A28. The contractor shall submit shop drawings for review, with a two (2)-week turnaround time. Q29. Sheet S-3.3 (Cupola) states "wood roof trusses @ 24" OC as designed by truss manufacturer." The ITB requires submittals. Will the truss manufacturer's engineered drawings require review and approval by the EOR prior to fabrication, and what is the anticipated review cycle time? A29. The contractor shall submit shop drawings for review. After the EOR review is completed, the contractor shall provide signed and sealed shop drawings for review and stamping. A two (2)-week turnaround time shall be allowed for each submittal. Q30. Sheet S-6 shows the cupola structure uses HSS steel members (HSS 10x8x1/2, 8x8x1/2, 6x6x1/2, 3x3x%). Are these new members or a combination of existing and new? The keynote says existing steel framing to "remain (TYP)" on S-3.3. Please clarify which HSS members are existing to remain vs. new install. A30. The only steel member that is to remain is the framing of the existing North Cupola (Cupola above main entrance). The South Cupola is being replaced starting from the top of the existing columns upward. See section Details on Sheet S-6 for additional information. Q31. Sheet S-7 Detail N states the aluminum framing shall be designed by an aluminum frame engineer, and "design of the aluminum framing shall include all connections to the existing structure." Will the City/EOR provide this aluminum framing design prior to bid, or is the contractor responsible for hiring the aluminum frame engineer as part of the work? If contractor -furnished, please clarify the design criteria. A31. The aluminum frames are shown in drawing S-7 Details H, J, K & L. Detail H describes the structural framing members. The contractor's delegated engineer shall design the aluminum frames FR-1, FR-2 & FR-3. Q32. Drawings reference "field verify" dimensions in multiple locations (e.g., S-6: '15'-2 3/8" field verify,' '15'-0" field verify'). How should bidders account for field -verify conditions in their lump sum bids when actual dimensions are unknown? A32. Dimensions noted are based on measurements made but due to limited access or finishes, dimensions are +/- thus the reason to verify prior to fabrications. Bidders pricing should not be drastically affected by a few inches. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 6, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q33. Scope item 9 requires HVHZ-compliant clerestory glazing assemblies with current Miami - Dade NOA. Has the design architect specified a particular NOA product, or is the contractor to propose a compliant system? If contractor -proposed, what are the wind load design criteria (design pressure, impact rating) for the cupola glazing? A33. Please refer to Sheet A6.00 of "Plans Caribbean Marketplace Roof Replacement - FINAL" attached to this Addendum for window product approvals and pressures. Q34. The new standing seam metal roofing system must meet HVHZ requirements. What are the minimum Florida Product Approval (FPA) and NOA requirements for the standing seam system, including minimum gauge, clip spacing, and uplift rating? Has a basis -of -design product been identified by the architect/EOR? A34. Please refer to "Plans Caribbean Marketplace Roof Replacement -FINAL" and "Project Manual" attached to this Addendum for the roofing basis of designs, NOAs and pressures. Q35. The ITB Scope states the work "shall not affect the building's area, height, occupant load, or use." However, the cupola parapet is noted to be "raised" per architectural drawings. Please confirm whether raising the parapet constitutes a change in building height that could trigger a full building re -permit or threshold inspection under Florida Building Code. A35. No, overall building height is not affected by raising the parapet as the main roof ridge and the cupolas far exceed the height of the parapet. Q36. Who is the Architect of Record (AOR) for the project, and are permit -ready construction documents already submitted to Miami -Dade BDRD? What is the current permitting status, and is the contractor expected to inherit an existing permit application or apply from scratch? A36. Please refer to the main cover of "Plans Caribbean Marketplace Roof Replacement - FINAL," attached to this Addendum, where the Architecture and Engineering team is named. This project is currently in final stages of dry run permitting with the City of Miami (BD25-022375-001). The County/DERM has already reviewed the project, and the dry run process is completed (Process Number M2026002230). The contractor will inherit the existing permit application that is already in process. Q37. The project is located at the City of Miami -owned Little Haiti Cultural Complex. Will the permit be obtained from Miami -Dade County BDRD or the City of Miami Building Department? Are any inter -agency coordination steps needed (DERM, Historical, FDOT, etc.)? A37. The City of Miami Building Department holds the permit and DERM has already been coordinated during the dry run permit process. Historic is not needed/required. Q38. The ITB requires the work to be performed "so as not to interfere with normal City operations of the project site or facility." The Caribbean Marketplace is an active public venue. Please provide the City's required operating hours for the facility, any blackout construction periods (events, holidays), and the minimum advance notice for scheduling noise -intensive work. A38. The building will be closed, and no activities are planned on the premises during construction. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 7, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q39. What is the required contract duration (days from Notice to Proceed to Substantial Completion) for this project? The ITB does not specify a contract time in the documents provided. Without a defined contract period, bidders cannot assess schedule risk or liquidated damages exposure. A39. Please refer to Section 3, Article 1, "Contract Time and Hours" of the ITB. Q40. The ITB states "time is of the essence" and references a construction schedule. Is a Critical Path Method (CPM) schedule required at bid submission, or only after NTP? What CPM software is required (Primavera P6, MS Project, etc.)? A41. The schedule shall be submitted after NTP, and the City prefers the use of MS Project software. Q42. The ITB includes Attachment A: Davis -Bacon Wage Rate General Decision FL20260215 and HUD Form 4010. Does the federal prevailing wage rate (Davis -Bacon) apply to the entirety of this project? Is there federal funding involved (HUD, CDBG, ARPA, etc.)? If so, which specific wage determination classifications apply to roofing, HVAC, electrical, and structural trades for Miami -Dade County? A42. Strikethrough attachments are not applicable to this project. The Federal prevailing wages requirement (Davis -Bacon) does not apply, as there are no Federal or State funds associated with this project. Q43. If Davis -Bacon applies, will the contractor be required to submit certified payrolls for all subcontractors weekly? What is the City's enforcement mechanism and documentation system (paper, LCP Tracker, etc.)? A43. Davis Bacon Act does not apply to this project. Q44. Attachment D is the Subcontractor Utilization Form (Form SU). Is there a Minority/Women Business Enterprise (M/WBE) or Small Business Enterprise (SBE) participation goal for this project? If yes, what is the percentage goal, is it a hard requirement or a 'good faith effort' standard, and what counts as a qualifying firm? A44. The Minority/Women Business Enterprise (M/WBE) and Small Business Enterprise (SBE) participation goal do not apply to this project. Q45. The ITB states that a Contractor that submitted its own bid as prime cannot be a subcontractor to another bidding Contractor. Does this restriction apply to specialty subcontractors (e.g., roofing -only firms) that choose not to submit as prime GC? A45. This restriction applies to all firms submitting a bid in response to the ITB. Q46. Section 2, Article 7.6 lists Pollution Liability at $1,000,000 per occurrence. Given that existing roofing materials may contain asbestos or lead paint (common in older South Florida buildings), is a pre -bid Hazardous Materials Survey available? If asbestos or lead is present, will abatement be part of this contract or a separate scope, and will Contractor need asbestos abatement contractor endorsements? A46. Yes, an asbestos report was conducted, and no asbestos was found on the premises. Please refer to Division 00 of the "Project Manual" for a copy of the report. Lead paint has not been tested. Allowances will be established if lead is found and requires abatement. Please refer to Specification Section 02 41 00 of the "Project Manual" for addressing hazardous materials. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 8, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q47. The bond is required to continue "for one year after Final Completion." Combined with Owner's 20% contingency in the bid form, the bond premium base is the Grand Total (A+B+C). Please confirm: is the Paint and Permitting line (Line C, $450,000) included in the bond base? Is the Owner's contingency (Line B) also bonded? A47. Yes, each bond shall be in the amount of the Grand Total (A+B+C), including Owner's dedicated contingency/allowance (20%) as well as Paint and Permitting. Please refer to Section 2, Article 8, "Performance and Payment Bond" of the ITB. Q48. The bid form uses CSI Master Format division titles that do not match standard CSI numbering (e.g., "CSI Div 6 — Wood" would be Division 06 in Master Format, but the form lists Division 7 as Wood and Division 8 as Moisture Protection). Please confirm the intended CSI Master Format edition and numbering so that all bidders price the same scope in each line item. A48. The "Project Manual" is based on Master Format Specs and those should be how bidders submit their pricing. We have updated the Bid Form accordingly. Please refer to "Bid Sheet Caribbean Marketplace Roof Replacement -Final" attached to this Addendum. Q49. The bid form requires lump -sum pricing per CSI division, but the scope includes significant 'repair as needed' and 'field verify' elements (truss repairs, concrete joist replacements). How should bidders handle unknown quantities that can only be determined after demolition? Should these be included in the lump sum, listed as allowances, or priced as unit prices? A49. Please refer to response to Q24 above. Q50. Line C on the bid form is 'Paint and Permitting' at a fixed $450,000. Is this an Owner - established allowance that all bidders must use as shown, or is this a bidder -filled line? If fixed, what is included in this $450,000 (just permit fees and painting, or more)? A50. This amount is set as an allowance to cover painting of the exterior walls of the building, which is not included in the scope. Interior painting, as well as painting of replaced fascias, soffits, dormers and trims is part of the base scope and should be included in the bid price. Q51. Reference images on S-3.2 show visible water damage and deterioration of existing trusses. Was a pre -bid structural assessment performed to quantify the extent of truss damage? Will the City provide this report to bidders? Without it, how should contractors quantify the scope of truss repair for lump sum pricing? A51. Please refer to Division 00 within the specifications for various site reports. These reports do not indicate quantities; therefore, an allowance shall be provided to address repairs if such conditions are found. Q52. The project is at an active cultural complex (Little Haiti Cultural Complex). Are there any existing utility drawings (as-builts) showing locations of underground utilities, conduits, embedded MEP in slabs, or roof -mounted equipment connections that will be available to bidders prior to bid submission? A52. There are limited as -built drawings of the facility. Please refer to "Marketplace 2011 As-builts" attached to this Addendum. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 9, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q53. The cupola steel frame (S-3.3) references cleaning by sandblasting or powered wire wheel and application of rust preventative paint. Has the existing steel been tested for lead -based paint (LBP)? If LBP is present, will abatement be required under Florida DEP and OSHA standards, and is this cost included in the scope? A53. The existing steel has not been tested for lead. The Contractor shall conduct lead testing, and if lead is present, it must be abated. Please refer to updated Division 02 41 00 of the "Project Manual" attached to this Addendum for further clarification. Allowances will be established if lead is found and requires abatement. Q54. Plan A2.03 at Adjacent Building -The drawings show a 16oz. copper cricket. Copper does not pair well with Aluminum. Can the cricket be constructed using TPO material instead? A54. No, the copper must be fully soldered, and a layer of underlayment must be added between dissimilar metals where aluminum standing seam meets the copper. Q55. Plan A5.02 Detail 1: The Detail shows standing seam vertical panels to match the standing seam roof. Since the existing corrugated panels will be removed and new 5/8" plywood will be installed, can the interior vertical wall be covered with TPO material in lieu of standing seam panels? A55. No, please stay with the standing seam wall panels as shown on the plans, as the height of this wall will exceed what would be allowed for TPO. Q56. Specification 072300 - Roof Insulation, Section 2.2 A4: The specification list compressive strength of 25psi ISO. However, in Specification 075423 - TPO, Section 2.05.A.2, a compressive strength of 20psi is listed. Please confirm the correct requirement. A56. Please refer to the added Specification Section 072219 for board insulation, where both 20 psi and 25 psi are listed. Either option would be acceptable. Q57 Specification 072300 - Roof Insulation, Section 1.8 (Special Warranties): This section specifies a 30-year NDL. However, in Specification 075423 - TPO, Section 1.09, Warranty B, a 20-year NDL is indicated. Please advise whether the required TPO warranty duration is 20 or 30 years. A57. The warranty duration is 20 years NDL. Q58. Specification 075423 - TPO, Part 2, Section 2.01 (Manufacturers): The basis of design is GAF. Will other manufacturers such as JM, Elevate, or Carlisle be acceptable? Specification 072300 - Roof Insulation, Section 2.2.D lists Johns Manville and Firestone (now Elevate), among others. A58. Any submitted manufacturer not listed in the specifications will be considered a substitution and must follow the requirements outlined in Section 016600 of the "Project Manual". For roof insulation, refer to the newly added Section 072219 - Roof Board Insulation of the "Project Manual" attached to this Addendum. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Page 10, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, Addendum No. 4 Q59. Specification 07413 - Standing Seam Metal Panels, Part 2, Section 1.1 (Manufacturers): The basis of design is The Garland Company. Will other manufacturers, such as Englert, be acceptable? A59. Any submitted manufacturer not listed in the specifications will be considered a substitution and must follow the requirements outlined in Section 016600 of the "Project Manual" attached to this Addendum. Q60. Specification 07413 - Standing Seam Metal Panels, Part 2, Section 1.2: This section specifies 2ga G-90 steel, while Plan A2.03 (Proposed Scope of Work) indicates .040 aluminum. Please confirm which material is required for the standing seam panels. A60. The Specification has been updated to include .040 aluminum standing seam metal panels. Q61. It is indicated in Addendum 3 that the Second Site Visit Attendance List is attached; however, we were unable to locate it in the document provided. A61. Due to Technical difficulties, the file failed to upload to Addendum No.3. Please refer to the "Second Site Visit Attendance List" attached to this Addendum. Q62. Would the City consider updating the asbestos survey prior to construction activities, particularly due to the age of the report and the potential for changes to building materials or site conditions over time? A62. An asbestos survey was conducted this year and is now included in division 00 of the "Project Manual" attached to this Addendum. ATTACHMENTS: ■ Plans Caribbean Marketplace Roof Replacement -Final ■ Project Manual ■ Bid Sheet Caribbean Marketplace Roof Replacement -Final ■ Marketplace 2011 As-builts ■ Second Site Visit Attendance List THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENT AND SHALL BE MADE A PART THEREOF. for Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement, City of Miami Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Titu of 4J1F1ixmi INVITATION TO BID ("ITB") CARIBBEAN MARKETPLACE ROOF REPLACEMENT - D5 PROJECT NO. 40-B253506 ITB NUMBER 25-26-026 ISSUE DATE APRIL 28, 2026 VOLUNTARY VIRTUAL PRE -BID CONFERENCE MAY 5, 2026 11:00 A.M. SITE VISIT MAY 7, 2026 11:00 A.M ADDITIONAL INFORMATION AND CLARIFICATION DEADLINE MAY 14, 2026 5:00 P.M. BID SUBMISSION DUE DATE ON BIDNET DIRECT JUNE 4, 2026 3:00 p.m. CONTACT Cristiane Lima Sr. Procurement Contracting Officer Department of Procurement City of Miami 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Phone: 305-416-1895 E-mail: CLima@miami.dov Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A TABLE OF CONTENTS NOTICE TO CONTRACTORS DEFINITIONS SECTION 1 - INSTRUCTIONS FOR SUBMISSION 1. Intention of the City 2. Scope of Work 3. Location of the Project 4. Performance of the Work 5. Examination of Contract Documents and Site 6. Addenda 7. Bid Submission 8. Bid Guaranty 9. Preparation of Bid 10. Pre -Bid Conference 11. Postponement of Bid Opening Date 12. Acceptance or Rejection of Bids 13. Environmental Regulations 14. Bid Award 15. Bid Protest 16. Cone of Silence 17. Public Entity Crime 18. Fraud and Misrepresentation 19. Collusion 20. Contractor in Arrears or Default 21. Cancellation of ITB SECTION 2 - ITB GENERAL TERMS AND CONDITIONS 1. Time is of the Essence 2. Contract Term 3. Contract Price and Guaranteed Maximum Cost/Guaranteed Maximum Price 4. Notices 5. Priority of Provisions 6. Indemnification 7. Insurance 8. Performance and Payment Bond 9. Qualification of Surety 10. General Requirements 11. Method of Performing the Work 12. Work Staging and Phasing 13. Site Investigation and Representation 14. Contractor to Check Plans, Specifications, and Data 15. Contractor's Responsibility for Damages and Accidents 16. Accidents Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A SECTION 2 - ITB GENERAL TERMS AND CONDITIONS (Continued) 17. Safety Precautions 18. Occupational Health and Safety 19. Labor and Materials 20. Rules, Regulations, Laws, and Licenses 21. Consultant Services 22. Project Management 23. Superintendence and Supervision 24. Authority of the Project Manager 25. Inspection of Work 26. Taxes 27. Separate Contracts 28. Lands of Work 29. Coordination of Work 30. Differing Site Conditions 31. Existing Utilities 32. Contractor's Responsibility for Utility Properties and Service 33. Interfering Structures 34. Field Relocation 35. Contractor's Use of Project Site(s) 36. Warranty of Materials and Equipment 37. Material and Equipment Shipment, Handling, Storage and Protection 38. Manufacturer's Instructions 39. Manufacturer's Warranty 40. Reference Standards 41. Submittals 42. Shop Drawings 43. Product Data 44. Samples 45. Record Set 46. Supplemental Drawings and Instructions 47. Contractor Furnished Drawings 48. Substitutions 49. City Furnished Drawings 50. Interpretation of Drawings and Documents 51. Product and Material Testing 52. Field Directives 53. Changes in the Work or Contract Documents 54. Continuing the Work 55. Change Orders 56. Change Order Procedure 57. No Oral Changes 58. Value of Change Order Work 59. Extra Work Directive Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A SECTION 2 - ITB GENERAL TERMS AND CONDITIONS (Continued) 60. As -Built Drawings 61. Worker's Identification 62. Removal of Unsatisfactory Personnel 63. Substantial Completion, Punch List, and Final Completion 64. Acceptance and Final Payment 65. NPDES Requirements 66. Force Majeure 67. Extension of Time 68. Notification of Claim 69. Extension of Time not Cumulative 70. No Damages for Delay 71. Excusable Delay, Non-Compensable 72. Lines and Grades 73. Defective Work 74. Acceptance of Defective or Non -Conforming Work 75. Uncovering Finished Work 76. Correction of Work 77. Maintenance of Traffic and Public Streets 78. Location and Damage to Existing Facilities, Equipment, or Utilities 79. Stop Work Order 80. Hurricane Preparedness 81. Use of Completed Portions 82. Cleaning Up; City's Right to Clean Up 83. Removal of Equipment 84. Set -offs, Withholdings, and Deductions 85. Event of Default 86. Notice of Default -Opportunity to Cure 87. Termination for Default 88. Remedies in the Event of Termination for Default 89. Termination for Convenience 90. Resolution of Disputes 91. Mediation -Waiver of Jury Trial 92. City May Avail Itself of All Remedies 93. Permits, Licenses, and Impact Fees 94. Compliance with Applicable Laws 95. Independent Contractor 96. Third Party Beneficiaries 97. Successors and Assigns 98. Materiality and Waiver of Breach 99. Severability 100. Applicable Law and Venue of Litigation; Attorney's Fees 101. Amendments 102. Entire Agreement Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A SECTION 2 - ITB GENERAL TERMS AND CONDITIONS (Continued) 103. Nondiscrimination, Equal Employment Opportunity, and Americans with Disabilities Act 104. Evaluation 105. Commodities Manufactured, Grown or Produced in the City of Miami, Miami -Dade County, and the State of Florida 106. Buy America Requirements NO APPLICABLE 107. Royalties and Patents 108. Continuation of the Work 109. Review of Records 110. No Interest 111. Payments Related to Guaranteed Obligations 112. Consent of City Required for Subletting or Assignment 113. Agreement Limiting Time in Which to Bring Action against the City 114. Defense of Claims 115. Contingency Clause 116. Mutual Obligations 117. Contract Extension 118. Non -Exclusivity 119. Nature of the Agreement 120. Contract Documents Contain All Terms 121. Survival 122. Disclosure of State Funding, if applicable 123. Antitrust Violator Vendors 124. Anti -Human Trafficking 125. Direct Purchasing Program 126. Rain Delays SECTION 3 - ITB SUPPLEMENTAL TERMS AND CONDITIONS 1. Contract Time and Hours 2. Progress Payments 3. Liquidated Damages 4. Schedule of Values 5. Project Schedules 6. Release of Liens/Subcontractor's Statement of Satisfaction 7. Progress Meetings 8. Request for Information 9. Project Site Facilities 10. Security 11. Construction Signage 12. Construction Photographs 13. City Furnished Property 14. Field Layout of the Work and Record Drawings for Drainage Projects 15. Survey Work for Drainage Projects 16. E-Verify - Mandatory Use Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A SECTION 3 - ITB SUPPLEMENTAL TERMS AND CONDITIONS (Continued) 17. Cures 18. Counterparts; Electronic Signatures 19. Level II Background Screening Requirements 20. Projects Funded by Federal or Statc Fundy NO APPLICABLE SECTION 4 - BID FORMS Bid Form ITB No. 25-26-026 Certificate of Authority (If Corporation) Certificate of Authority (If Partnership) Certificate of Authority (If Joint Venture) Certificate of Authority (If Individual) Bid Bond Form Certificate as to Corporate Principal Questionnaire Form A - Information for Determining Joint Venture Eligibility Certification Regarding Lobbying Build America, Buy America Certification Form Iron And Steel Build America, Buy America Certification Form Matcrial� Anti -Human Trafficking Affidavit SECTION 5 - CONTRACT EXECUTION FORMS Form of Performance Bond Form of Payment Bond Performance and Payment Guaranty Form - Unconditional Irrevocable Letter of Credit ATTACHMENTS Attachment A: Wage Rate General Decision Number: FL20260215 1/02/2026 Attachment B: Appendix II to Part 200 Section Q Attachment C: HUD /1010 (06/2009) Attachment D: Form SU - Subcontractor Utilization Form Attachment E: Section 787.06, Florida Statutes (2025) REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A (Eau of 411FIixrni NOTICE TO CONTRACTORS ITB NO. 25-26-026 CARIBBEAN MARKETPLACE ROOF REPLACEMENT - D5 PROJECT NO. 40-B253506 Completed Bids must be submitted through BidNet Direct Electronic Bidding System ("BidNet Direct") by 3:00 p.m. on June 4, 2026 ("Bid Submission Due Date"). Any Bids received after the stipulated date and time will not be considered. Scope of Work: The Caribbean Marketplace Roof Replacement ("Project") involves addressing structural deficiencies and failures in the existing building envelope at the Little Haiti Cultural Complex. The work shall not affect the building's area, height, occupant load, or use, and shall include furnishing all materials, labor, permits, and equipment necessary to complete the structural repairs, and to remove and replace the existing roofing systems in accordance with current Building Code requirements. Project construction cost is estimated to be $ $4.1 million. The full scope of work is detailed within this solicitation document, Section 1, Article 2, "Scope of Work" and the Construction Drawings. Minimum Requirements: Prospective Bidders shall meet the following requirements, and submit the required supporting documentation with their bids, by the Bid Due Date: 1) Have a current Certified General Contractor ("CGC") license from the State of Florida for a minimum of five (5) years AND have a minimum of five (5) years' experience under its current business name. 2) The CGC shall demonstrate experience as the Prime Contractor on at least three (3) projects of similar size, scope, and complexity to the Project, ongoing or completed within the last ten (10) years. The CGC must have a proven track record of coordination with and between trades such as structural, mechanical, plumbing, and electrical work as required for the construction. 3) Reference projects must be submitted, utilizing Form ITB-GCR, and shall demonstrate that the CGC: i) was the General Contractor for the project; and ii) self -performed at least ten percent (10%) of the physical labor construction work for similar projects. Failure to meet this requirement may result in the bid submittal being deemed non -responsive. The City reserves the right to request additional/supplemental information and/or contact listed individuals pertaining to Bidder's ability to meet the above minimum requirements. The Department of Procurement ("Procurement") has scheduled a voluntary Virtual Pre -Bid Conference, on May 5, 2026, at 11:00 a.m. EST, at the following Microsoft Teams meeting link, or via phone at +1 786- 598-2961, Conference ID 872 529 036#, to discuss the terms and conditions of this ITB. Any Bidders not attending the Pre -Bid Conference will not be precluded from submitting a Bid. All Addenda will be posted on the City's BidNet Direct platform. Written questions must be submitted through BidNet Direct or email by 5:00 p.m. on May 14, 2026. Late questions will not be considered. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A The City of Miami reserves the right to accept any Bids deemed to be in the best interest of the City, to waive any minor irregularities, scrivener's errors, omissions, and/or technicalities in any Bids, or to reject any or all Bids and to re -advertise for new Bids, in accordance with the applicable sections of the Florida Statutes, the City Charter and Code, and this ITB. All bids shall be submitted through the City's BidNet Direct platform, and in accordance with Section 1, "Instructions for Submission," no later than the date and time indicated within the ITB, in order to be considered. Faxed documents are not acceptable. Emailed submissions are not acceptable. Hardcopy submissions are not acceptable. Bids must be submitted timely through BidNet Direct, or the Bid will be disqualified. Untimely or misdelivered Bids will not be considered. NO EXCEPTIONS. BIDDERS ARE ADVISED THAT BIDS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM SUBMISSION REQUIREMENTS OF A REQUEST FOR QUALIFICATIONS (RFQ), REQUEST FOR PROPOSALS (RFP), INVITATION TO BID (ITB), INVITATION FOR BIDS (IFB), INVITATION TO QUOTE (ITQ), REQUESTS FOR LETTERS OF INTEREST (RFLI), AND REQUEST FOR SPONSORSHIPS (RFS) SHALL RESULT IN A NON- RESPONSIVE DETERMINATION. ANY SOLICITATION ISSUED AFTER MAY 6, 2019, SHALL COMPLY WITH APM 2-19. APM 2-19 IS EXPRESSLY INCORPORATED BY REFERENCE AND MADE A PART OF THIS SOLICITATION AS IF SET FORTH IN FULL. ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE CURED BY THE PROPOSER/BIDDER AND ARE NOT WAIVABLE BY THE CITY. BIDDERS ARE HEREBY ADVISED THAT THIS ITB IS SUBJECT TO THE "CONE OF SILENCE," IN ACCORDANCE WITH ORDINANCE NO. 12271, CODIFIED AS SECTION 18-74, CITY OF MIAMI CODE, AS AMENDED. James Reyes, City Manager REMAINDER OF PAGE INTENTONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A DEFINITIONS Architect of Record ("AOR") means a designation reserved, usually by law and regulations, for a person or organization professionally qualified and licensed in the State of Florida to perform architectural services. Basis of Design means a specific manufacturer's product that is named; including the make or model number or other designation, establishing the significant qualities related to type, function, dimension, in- service performance, physical properties, appearance, and other characteristics for purposes of evaluating comparable products of other manufacturers. Bid means the response submitted by a Bidder to this solicitation, which includes the price, authorized signature and all other information or documentation required by the Contract Documents at the time of submittal. Bidder means any individual, firm, incorporated, or unincorporated business entity, limited liability company, or corporation tendering a Submittal, acting directly or through a duly authorized representative. BidNet Direct means the City of Miami's eProcurement system, which provides web -based bidding services to the vendor community, to view and respond to solicitations. Change Order means a written document ordering a change in the Contract Price or Contract Time or a material change in the Work. A change order must comply with the Contract Documents. City means the City of Miami, Florida, a Florida municipal corporation. In all respects hereunder, the City's performance is pursuant to the City's capacity as Owner. In the event the City exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, codes, laws and ordinances shall be deemed to have occurred pursuant to City's authority as a governmental body and shall not be attributable in any manner to the City as a party to this Contract. For the purposes of this Contract, "City" without modification shall mean the City Manager or Director, as applicable. City Commission means the legislative body of the City of Miami. City Manager means the duly appointed chief administrative officer of the City of Miami. Construction Change Directive means a written directive to effect changes to the Work, issued by the Consultant or the Director, which may affect the ITB Contract price or time. Construction Engineering Inspection ("CEI") means an individual or an organization, assigned by the Director of the Office of Capital Improvements ("OCI"), responsible in assisting the City's Project and Construction Managers in Contract administration, site inspections, material sampling and Project close- out. Construction Manager ("CM") means the individual or organization assigned by the Director of OCI whose duties include reviewing Project documents during the design phase and managing the construction phase that include, but not limited to, directing, and coordinating construction activities associated with the Project. Construction Schedule means a critical path schedule or other construction schedule, as defined, and required by the Contract Documents. Consultant means a firm that has entered into a separate agreement with the City for the provision of design/engineering services for the Project; and if applicable, means the Architect or Engineer of Record contracted by the City to prepare the plans and specifications for the Project. Consultant may also be referred to as Architect or Engineer of Record. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Contract means the ITB solicitation and the bid documents that have been executed by the Bidder and the City subsequent to approval of award by the City. Contract Documents means the Contract as may be amended from time to time, the plans and drawing, all addenda, clarifications, directives, change orders, payments and other such documents issued under or relating to the Project. Contractor means the person, firm, or corporation with whom the City has contracted, and who will be responsible for the acceptable performance of any Work and for the payment of all legal debts pertaining to any Work issued under this Contract through the award of an ITB. Contractors submitting a bid in response to an ITB are precluded from participating as a subcontractor to another Contractor submitting a response to the same ITB. Cure means the action taken by the Contractor promptly after receipt of written notice from the City of a breach of the Contract Documents which shall be performed at no cost to the City, to repair, replace, correct, or remedy all material, equipment, or other elements of the Work or the Contract Documents affected by such breach, or to otherwise make good and eliminate such breach, including, without limitation, repairing, replacing or correcting any portion of the Work or the Project site(s) disturbed in performing such cure. Cure Period means the period of time in which the Contractor is required to remedy deficiencies in the Work or compliance with the Contract Documents after receipt of written Notice to Cure from the City identifying the deficiencies and the time to Cure. Department means or refers to the City of Miami's Office of Capital Improvements. Design Documents means the construction plans and specifications included as part of a bid prepared by the Consultant for this Project under a separate Agreement with the City. Direct Materials Purchasing Program means a program that allows the City to purchase materials, goods, supplies, and equipment directly from vendors for sales tax recovery purposes. Director means the Director of OCI or designee, who has the authority and responsibility for managing the Project under this Agreement. Drawings means the graphic and pictorial portions of the Work, which serve to show the design, location, and dimensions of the Work to be performed, including, without limitation, all notes, schedules, and legends on such Drawings. Engineer of Record ("EOR") also referred to as Consultant, a designation reserved, by law, for a person or qualified engineering firm or organization qualified and licensed in the State of Florida to conduct professional engineering services. Field Directive means a written approval for the Contractor to proceed with Work requested by the City or the Consultant, which is minor in nature and should not involve additional cost. Final Completion means the date subsequent to the date of Substantial Completion at which time the Construction Manager has completed all the Work in accordance with the Agreement as certified by the Architect or Engineer of Record or the City and submitted all documentation required by the Contract Documents. Guaranteed Maximum Cost, aka Guaranteed Maximum Price means the sum established by these Contract Documents as the maximum cost to the City of performing the specified Work on the basis of the cost of labor and materials plus overhead expenses, reimbursable expenses, and profit. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Inspector means an authorized representative of the City assigned to make necessary inspections of materials furnished, and of the Work performed by the Contractor. Materials mean goods or equipment incorporated in a Project or used or consumed in the performance of the Work. Notice of Award means the letter written to the Contractor by the City, notifying the Contractor that they have been awarded the Contract. Notice to Proceed means a written letter or directive issued by the Director acknowledging that all precedent conditions have been met and directing that the Contractor may begin Work on the Project. Physical Construction Labor Work means the completed construction services required by the Contract Documents, completed through the use of the Contractor's own employees, and excluding all materials, supplies, and equipment incorporated or to be incorporated in such construction. Plans and/or Drawings means the official graphic representations of a Project. Project or Work as used herein refers to all reasonably necessary and inferable construction and services required by the Contract Documents whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Contractor to fulfill the(its) obligations, including completion of the construction in accordance with the Drawings and Specifications. The Work may constitute the whole or a part of the Project. Project Manager ("PM") means the City employee (assigned by the Director) to manage the Project that may include, but is not limited to coordination of design, procurement, and construction activities; assigning management tasks to EOR, CM or CEI (hereby known as designee), establish lines of communication and responsibilities to ensure that the Project is completed in a timely manner. Qualifier means a person whose license is attached to the Contractor's company so that the Contractor is currently able to legally do Work in the State of Florida. The Qualifier is fully responsible for the quality of the Work that is performed by the Contractor. Request for Information ("RFI") means a request from the Bidder seeking an interpretation or clarification relative to the ITB. The RFI, which shall be clearly marked RFI, shall clearly and concisely set forth the issue(s) or item(s) requiring clarification or interpretation and why the response is needed. The RFI must set forth the Bidder interpretation or understanding of the document(s) in question, along with the reason for such understanding. Risk Administrator means the City's Risk Management Administrator, also known as the Director of the Department of Risk Management, or the Director's authorized designee, or the individual named by the City Manager to administer matters relating to insurance and risk of loss for the City. Subcontractor means a person, firm or corporation having a direct Contract with Contractor including one who furnishes material worked to a special design according to the Contract Documents but does not include one who merely furnishes Materials not so worked. Submittal means documents prepared and submitted by the Bidder. Substantial Completion means that point at which the Work is at a level of completion in substantial compliance with the Agreement such that the City can use, occupy, and/or operate the facility in all respects to its intended purpose. Substantial Completion shall not be deemed to have occurred until any and all governmental entities, which regulate or have jurisdiction over the Work, have inspected, and approved the Work. Beneficial use or occupancy shall not be the sole determining factor in determining whether Substantial Completion has been achieved unless a temporary certificate of occupancy has been issued. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A SECTION 1 INSTRUCTIONS FOR SUBMISSION 1. Intention of the City It is the intention of the City to describe in this Invitation to Bid ("ITB") the Project to be completed in accordance with all codes and regulations governing all the Work to be performed under this Project. Any Work, materials, or equipment that may reasonably be inferred from the Contract as being required to produce the intended result, shall be supplied by the Contractor whether or not specifically called for. Where words have a well-known technical or trade meaning are used to describe Work, materials, or equipment, such words shall be interpreted in accordance with that meaning. Reference to standard specifications, manuals, or codes of any technical society, organization, or association, or to the laws or regulations of any governmental authority, whether such reference be specific or by implication, shall mean the latest standard specification, manual, code, or laws or regulations in effect at the time of opening of bids and Contractor shall comply therewith. City shall have no duties other than those duties and obligations expressly set forth within the Contract Documents. 2. Scope of Work The Caribbean Marketplace Roof Replacement ("Project") involves addressing structural deficiencies and failures in the existing building envelope at the Little Haiti Cultural Complex. The work shall not affect the building's area, height, occupant load, or use, and shall include furnishing all materials, labor, permits, and equipment necessary to complete the structural repairs, and to remove and replace the existing roofing systems in accordance with current Building Code requirements. Project construction cost is estimated to be $4.1 million. The full scope of work is in the Construction Drawings, and includes, but is not limited to the following: 1) Removal of the existing corrugated metal roofing system down to the structural wood trusses due to water intrusion and moisture damage. Trusses shall be repaired and reinforced as required to accommodate a new standing seam metal roofing system and associated roof sheathing. 2) Repair and reinforcement of existing wood trusses as needed, including the installation of additional gusset plates, anchors, tie -downs, and joist hangers. 3) Removal and replacement of existing roof -mounted HVAC units and associated components, including structural supports, framing, refrigerant lines, and ductwork, with new rooftop packaged units. 4) Replacement of all weathered skylights and associated roof curbs. 5) Structural reinforcement and repair of damaged and overstressed concrete joists, including replacement of new ones as needed. 6) Replacement of the existing built-up roofing system, including all gutters, downspouts, roof drain strainers, and clamping rings. 7) Replacement of interior lighting fixtures located in open areas with new LED lighting fixtures. 8) Repair or replacement of exterior roof soffits, including the provision of new soffit ventilation. 9) Replacement of non -compliant translucent fiberglass clerestory glazing windows within the cupola with new High -Velocity Hurricane Zone (HVHZ) compliant glazing assemblies approved under the current Miami -Dade Notice of Acceptance (NOA). 10) New paint and floor finish in select areas. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A GENERAL REQUIREMENTS: The Successful Bidder shall be responsible for providing, but not be limited to, the following services: 1) Protect the construction site, materials, workers, and equipment from weather, theft, or vandalism at all times during the construction period. The Successful Bidder shall be fully responsible for any loss of property or damage to owner -occupied spaces resulting from failure to properly protect the site. 2) Perform daily cleanup. All trash and construction debris shall be removed from the site and disposed of legally at the Successful Bidder's sole expense. 3) Prevent loosened materials from impacting floors, or existing walls, and protect existing structures and finish materials designated to remain from damage. 4) Visit and inspect the project site and have verified all existing field conditions. Any discrepancies that may affect the work shall be promptly reported to the Project Manager or designee in writing for review and approval prior to proceeding. All dimensions shown on the drawings shall be field verified by the Successful Bidder before commencing work. 5) Restore all surfaces designated to remain that were damaged as a result of work required under this contract by matching all adjacent materials and finishes. Existing equipment included, but not limited to outdoor A/C equipment, concrete sidewalks, parking lots, and building walls, shall be protected during construction and thoroughly cleaned of all construction debris upon completion. Items damaged by the Successful Bidder shall be repaired to original condition or replaced as approved by the architect. 6) Coordinate with the Project Manager or designee regarding designated staging areas, including but not limited to dumpsters, employee parking, restroom facilities, and material delivery zones. 7) Be permitted to use the Owner's existing utility services (electricity and water) for construction purposes, provided sufficient capacity exists. Any costs required to increase utility capacity to complete the work shall be the responsibility of the Successful Bidder. 8) All life -safety systems shall remain operational throughout the construction period. The Successful Bidder shall provide a minimum of seventy-two (72) hours' advance notice to building officials prior to any temporary shutdown of life -safety systems for required repairs. This includes, but is not limited to, fire alarm systems, fire protection systems, generators, gas service, electrical panels, and electrical services. 9) Construction activities shall not obstruct life -safety systems, means of egress, fire lanes, fire hydrants, or access to the building's main services at any time. 10) Implement adequate dust control measures during demolition and removal operations to prevent the spread of dust to occupied areas and to avoid creating a nuisance in surrounding areas. 11) Responsible for obtaining all required permits, approvals, and inspections necessary to perform the work. 12) Review all contract documents, drawings, and specifications and shall be responsible for executing the work in accordance with the approved documents and applicable codes. 3. Location of the Project 5925 N.E. 2nd Ave Miami, FI. 33137 Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 4. Performance of the Work The Contractor shall self -perform (complete) at least ten percent (10%) of all physical construction labor work for the negotiated construction cost of the entire Project and utilizing its own employees. If the Work is phased, the ten percent (10%) requirement shall apply jointly and severally to each and every phase of the Work. For the avoidance of doubt this means the ten percent (10%) requirement shall apply to each and every phase of the Work. The City reserves the right to request documentary confirmation of this requirement. By submitting a bid, the Bidder certifies that it shall utilize its own employees to meet this requirement. As part of the bid, the Bidder must include, fill out, and submit the form titled/named "Questionnaire." Failure to complete and submit this form, or to meet this requirement, may result in the bid being deemed non -responsive. Where the City determines that the Contractor is deemed as not meeting this requirement during the performance of the Work, then the Contractor shall be in default on the Contract. For the avoidance of doubt, the self -performance requirement shall apply separately to each phase of the Work. 5. Examination of Contract Documents and Site It is the responsibility of each Bidder, before submitting a bid to this ITB, to: a) Carefully review the ITB, including any addenda and notify the City of all conflicts, errors, or discrepancies; b) Visit the site(s) or structure(s) to become familiar with conditions that may affect costs, progress, performance, and furnishing of the Work; c) Take into account federal, state, and local (City and Miami -Dade County including, without limitation, the City Charter and Code, the City Procurement and Zoning Ordinances, and Florida Building Code) and any other applicable codes, laws, regulations, ordinances, and rules that may affect a Bidder's ability to perform the Work; d) Study and carefully correlate Bidder's observations with the requirements of the ITB; and e) Sign and return all required ITB forms as applicable. The submission of a bid to this solicitation shall constitute an incontrovertible representation by Bidder that it shall comply with the requirements of the Contract Documents and that without exception, the response is premised upon performing and furnishing Work required under the Contract Documents and that the Contract Documents are sufficient in detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 6. Addenda Only questions answered via written addenda issued by the City will be binding. Oral and other interpretations or clarifications will be without legal binding effect and should not be relied upon in preparation of a bid response. All questions about the meaning or intent of the Contract Documents are to be directed to the City's Department of Procurement ("Procurement") in writing, to the attention of Cristiane Lima, Sr. Procurement Contracting Officer at CLima@miami.gov, with a copy to the Office of the City Clerk at Clerks@miami.gov. Interpretations or clarifications considered necessary by Procurement in response to such questions will be issued by the City by means of an Addendum. All Addenda will be posted on the BidNet Direct. Written questions must be submitted through BidNet Direct no later than 5:00 p.m. on May 14, 2026. Late questions will not be considered. 7. Bid Submission Bidders shall carefully follow the format and instructions outlined herein, observing format requirements where indicated. Bids should contain the information itemized herein, and in the order indicated, as applicable. Bids submitted without including the information itemized herein may be deemed non- responsive and may not be considered for contract award. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A All bids shall be submitted through the BidNet Direct platform, and in accordance with Section 1, "Instructions for Submission," no later than the date and time indicated within the ITB, in order to be considered. Faxed documents are not acceptable. Emailed submissions are not acceptable. Hardcopy submissions are not acceptable. Bids must be submitted timely through BidNet Direct, or the Bid will be disqualified. Untimely or misdelivered Bids will not be considered. NO EXCEPTIONS. 8. Bid Guaranty All bids shall be accompanied by either an original Bid Bond executed by a surety transacting business in Florida meeting the requirements of the City, or by cash, money order, certified check, cashier's check, Unconditional/Irrevocable Letter of Credit by a bank transacting banking business in Florida. The payment must be issued to the City of Miami by certified check, treasurer's check, or bank draft of any national or state bank (United States) (excluding personal checks), in the amount of five percent (5%) of the total bid amount (payable to City), and conditioned upon Contractor executing the Contract and providing the required Performance and Payment Bond and evidence of required insurance within fourteen (14) calendar days after notification of award of the Contract. Personal checks will not be accepted. The time for execution of the Contract and provision of the Performance and Payment Bond and Certificate(s) of Insurance may be extended for a duration not exceeding thirty (30) calendar days at the City's sole and absolute discretion. Bid Securities of the unsuccessful Bidders will be returned, if requested, after award of the Contract. Security of the Contractor shall be forfeited to the City as liquidated damages and not as a penalty, for the cost and expense incurred should said Contractor fail to execute the Contract and provide the required Performance Bond and Payment Bond. Any form of Bid Guaranty shall be in a form acceptable to the City's Risk Management Administrator and the City Attorney, as to legal form. 9. Preparation of Bid All bids shall be prepared utilizing the blank City forms provided herein and herewith. The bid must be signed and acknowledged by the Bidder, in accordance with the directions on the ITB. Failure to utilize the City's forms, or fully complete said forms, may result in the bid being deemed non -responsive. ■ The Bidder shall be considered non -responsive if its bid is conditioned on modifications, changes, or revisions to the terms and conditions of the ITB. ■ The bid is to include the furnishing of all labor, materials, overhead expense and profit, equipment including, but not limited to, tools, services, permit fees, applicable taxes, overhead, and profit for the completion of the Work except as may be otherwise expressly provided in the Contract Documents. ■ Joint venture firms must complete and submit with the bid, the form titled "Information for Determining Joint Venture Eligibility" (Form A) and submit a copy of the formal agreement between all joint -venture parties. This joint venture agreement must indicate their respective roles, responsibilities, and levels of participation for the Project. Failure to submit Form A, along with an attached written copy of the joint venture agreement, may result in disqualification of the bid. All joint venture firms must meet the requirements stipulated in the Florida Statutes. 10. Pre -Bid Conference A voluntary Virtual Pre -Bid Conference will be held on May 5, 2026, at 11:00 a.m. EST, at the following Microsoft Teams meeting link, or via phone at +1 786-598-2961, Conference ID 872 529 036#, to discuss the terms and conditions of this ITB. Any Bidders not attending the Pre -Bid Conference will not be precluded from submitting a bid. A Voluntary Site Visit has been scheduled for May 7, 2026, at 11:00 a.m. EST, to allow potential bidders to avail themselves of the site conditions. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 11. Postponement of Bid Opening Date The City reserves the right to postpone the date for receipt and opening of bid submissions and will make a reasonable effort to give at least three (3) calendar days' notice, whenever practicable, of any such postponement to prospective Bidders. 12. Acceptance or Rejection of Bids The City reserves the right to reject any or all bids prior to award, to re -advertise for bids, and to not award any Contract, in the reasonable discretion of the City. The City reserves the right to waive any minor or non -material technicality, informality, variance, deviation, mistake, omission, or the like up to or prior to award of the Contract. Reasonable efforts will be made to either award the Contract or reject all bids within ninety (90) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally, nor change the price before the expiration of one hundred eighty (180) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred eighty (180) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement prior to award of the Contract by the City Commission. 13. Environmental Regulations The City reserves the right to consider a Bidder's history of citations and/or violations of environmental or similar laws, codes, and regulations (Regulations) in determining a Bidder's responsibility, and further reserves the right to declare a Bidder not responsible if the history of violations warrant such determination in the opinion of the City. The Bidder shall submit with its bid a complete history of all citations and/or violations, notices, and dispositions thereof. The non -submission of any such documentation shall be deemed an affirmation by the Bidder that there are no citations or violations. Bidders shall notify the City immediately of notice of any citation or violation, which Bidder may receive after the submittal opening date and during performance of the Work under this Contract. 14. Bid Award The City will issue the award of the Contract to the lowest responsive and responsible Bidder. The City may require demonstration of competency and, at its sole and absolute discretion, may conduct site visits, and require the Bidder to furnish documentation and/or require the Bidder to attend a meeting to determine the Bidder's qualifications and ability to meet the terms and conditions of this Contract. The City shall consider, but not be limited to, such factors as financial capability, labor force, equipment, knowledge, and experience of the trade Work to be performed, the quantity of Work being performed, and past performance on City Projects by the Bidder. The Bidder must be able to demonstrate a good record of performance and have sufficient financial resources to ensure that it can satisfactorily provide the goods and/or services required herein. The City, at its sole discretion, may determine a Bidder to be non -responsible where the Bidder has failed to perform in accordance with other Contracts with the City, any City agency or instrumentality. Any Bidder who, at the time of submission is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Bidder under federal bankruptcy law or any state insolvency, or who is indebted to the City, and City agency or instrumentality, may be declared non- responsive. Any Bidder who may have filed a lawsuit against the City, or where the City has filed a lawsuit related to the Bidder and any City contract or won a court judgment against the Bidder, or if the Bidder is indebted to the City, or if the Bidder fails to disclose all material facts fully and completely OR TRUTHFULLY ANSWER QUESTIONS OR REQUESTS FOR INFORMATION, may be declared non -responsive. City for these purposes shall include any City agency or instrumentality. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A The City reserves the right to award each project individually, based on the lowest price and in accordance with the best interest of the City. 15. Bid Protest Any actual or prospective contractual party who feels aggrieved in connection with the solicitation or award of a Contract may protest in writing to the Chief Procurement Officer, in accordance with the procedures contained in Section 18-104, City Code "Resolution of Protested Solicitations and Awards," as amended, of the City Code, Ordinance No. 12271 (the City of Miami Procurement Ordinance codified in Chapter 18, Article III, Section 18-104, City Code) describing the protest procedures. Protests failing to meet all the requirements for filing shall NOT be accepted. Failure of a party to file a timely protest shall constitute a forfeiture of such party's right to file a protest. NO EXCEPTIONS WILL BE MADE TO THIS REQUIREMENT. 16. Cone of Silence Pursuant to Section 18-74 of the City of Miami Procurement Code, a codification of Miami Ordinance No. 12271, a "Cone of Silence" is imposed upon this ITB after advertisement and terminates at the time the City Manager issues a written recommendation to the Miami City Commission. The Cone of Silence prohibits any verbal communications regarding this ITB. Any communication concerning this ITB must be submitted in writing to Procurement at CLima@miami.gov. Written communications may be in the form of e-mail or other written communication, with a copy delivered to the Office of the City Clerk at Clerks©miami.gov. The delivery to the City Clerk of a copy is required to avoid any violation of the "Cone of Silence." This language is only an overview of the requirements of the Cone of Silence. Please review Section 18- 74 of the City's Procurement Code for a complete and thorough description of the Cone of Silence. Bidders may also contact the Office of the City Clerk at (305) 250-5360, to obtain a copy. 17. Public Entity Crime A person or affiliate who has been placed on the convicted Bidder list following a conviction for a public entity crime may not submit a bid on a Contract to provide any goods or services to a public entity, may not submit a Response on a Contract with a public entity for the construction or repair of a public building or Public Works project, may not submit a Response on a lease of real property to a public entity, may not be awarded or perform Work as a Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of Florida Statutes for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted Bidder List. 18. Fraud and Misrepresentation Any individual, corporation, or other entity that attempts to meet its contractual obligations with the City through fraud, misrepresentation, or material misstatement, or omission of any material fact, may be debarred for up to five (5) years in accordance with the applicable provisions of the City Code. The City as a further sanction may terminate or cancel any other Contracts with such individual, corporation, or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation. 19. Collusion Where two (2) or more related parties, as defined herein, each submit a bid to an ITB, such submissions shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control, and management of such related parties in preparation and submission under such ITB. Related parties shall mean employees, officers, or the principals thereof which have a direct or indirect ownership interest in another firm or in which a parent company or the Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A principals thereof of one Bidder have a direct or indirect ownership interest in another Bidder, for the same Project. Bids found to be collusive, or related as provided above, shall be rejected. 20. Contractor in Arrears or Default The Bidder represents and warrants that the Bidder is not in arrears to the City, City agency or instrumentality, and is not a default as a Contractor, Vendor, Provider, or whose default has not been fully cured by the Bidder's surety or otherwise upon any obligation to the City. In addition, the Bidder warrants that the Bidder has not been declared "not responsible" or "disqualified" by, suspended, or debarred from doing business with any state or local government entity in the State of Florida, the Federal Government, or any other State/local governmental entity in the United States of America, nor is there any proceeding pending pertaining to the Bidder's responsibility or qualifications to receive public agreements. The Bidder considers this warrant as stated in this Article to be a continual obligation and shall inform the City of any change during the term of the Contract. The City shall not consider, and shall deem as non -responsible, bids submitted by Bidders where the City has determined that the Bidder is in monetary arrears, or otherwise in debt or in default to the City, at the time and date bids are due. Bidders shall not have a member, principal, officer, or stockholder who is in arrears or in default of any debt or contract involving the City, is a defaulter on surety upon any obligation to the City, and/or has failed to perform faithfully any contract with the City. 21. Cancellation of ITB The City reserves the right to cancel, in whole or in part, any ITB when it is in the best interest of the City. This determination will be at the discretion of the City and there will be no recourse to such cancellation. END OF SECTION REMAINDER OF PAGE INTENTONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A SECTION 2 ITB GENERAL TERMS AND CONDITIONS 1. Time is of the Essence Contractor will promptly perform its duties under the Contract and will give the Work as much priority as is necessary to cause the Work to be completed on a timely basis in accordance with the Contract Documents. All Work shall be performed strictly (not substantially) within the time limitations necessary to maintain the critical path and all deadlines established in the Contract Documents. Time is of the essence in the performance of the Work. All dates and periods of time set forth in the Contract Documents, including those for the commencement, prosecution, interim milestones, milestones, and completion of the Work, and for the delivery and installation of materials and equipment, were included because of their importance to the City. The Contractor acknowledges and recognizes that the City is entitled to full and beneficial occupancy and use of the completed Work following expiration of the Contract Time. In agreeing to bear the risk of delays for completion of the Work except for extensions approved in accordance with Article 71, "Excusable Delay, Non-Compensable," the Contractor understands that, except and only to the extent provided otherwise in the Contract Documents, the occurrence of events of delay within the Contractor's control, the Work shall not excuse the Contractor from its obligation to achieve full completion of the Work within the Contract Documents Time, and shall not entitle the Contractor to an adjustment. All parties under the control or Contract with the Contractor shall include but are not limited to material persons and laborers. The Contractor acknowledges that the City is purchasing the right to have the Contractor continuously working at the Project site(s) for the full duration of the Project to ensure the timely completion of the Work. 2. Contract Term The Contract shall commence upon issuance of the Notice of Proceed ("NTP"), which shall be issued subsequent to the execution of the Contract by the City. The Contract shall terminate upon notice by the City that the Contract has been closed out after final completion or otherwise terminated by the City pursuant to the terms and conditions herein set forth. 3. Contract Price and Guaranteed Maximum Cost/Guaranteed Maximum Price The total bid amount shall be the Contract Price, also known as Guaranteed Maximum Cost ("GMC") of the Project, which means the maximum cost of the Work including labor, materials, equipment, supplies, overhead expenses, and profit. The City will not be liable for payment of any amount in excess of the GMC unless the City Commission has approved a Project contingency or has approved a prior amendment to the Contract, setting forth an additional amount due to Owner requested changes or its equivalent. If the term Guaranteed Maximum Price ("GMP") is used in this Agreement, it shall have the same definition as GMC, defined above. Contractor represents, warrants, and guarantees to the City that Contractor shall completely, timely, and properly perform the Work and all of its obligations under the Contract, in accordance therewith, for the Contract Price to be agreed upon by the parties. This Contract Price shall constitute a GMC/GMP to the Owner for performing the Work inclusive of labor, materials, equipment, supplies, and any allowable overhead and profit. The Owner shall, absent a prior Amendment with compelling cause approved as an Amendment to this Agreement, have no liability or obligation to pay any amount in excess of the stated Contract Price and Contractor shall have no recourse in that respect except to seek an Amendment to the Agreement. All costs in excess of the Contract Price shall be paid solely by Contractor without reimbursement or additional compensation from Owner. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 4. Notices Whenever either party desires to give written notice unto the other relating to the Contract, such Notice must be addressed to the party for whom it is intended at the place last specified; and the place for giving of notice shall remain such until it shall have been changed by written notice in compliance with the provisions of this Article. Notice shall be deemed given on the date received or within three (3) calendar days of mailing, if mailed through the United States Postal Service. Notice shall be deemed given on the date sent via e-mail or facsimile. Notice shall be deemed given via courier/delivery service upon the initial delivery date by the courier/delivery service. For the present, the parties designate the following as the respective places for giving of notice: For City of Miami: James Reyes, City Manager City of Miami 444 SW 2nd Avenue - 10th Floor Miami, FL 33130-1910 Email: JaReyesc miami.gov Phone: 305-416-1025 Annie Perez, CPPO, Director/Chief Procurement Officer Department of Procurement City of Miami 444 SW 2nd Avenue - 6th Floor Miami, FL 33130-1910 Email: AnniePerezRmiami.gov Phone: 305-416-1922 George K. Wysong III, City Attorney City Attorney's Office City of Miami 444 SW 2nd Avenue - 9th Floor Miami, FL 33130-1910 Email: GWysongRmiami.gov Phone: 305-603-6110 With Copies to: Jose R. Perez, AIA, Director Office of Capital Improvements City of Miami 444 SW 2nd Avenue - 8th Floor Miami, FL 33130-1910 Email: JRPerezc miami.gov Phone: (305) 416-1225 For Contractor: Yosvany F Madruga Chief Executive Officer Al Property Services Group Inc. 6925 NW 42nd Street Miami, FL 33166 geo@1866roofing.com 305-471-7353 Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A During the Work, the Contractor shall maintain continuing communications with Consultant and the Project Manager. The Contractor shall keep the City fully informed as to the progress of the Project at all times through ongoing communications with the Project Manager. The Contractor shall notify the Miami Police Department and Fire Department about the construction schedule(s). The Contractor is required to obtain a current list of contact persons and phone numbers from Richard Pope at (305) 416-1285, or via email at RPope©miamigov.com. Mr. Pope is the City of Miami's Project Manager assigned to this Project. The Contractor must notify residents living within five hundred (500) feet of the Project in writing as least one (1) week prior to commencing Work in the general area. A copy of such notices will be provided to the Project Manager. 5. Priority of Provisions All Work shall be constructed in accordance with the latest edition of the City of Miami's Contract Documents and Specifications, the City of Miami's Standards for Design and Construction, Miami -Dade County's Standards Details, and the 2025 Edition of the Florida Department of Transportation Specifications Road and Bridge Construction, as applicable. If there is a conflict or inconsistency between any term, statement requirement, or provision of any exhibit attached hereto, any document or events referred to herein, or any document incorporated into the Contract Documents by reference and a term, statement, requirement, the specifications and plans prepared by the Consultant, or provision of the Contract Documents the following order of precedence shall apply: In the event of conflicts in the Contract Documents, the priorities stated below shall govern: ■ Revisions to the Contract shall govern over the Contract. ■ The Contract Documents shall govern over the Contract; and ■ Addenda to an ITB shall govern over the ITB. In the event of conflicts within the Contract Documents, the priorities stated below shall govern: ■ Scope of Work and Specifications shall govern over plans and drawings. ■ Schedules, when identified as such, shall govern over all other portions of the plans. ■ Specific notes shall govern over all other notes, and all other portions of the plans, unless specifically stated otherwise. ■ Larger scale drawings shall govern over smaller scale drawings. ■ Figured or numerical dimensions shall govern over dimensions obtained by scaling; and ■ Where provisions of codes, manufacturer's specifications or industry standards are in conflict, the more restrictive or higher quality shall govern. 6. Indemnification Contractor shall indemnify, hold and save harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, and/or employees, and any involved City agencies and instrumentalities, from all liabilities, damages, losses, judgements, expenses, fees, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of or breach of this Contract by Contractor and persons employed or utilized by Contractor in the performance of this Contract. Contractor shall further, hold the City, its officials and employees, indemnify, save and hold harmless for, and defend (at its own cost), the City its officials and/or employees against any civil actions, statutory actions, administrative or regulatory proceedings, or similar claims, liabilities, injuries or damages (including court costs and reasonable Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A attorney's fees) arising or resulting from the permitted Work and/or failure to comply with applicable contractual duties of the Contractor or codes, laws, rules, licenses, permits, and regulations in performance of the work, unless it is alleged that the City, its officials, and/or employees were negligent. In the event that any action or proceeding is brought against the City by reason of any such action, claim or demand, the Contractor shall, upon written notice from the City, resist and defend such action or proceeding by counsel satisfactory to the City. The Contractor expressly understands and agrees that any insurance protection required by this Contract or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, agencies, and instrumentalities herein provided. The indemnification provided above shall obligate the Contractor to indemnify, hold harmless, and a duty to defend, at its own expense, to and through trial, administrative, regulatory, appellate, supplemental, mediation, arbitration, or bankruptcy proceeding, or to provide for such defense, at the City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against the City, whether performed by the Contractor, or persons employed, supervised, or utilized by Contractor. These duties will survive the cancellation or expiration of the Contract. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. Contractor shall require all sub -Contractor agreements to include a provision that each sub -Contractor will indemnify, hold harmless and defend the City in substantially the same language as this Section. The Contractor agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Contractor in which the City participated either through review or concurrence of the Contractor's actions. In reviewing, approving, or rejecting any submissions by the Contractor or other acts of the Contractor, the City, in no way, assumes, or shares any responsibility or liability of the Contractor or sub- Contractor under this Contract. Ten dollars ($10) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Contractor. 7. Insurance Without limiting any of the other obligations or liabilities of Contractor, Contractor shall provide, pay for, and maintain in force until all of its Work to be performed under this Contract has been completed and accepted by City (or for such duration as is otherwise specified hereinafter), the insurance coverage's set forth herein. 7.1 Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence General Aggregate Limit Products/Completed Operations Personal and Advertising Injury B. Endorsements Required The City of Miami must be listed as an additional insured Contingent and Contractual Liability Explosion, Collapse and Underground Hazard Primary Insurance Clause Endorsement $1,000,000 $2,000,000 $1,000,000 $1,000,000 Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 7.2 Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Any Auto Including Hired, Borrowed or Non -Owned Autos Any One Accident $1,000,000 B. Endorsements Required City of Miami listed as an additional insured 7.3 Worker's Compensation Limits of Liability (Part A): Statutory, per State of Florida Employer's Liability A. Limits of Liability (Part B) $1,000,000 for bodily injury caused by an accident, each accident. $1,000,000 for bodily injury caused by disease, each employee. $1,000,000 for bodily injury caused by disease, policy limit. Waiver of subrogation 7.4 Umbrella Policy A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 Aggregate $1,000,000 The City of Miami is listed as an additional Insured. Coverage is excess follow form over all liability policies contained herein. 7.5 Payment and Performance Bond The City of Miami listed as an Obligee. 7.6 Pollution Liability Each Occurrence Policy Aggregate $1,000,000 $1,000,000 City of Miami listed as additional insured. The above policies shall provide the City of Miami with written notice of cancellation in accordance with policy provisions. Companies issuing all insurance policies required above must be authorized to do business in the State of Florida and must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. The City reserves the right to request copies of all insurance policies associated with this agreement, including any, and all applicable policy endorsements. The above policies shall provide the City with written notice of cancellation or material change from the insurer not less than thirty (30) calendar days prior to any such cancellation or material change. If the initial insurance expires prior to the completion of the Work, renewal copies of policies shall be furnished at least thirty (30) calendar days prior to the date of their expiration. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A The Contractor shall furnish to Procurement the Certificates of Insurance or endorsements evidencing the insurance coverage specified above within fifteen (15) calendar days after notification of award of the Contract. The required Certificates of Insurance shall name the types of policies provided, refer specifically to this Contract, and state that such insurance is as required by this Contract. The official title of the Owner is the City of Miami, Florida. This official title shall be used in all insurance documentation. The City shall be listed as an additional insured where applicable. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above to the Contractor: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. The Risk Administrator or their authorized designee reserves the right to require modifications, increases, or changes in the required insurance requirements, coverage, deductibles, or other insurance obligations by providing a thirty (30) calendar day written notice to the Contractor in accordance with Section 2, General Terms and Conditions, Article 4, "Notices." The Contractor shall comply with such requests unless the insurance coverage is not then readily available in the national market. An additive or deductive change order will be issued to adjust the Contract value, as necessary. For insurance bonding issues and decisions, the City shall act through its Risk Administrator (unless otherwise stated). 8. Performance and Payment Bond Where required by the Contract Documents or by Florida Statutes, the Contractor shall, within fourteen (14) calendar days of being notified of award, furnish a Performance/Payment Bond ("Bond") containing all the provisions of the attached Performance/Payment forms. Each Bond shall be in the amount of one hundred percent (100%) of the Contract value at award, including any dedicated and/or Owner's Contingency allowances, guaranteeing to City the completion and performance of the Work covered in the Contract Documents, as well as full payment of all suppliers, laborers, or Subcontractors employed pursuant to this Project. Each Bond shall be with a surety, which is qualified pursuant to Article 9, "Qualification of Surety." Each Bond shall continue in effect for one year after Final Completion and acceptance of the Work with liability equal to one hundred percent (100%) of the Contract value at award, including any dedicated and/or Owner's Contingency allowances, or an additional bond shall be conditioned that Contractor will, upon notification by the City, correct any defective or faulty Work or materials which appear within one year after Final Completion of the Project. The City must be listed as an Obligee. Pursuant to the requirements of Section 255.05(1), Florida Statutes, as amended from time to time, Contractor shall ensure that the Bond(s) referenced above shall be recorded in the public records and provide the City with evidence of such recording. Each bond shall substantially conform to the requirements of Section 255.05, Florida Statutes, and will be in a form acceptable to the Risk Management Administrator. Alternate Form of Security: In lieu of a Performance/Payment Bond, Contractor may furnish alternate forms of security, which may be in the form of cash, money order, certified check, cashier's check, or unconditional letter of credit in the form attached. Such alternate forms of security shall be subject to the prior approval of the City and for same purpose and shall be subject to the same conditions as those applicable above and shall be held by the City for one year after completion and acceptance of the Work. 9. Qualification of Surety Bid Bonds, Performance/Payment Bonds over Two Hundred Thousand Dollars ($200,000) must be executed by a surety company with a rating of (A-) and based on the Financial Size Category of (VII). The surety company must be of recognized standing, authorized to do business in the State of Florida as surety, Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A having a resident agent in the State of Florida and having been in business with a record of successful continuous operation for at least five (5) years. Payment / Performance Bonds shall be in the amount of one hundred percent (100%) of the contract value at award, including any dedicated allowance account and/or Owner's Contingency Allowance, and shall be in substantially the form provided by Section 255.05, Florida Statutes. The Surety shall hold a current certificate of authority as acceptable surety on federal bonds in accordance with United States Department of Treasury Circular 570, Current Revisions. If the amount of the Bond exceeds the underwriting limitation set forth in the circular, in order to qualify, the net retention of the Surety shall not exceed the underwriting limitation in the circular, and the excess risks must be protected by coinsurance, reinsurance, or other methods in accordance with Treasury Circular 297, revised September 1, 1978 (31 DFR Section 223.10, Section 223.111). Further, the Surety shall provide the City with evidence satisfactory to the City, that such excess risk has been protected in an acceptable manner. 10. General Requirements The employee(s) of the Contractor shall be considered to be at all times its employee(s), and not an employee(s) or agent(s) of the City or any of its departments. The Contractor shall, at all times, employ, maintain, and assign to the performance of a Project a sufficient number of competent and qualified professionals and other personnel to meet the requirements of the Work to be performed. The Contractor shall adjust staffing levels or to replace any staff if so, requested by the Project Manager, should the Project Manager make a determination that said staffing is unacceptable or that any individual is not performing in a manner consistent with the requirements for such a position. The Contractor represents that its staff has the proper skills, training, background, knowledge, experience, rights, authorizations, integrity, character, and licenses as necessary to perform the Work, in a competent and professional manner. The Contractor shall provide temporary facilities and controls necessary to perform the Work and to ensure safe and proper access and use of the site by the City. Any such specific requirements will be included in the Technical Specification portion of the ITB. The Contractor shall, at all times, cooperate with the City and coordinate its respective Work efforts to progress the performance of the Work most effectively and efficiently. The City shall have full access to the Project site(s) at all times. The Contractor shall be responsible for the good condition of the Work or materials until formal release from his obligations under the terms of the Contract Documents. The Contractor shall bear all losses resulting to it on account of the amount or character of the Work, or the character of the ground, being different from what he anticipated. The Contractor shall at all times conduct the Work in such manner and in such sequence as will ensure the least practicable local interference. The Contractor shall not open up Work to the prejudice of Work already started, and the City may require the Contractor to finish a section on which Work is in progress before Work is started on any additional section. The Contractor is to take necessary precautions and use caution when working in or around overhead transmission lines and underground utilities. The apparent silence of the Contract Documents as to any detail, or the apparent omission from them of a detailed description concerning any Work to be done and materials to be furnished, shall be regarded as meaning that only best practices are to prevail, and only materials and workmanship of the best quality are to be used in the performance of the Work. 11. Method of Performing the Work If the City reasonably determines the rate of progress of the Work is not such as to ensure its completion within the designated completion time, or if, in the opinion of the City, the Contractor is not proceeding with the Work diligently or expeditiously or is not performing all or any part of the Work according to the Project schedule accepted by or determined by the City, the City shall have the right to order the Contractor to do either or both of the following: (1) improve its work force; and/or (2) improve its performance in accordance Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A with the schedule to ensure completion of the Project within the specified time. The Contractor shall immediately comply with such orders at no additional cost to the City. The City at its sole option may also have Work performed by a third -party Contractor and deduct such cost from any monies due to the Contractor. Where materials are transported in the performance of the Work, vehicles shall not be loaded beyond the capacity recommended by the vehicle manufacturer or permitted by Federal, State, or local law(s). When it is necessary to cross curbing or sidewalks, protection against damage shall be provided by the Contractor and any damaged curbing, grass areas, sidewalks or other areas shall be repaired at the expense of the Contractor to the satisfaction of the City. The Contractor is responsible for controlling dust and preventing it from becoming a public nuisance or causing off -site damage. The Contractor shall take all necessary and prudent measures to control dust. The Contractor shall furnish to the City a complete listing of twenty-four (24) hour telephone numbers at which responsible representatives of the Contractor and all of the Contractor's Subcontractors can be reached should the need arise at any time. 12. Work Staging and Phasing The Work to be performed shall be done in such a manner so as not to interfere with the normal City operations of the Project site or facility. The way the Work is performed shall be subject to the approval of the City, who, if necessary, shall have the authority to require changes in the way the Work is performed. There shall be no obstruction of City services without the prior written approval of the City. All requests for such interruption or obstruction must be given in writing to the City at least twenty-four (24) hours in advance of the interruption of City operations. The Contractor shall familiarize itself with normal City operations where the Work is to be performed so that it can conduct the Work in the best possible manner to the complete satisfaction of the City. A staging plan must be submitted to and approved by the City prior to the start of construction and issuance of the Notice to Proceed. Such staging plan shall be revised and resubmitted as necessary during construction. As noted above, self -performance, local workforce participation, and all other similar requirements will apply jointly and severally to each phase, stage, or incremental portion of the work. 13. Site Investigation and Representation The Contractor acknowledges that it has satisfied itself as to the nature and location(s) of the Work under the Contract Documents, the general and local conditions, particularly those bearing upon availability of transportation, disposal, handling and storage of materials, availability of labor, water, electric power, and roads, the conformation and conditions at the ground based on City provided reports, the type of equipment and facilities needed preliminary to and during the performance of the Work and all other matters which can in any way affect the Work or the cost thereof under the Contract Documents. The Contractor further acknowledges that it has satisfied itself based on any geotechnical reports the City may provide and inspection of the Project site(s) as to the character, quality, and quantity of surface and subsurface materials to be encountered from inspecting the site and from evaluating information derived from exploratory Work that may have been done by the City or included in this Contract Documents. Contractor should examine the soil conditions at the Project site to determine if any special shoring, sheeting, or other procedures are necessary to protect adjacent property during excavation of subsoil materials or during filling of any area(s), or for any operation during the performance of the Work. Any failure by the Contractor to acquaint itself with all the provided information and information obtained by visiting the Project site(s) will not relieve Contractor from responsibility for properly estimating the difficulty or cost thereof under the Contract Documents. In the event that the actual subsurface conditions vary from the actual City provided reports the Contractor shall notify the City and this Contract Documents amount may be adjusted up or down depending on the conditions. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 14. Contractor to Check Plans, Specifications, and Data Contractor shall verify all dimensions, quantities and details shown on the plans, specifications, or other data received from the City as part of the Contract Documents, and shall notify the City of all errors, omissions, and discrepancies found therein within three (3) calendar days of discovery. The Contractor will not be allowed to take advantage of any error, omission or discrepancy, as full instructions will be furnished by the City. Contractor shall not be liable for damages resulting from errors, omissions, or discrepancies in the Contract Documents unless Contractor recognized such error, omissions, or discrepancy and knowingly failed to report it to the City. 15. Contractor's Responsibility for Damages and Accidents Contractor shall accept full responsibility for Work against all losses or damages of whatever nature sustained until Final Acceptance by City, and shall promptly repair or replace, at no additional cost to the City, and to the satisfaction of the Project Manager, any Work, materials, equipment, or supplies damaged, lost, stolen, or destroyed from any cause whatsoever. Lawn Areas: All lawn areas disturbed by construction shall be replaced with like kind to a condition similar to or equal to that existing before construction. Where sod is to be removed, it shall be carefully removed, and the same re -sodded, or the area where sod has been removed shall be restored with new sod in the manner described in the applicable section. Any fence, or part thereof, that is damaged or removed during the course of the Work shall be replaced or repaired by the Contractor and shall be left in as good a condition as before the start of the Work. Where fencing, walls, shrubbery, grass strips, or area must be removed or destroyed, incident to the construction operation, the Contractor shall, after completion of the Work, replace or restore to the original condition all such destroyed or damaged landscaping and improvements. 16. Accidents The Contractor shall provide such equipment and facilities as are necessary or required, in the case of accidents, for first aid service to person who may be injured during the Project duration. The Contractor shall also comply with the Occupational Safety Health Act ("OSHA") requirements as defined in the United States Labor Code 29 Code of Federal Regulations ("CFR") 1926.50. In addition, the Contractor must report immediately to the City every accident to persons or damage to property, and shall furnish in writing full information, including testimony of witnesses regarding any and all accidents. 17. Safety Precautions The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to: • All employees on the Project site(s) and other persons who may be affected thereby. • All the Work and all materials or equipment to be incorporated therein, whether in storage on or off the Project site(s); and • Other property at the Project site(s) or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities not designated for removal, relocation, or replacement in the course of construction. The Contractor shall designate a responsible member of its organization at the Project site(s) whose duty shall be the prevention of accidents. This person shall be the Contractor's superintendent unless otherwise designated in writing by the Contractor to the City. The Contractor shall comply with all applicable laws, ordinances, rules, regulations, and orders of any public body having jurisdiction for the safety of persons or property or to protect them from damage, injury, Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A or loss; and shall erect and maintain all necessary safeguards for such safety and protection. The Contractor shall notify owners of adjacent property and utilities when prosecution of the Work may affect them. All damage, injury, or loss to any property caused directly or indirectly, in whole or in part, by Contractor, any Subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, shall be remedied by Contractor. The Contractor's duties and responsibilities for the safety and protection of the Work shall continue until such time as all the Work is completed and the City has issued the Contractor a notice of Final Acceptance. The Contractor must adhere to the applicable environmental protection guidelines for the duration of a Project. If hazardous waste materials are used, detected, or generated at any time, the Project Manager must be immediately notified of each and every occurrence. The Contractor shall comply with all codes, ordinances, rules, orders, and other legal requirements of public authorities including the Occupational Safety and Health Administration ("OSHA"), Environmental Protection Agency ("EPA"), the Department of Environmental Resources Management ("DERM"), the City, Miami -Dade County, State of Florida, and Florida Building Code, which bear on the performance of the Work. The Contractor shall take the responsibility to ensure that all Work is performed using adequate safeguards, including but not limited to proper safe rigging, safety nets, fencing, scaffolding, barricades, chain link fencing, railings, barricades, steel plates, safety lights, and ladders that are necessary for the protection of its employees, as well as the public and City employees. All riggings and scaffolding shall be constructed with good sound materials, of adequate dimensions for their intended use, and substantially braced, tied, or secured to ensure absolute safety for those required to use it, as well as those in the vicinity. All riggings, scaffolding, platforms, equipment guards, trenching, shoring, ladders and similar actions or equipment shall be OSHA approved, as applicable, and in accordance with all federal state and local regulations. All open trenches or holes shall be properly marked and barricaded to assure the safety of both vehicular and pedestrian traffic. No open trenches or holes are to be left open during nighttime or non -working hours without the prior written approval of the Project Manager. If an emergency condition should develop during a Project, the Contractor must immediately notify the Project Manager of each and every occurrence. The Contractor should also recommend any appropriate course(s) of action to the Project Manager. 18. Occupational Safety and Health In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code ("FAC") delivered as a result of a Project must be accompanied by a Material Safety Data Sheet (MSDS), which may be obtained from the manufacturer. The MSDS must include the following information: ■ The chemical name and the common name of the substance. ■ The hazards or other risks in the use of the substance, including: • The potential for fire, explosion, corrosion, and reaction. • The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the substance; and » The primary routes of entry and symptoms of overexposure. ■ The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of or exposure to the substances, including appropriate emergency treatment in case of overexposure. ■ The emergency procedure for spills, fire, disposal, and first aid. ■ A description in lay terms of the known specific potential health risks posed by the substance intended to alert any person reading this information. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ■ The year and month, if available, in which the information was compiled and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information. 19. Labor and Materials Unless otherwise provided herein, Contractor shall provide and pay for all materials, labor, water, tools, equipment, supplies, light, power, internal communications, transportation and other facilities and services necessary for the proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work. Contractor shall at all times enforce strict discipline and good order among its employees and Subcontractors at the Project site(s) and shall not employ on the Project any unfit person or anyone not skilled in the Work to which they are assigned. 20. Rules, Regulations, Laws, and Licenses The Contractor shall comply with all laws, rules, regulations, permits, codes, public agency or similar required consents and approvals relative to the provision of services, equipment, supplies and/or materials specified in the Contract Documents, including without limitation those imposed by the federal, state, county or city agencies having jurisdiction over the matter. The Contractor, its agents, Subcontractors, and representatives shall be familiar with and comply with all federal, state, and local laws, rules, regulations, and approvals that may affect the Work, goods, and/or services offered. 21. Consultant Services The City, at its sole discretion, may hire a Consultant who shall serve as the City's Representative for the Project to be performed under the Contract Documents. The Contract Documents will state that a City's representative has been contracted with for the management of the Work under the Contract Documents and who will be the lead point of contact, the Consultant, or the Project Manager. Where a Consultant has been identified, the Consultant and the Project Manager will have authority to act on behalf of the City to the extent provided in the Contract Documents and as outlined in Article 24, "Authority of the Project Manager." On the basis of the on -site observations, the Consultant will keep the Project Manager informed of the progress of the Work. In the capacity of interpreter, the Consultant will exercise the best efforts to ensure faithful performance by both the Project Manager and the Contractor and will not show partiality to either. The Project Manager will assist the Consultant in conducting inspections to determine the date or dates of Substantial Completion and Final Acceptance and will receive and review written warranties and related documents required by the Contract and the Contract Documents. The Consultant will be responsible for receiving all documentation for review and acceptance. Upon acceptance, such documentation will be forwarded to the Project Manager. The Project Manager, in conjunction with the Consultant, will approve Schedules of Values, Project Schedules, Subcontractors, and invoices. The City may contract for additional Consultant services, including but not limited to construction examination and observation services. Such services are intended to be additional services and shall not be construed to supplant or alter the role and responsibilities of the Consultant. In case of the termination of employment of the Consultant, the City may, at its sole discretion, appoint another Consultant, whose status under the Contract shall be as that of the terminated Consultant. 22. Project Management Where a Contractor is awarded Work, the Contractor shall be responsible for all Project management, including any and all subcontracts necessary to ensure that the Work is performed in accordance with the Contract Documents. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Project Management shall include, but is not limited to, obtaining bids from Subcontractors and suppliers; coordinating the securing of all permits; obtaining licenses and inspections; ensuring that Subcontractors comply with all City requirements; performing the Work in accordance with the Contract Documents to the satisfaction of the Project Manager; paying all Subcontractors; obtaining release of liens/claims fees; and obtaining temporary and final Certificates of Occupancy or Completion. 23. Superintendence and Supervision The orders of the City are given by the Consultant or the Project Manager, which instructions are to be strictly and promptly followed in every case. Contractor shall keep on the Project during its progress, a full- time, competent, English-speaking superintendent, and any necessary assistants, all -satisfactory to the Project Manager. The superintendent shall not be replaced except with the written consent of the Project Manager, unless the superintendent proves to be unsatisfactory to the Contractor and ceases to be in Contractor's employment. The superintendent shall represent the Contractor, and all directions given to the superintendent shall be as binding as if given to Contractor and will be confirmed in writing by the Project Manager upon the written request of Contractor. Contractors shall give efficient supervision of the Work, using Contractor's best skills and attention. The Project Manager shall be provided with telephone number(s) for the superintendent, where the superintendent can be contacted during normal working hours as well as after hours for emergencies. On Projects in excess of thirty (30) calendar days, the Contractor's superintendent shall record, at a minimum, the following information in a bound log: the day; date; weather conditions and how any weather conditions affected progress of the Work; time of commencement of Work for the day; the Work being performed; materials, labor, personnel, equipment and Subcontractors at the Project site(s); visitors to the Project site, including regulatory representatives the City; any special or unusual conditions or occurrences encountered; and the time of termination of Work for the day. All information shall be recorded in the daily log in indelible ink. The daily log shall be kept on the Project site(s) and shall be available at all times for inspection and copying by the Project Manager and Consultant. The Project Manager, Contractor, Construction Manager, CEI, and Consultant shall meet at least every two (2) weeks or as otherwise determined by the Project Manager, during the course of the Work to review and agree upon the Work performed and outstanding issues. The Contractor shall publish, keep, and distribute minutes and any comments thereto of each such meeting. If Contractor, in the course of performing the Work, finds any discrepancy between the Contract Documents and the physical conditions of the locality, or any errors, omissions, or discrepancies in the Plans, it shall be the Contractor's duty to inform the City immediately, in writing, and the City will promptly review the same. Any Work done after such discovery, until authorized, will be done at Contractor's sole risk. Contractors shall supervise and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. The Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. All Work, including trade Work shall be performed and supervised by persons properly licensed for the Work being performed. 24. Authority of the Project Manager The Director hereby authorizes the Project Manager designated in the Contract Documents to determine, all questions of any nature whatsoever arising out of, under or in connection with, or in any way relating to or on account of the Work, and questions as to the interpretation of the Work to be performed under this Contract Documents. The Contractor shall be bound by all determinations or orders of the Project Manager and shall promptly respond to requests of the Project Manager, including the withdrawal or modification of any previous order, Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A and regardless of whether the Contractor agrees with the Project Manager's determination or requests. Where requests are made orally, the Project Manager will follow up in writing, as soon thereafter as is practicable. The Project Manager shall have authority to act on behalf of the City to the extent provided by the Contract, unless otherwise modified in writing by the City. All instructions to the Contractor shall be issued in writing and shall be issued. All instructions to the Contractor shall be issued through the Director or Project Manager. The Project Manager shall have access to the Project site(s) at all times. The Contractor shall provide safe facilities for such access, so the Project Manager and Consultant may perform their functions under the Contract. The Project Manager will make periodic visits to the Work site to become generally familiar with the progress and quality of the Work, and to determine if the Work is proceeding in accordance with the Contract Documents. The Project Manager will not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work and will not be responsible for the Contractor's failure to carry out the Work in accordance with the Contract Documents. The Project Manager will have authority to reject Work that does not conform to the Contract Documents. Whenever, in his or her opinion, it is considered necessary or advisable to ensure the proper completion of the Contract Documents the Project Manager and Consultant will have authority to require special inspections or testing of the Work, whether or not such Work is fabricated, installed, or completed. Neither the Project Manager's nor Consultant's authority to act under this paragraph, nor any decision made by him in good faith either to exercise or not to exercise such authority, shall give rise to any duty or responsibility of the Project Manager or Consultant to the Contractor, any Subcontractor, supplier or any of their agents, employees, or any other person performing any of the Work. All interpretations and recommendations of the Project Manager and Consultant shall be consistent with the intent of the Contract Documents. The Project Manager and Consultant will not be responsible for the acts or omissions of the Contractor, any Subcontractor, or any of their agents or employees, or any other persons performing any of the Work. 25. Inspection of Work The Project Manager, Consultant, Construction Engineering Inspector (CEI), and other City representatives shall at all times have access to the Work during normal work hours, and Contractor shall provide proper facilities for such access and for inspecting, measuring, and testing. Should the Contract Documents, Consultant, CEI, Project Manager's instructions, any laws, ordinances, or any public authority require any of the Work to be specially tested or approved, Contractor shall give the Project Manager timely notice of readiness of the Work for testing. If the testing or approval is to be made by an authority other than the City, timely notice shall be given of the date fixed for such testing. Testing shall be done promptly, and, where practicable, at the source of supply. If any of the Work should be covered up without approval or consent of the Project Manager, it must, if required by the Project Manager, be uncovered for examination, and properly restored at Contractor's expense. Unless otherwise provided, the Contractor shall arrange for such tests, inspections, and approvals with the City's testing laboratory or entity. The Contractor shall give the City and the Project Manager timely notice of when and where tests and inspections are to be made so that the City or Project Manager may be present for such procedures. Re-examination of any of the Work may be ordered by the City, and if so ordered, the Work must be uncovered by Contractor. If such Work is found to be in accordance with the Contract Documents, City shall pay the cost of reexamination and replacement by means of a Change Order. If such Work is not in accordance with the Contract Documents, Contractor shall pay such cost. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A The Contractor shall bear the cost of correcting destroyed or damaged construction, whether completed or partially completed, of the City or separate Contractors caused by the Contractor's correction or removal of Work that is not in accordance with the requirements of the Contract Documents. Inspectors shall have no authority to permit deviations from, or to relax any of the provisions of the Contract Documents, or to delay the Work by failure to inspect the materials and Work with reasonable promptness, without the written permission or instruction of the Project Manager. The payment of any compensation, whatever may be its character or form, or the giving of any gratuity or the granting of any favor by the Contractor to any Inspector, directly or indirectly, is strictly prohibited, and any such act on the part of the Contractor will constitute a breach of this Contract. 26. Taxes Contractor shall pay all applicable sales, consumer, use and any other taxes, levies, assessments, and impositions all other impositions required by law, rule, or regulation. Contractor is responsible for reviewing the pertinent state statutes and local laws involving state taxes/impositions and complying with all requirements. 27. Separate Contracts Prior to the commencement of the Work, the City will notify the Contractor of all ongoing Projects or Projects scheduled to commence during the Work that may require coordination. The Contractor shall be responsible for coordinating the Work with any other Project to minimize any potential adverse impact. Contractor shall not be entitled to any days of delay for failure to coordinate the Work properly. The Project Manager will assist the Contractor in coordinating the Work; however, the sole responsibility for coordination rests with the Contractor. If any part of Contractor's Work depends for proper execution or results upon the Work of any other persons, Contractor shall inspect and promptly report to the City any defects in such Work that render it unsuitable for such proper execution and results. Contractor's failure to so inspect and report shall constitute an acceptance of the other person's Work as fit and proper for the reception of Contractor's Work, except as to defects that may develop in other Contractor's Work after the execution of Contractor's Work. Contractor shall conduct its operations and take all reasonable steps to coordinate the prosecution of the Work so as to create no interference or impact on any other Contractor on the site. Should such interference or impact occur, Contractor shall be liable to the affected Contractor for the cost of such interference or impact. To ensure the proper execution of subsequent Work, the Contractor shall inspect the Work already in place and shall at once report to the Project Manager any discrepancy between the executed Work and the requirements of the Contract Documents. 28. Lands of Work The City shall provide, as may be indicated in the Contract Documents, the lands upon which the Work is to be performed, rights -of -way, and easements for access thereto and such other lands as are designated by the City for the use of Contractor. The Contractor shall provide, at Contractor's own expense and without liability to City, any additional land and access thereto that may be required for temporary construction facilities, or for storage of materials. Contractor shall furnish to City copies of written permission obtained by Contractor from the owners of such facilities. 29. Coordination of Work The Project site(s) may be occupied and may operate as specified in Section 3, Supplemental Terms and Conditions, Article 1, "Contract Time and Hours." Contractor shall ensure that the performance of the Work does not impact any ongoing operations at Project site(s), which also includes the delivery of any materials Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A and equipment. Access to, and egress from, the Project site(s) shall be coordinated with the Project Manager and the Consultant to minimize interference to regular and emergency operations of the facility. The Contractor may be required to coordinate the Work with other Contractors performing Work at the Project site. 30. Differing Site Conditions In the event that during the course of the Work Contractor encounters subsurface or concealed conditions at the Project site(s) which differ materially from those shown in the Contract Documents and from those ordinarily encountered and generally recognized as inherent in Work of the character called for in the Contract Documents; or unknown physical conditions of the Project site(s), of an unusual nature, which differ materially from that ordinarily encountered and generally recognized as inherent in Work of the character called for in the Contract Documents, Contractor, without disturbing the conditions and before performing any Work affected by such conditions, shall, within twenty-four (24) hours of their discovery, notify the City in writing of the existence of the aforesaid conditions. The City shall, within two (2) business days after receipt of the Contractor's written notice, investigate the site conditions identified by Contractor. If, in the sole opinion of the City, the conditions do materially so differ and cause an increase or decrease in Contractor's cost of, or the time required for, the performance of any part of the Work, whether or not charged as a result of the conditions, the City shall recommend an equitable adjustment to the Contract Documents Price or Contract Documents Time, or both. If the City and Contractor cannot agree on an adjustment in the Contract Price or Contract Time, the adjustment shall be referred to the Director for determination. Should the Director determine that the conditions of the Project site(s) are not so materially different to justify a change in the terms of the Contract Documents, the Director shall so notify the Project Manager, Consultant, and Contractor in writing, stating the reasons, and such determination shall be final and binding upon the parties hereto. No request by Contractor for an equitable adjustment to the Contract Documents under this provision shall be allowed unless Contractor has given written notice and otherwise fully documented altering site conditions in strict accordance with the provisions of this Article. No request for an equitable adjustment or change to the Contract price or Contract time for differing site conditions shall be allowed if made after the date certified by the City as the date of substantial completion. 31. Existing Utilities Known utilities and structures adjacent to or encountered in the Work will be shown in the Drawings. The locations shown are taken from existing records and the best information available from existing plans and utility investigations; however, it is expected that there may be some discrepancies and omissions in the locations and quantities of utilities and structures shown. Those shown are for the convenience of the Contractor only, and no responsibility is assumed by the City for their accuracy or completeness. No request for additional compensation or Contract time resulting from encountering utilities not shown will be considered. The Contractor shall explore sufficiently ahead of the Work to allow time for any necessary adjustments. The Contractor must coordinate all underground utility locations through "Sunshine State One Call of Florida, Inc.," who shall be contacted a minimum of forty-eight (48) hours before the Contractor commences any digging. The Contractor is responsible for removing all utility markings once the Work is completed. Final payment to the Contractor may be withheld until the utility marks are removed. 32. Contractor's Responsibility for Utility Properties and Service Where the Contractor's operations could cause damage or inconvenience to railway, telephone, fiber optic, television, electrical power, oil, gas, water, sewer, or irrigation systems, the Contractor shall make all arrangements necessary for the protection of these utilities and services or any other known utilities. Notify all utility companies that are affected by the construction operation at least forty-eight (48) hours in advance. Under no circumstance, expose any utility without first obtaining permission from the appropriate agency. Once permission has been granted, locate, expose, and provide temporary support for all existing underground utilities and utility poles where necessary. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A The Contractor and their Subcontractors shall be solely and directly responsible to the owner and operators of such properties for any damage, injury, expense, loss, inconvenience, delay, suits, actions, or claims of any character brought because of any injuries or damage that may result from the construction operations under the Contract Documents. Neither the City nor its officers or agents shall be responsible to the Contractor for damages as a result of the Contractor's failure to protect utilities encountered in the Work. In the event of interruption to domestic water, sewer, storm drain, or other utility services as a result of accidental breakage due to construction operations, promptly notify the proper authority. Cooperate with said authority in restoration of service as promptly as possible and bear all costs of repair. In no event shall interruption of any utility service be allowed unless granted by the owner of the utility. In the event water service lines that interfere with trenching are encountered, the Contractor may, by obtaining prior approval of the water utility, cut the service, dig through, and restore the service with similar and equal materials at the Contractor's expense and as approved by the City. Replace, with material approved by the City, at the Contractor's expense, any and all other laterals, existing utilities or structures removed or damaged during construction, unless otherwise provided for in the Contract Documents and as approved by the City. Replace, with material approved by the City, at Contractor's expense, any existing utilities damaged during the Work. 33. Interfering Structures An attempt has been made to show major structures in the furnished Drawings. While the information has been compiled from the best available sources, its completeness and accuracy cannot be guaranteed and is presented as a guide. The Contractor shall field -verify all locations. Contractor shall coordinate with any affected companies, including utility companies and take necessary precautions to prevent damage to existing structures whether on the surface, above ground, or underground, including having the owner of the interfering structures place temporary supports. 34. Field Relocation During the process of the Work, it is expected that minor relocations of the Work may be necessary. Such relocations shall be made only by direction of the Project Manager and at the Contractor's expense. If existing structures are encountered that will prevent construction as shown, the Contractor shall notify the Project Manager before continuing with the Work in order that the City may make such field revisions as necessary to avoid conflict with the existing structures. Where the Contractor fails to notify the Project Manager when an existing structure is encountered, and proceeds with the Work despite this interference, the Contractor does so at their own risk. 35. Contractor's Use of Project Site(s) Limitations may be placed on the Contractor's use of the Project site(s), and such limitations will be identified by the Project Manager. In addition to such limitations, the Project Manager may make storage available to the Contractor, at his sole discretion, based on availability of space. The Contractor shall also coordinate and schedule deliveries so as to minimize disruptions to City day-to-day operations. The Contractor shall limit its use of the Project site(s), so as to allow for the City's continuous operation. This is necessary, as the Project site(s) may remain in operation during the Work. ■ The Contractor shall: Confine operations at the Project site(s) to the areas permitted by the Project Manager; not disturb portions of the Project site(s) beyond the specified areas; conform to Project site(s) rules and regulations affecting the Work. Keep existing driveways and entrances serving surrounding facilities clear and available to the City, its employees, and the public at all times; do not use areas Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A for parking and/or storage of materials except as authorized by the Project Manager. Assume all responsibility for its tools, equipment, and materials, including any materials purchased for the Work and not accepted by the City, and its vehicles while performing Work for the City and/or while parked or stored at a City facility. The City assumes no liability for damage or loss to the items specified in this paragraph. Access to parking and egress from the Project site(s) shall be subject to the approval of the Project Manager. 36. Warranty of Materials and Equipment Contractor warrants to City that all materials and equipment furnished under the Contract Documents will be new unless otherwise specified and that all of the Work will be of good quality, free from faults and defects and in conformance with the Contract Documents and Contract/Documents. All Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by the City, Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. This warranty is not limited by any other provisions within the Contract Documents. 37. Material and Equipment Shipment, Handling, Storage and Protection Preparation for Shipment: When practical, equipment shall be factory assembled. The equipment parts and assemblies that are shipped unassembled shall be furnished with assembly plan and instructions. The separate parts and assemblies shall be factory match -marked or tagged in a manner to facilitate assembly. All assemblies are to be made by the Contractor at no additional cost to the City. Generally, machined, and unpainted parts subject to damage by the elements shall be protected with an application of a strippable protective coating, or other approved protective method. Equipment shall be packaged or crated in a manner that will provide protection from damage during shipping, handling, and storage. The outside of the package or crate shall be adequately marked or tagged to indicate its contents by name and equipment number, if applicable; approximate weight; state any special precautions for handling; and indicate the recommended requirements for storage prior to installation. Packaging and Delivery of Spare Parts and Special Tools: Properly mark to identify the associated equipment by name, equipment, and part number. Parts shall be packaged in a manner for protection against damage from the elements during shipping, handling, and storage. Ship in boxes that are marked to indicate the contents. Delivery of spare parts and special tools shall be made prior to the time associated equipment is scheduled for the initial test run. Shipment: All equipment and material shall be shipped by freight and shipping paid freight on board (FOB) job site. The Contractor shall request a seven (7)-calendar day advance notice of shipment from manufacturers, and, upon receipt of such notice, provide the Engineer of Record with a copy of the current delivery information concerning equipment items and material items of critical importance to the Project schedule. Receiving: The Contractor shall unload and record the receipt for all equipment and materials at the jobsite. All costs for receiving, inspection, handling, storage, insurance, inventory control, and equipment maintenance for the Contractor -Supplied and City -Supplied materials and equipment shall be included in the prices bid and no extra compensation will be allowed. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Inspection: Immediately upon receipt of equipment and materials at the jobsite, the Contractor shall inspect for completeness and any evidence of damage during shipment. The City's supplied equipment and material shall be inspected and inventoried together with the City's Inspector. Should there appear to be any shortage or damage, the City shall be immediately notified; and the Contractor shall be fully responsible for informing the manufacturers and the transportation company of the extent of the shortage or damage. If the item or items require replacing or supplying missing parts, the Contractor shall take the necessary measures to expedite the replacement or supply the missing parts. Handling: Equipment and materials received for installation on the Project shall be handled in accordance with the manufacturer's recommendations, and in a manner that will prevent damage. Storage: Equipment and materials shall be stored prior to installation as recommended by the manufacturer. Generally, materials such as pipe shall be stored off the ground in approved storage yards. Items subject to damage by the elements, vandalism, or theft shall be stored in secure buildings. Items requiring environmental control for protection shall be provided with the necessary environmentally controlled storage facilities at no cost to the City. Insurance: The Contractor's insurance shall adequately cover the value of materials delivered but not yet incorporated into the Work. Inventory Control: Equipment and materials shall be stored in a manner to provide easy access for inspection and inventory control. The Contractor shall keep a running account of all materials in storage to facilitate inspection and to estimate progress payments for materials delivered but not installed in the Work. Equipment's Maintenance Prior to Acceptance by the City: Provide the required or manufacturer's recommended maintenance during storage, during the installation, and until such time as the City accepts the equipment for full-time operation. Salvage Equipment: Any salvageable pipe, fittings, or other miscellaneous material or equipment removed during construction and not reused in the Work shall be cleaned, hauled, and stored by the Contractor at his own expense, where directed by the City, and shall remain the property of the City. All other material shall be disposed of by the Contractor at his own expense. 38. Manufacturer's Instructions The Contractor shall: • Comply with manufacturer's requirements for the handling, delivery, and storage of all materials. Where required by the Contract Documents, Contractor shall submit manufacturer's printed instructions for delivery, storage, assembly, and installation. • Comply with the manufacturer's applicable instructions and recommendations for the performance of the Work, to the extent that these instructions and recommendations are more explicit or more stringent than requirements indicated in the Contract Documents including the Contract Documents. • Inspect each item of material or equipment immediately prior to installation and reject damaged and defective items. • Provide attachment and connection devices and methods for securing the Work; secure Work true to line plumb and level, and within recognized industry standards; allow for expansion and building movement; provide uniform joint width in exposed Work; arrange joints in exposed Work to obtain the best visual effect and refer questionable visual effect choices to the Consultant for final decision when applicable to the Work. • Recheck measurements and dimensions of the Work, as an integral step in starting each portion of the Work. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ■ Install each unit or section of Work during favorable weather conditions, which shall ensure the best possible results in coordination with the entire Project and isolate each unit of Work from incompatible Work as necessary to prevent potential interference among each section and/or deterioration of equipment. ■ Coordinate enclosure of the Work, which requires inspections and tests so as to minimize the necessity of uncovering Work for that purpose. ■ When required by the Contract Documents or the manufacturer, a qualified representative shall be present to observe field conditions, conditions of surface and installation, quality of workmanship, and applications. Manufacturer's representative shall provide the Contractor and the City a written report of field observations. 39. Manufacturer's Warranty The Contractor shall provide all manufacturers' warranties. All warranties, expressed and/or implied, shall be made available to the City for material and equipment covered by this Contract Documents. All material and equipment furnished shall be fully guaranteed by the Contractor against factory defects and workmanship. At no expense to the City, the Contractor shall correct any and all apparent and latent defects that may occur within the manufacturer's standard warranty. The Contract Documents may supersede the manufacturer's standard warranty. The manufacturer's warranties will become effective upon Final Acceptance of the Project. 40. Reference Standards Reference to the standards of any technical society, organization, or body shall be construed to mean the latest standard adopted and published at the date of request for qualifications, even though reference may have been made to an earlier standard. Such reference is hereby made a part of the Contract Documents the same as if herein repeated in full and in the event of any conflict between any of these standards and those specified, the most stringent shall govern unless otherwise stated. 41. Submittals Contractor shall check and approve all shop drawing, samples, product data, schedule of values, and any and all other submittals to make sure they comply with the Contract Documents prior to submission to the City. The Contractor, by approving and submitting any submittals, represents that they have verified the accuracy of the submittals, and they have verified all of the submittal information and documentation with the requirements of the Contract Documents. At time of submission, the Contractor shall advise the City in writing of any deviations from the Contract Documents. The failure of the Contractor to advise the City of any deviations shall make the Contractor solely responsible for any costs incurred to correct, add, or modify any portion of the Work to comply with the Contract Documents. Each shop drawing submittal shall contain a title block containing the following information: ■ Number and title of drawing, including Contract title and Number ■ Date of drawing and revisions ■ Name of Contractor and Subcontractor (if any) submitting drawings ■ Name of Project, Building or Facility ■ Specification Section title and number ■ Contractor's Stamp of approval, signed by the Contractor or his checker ■ Space above the title block for Project Manager's or Consultant's action stamp ■ Submittal or re -submittal number (whether first, second, third, etc.) ■ Date of submittal Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Contractor shall sign, in the proper block, each sheet of shop drawing and data and each sample label to certify compliance with the requirements of the Contract Documents. Shop drawings submitted without the stamp signature shall be rejected, and it will be considered that the Contractor has not complied with the requirements of the Contract Documents. The Contractor shall bear the risk of any delays that may occur because of such rejection. City shall not be liable for any materials, fabrication of products or Work commenced that requires submittals until the City has returned approved submittals to the Contractor. The City shall make every effort to review submittals within fourteen (10) calendar days from the date of receipt by the City. The City's review shall only be for conformance with design concepts and the information provided in the Contract Documents. The approval of a separate item shall not constitute approval of an assembly in which the item functions. The City shall return the shop drawings to the Contractor for their use and distribution. Acceptance of any submittal shall not relieve the Contractor of any responsibility for any deviations from the requirements of the Contract Documents unless the Contractor has given written notice to the City of the specific deviations and the Consultant have issued written approval of such deviations. By approving and submitting shop drawings, Product Data and Samples, the Contractor represents that all materials, field measurements and field construction criteria related thereto have been verified, checked, and coordinated with the requirements of the Work and have been verified, checked, and coordinated with this Contract Documents. The Contractor shall be responsible for the distribution of all shop drawings, copies of product data and samples, which bear the EOR's stamp of approval. Distribution shall include, but not be limited to; job site file, record documents file, Subcontractor, suppliers, and other affected parties or entities that require the information. The Contractor shall also provide copies of all plans approved and permitted by the required governing authorities. The Contractor shall not be relieved of responsibility for errors or omissions in any and all submittals by the City's acceptance thereof. The Contractor warrants the adequacy for the purpose intended of any shop drawings or portion of a shop drawing that alters, modifies, or adds to the requirements of the Contract Documents. Nothing in the City's review of shop drawings, Submittals and Samples shall be construed as authorizing additional Work or increased cost to the City. Where a conflict exists between the submittal requirements of the General Terms and Conditions and the Technical Specifications, the Technical Specifications shall prevail. 42. Shop Drawings The Contractor shall submit shop drawings as required by the Contract Documents. The purpose of the shop drawings is to show, in detail, the suitability, efficiency, technique of manufacture, installation requirements, details of the item, and evidence of its compliance or noncompliance with this Contract Documents. Within five (5) calendar days after City's award of the Contract, Contractor shall submit to the City a complete list and Submittal Log of items for which shop drawings and any documentation in Section 41, Submittals, are to be submitted and shall identify the critical items and all submittal dates. Approval of this list by the City shall in no way relieve the Contractor from submitting complete shop drawings and providing materials, equipment, etc., fully in accordance with the Contract Documents. This procedure is required in order to expedite final approval of shop drawings. After the approval of the list of items required above, Contractor shall promptly request shop drawings from the various manufacturers, fabricators, and suppliers. The Contractor shall thoroughly review and check the shop drawings and each and every copy shall show its approval thereon. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Some shop drawings, as denoted either in the Contract Documents or by the Florida Building Code (Code) or Florida Statute such as structural drawings, require that they be prepared by a licensed engineer. It is the sole responsibility of the Contractor to ensure that the shop drawings meet all Code requirements. In addition to all shop drawings required by the Contract Documents the Contractor must provide shop drawings for all drainage structures including catch basins, drainage pipe, ballast rock, and exfiltration trench filter fabric. If the shop drawings show or indicate departures from the Contract Documents, Contractor shall make specific mention thereof in its letter of transmittal. Failure to point out such departures shall not relieve Contractor from its responsibility to comply with the Contract and Documents. The City shall review and accept or reject with comments, shop drawings within fourteen (14) calendar days from the date received. The City's approval of shop drawings will be general and shall not relieve Contractor of responsibility for the accuracy of such shop drawings, nor for the proper fitting and construction of the Work, nor for the furnishing of materials or Work required by the Contract Documents and not indicated on the shop drawings. No Work called for by shop drawings shall be performed until said shop drawings have been approved by EOR. Approval shall not relieve Contractor from responsibility for errors or omissions of any sort on the shop drawings. No approval will be given to partial submittals of shop drawings for items that interconnect and/or are interdependent where necessary to evaluate the design properly. It is Contractor's responsibility to assemble the shop drawings for all such interconnecting and/or interdependent items, check them and then make one submittal to the City along with its comments as to compliance, noncompliance, or features requiring special attention. If catalog sheets or prints of manufacturers' standard drawings are submitted as shop drawings, any additional information or changes on such drawings shall be typewritten or lettered in ink. The minimum size for shop drawings shall be 11" X 17". Each shop drawing shall be clear, thoroughly detailed and shall have listed on it all Contract Documents references, drawing number(s), specification section number(s) and the shop drawing numbers of related Work. Shop drawings must be complete in every detail, including location of the Work. Materials, gauges, methods of fastening and spacing of fastenings, connections with other Work, cutting, fitting, drilling, and any and all other necessary information per standard trade practices or as required for any specific purpose shall be shown. Where professional calculations and/or certification of performance criteria of materials, systems, and/or equipment are required, EOR is entitled to rely upon the accuracy and completeness of such calculations and certifications submitted by the Contractor. Calculations, when required, shall be submitted in a neat, clear and easy format to follow. The Contractor shall always keep one (1) set of shop drawings marked with EOR's approval at the job site. 43. Product Data Contractor shall submit four (4) copies of product data, warranty information, and operating and maintenance manuals. Each copy must be marked to identify applicable products, models, options, and other data. Contractor shall supplement manufacturers' standard data to provide information unique to the Work. The Contractor shall only submit pages that are pertinent. Submittals shall be marked to identify pertinent products, with references to the specifications and the Contract Documents. Identify reference standards, performance characteristics and capacities, wiring and piping diagrams and controls, component parts, finishes, dimensions and required clearances. Contractor shall submit a draft of all product data, warranty information, and operating and maintenance manuals at fifty percent (50%) completion of construction. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 44. Samples Contractor shall submit samples to illustrate the functional characteristics of the product(s). Submittals shall be coordinated for different categories of interfacing Work. The Contractor shall include identification on each sample and provide full information. 45. Record Set Contractor shall maintain in a safe place at the Project site(s) one (1) record copy and one (1) permit set of the Contract Documents, including, but not limited to, all Drawings, Specifications, shop drawings, amendments, Change Orders, RFIs, and Field Directives, as well as all written interpretations and clarifications issued by the City, in good order and annotated to show all changes made during construction. The record documents shall be continuously updated by Contractor throughout the prosecution of the Work to accurately reflect all field changes that are made to adapt the Work to field conditions, changes resulting from Change Orders, Construction Change Directives, and Field Directives as well as all written interpretations and clarifications, and all concealed and buried installations of piping, conduit and utility services. Contractor shall certify the accuracy of the updated record documents. As a condition precedent to the City's obligation to pay the Contractor, the Contractor shall provide evidence, satisfactory to the City, that Contractor is fulfilling its obligation to update the record documents continuously. All buried items, outside the Project site(s), shall be accurately located on the record documents as to depth and in relationship to not less than two (2) permanent features (e.g., interior, or exterior wall faces). The record documents shall be clean, and all changes, corrections, and dimensions shall be given in a neat and legible manner in red. The record documents shall be available to the City and the Consultant for reference. Upon completion of the Work and as a condition precedent to Contractor's entitlement to final payment, the record documents shall be delivered to the City by the Contractor. The Record Set of drawing shall be submitted in both hardcopy and as electronic plot files. 46. Supplemental Drawings and Instructions The City shall have the right to approve and issue supplemental instructions setting forth written orders, instructions, or interpretations concerning the Contract Documents or their performance, provided such Supplemental Instructions involve no change in the Contract Documents Price or this Contract Documents Time. The City shall have the right to modify the details of the plans and specifications, to supplement the plans and specifications with additional plans, drawings, or additional information as the Work proceeds, all of which shall be considered as part of the Contract Documents. In case of disagreement between the written and graphic portions of the Contract Documents, the written portion shall govern. 47. Contractor Furnished Drawings A Contract Documents may require the Contractor to furnish design, shop, and/or as -built drawings depending on the nature and scope of the Work to be performed. The following applies to the different types of drawings. The City shall, after reviewing the drawings, initial and mark the drawings in one of the following manners: 1. ACCEPTED - No correction required. 2. PROCEED AS CORRECTED - Minor changes or corrections identified. Work can proceed subject to re -submittal and acceptance of the drawings. 3. REVISE AND RESUBMIT - Significant changes or corrections are recommended. Submittal must be revised and resubmitted for acceptance prior to Work proceeding. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 4. REJECTED - Not in accordance with the Contract and/or Contract Documents due to excessive changes or corrections or other justifiable reason. Drawings must be corrected and resubmitted prior to any Work being performed. Revisions required by the permitting jurisdiction must also be reviewed and accepted by the City prior to resubmission to the permitting agency. Acceptance by the City shall not relieve the Contractor of responsibility for errors and omissions in the drawings. 48. Substitutions Whenever materials or equipment are specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular supplier, the naming of the item is intended to establish the type, function, and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other suppliers may be accepted by Consultant sufficient information is submitted by Contractor to allow City and Consultant to determine that the material or equipment proposed is equivalent or equal to that named. Requests for review of substitute items of material and equipment will not be accepted by the City from anyone other than the Contractor. If Contractor wishes to furnish or use a substitute item of material or equipment, Contractor shall make application to the City for acceptance thereof, certifying that the proposed substitute shall perform adequately the functions and achieve the results called for by the general design, be similar and of equal substance to that specified and be suited to the same use as that specified. The application shall state that the evaluation and acceptance of the proposed substitute will not prejudice Contractor's achievement of Substantial Completion on time, whether or not acceptance of the substitute for use in the Work will require a change in any of the Contract Documents to adapt the design to the proposed substitute and whether or not incorporation or use by the substitute in connection with the Work is subject to payment of any license fee or royalty. All variations of the proposed substitute from that specified will be identified in the application and available maintenance, repair and replacement service shall be indicated. The application also shall contain an itemized estimate of all costs that will result directly or indirectly from acceptance of such substitute, including costs for redesign and claims of other Contractors affected by the resulting change, all of which shall be considered by the Consultant in evaluating the proposed substitute. The City may require the Contractor to furnish at the Contractor's expense additional data about the proposed substitute. If a specific means, method, technique, sequence or procedure of construction is indicated in or required by Contract Documents, Contractor may furnish or utilize a substitute means, method, technique, sequence or procedure of construction acceptable to the Consultant, if the Contractor submits sufficient information to allow the FOR to determine that the substitute proposed is equivalent to that indicated or required by the Contract Documents. The procedures for submission to and review by the Consultant shall be the same as those provided herein for substitute materials and equipment. The Consultant shall be allowed a reasonable time within which to evaluate each proposed substitute. The City shall be the sole judge of the acceptability of any substitute. No substitute shall be ordered, installed, or utilized without the City's and the Consultant's prior written acceptance, which shall be evidenced by either a Change Order or an approved submittal. The City may require the Contractor to furnish at the Contractor's expense a special performance guarantee or other surety with respect to any substitute. If the Consultant rejects the proposed substitute, at their discretion, the City may require the Contractor to reimburse the City for the charges of the Consultant for evaluating the proposed substitute. The Contractor shall maintain sole liability and responsibility for ensuring that all substitutions and any required design of such are in full compliance with and meet all the requirements of the Contract Documents. 49. City Furnished Drawings The City, at its sole discretion, may furnish design drawings. It shall be the sole responsibility of the Contractor to bring to the immediate attention of the City any discrepancies between the drawings and Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A existing conditions, excluding hidden or unforeseen conditions, discovered prior to commencing and during the Work. The Contractor shall be solely responsible for verifying the accuracy of the drawings prior to commencing the Work and shall be responsible for any errors or revisions of the Work, which might have been avoided by notifying the City prior to commencement. This shall also apply to any revisions or omissions identified by the Contractor. The Contractor shall submit all requests for information entitled Request for Information (RFI). The City shall respond to all RFI's in writing. The Contractor shall have no basis for any claim for additional costs resulting from their failure to identify any required revisions, omissions, and/or errors, not identified in writing to the City prior to commencing the Work. The drawings are to be addressed as a complete set and should not be used in parts. Contractor is responsible to coordinate the set of drawings with all trades to ensure that the Work will be performed correctly and coordinated among the trades. Contractor shall not scale the drawings. 50. Interpretation of Drawings and Documents Drawings and specifications are intended to be consistent, be mutually explanatory, and should be used together and not separately. During the performance of the Project, should any errors, omissions, conflicts, ambiguities or discrepancies be found in the drawings and/or specifications, the City will clarify in writing the intent of the drawings and/or specifications and the Contractor agrees to abide by the City's interpretation and perform the Work in accordance with the decision of the City. In such event, the Contractor will be held to have included in its Contract Price the best materials suitable for the purpose and/or methods of construction. 51. Product and Material Testing All tests shall be performed by the Contractor, except where otherwise specifically stated in the Contract Documents. All costs for testing performed by the Contractor shall be at the Contractor's expense. The City may, in its sole and absolute discretion, test materials, and products at its own cost. However, should such materials or products fail to pass the test and/or meet the requirements of the Contract Documents, the Contractor shall reimburse the City for the cost of such tests and repair or replace said materials or products. In such instances, the City may deduct such cost from any payments pending to the Contractor. 52. Field Directives The City may at times issue field directives to the Contractor based on visits to the Project site(s). Such Field Directives shall be issued in writing, and the Contractor shall be required to comply with the directive. Where the Contractor believes that the directive is outside the scope of the Work, the Contractor shall, within forty-eight (48) hours, notify the City that the Work is outside the scope of the Work. At that time, the Field Directive may be rescinded, or the Contractor may be required to submit a request for a change to the Contract. Where the Contractor is notified of the City's position that the Work is within the scope and the Contractor disagrees, the Contractor shall notify the City that the Contractor reserves the right to make a claim for the time and monies based on the Field Directive. At no time shall the Contractor refuse to comply with the directive. Failure to comply with the directive may result in a determination that the Contractor is in default of the Contract. 53. Changes in the Work or Contract Documents Without invalidating the Contract Documents and without notice to any Surety, City reserves and shall have the right, from time to time to make such increases, decreases or other changes in the character or quantity of the Work under the Contract Documents as may be considered necessary or desirable to complete fully and acceptably the proposed construction of a Project in a satisfactory manner. Any extra or additional Work within the scope of the Project must be accomplished by means of appropriate Field Orders and Supplemental Instructions or Change Orders. Any changes to the terms of the Contract Documents must be contained in a written document, executed by the parties hereto. This section shall not prohibit the issuance of Change Orders executed only by the City. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 54. Continuing the Work Contractor shall execute the Work and adhere to the progress schedule during all disputes or disagreements with City, including disputes or disagreements concerning a request for a Change Order, a request for a change in the Contract price or Contract time for completion. The Work shall not be delayed or postponed pending resolution of any disputes or disagreements. 55. Change Orders Changes in the quantity or character of the Work within the scope of the Project which are not properly the subject of Field Orders or Supplemental Instructions, including all changes resulting in changes in the Contract Price, or the Contract Time, shall be authorized only by Change Orders approved in advance and issued in accordance with the provisions of the City. In the event satisfactory adjustment cannot be reached for any item requiring a change in the Contract Price or Contract Time, and a Change Order has not been issued, City reserves the right at its sole option to either terminate the Contract as it applies to the items in question and make such arrangements as may be deemed necessary to complete the disputed Work; or submit the matter in dispute to the Director as set forth in Article 90, "Resolution of Disputes." During the pendency of the dispute, and upon receipt of a Change Order approved by City, Contractor shall promptly proceed with the change in the Work involved and advise the City and Director in writing within seven (7) calendar days of Contractor's agreement or disagreement with the method, if any, provided in the Change Order for determining the proposed adjustment in the Contract Price or Contract Time. On approval of any Contract change increasing the Contract Price, Contractor shall ensure that the performance bond and payment bond (if applicable) are increased so that each reflects the total Contract Price as increased. Under circumstances determined necessary by the City, Change Orders may be issued unilaterally by the City. The City reserves the right to order changes which may result in additions to, or reductions of the amount, type, or value of the Work shown in the Contract, and which are within the general scope of the Contract Documents. Any such changes will be known as "Extra Work." No Extra Work shall be performed except pursuant to written orders of the City expressly and unmistakably indicating his/her intention to treat the Work described therein as Extra Work. In the absence of such an order, the City may direct, order, or require the Contractor to perform any Work including that which the Contractor deems to be Extra Work. The Contractor shall nevertheless comply and shall promptly and in no event after, begin the performance thereof or incur cost attributable thereto and give written notice to the City stating why the Contractor deems such Work (hereinafter "Disputed Work") to be Extra Work. Said notice is for the purposes of (1) affording an opportunity to the Project Manager to cancel such order, direction or requirements promptly; (2) affording an opportunity to the City to keep an accurate record of materials, labor and other items involved; and (3) affording an opportunity to the City to take such action as it may deem advisable in light of such disputed Work. Pursuant to the requirements of Florida Statutes, Section 218.755, for any contract for construction services entered into on or after July 1, 2025, if a local governmental entity receives from its contractor a price quote for a change order requested or issued by the local governmental entity for construction services, and the price quote conforms to all statutory requirements and contractual requirements for the project, the local governmental entity must approve or deny the price quote and send written notice of that decision to the contractor within 35 days after receipt of such quote. A denial notice must specify the alleged deficiencies in the price quote and the actions necessary to remedy those deficiencies. If the local governmental entity fails to provide the contractor with a notice in compliance with this section, the change order and price quote are deemed approved, and the local governmental entity must pay the contractor Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A the amount stated in the price quote upon the completion of the change order. A contract between a local governmental entity and a contractor may not alter the local governmental entity's duties under this section. 56. Change Order Procedure Extra Work shall result in an equitable adjustment (increase or decrease) to the Contract representing the reasonable cost or the reasonable financial savings related to the change in Work. Extra Work may also result in an equitable adjustment in the Contract schedule, for performance of both the Extra Work and any other Work affected by the Extra Work. The City shall initiate the Extra Work procedure by a notice to the Contractor outlining the proposed Extra Work. Upon receipt of the notice to proceed with the Extra Work, the Contractor is required to start the Extra Work immediately. The Contractor is required to obtain permission for an extension to start the Extra Work if it is beyond the Contractor's ability to start within the allotted timeframe. The Contractor is required to provide the Project Manager with a detailed Change Proposal Request, which shall include requested revisions to the Contract, including but not limited to adjustments in this Contract Price and Contract Time. The Contractor is required to provide sufficient data in support of the cost proposal demonstrating its reasonableness. In furtherance of this obligation, the City may require that the Contractor submit any or all of the following: a cost breakdown of material costs, labor costs, labor rates by trade, and Work classification, and overhead rates in support of Contractor's Change Proposal Request. The Contractor's Change Proposal Request must include any schedule revisions and an explanation of the cost and schedule impact of the Extra Work on the Project. If the Contractor fails to notify the City of the schedule changes associated with the Extra Work, it will be deemed an acknowledgment by Contractor that the proposed Extra Work will not have any scheduling consequences. The Contractor agrees the Change Proposal Request will in no event include a combined profit and overhead rate in excess of ten percent (10%) of the direct labor and material costs, unless the City determines that the complexity and risk of the Extra Work is such that an additional factor is appropriate. The Change Proposal Request may be accepted or modified by negotiations between the Contractor and the City. If an agreement on the Extra Work is reached, both parties shall execute the Extra Work order in writing via a Change Order. The execution by the Contractor of the Change Order shall serve as a release of the City from all claims and liability to the Contractor relating to, or in connection with, the Extra Work, including any impact, and any prior acts, neglect or default of the City relating to the Extra Work. Upon execution of a change order that affects the Contract Time, the Contractor shall, within five (5) business days, submit a revised Project schedule reflecting the changes to the baseline schedule. 57. No Oral Changes Except to the extent expressly set forth in the Contract, no change in or modification, termination, or discharge of the Contract or, in any form whatsoever, shall be valid or enforceable unless it is in writing and signed by the parties charged, therewith or their duly authorized representative. 58. Value of Change Order Work The value of any Work covered by a Change Proposal Request or of any claim for an increase or decrease in the Contract Price shall be determined in one of the following ways: ■ Where the Work involved is covered by unit prices contained in the Contract, by application of unit prices to the quantities of items involved. ■ By mutual acceptance of a Contract unit price, which Contractor and Project Manager acknowledge, contains a component for overhead and profit. ■ Based on the "Cost of Work," determined as provided in this, plus a Contractor's fee for overhead and profit, which is determined as provided in this Article. ■ The term "Cost of Work" means the sum of all direct costs necessarily incurred and paid by Contractor in the proper performance of the Work described in the Change Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Order. Except as otherwise may be agreed to in writing by the City, such costs shall be in amounts no higher than those prevailing in the locality of the Project, shall include only the following items and shall not include any of the costs itemized in herein. Payroll costs for employees in the direct employ of Contractor in the performance of the Work described in the Change Proposal Request under schedules of job classifications agreed upon by the City. Payroll costs for employees not employed full time on the Work covered by the Change Proposal Request shall be apportioned on the basis of their time spent on the Work. Payroll costs shall include, but not be limited to, salaries and wages plus the cost of fringe benefits which shall include social security contributions, unemployment, excise and payroll taxes, workers' or workmen's compensation, health and retirement benefits, bonuses, sick leave, vacation, and holiday pay application thereto. Such employees shall include superintendents and foremen at the site. The expenses of performing the Work after regular working hours, on Sunday or legal holidays shall be included in the above to the extent authorized by City. Cost of all materials and equipment furnished and incorporated in the Work, including costs of transportation and storage thereof, and manufacturers' field services required in connection therewith. All cash discounts shall accrue to the Contractor unless City deposits funds with Contractor with which to make payments, in which case the cash discounts shall accrue to City. All trade discounts, rebates and refunds, and all returns from sale of surplus materials and equipment shall accrue to City and Contractor shall make provisions so that they may be obtained. Rentals of all construction equipment and machinery and the parts thereof whether rented from Contractor or others in accordance with rental agreements approved by City with the advice of Consultant and the costs of transportation, loading, unloading, installation, dismantling and removal thereof, all in accordance with the terms of said agreements. The rental of any such equipment, machinery, or parts shall cease when the use thereof is no longer necessary for the Work. If required by the City, Contractor shall obtain competitive bids for the Change Order Work. The Contractor and shall deliver such competitive bids to the City who will determine which bids will be accepted. If the Subcontractor is to be paid on the basis of cost of the Work plus a fee, the Subcontractor's cost of the Work shall be determined in the same manner as Contractor's cost of the Work. All Subcontractors shall be subject to the other provisions of the Contract Documents as far as applicable. The term "Cost of the Work" shall include any of the following: • Cost of special Consultants, including, but not limited to, Consultants, architects, testing laboratories, and surveyors employed for services specifically related to the performance of the Work described in the Change Order. • Supplemental costs including the following: • The proportion of necessary transportation, travel, and subsistence expenses of Contractor's employees incurred in discharge of duties connected with the Work except for local travel to and from the site of the Work. • Cost, including transportation and maintenance, of all materials, supplies, equipment, machinery, appliances, office and temporary facilities at the site and hand tools not owned by the workmen, which are consumed in the performance of the Work, and less market value of such items used but not consumed which remains the property of Contractor. • Sales, use, or similar taxes related to the Work, and for which Contractor is liable, imposed by any governmental authority. • Deposits lost for causes other than Contractor's negligence, royalty payments, and fees for permits and licenses. • The cost of utilities, fuel, and sanitary facilities at the site. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ■ Receipted minor expenses such as telegrams, long distance telephone calls, telephone service at the site, expressage, and similar petty cash items in connection with the Work. ■ Cost of premiums for additional bonds and insurance required because of changes in the Work. The term "Cost of Work" shall not include any of the following: ■ Payroll costs and other compensation of Contractor's officers, executives, principals (of partnership and sole proprietorships), general managers, consultants, architects, estimators, lawyers, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by Contractor whether at the site or in its principal or a branch office, for general administration of the Work and not specifically included in the agreed -upon schedule of job classifications, all of which are to be considered administrative costs covered by Contractor's fee. ■ Expenses of Contractor's principal and branch offices other than Contractor's office at the site. ■ Any part of Contractor's capital expenses, including interest on Contractor's capital employed for the Work and charges against Contractor for delinquent payments. ■ Cost of premiums for all Bonds and for all insurance whether or not Contractor is required by the Contract Documents to purchase and maintain the same, except for additional bonds and insurance required because of changes in the Work. ■ Costs due to the negligence or neglect of Contractor, any Subcontractors, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, including but not limited to, the correction of defective Work, disposal of materials or equipment wrongly supplied and making good any damage to property, or soft costs such as consultant costs, or any costs not directly attributable to the work. ■ Other overhead or general expense costs of any kind and the cost of any item not specifically and expressly included in this Article. Contractor's fee allowed to Contractor for overhead and profit shall be determined as follows: ■ A mutually acceptable fixed fee or if none can be agreed upon. ■ A fee based on the following percentages of the various portions of the cost of the Work. ■ Where the Contractor self -performs the Work, Contractor's fee shall not exceed ten percent (10%). ■ Where a Subcontractor performs the Work, Contractor's fee shall not exceed seven and one-half percent (7.5%); and if a subcontract is on the basis of cost of the Work plus a fee, the maximum allowable to the Subcontractor as a fee for overhead and profit shall not exceed ten percent (10%). ■ No fee shall be payable for special Consultants or supplemental costs; and ■ No other markup or charge shall be allowed except as expressly provided above. The amount of credit to be allowed by Contractor to City for any such change, which results in a net decrease in cost, will be the amount of the actual net decrease. When both additions and credits are involved in any one change, the combined overhead and profit shall be figured on the basis of the net increase, if any, however, Contractor shall not be entitled to claim lost profits for any Work not performed. Whenever the cost of any Work is to be determined pursuant to this Article, Contractor will submit in a form acceptable to the City an itemized cost breakdown together with the supporting data. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Whenever a change in the Work is based on mutual acceptance of a lump sum, whether the amount is an addition, credit, or no change -in -cost, the Contractor shall submit an initial cost estimate acceptable to the City. ■ Breakdown shall list the quantities and unit prices for materials, labor, equipment, and other items of cost. ■ Whenever a change involves Contractor and one (1) or more Subcontractors, and the change is an increase in the Contract Price, overhead and profit percentage for Contractor and each Subcontractor shall be itemized separately. ■ Each Change Order must state within the body of the Change Proposal Request whether it is based upon unit price, negotiated lump sum, or "Cost of Work." 59. Extra Work Directive If the parties fail to reach agreement with respect to the proposed Extra Work, or in case or extenuating circumstances, the City may nevertheless issue a directive to the Contractor to do the proposed Extra Work. Immediately upon receipt of the Extra Work Directive, the Contractor shall be obligated to proceed with the Work set forth in that directive. Except as provided below, the Contractor shall be entitled to initiate a dispute pursuant to the Article 90, "Resolution of Disputes," by furnishing a written statement to the Construction Manager within five (5) calendar days of the Extra Work Directive, based upon any aspect, of such Extra Work which the Contractor disputes. Such dispute must relate to specific matters raised or specific matters reserved by the Contractor in its bid and have not been resolved prior to the issuance of the Extra Work Directive. The written statement must set forth all details of the Contractor's claim including the manner that the disputed item was specified in the Contractor's bid. During the pendency of any dispute hereunder, the Contractor must proceed with Work as set forth in the Extra Work Directive unless otherwise advised by the Project Manager's written instructions. In the event there is a dispute as to price, the Contractor will be paid in accordance with the following paragraph. This payment(s) will be in full satisfaction of the Contractor's claim for an adjustment to the value of the Contract. Compensation for Extra Work in the event of the parties' inability to agree upon a mutually satisfactory price shall be as follows: ■ No payment will be made to the Contractor for Extra Work in excess of "Actual and Necessary Cost" which is to say time and materials plus a mark-up not to exceed ten percent (10%). This will not vary whether the Extra Work is performed by the Contractor or his Subcontractor. The Project Manager must approve of any exceptions. "Actual and Necessary Net Cost" shall be deemed to include the actual and necessary cost of the Extra Work for (i) labor, which includes wages, payroll deductions, if any, made by the Contractor as employer pursuant to bona fide collective bargaining labor agreements applicable to the Work; (ii) contributions to the State Unemployment Insurance Law, (iii) excise taxes pursuant to Federal Social Security Act; (iv) any increases in public liability and property damage insurance or performance and payment bonds occasioned solely by the Extra Work, (v) the actual and necessary operating expenses (except the expense of supplies and small tools not operated by mechanical or electrical power), power for such plant and a reasonable rental for the same (including small power tools), as determined by the Construction Manager; and (vi) any additional materials necessary for the performance of the Extra Work. In case any Work or materials shall be required to be done or furnished under the provisions of this Article, the Contractor shall at the end of each day furnish to the City such documentation as the City may require supporting all the costs of the Extra Work. If payments on account are desired as the Extra Work progresses, the Contractor shall render an itemized statement showing the total amount expended for each class of labor and for each kind of material on account of each item of Work as a condition precedent Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A to the inclusion of such payment in a partial estimate. Upon the request of the City, the Contractor shall produce for audit by the City, books, vouchers, collective bargaining labor agreements, records or other documents showing the actual cost for labor and materials. Such documents shall not be binding on the City. The Project Manager shall determine any questions or dispute as to the correct cost of such labor, materials, or plant. In case the Contractor is ordered to perform Work under this Article, which in the opinion of the Project Manager, it is impracticable to have performed by the Contractor's own employees, the Contractor will, subject to the approval of the Project Manager, be paid the actual cost to Contractor of such Work, and in addition thereto five percent (5%) to cover the Contractor's superintendence, administration and other overhead expenses. Payment of any amount under this Article shall be subject to subsequent audit and approval, disapproval, modification, or revision by representatives of the City. 60. As -Built Drawings During the Work, Contractor shall maintain records of all deviations from the Drawings and Specifications as approved by the Project Manager and prepare two copies of As -Built Record Drawings showing correctly and accurately all changes and deviations made during construction to reflect the Work as it was actually constructed. It is the responsibility of the Contractor to check the As -Built Drawings for errors and omissions prior to submittal to the City and certify in writing that the As -Built Drawings are correct and accurate, including the actual location of all internal piping, electrical/signal conduits in or below the concrete floor. Indicate the size, depth, and voltage in each conduit. Legibly mark to record actual construction: On -site structures and site Work as follows: ■ Depths of various elements of foundation in relation to finish first floor datum. ■ All underground piping and ductwork with elevations and dimensions and locations of valves, pull boxes, etc. ■ Changes in location: Horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements. Actual installed pipe material, class, etc. ■ Location of internal utilities and appurtenances concealed in the construction, referenced to visible and accessible features of the structure. Air conditioning ducts with locations of dampers, access doors, fans and other items needing periodic maintenance. ■ Field changes in dimensions and details. ■ Changes made by Project Manager or Consultant's written instructions or by Change Order. ■ Details not on original Contract Drawings. ■ Equipment, conduit, and/or electrical panel locations. ■ Project Manager or Consultant's schedule changes according to Contractor's records and shop drawings. Specifications and Addenda Legibly mark each section to record: ■ Manufacturer, trade name, catalog number, and Supplier of each product and item of equipment actually installed. ■ Changes made by Project Manager or Consultant's written instructions or by Change Order. Approved Shop Drawings: Provide record copies for each process equipment, piping, electrical system, and instrumentation system. As -built documents shall be updated monthly as a condition precedent to Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A payment. For construction of new buildings, or building additions, field improvements, and or roadway improvements as -built drawings signed and sealed by a Florida licensed Registered Land Surveyor. In addition, for Projects that involve roadwork and drainage, Contractor shall provide complete as -built information relative to location, size, and depth of new pipes, manholes, inlets, etc. Identify grading; include locations of fittings, valves, fire hydrants, changing in pipe materials, water sampling points, thrust blocks, benchmarks, etc. The information shall be accurately recorded by the Contractor and submitted (signed and sealed by a Florida Certified P.L.S.) to the City of Miami prior to final acceptance of the Work. All recorded information on existing utility crossing encountered during construction, included but not limited to pipes, inlets, manholes, etc., shall be recorded by a Florida Registered Surveyor and shown on the record drawings. The Project's as -built set of drawings shall Include GPS coordinates (X, Y, and Z) for all new and/or existing vacuum cleaned drainage system openings (i.e., catch basins, inlets, manholes, etc.) 61. Worker's Identification The Contractor's employees, who include any Subcontractor, shall wear an identification card provided by the Contractor. The identification card shall bear the employee's picture, name, title, and name of the employer. Failure by a Contractor's employee to wear such identification may result in his removal from the Work until such time as the identification card is obtained and worn. Such removal shall not act as a basis for the Contractor to submit a claim for an extension of time. 62. Removal of Unsatisfactory Personnel The City may make written request to the Contractor for the prompt removal and replacement of any personnel employed or retained by the Contractor, or any or Subcontractor engaged by the Contractor to provide and perform services or Work pursuant to the requirements of the Contract Documents. The Contractor shall respond to the City within seven (7) calendar days of receipt of such request with either the removal and replacement of such personnel or written justification as to why that may not occur. The City shall make the final determination as to the removal of unsatisfactory personnel from Work assigned by City. The Contractor agrees that the removal of any of its employees does not require the termination or demotion of employee(s). 63. Substantial Completion, Punch List, and Final Completion The Work shall be substantially complete when the City, in the reasonable exercise of their discretion determines that the Work is complete, there are no material and/or substantial variations from the Contract Documents, and the Work is fit for its intended purpose. Upon Substantial Completion, the City and the Contractor shall sign the Substantial Completion Inspection Form. The signing of this form shall not relieve the Contractor from its obligation to complete the Project. When the Contractor believes that the Work is substantially complete, the Contractor shall request in writing that the City inspects the Work to determine if Substantial Completion has been achieved. No request for Substantial Completion inspection is to be submitted until the Contractor has obtained a Certificate(s) of Occupancy, Certificate of Completion or Completion or a Temporary Certificate of Occupancy or any other approvals from agencies having jurisdiction over the Work. The City shall schedule the date and time for any inspection and notify the Contractor and any other parties deemed necessary. During this inspection, the Project Substantial Completion Inspection Form will be completed, as necessary. Any remaining Construction Work shall be identified on this form and shall be known as Punch List Work. The Punch List shall be signed by the City and the Contractor, confirming that the Punch List contains the item(s) necessary to complete the Work. The failure or refusal of the Contractor to sign the Project Substantial Completion Inspection Form or Punch List shall not relieve the Contractor from complying with the findings of the Project Substantial Completion Inspection and completing the Project to the satisfaction of the City. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Where the Punch List is limited to minor omissions and defects, the City shall indicate that the Work is substantially complete subject to completion of the Punch List. Where the City determines, on the appropriate form that the Work is not substantially complete, the City shall provide a list of all open items necessary to achieve Substantial Completion. Upon completion of such Work, the Contractor shall request another Substantial Completion inspection. The City and the Contractor shall agree on the time reasonably required to complete all the remaining Work included in the Punch List. Upon the receipt of all documentation, resolution of any outstanding issues and issuance of final payment, the City shall notify the Contractor in writing of the closeout of the Project. The City will prepare a Certificate of Substantial Completion in the form that shall establish the Date of Substantial Completion. Once substantial completion is achieved, the City shall be responsible for security, maintenance, heat, utilities, damage to the Project site, and insurance; and shall list all Work yet to be completed to satisfy the requirements of the Contract Documents for Final Completion. The failure to include any items of corrective Work on such list does not alter the responsibility of Contractor to complete all of the Work in accordance with the Contract Documents. Warranties required by the Contract Documents shall commence on the date of Final Acceptance completion of the Work or designated portion thereof unless otherwise provided in the Contract Documents. 64. Acceptance and Final Payment Upon receipt of written notice from the Contractor that the Work is ready for final inspection and acceptance, the City shall, within ten (10) calendar days, make an inspection thereof. If the City finds the Work acceptable, the requisite documents have been submitted and the requirements of the Contract Documents fully satisfied, and all conditions of the permits and regulatory agencies have been met, a Final Certificate for Payment shall be issued by the City. Said Certificate shall state that the requirements of the Contract Documents have been performed and the Work is ready for acceptance under the terms and conditions thereof. Before issuance of the Final Certificate for Payment, Contractor shall deliver to the City a final release of all liens arising out of the Contract Documents, receipts in full in lieu thereof; an affidavit certifying that all suppliers and Subcontractors have been paid in full and that all other indebtedness connected with the Work has been paid, and a consent of the surety to final payment; the final corrected as -built drawings; operations and maintenance data, and the final bill of materials, if required, and payment application. Contractor shall deliver the written Contractor's and all Manufacturer's warranties prior to issuance of the Final Certificate for Payment. If, after the Work has been substantially completed, full completion thereof is materially delayed through no fault of Contractor, and the Project Manager so certifies, City shall, upon such certification of Consultant, and without terminating the Contract Documents, make payment of the balance due for that portion of the Work fully completed and accepted. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of claims. The acceptance of final payment shall constitute a waiver of all claims by Contractor, except those previously made in strict accordance with the provisions of the Contract and identified by Contractor as unsettled at the time of the application for final payment. 65. NPDES Requirements Contractor shall comply with the State of Florida rules and regulations for the National Pollutant Discharge Elimination System (NPDES) including but not limited to all permitting, Notices of Intent, and the Storm Water Pollution Prevention Plan (SWPPP). All costs for NPDES and SWPPP shall be included in the bid prices. For further information on compliance requirements for NPDES and SWPPP contact the City of Miami Public Works Department at (305) 416-1200 or visit the State of Florida website at http://www.dep.state.fl.us/water/stormwater/npdes/. The Contractor is responsible for obtaining, completing, and paying for any required NPDES application or permits that may be required. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 66. Force Majeure Should any failure to perform on the part of Contractor be due to a condition of force majeure as that term is interpreted under Florida law, and then the City may allow an extension of time reasonably commensurate with the cause of such failure to perform or cure. If the Contractor is delayed in performing any obligation under the Contract Documents due to a force majeure condition, the Contractor shall request a time extension from the City within two (2) business days of said force majeure occurrence. Any time extension shall be subject to mutual agreement and shall not be cause for any claim by the Contractor for extra compensation unless additional services are required. It does not include inclement weather, except as permitted by Florida law, and may not include the acts or omissions of Subcontractors. 67. Extension of Time Any reference in this section to the Contractor shall be deemed to include suppliers, and permitted Subcontractors, whether or not in privity of Contract with the Contractor for the purpose of this Article. If the Contractor is delayed at any time during the progress of the Work beyond the Contract Time and/or Notice to Proceed (NTP) by the neglect or failure of the City or by a Force Majeure, then the Contract Time set forth in the Contract shall be extended by the City subject to the following conditions: • The cause of the delay arises after issuance of the NTP and could not have been anticipated by the Contractor by reasonable investigation before proceeding with the Work. • The Contractor demonstrates that the completion of the Work will be actually and necessarily delayed; and • The effect of such a cause cannot be avoided or mitigated by the exercise of all reasonable precautions, efforts, and measures whether before or after the occurrence of the cause of delay. Note: A delay meeting all the conditions of the above, shall be deemed an Excusable Delay. The City reserves the right to rescind or shorten any extension previously granted if subsequently, the City determines that any information provided by the Contractor in support of a request for an extension of time was erroneous; provided however, that such information or facts, if known, would have resulted in a denial of the request for an Excusable Delay. Notwithstanding the above, the City will not rescind or shorten any extension previously granted if the Contractor acted in reliance upon the granting of such extension and such extension was based on information which, although later found to have been erroneous, was submitted in good faith by the Contractor. The request for an Excusable Delay shall be made within ten (10) calendar days, except for Force Majeure which must be requested within two (2) business days, after the time when the Contractor knows or should have known of any cause for which it may claim an extension of time and shall provide any actual or potential basis for an extension of time, identifying such causes and describing, as fully as practicable at that time, the nature and expected duration of the delay and its effect on the completion of that part of the Work identified in the request. The City may require the Contractor to furnish such additional information or documentation, as the Project Manager shall reasonably deem necessary or helpful in considering the requested extension. The Contractor shall not be entitled to an extension of time unless the Contractor affirmatively demonstrates that it is entitled to such extension. The Project Manager shall endeavor to review and respond to the Contractor's request for Excusable Delays in a reasonable period of time; however, the Contractor shall be obligated to continue to perform the Work required regardless of whether the Project Manager has issued a decision or whether the Contractor agrees or disagrees with that decision. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A With regard to an injunction, strike, or interference of public origin, which may delay the Project, the Contractor shall promptly give the City a copy of the injunction or other orders and copies of the papers upon which the same shall have been granted. The City shall be afforded the right to intervene and become a party to any suit or proceeding in which any such injunction shall be obtained and move to dissolve the same or otherwise, as the City may deem proper. The permitting of the Contractor to proceed with the Work subsequent to the date specified in the Contract (as such date may have been extended by a change order), the making of any payment to the Contractor, the issuance of any Change Order, shall not waiver the City's rights under the Contract, including but not limited to the assessment of liquidated damages or declaring Contractor in default. 68. Notification of Claim Any claim for a change in the Contract Time or Contract Price shall be made by written notice by Contractor to the City within ten (10) calendar days of the commencement of the event giving rise to the claim and stating the general nature and cause of the claim. Thereafter, within twenty (20) calendar days of the termination of the event giving rise to the claim, written notice of the extent of the claim with supporting information and documentation shall be provided unless the City allows an additional period of time to ascertain more accurate data in support of the claim and such notice shall be accompanied by Contractor's written notarized statement that the adjustment claimed is the entire adjustment to which the Contractor has reason to believe it is entitled as a result of the occurrence of said event. All claims for changes in the Contract Time or Contract Price shall be determined by the City in accordance with Article 70, "No Damages for Delay," if City and Contractor cannot otherwise agree. It is expressly and specifically agreed that any and all claims for changes to the Contract time or Contract price shall be waived if not submitted in strict accordance with the requirements of this Article. The Contract time will be extended in an amount equal to time lost on critical Work items due to delays beyond the control of and through no fault or negligence of Contractor if a claim is made therefore as provided in this Article. Such delays shall include, but not be limited to, acts or neglect by any separate Contractor employed by City, fires, floods, labor disputes, epidemics, abnormal weather conditions, or acts of God. 69. Extension of Time not Cumulative In case the Contractor shall be delayed for any period of time by two or more of the causes mentioned in Article 71, "Excusable Delay, Non-Compensable," the Contractor shall not be entitled to a separate extension for each one of the causes; only one (1) period of extension shall be granted for the delay. 70. No Damages for Delav No claim for damages or any claim, other than for an extension of time, shall be made or asserted against the City by reason of any delays except as provided herein. Contractor shall not be entitled to an increase in the Contract price or payment or compensation of any kind from City for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference or hindrance from any cause whatsoever, whether such delay, disruption, interference or hindrance be reasonable or unreasonable, foreseeable or unforeseeable, or avoidable or unavoidable; provided, however, that this provision shall not preclude recovery of damages by Contractor for actual delays due solely to fraud, bad faith or active interference on the part of City. Otherwise, Contractor shall be entitled only to extensions of the Contract Time for completion of the Work as the sole and exclusive remedy for such resulting delay, in accordance with and to the extent specifically provided above. THERE WILL BE NO EXCEPTIONS. Except as may be otherwise specifically provided for in the Contract Documents, the Contractor agrees to make no claim for damages for delay of any kind in the performance of the Contract Documents whether occasioned by any act or omission of the City or any of its representatives (whether it is an Excusable Delay or otherwise) and the Contractor agrees that any such claim shall be compensated solely by an Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A extension of time to complete performance of the Work. In this regard, the Contractor alone hereby specifically assumes the risk of such delays, including without limitation: delays in processing or approving shop drawings, samples or other submittals or the failure to render determinations, approvals, replies, inspections, or tests of the Work, in a timely manner. The Contractor shall not receive monetary compensation for City delay. Time extensions may be authorized, in writing, by the City in certain situations. 71. Excusable Delay, Non-Compensable Excusable Delay is (i) caused by circumstances beyond the control of Contractor, its Subcontractors, suppliers and vendors, agents and representatives, and is also caused by circumstances beyond the control of the City or Consultant, or (ii) is caused jointly or concurrently by Contractor or its Subcontractors, suppliers or vendors or agents and representatives and by the City or Consultant. Then Contractor shall be entitled only to a time extension and no compensation for the delay. Contractor is entitled to a time extension of the Contract time for each day the Work is delayed due to Excusable Delay. Contractor shall document its claim for any time extension as provided in Article 68, "Notification of Claim," hereof. Failure of Contractor to comply with Article 68, "Notification of Claim" hereof as to any particular event of delay shall be deemed conclusively to constitute a waiver, abandonment, or relinquishment of any and all claims resulting from that particular event of delay. 72. Lines and Grades The Contractor shall, at its own expense, establish all working and construction lines and grades as required from the Project control points set by the City, and shall be solely responsible for the accuracy thereof. All Work along the entire Project shall be located and constructed using the roadway base/center line as reference. All elevations shown therein are in feet. 73. Defective Work Project Manager shall have the authority to reject or disapprove Work that Project Manager finds to be defective. If required by the City, Contractor shall promptly either correct all defective Work or remove such defective Work and replace it with Work in conformity with the Contract Documents. Contractor shall bear all direct, indirect, and consequential costs of such removal or corrections including cost of testing laboratories and personnel. Should Contractor fail or refuse to remove or correct any defective Work or to make any necessary repairs in accordance with the requirements of the Contract Documents within the time indicated in writing by the City, City shall have the authority to cause the defective Work to be removed or corrected or make such repairs as may be necessary at Contractor's expense. Any expense incurred by the City in making such removals, corrections, or repairs, shall be paid for out of any monies due or which may become due to Contractor, or may be charged against the Performance Bond. In the event of failure of Contractor to make all necessary repairs promptly and fully, City may declare Contractor in default. If, within one (1) year after the date of Substantial Completion or such longer period of time as may be prescribed by the terms of any applicable special warranty required by the Contract Documents, or by any specific provision of the Contract, any of the Work is found to be defective or not in accordance with the Contract Documents, Contractor, after receipt of written notice from City, shall promptly correct such defective or nonconforming Work within the time specified by City without cost to City, to do so. Nothing contained herein shall be construed to establish a period of limitation with respect to any other obligation that the Contractor might have under the Contract Documents including but not limited to any claim regarding latent defects. Failure to reject any defective Work or material shall not in any way prevent later rejection when such defect is discovered, or obligate City to final acceptance. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 74. Acceptance of Defective or Non -Conforming Work The City, in its sole discretion, may elect in writing to accept defective or non -conforming Work instead of requiring its removal and correction. In such instances, a Change Order will be issued to reflect an appropriate reduction in the Contract sum, or, if the amount is determined after final payment, any difference in the amount shall be paid to the City by the Contractor. 75. Uncovering Finished Work The Project Manager's, Inspector's, and/or Consultant's right to make inspections shall include the right to order the Contractor to uncover or take down portions of finished Work. The City shall notify the Contractor in writing concerning all uncovered finished Work. Should the Work prove to be in accordance with the Contract Documents, the uncovering, taking down, replacement, and/or restoration of the parts removed will be treated as Extra Work for the purpose of computing additional compensation and an extension of time. Should the Work examined prove unsatisfactory, such uncovering, taking down, replacing and restoration shall be at the expense of the Contractor. Such expenses shall also include repayment to the City for any and all expenses or costs incurred by it, including employee salaries or related costs, in connection with such uncovering, taking down, replacing, and restoration at the Project site. 76. Correction of Work The Contractor shall promptly correct all Work rejected by the Project Manager as defective or as failing to conform to the Contract Documents, whether observed before or after Substantial Completion and whether or not fabricated, installed, or completed. The Contractor shall bear all cost of correcting such rejected Work, including the cost of the City's additional services thereby made necessary. The Contractor further agrees that after being notified in writing by the Project Manager of any Work not in accordance with the requirements of the Contract Documents or any defects in the Work, the Contractor will commence and prosecute with due diligence all Work necessary to fulfill the terms of the Contract and to complete the Work within a reasonable period of time, as determined by the City, and in the event of failure to so comply, the Contractor does hereby authorize the City to proceed to have such Work done at the Contractor's expense and that the Contractor will pay the cost thereof upon demand. The City shall be entitled to all costs, including reasonable attorneys' fees, necessarily incurred upon the Contractor's refusal to pay the above costs. Notwithstanding the foregoing paragraph, in the event of an emergency constituting an immediate hazard to the health or safety of personnel, property, or licensees, the City may undertake, at the Contractor's expense, without prior notice, all Work necessary to correct such hazardous condition when it was caused by Work of the Contractor not being in accordance with the requirements of the Contract. If, within one (1) year after the date of final completion of the Project or within such longer period(s) of time as may be prescribed by law, by the Contract Documents, or by the terms of any applicable special warranty required by the Contract Documents, any of the Work is found to be defective or not in accordance with the Contract Documents, the Contractor shall correct it promptly after receipt of a written notice from the City to do so. The City shall give such notice promptly after discovery of the condition. All such defective or non -conforming Work shall be removed from the site if necessary and the Work shall be corrected to comply with the Contract Documents without cost to the City. 77. Maintenance of Traffic and Public Streets Scope of Work The Contractor shall be responsible for the maintenance of public streets and traffic control necessary to perform the Work under the Contract Documents. The cost of traffic control shall be included in the Contractor's bid. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Regulations As used herein, any reference to Miami -Dade County, its departments, or its published regulations, permits and data, shall be synonymous and interchangeable with other recognized governing bodies over particular areas or streets, or their departments, published regulations (i.e., Manual of Uniform Traffic Control Devices (MUTCD), Federal Department of Transportation (FDOT), Roadway and Bridge Standard Index Drawing Book, permits or data. The Contractor shall abide by all applicable laws, regulations, and codes thereof pertaining to Maintenance of Traffic (MOT) on public streets, detour of traffic, traffic control and other provisions as may be required for this Project. Maintenance of Traffic (MOT) The Contractor shall be fully responsible for the MOT on public streets, detour of traffic (including furnishing and maintaining regulatory and informative signs along the detour route), traffic control, and other provisions, throughout the Project, as required by the Manual of Uniform Traffic Control Devices (MUTCD), and FDOT Roadway and Bridge Standard Index drawing Book. Traffic shall be maintained according to corresponding typical traffic control details as outlined in the previous noted standards. No Street shall be completely blocked, nor blocked more than one-half at any time, keeping the other one-half open for traffic, without specific approval. If required by the Project Manager, Traffic Division, or FDOT or as otherwise authorized by the City, the Contractor shall make arrangements for the employment of uniformed off -duty police officers to maintain and regulate the flow of traffic through the Work area. The number of men required and the number of hours on duty necessary for the maintenance and regulation of traffic flow shall be provided by the City of Miami Police Department. The Contractor shall provide all barricades with warning lights, necessary arrow boards, and signs, to warn motorists of the Work throughout the Project. Adequate approved devices shall be erected and maintained by the Contractor to detour traffic. Excavated or other material stored adjacent to or partially upon a roadway pavement shall be adequately marked for traffic safety at all times. The Contractor shall provide necessary access to all adjacent property during construction. The Contractor shall be responsible for the provision, installation, and maintenance of all MOT and safety devices, in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) and FDOT Roadway and Bridge Standards index -drawing book. In addition, the Contractor shall be responsible for providing the City with MOT plans for lane closures and/or detours for approval. These plans (sketches) shall be produced, signed, and sealed by a professional engineer registered in the State of Florida, employed by the Contractor, and certified under FDOT Procedure NPIL No. 625-010-010. Where excavations are to be made in the vicinity of signalized intersections, attention is directed to the fact that vehicle loop detectors may have been embedded in the pavement. Verify these locations by inspecting the site of the Work and by contacting the Sunshine State One -Call Center (1-800-432-4770), forty-eight (48) hours prior to any excavation. Any loop detector that is damaged, whether shown on the Plans or not, shall be repaired or replaced to the satisfaction of the Miami Dade County Signs and Signal Division (305) 592-3470. Where applicable, the Contractor shall notify the Traffic Division twenty-four (24) hours in advance of the construction date or forty-eight (48) hours in advance of construction within any signalized intersection. Temporary pavement will be required over all cuts in pavement areas, and also where traffic is to be routed over swale or median areas. When the temporary pavement for routing traffic is no longer necessary, it shall be removed, and the swale or median areas restored to their previous condition. Pavement markings damaged during construction shall be remarked, as required by the Traffic Division. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Maintenance of Traffic for Bypass Pumping The Contractor shall take appropriate steps to ensure that all temporary pumps, piping, and hoses are protected from vehicular traffic and pedestrian traffic. Lane Closures Where construction of the Project shall involve lane closures of public streets, a Lane Closure Permit must be obtained two (2) weeks prior to planned construction, with a minimum forty-eight (48) hour prior notice to local police and emergency departments (some police jurisdictions may require considerably more notice). Lane closures of a one day or less duration will generally not be approved for major collector streets or for arterial streets during the hours of 7:00 A.M. to 9:00 A.M. and 4:00 P.M. to 6:00 P.M. weekdays. 78. Location and Damage to Existing Facilities, Equipment, or Utilities As far as possible, all existing utility lines in the Project area(s) will be shown on the plans. However, City does not guarantee that all lines are shown, or that the ones indicated are in their true location. It shall be the Contractor's responsibility to field -verify all underground and overhead utility lines or equipment affecting or affected by the Project. No additional payment will be made to the Contractor because of discrepancies in the actual and planned location of utilities, and damages suffered as a result thereof. The Contractor shall notify each utility company involved at least fourteen (14) calendar days prior to the start of construction to arrange for positive underground location, relocation, or support of its utility where that utility may be in conflict with or endangered by the proposed construction. Relocation of water mains or other utilities for the convenience of the Contractor shall be paid for by the Contractor. All charges by utility companies for temporary support of its utilities shall be paid by the Contractor. All costs of permanent utility relocation to avoid conflict shall be the responsibility of the utility company involved. No additional payment will be made to the Contractor for utility relocations, whether or not said relocation is necessary to avoid conflict with other lines. The Contractor shall schedule the Work in such a manner that the Work is not delayed by the utility providers relocating or supporting their utilities. The Contractor shall coordinate its activities with any and all public and private utility providers occupying the right-of-way. No compensation will be paid to the Contractor for any loss of time or delay. All overhead, surface, or underground structures and utilities encountered are to be carefully protected from injury or displacement. All damage to such structures is to be completely repaired within a reasonable time; needless delays will not be tolerated. The City reserves the right to remedy such damage by ordering outside parties to make such repairs at the expense of the Contractor. All such repairs made by the Contractor are to be made to the satisfaction of the utility owner. All damaged utilities must be replaced or fully repaired. All repairs are to be inspected by the utility owner prior to backfilling. 79. Stop Work Order The City may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the Work for a period of up to ninety (90) calendar days (or any lesser period), commencing no sooner than the date the order is delivered to the Contractor, or the Stop Work Order may commence on a later date as the parties may agree. Any such order shall be specifically identified as a "Stop Work Order" issued pursuant to this paragraph. Within the period of ninety (90) calendar days (or the lesser period specified) after a Stop Work Order is delivered to the Contractor, or within any extension to which the parties have agreed, the City shall either: ■ Cancel the Stop Work Order; or ■ Terminate the Work covered by such order as provided in Article 89, "Termination for Convenience." Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A If a Stop Work Order issued under this Article is canceled or the period of the order or any extension thereof expires, the Contractor shall resume the Work without compensation to the Contractor for such suspension other than extending the time for Substantial Completion to the extent that, in the opinion of the City, the Contractor may have been delayed by such suspension. In the event the City determines that the suspension of Work was necessary due to Contractor's defective or incorrect Work, unsafe Work conditions caused by the Contractor, or any other reason caused by Contractor's fault or omission, the Contractor shall not be entitled to an extension of time as a result of the issuance of a Stop Work Order. 80. Hurricane Preparedness During such periods of time as are designated by the United States Weather Bureau as being a hurricane warning, the Contractor, at no cost to the City, shall take all precautions necessary to secure the Project site in response to all threatened storm events, regardless of whether the City has given notice of same. Compliance with any specific hurricane warning or alert precautions will not constitute additional Work. Suspension of the Work caused by a threatened or actual storm event, regardless of whether the City has directed such suspension, will entitle the Contractor to additional Contract time as non-compensable, excusable delay, and shall not give rise to a claim for compensable delay. 81. Use of Completed Portions The City shall have the right, at its sole option, to take possession of and use any completed or partially completed portions of the Project. Such possession and use shall not be deemed an acceptance or beneficial use or occupancy of any of the Work not completed in accordance with the Contract Documents. If such possession and use increase the cost of or delays the Work, Contractor shall be entitled to reasonable extra compensation, or reasonable extension of time or both, as determined by the City. In the event City takes possession of any completed or partially completed portions of the Project, the following shall occur: ■ City shall give notice to Contractor in writing at least thirty (30) calendar days prior to City's intended occupancy of a designated area. ■ The Contractor shall complete to the point of Substantial Completion the designated area and request inspection and issuance of a Certificate of Substantial Completion from the City. ■ Upon the City's issuance of a Certificate of Substantial Completion, the City will assume full responsibility for maintenance, utilities, subsequent damages of City and public, adjustment of insurance coverage, and start of warranty for the occupied area. ■ Contractor shall complete all items noted on the Certificate of Substantial Completion within the time specified by the City on the Certificate of Substantial Completion, as specified in the Punch List, and request final inspection and final acceptance of the portion of the Work occupied. Upon completion of final inspection and receipt of an application for final payment, City shall issue a Certificate of Final Payment relative to the occupied area. ■ If City finds it necessary to occupy or use a portion or portions of the Work prior to Substantial Completion thereof, such occupancy or use shall not commence prior to a time mutually agreed upon by City and Contractor and to which the insurance company or companies providing the property insurance have consented by endorsement to the policy or policies. Insurance on the unoccupied or unused portion or portions shall not be canceled or lapsed on account of such partial occupancy or use. Consent of Contractor and of the insurance company or companies to such occupancy or use shall not be unreasonably withheld. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 82. Cleaning Up; City's Right to Clean Up The Contractor shall at all times keep the premises free from accumulation of waste materials or rubbish caused by its operations. No fill or clearing stockpiles to remain on site for more than twenty-four (24) hours. At the completion of a Project, the Contractor shall remove all its waste materials and rubbish from and about the Project as well as its tools, construction equipment, machinery, and surplus materials. If Contractor fails to clean up during the prosecution of the Work or at the completion of the Work, City may do so, and the cost thereof shall be charged to Contractor. If a dispute arises between Contractor and separate contractors as to their responsibility for cleaning up, City may clean up and charge the cost thereof to the contractors responsible therefore as the City shall determine to be just. All combustible waste materials shall be removed from the Project at the end of each day. Cleaning operations should be controlled to limit dust and other particles adhering to existing surfaces. 83. Removal of Equipment In case of termination of this Contract before completion for any cause whatsoever, Contractor, if notified to do so by the City, shall promptly remove any part or all of Contractor's equipment and supplies from the property of City. If the Contractor does not comply with the City's order, the City shall have the right to remove such equipment and supplies at the expense of the Contractor. 84. Set -offs, Withholdings, and Deductions The City may set-off, deduct, or withhold from any payment due the Contractor, such sums as may be specifically allowed in the Contract or by applicable law including, without limitation, the following: ■ Any amount of any claim by a third party. ■ Any Liquidated Damages; and/or ■ Any unpaid legally enforceable debt owed by the Contractor to the City. The City shall notify the Contractor in writing of any such withholdings. Any withholding, which is ultimately held to have been wrongful, shall be paid to the Contractor in accordance with the Local Government Prompt Payment Act. 85. Event of Default An event of default shall mean a breach of the Contract or by the Contractor. Without limiting the generality of the foregoing and in addition to those instances referred to herein as a breach, an Event of Default, shall include but not limited to, one (1) or more of the following: ■ The Contractor has not performed the Work in a timely manner. ■ The Contractor has refused or failed, except in case for which an extension of time is provided, to supply properly skilled staff or provided sufficient quantities of staff to perform the Work. ■ The Contractor has failed to make prompt payment to Subcontractors or suppliers for any services or materials they have provided. ■ The Contractor has become insolvent or has assigned the proceeds received for the benefit of the Contractor's creditors, or the Contractor has taken advantage of any insolvency statute or debtor/creditor law or if the Contractor's affairs have been put in the hands of a receiver. ■ The Contractor has failed to obtain the approval of the City where required by the Contract. ■ The Contractor has failed in the representation of any warranties stated herein. ■ The Contractor has been debarred in the State of Florida or been placed on the convicted vendors list under Section 287.133, Florida Statutes. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ■ The Contractor has breached a material term or provision of the Contractor Documents and has not timely cured the breach. ■ When, in the opinion of the City, reasonable grounds for uncertainty exist with respect to the Contractor's ability to perform the Work, the City shall notify the Contractor in writing that it must, within the time frame set forth in the City's request, provide adequate assurances and a plan of action to the City, in writing, of the Contractor's ability to perform in accordance with the terms of the Contract Documents. In the event that the Contractor fails to provide to the City the requested assurances within the prescribed time frame, the City may: » Treat such failure as a repudiation of the Contract and/or. » Resort to any remedy for breach provided herein or by law, including but not limited to, taking over the performance of the Work or any part thereof either by itself or through others. ■ In the event the City may, at its sole discretion, terminate the Contract for default, the City or its designated representatives may immediately take possession of all applicable documentation and data. ■ Where the City erroneously terminates the Contract or for default, the terminations shall be converted to a Termination for Convenience, and the Contractor shall have no further recourse of any nature for wrongful termination. 86. Notice of Default -Opportunity to Cure In the event that the City determines that the Contractor is in default of their obligations under the Contract, the City may at its sole discretion notify the Contractor in writing, specifying the basis for such default, and advising the Contractor that such default must be cured within a specified time frame but not later than thirty (30) days, or the Contract with the City may be terminated. The City should issue such Notification; however, the City is under no obligation to issue such notification in the event the City lacks actual knowledge of the default. The City may grant an extension to the cure period if the City deems it appropriate and in the best interest of the City, without waiver of any of the City's rights hereunder. The City, at its sole discretion, may have a default corrected by its own forces or another Contractor and any such costs incurred will be deducted from any sums due to the Contractor under any Contract with the City. 87. Termination for Default If Contractor fails to comply with any term or condition of the Contract Documents, or fails to perform any of its obligations hereunder, then Contractor shall be in default. Upon the occurrence of a default hereunder which is not cured within the time specified to cure the default if one has been granted by the City, the Director in addition to all remedies available to it by law, may immediately, upon written notice to Contractor, terminate this Contract whereupon any advances for which Work has not been performed, paid by the City to Contractor while Contractor was in default shall be immediately returned to the City. The Director may also suspend any payment or part thereof or order a Work stoppage until such time as the issues concerning compliance are resolved. Contractor understands and agrees that termination of this Contract under this Article shall not release Contractor from any obligation accruing prior to the effective date of termination. A finding of default and subsequent termination for cause may include, without limitation, any of the following: ■ Contractor fails to obtain the insurance or bonding herein required by the Contract. ■ Contractor fails to comply with any of its duties under the Contract Documents, with any terms or conditions set forth in this Contract Documents, beyond any specified period allowed to cure such default. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ■ Contractor fails to commence the Work within the timeframes provided or contemplated herein or fails to complete the Work in a timely manner as required by the Contract. If this Contract is terminated for default and the City has satisfied its obligations under the Contract Documents the City is granted by the Contractor full use of the Work and any Work Product in connection with the City's completion and occupancy of the Project. Where it has been determined that the Contractor has been erroneously terminated under this Article, such termination shall be deemed to have been under Article 89, "Termination for Convenience." The City in its sole discretion may terminate the Contract without providing the Contractor a written Notice to Cure. 88. Remedies in the Event of Termination for Default If a Termination for Default occurs, the Contractor and the bond provider, if applicable, shall be notified of the effective date of the termination and shall be liable for all damages resulting from the default, including but not limited to re -procurement costs and other direct damages. The Contractor shall stop Work as of the date of notification of the termination and immediately remove all labor, equipment, and materials (not owned or paid for by the City) from the Work site. The City assumes no liability for the Contractor's failure to remove such items from the Project site(s) as required. The Contractor shall also remain liable for any liabilities and claims related to the Contractor's default. As an alternative to termination, the City may bring suit or proceedings for specific performance or for an injunction. 89. Termination for Convenience In addition to cancellation or termination as otherwise provided for in the Contract, the City may at any time, in its sole discretion, with or without cause, terminate the Contract by written notice to the Contractor. Such Written Notice shall state the date upon which the Contractor shall cease all Work under the Contract and vacate the Project site(s). The Contractor shall, upon receipt of such notice, unless otherwise directed by the City: ■ Stop all Work on the Project on the date specified in the notice (the "Effective Date"). ■ Take such action as may be necessary for the protection and preservation of the City's materials and property. ■ Cancel all cancelable orders for materials and equipment. ■ Assign to the City and deliver to the site, or any other location specified by the Project Manager, any non -cancelable orders for materials and equipment that can not otherwise be used except for Work under the Contract and have been specifically fabricated for the sole purpose of the Work and not incorporated in the Work. ■ Take no action that shall increase the amounts payable by the City under the Contract Documents; and ■ Take reasonable measures to mitigate the City's liability under the Contract Documents. ■ All charts, sketches, studies, drawings, reports, and other documents, including electronic documents, related to Work authorized under the Contract, whether finished or not, must be turned over to the City. Failure to deliver the documentation timely shall be cause to withhold any payments due without recourse by Contractor until all documentation is delivered to the City. In the event that the City exercises its right to terminate the Contract pursuant to the Contract Documents, the City will pay the Contractor: Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ■ For the actual cost or the fair and reasonable value, whichever is less, of (1) the portion of the Project completed in accordance with the Contract through the completion date, and (2) non -cancelable material(s) and equipment that is not of any use to the City except in the performance of the Contract and has been specifically fabricated for the sole purpose of the Contract but not incorporated in the Work. To the extent practical, the fair and reasonable value shall be based on the price established because of the Contract. In no event, shall any payments under this Paragraph exceed the maximum cost set forth in the Contract. ■ The amount due hereunder may be offset by all payments made to the Contractor. ■ All payments pursuant to this Article shall be accepted by the Contractor in full satisfaction of all claims against the City arising out of the termination. Further, the City may deduct or set off against any sums due and payable under this Article any claims it may have against the Contractor. ■ The Contractor shall not be entitled to lost profits, overhead or consequential damages as a result of a Termination for Convenience. ■ All payments made under the Contract are subject to audit. Upon the City's payment in full of the amounts due to the Contractor under this Article the Contractor grants the City full use of the Work and any Work Product to complete the Project and subsequently occupy the Project. 90. Resolution of Disputes Contractor understands and agrees that all disputes between the Contractor and the City based upon an alleged violation of the terms of this Agreement by the City shall be submitted for resolution in the following manner. The initial step shall be for the Contractor to notify the Project Manager in writing of the claim or dispute and submit a copy to the City of Miami personnel identified in Section 2, Article 4, "Notices." Should the Contractor and the Project Manager fail to resolve the dispute, the Contractor shall submit their dispute in writing, with all supporting documentation, to the Assistant Director of OCI, as identified in Section 2, Article 4, "Notices." Upon receipt of said notification, the Assistant Director of OCI shall review the issues related to the claim or dispute and issue a written finding. Should the Contractor and the Assistant Director of OCI fail to resolve the dispute, the Contractor shall submit their dispute in writing within five (5) calendar days to the Director of OCI. Failure to submit such appeal of the written finding shall constitute acceptance of the finding by the Contractor. Upon receipt of said notification, the Director of OCI shall review the issues related to the claim or dispute and issue a written finding. The Contractor must submit any further appeal in writing within five (5) calendar days to the City Manager. Failure to submit such appeal of the written finding shall constitute acceptance of the finding by the Contractor. Appeal to the City Manager for the resolution, is required prior to Contractor being entitled to seek judicial relief in connection therewith. Should the amount of compensation hereunder exceed one hundred thousand dollars ($100,000), the City Manager's decision shall be approved or disapproved by the City Commission. Contractor shall not be entitled to seek judicial relief unless: ■ It has first received City Manager's written decision, approved by the City Commission if applicable; or ■ A period of sixty (60) calendar days has expired after submitting to the City Manager a detailed statement of the dispute, accompanied by all supporting documentation, or a period of ninety (90) calendar days has expired where City Manager's decision is subject to City Commission for approval; or Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A • City has waived compliance with the procedure set forth in this Article by written instrument(s) signed by the City Manager. In the event the determination of a dispute under this Article is unacceptable to either party hereto, the party objecting to the determination must notify the other party in writing within fourteen (14) calendar days of receipt of the written determination. The notice must state the basis of the objection and must be accompanied by a statement that any Contract price or Contract time adjustment claimed is the entire adjustment to which the objecting party has reason to believe it is entitled to as a result of the determination. Within sixty (60) calendar days after Final Completion of the Work, the parties shall participate in mediation to address all objections to any determinations hereunder and to attempt to prevent litigation. The mediator shall be mutually agreed upon by the parties. Should any objection not be resolved in mediation, the parties retain all their legal rights and remedies provided under State law. If a party fails to timely take the written objection, as provided, in fourteen (14) calendar days, then such party objecting to a determination specifically waives all of its rights provided hereunder, including its rights and remedies under State law, if said party fails to comply in strict accordance with the requirements of this Article. 91. Mediation -Waiver of Jury Trial In an effort to engage in a cooperative effort to resolve conflict which may arise during the course of the construction of a Project, and/or following the completion of the Project, the parties to this Contract agree all unresolved disputes between them shall be submitted to non -binding mediation prior to the initiation of litigation, unless otherwise agreed in writing by the parties. A certified Mediator, who the parties find mutually acceptable, will conduct any Mediation Proceedings in Miami -Dade County, State of Florida. The parties will share the costs of a certified Mediator on a 50/50 basis. The Contractor agrees to include similar Contract provisions with all Sub -Contractors retained for the Work, thereby providing for non -binding mediation as the primary mechanism for dispute resolution. In an effort to expedite the conclusion of any litigation, the parties voluntarily waive their right to jury trial or to file permissive counterclaims in any action arising under this Contract. In any mediation or litigation between the Parties, each Party shall bear their own attorney's fees except that Contractor shall pay all attorney's fees of all attorneys it has engaged to defend the City pursuant the Contractor's duty to indemnify, hold harmless and defend the City pursuant to Section 2, Article 6, "Indemnification." 92. City May Avail Itself of All Remedies The City may avail itself of each and every remedy herein specifically given to it now or existing at law or in equity, and each and every such remedy shall be in addition to every other remedy so specifically given or otherwise so existing and may be exercised from time to time and as often and in such order as may be deemed expedient by the City. The exercise, or the beginning of the exercise, of one remedy shall not be deemed a waiver of the right to exercise, at the same time or thereafter, of any other remedy. The City's rights and remedies as set forth in the Contract Documents are not exclusive and are in addition to any other rights and remedies in law or in equity. 93. Permits, Licenses, and Impact Fees All applicable permit fees, including those assessed by the City, are the responsibility of the Contractor. That also includes any other permit fees not directly related to the actual construction of the Project, including but not limited to, licenses, permits and fees, such as Permits for dumpsters, job trailers, etc., which may be required by Miami -Dade County, the State of Florida, or other governmental entities. Except as otherwise provided within the Contract Documents, all permits, and licenses required by federal, state, or local laws, rules, and regulations necessary for the prosecution of the Work undertaken by Contractor pursuant to the Contract Documents shall be secured and paid for by Contractor. It is Contractor's responsibility to have and maintain appropriate Certificate(s) of Competency, valid for the Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Work to be performed and valid for the jurisdiction in which the Work is to be performed for all persons working on the Project for whom a Certificate of Competency is required. The contractor shall pay impact or similar fees levied by the City and/or Miami -Dade County. The Contractor shall be reimbursed only for the actual amount of the impact fee levied by the public entity as evidenced by an invoice or other acceptable documentation issued by the public entity. Fees for Permits REQUIRED BY THE CITY AND PAYABLE TO THE CITY (e.g., Building Department's Fees such as, Master Permit, Major Trades, Mechanical, Electrical, and Plumbing Fees; Public Works Fees, such as Line and Grade, Excavation, Dewatering and NPDES Fees, and Zoning Department's Fees) by virtue of this construction as part of the Contract shall be reimbursed to the Contractor by the City through an Allowance Account set for herein, evidenced by an invoice or other acceptable documentation issued by the public entity. Permit Fees reimbursement to Contractor shall be for the actual amount and in no event shall include profit or overhead of Contractor. Permit fees related the Contractor's operations (e.g., permits for dumpsters, job trailers, canteens, portable commodes, etc., et.al.) are not reimbursable. 94. Compliance with Applicable Laws All Work shall be constructed in accordance with the latest edition of the City of Miami's Contract documents and specifications, the City of Miami's Standards for Design and Construction as well as the Miami -Dade County's Standard Details, and the 2007 Edition of the Florida Department of Transportation Specifications Road and Bridge Construction. The Contractor shall comply with the most recent editions and requirements of all applicable laws, rules, regulations, and building and construction codes of the Federal government, the State of Florida, the County, and the City. The attention of the Contractor is directed to the requirements of the Florida Building Code and the Codes of Miami -Dade County and the City of Miami, Florida, governing the qualifications for Contractor and Subcontractor doing business anywhere in the City. 95. Independent Contractor The Contractor is engaged as an independent business and agrees to perform Work as an Independent Contractor. In accordance with the status of an Independent Contractor, the Contractor covenants and agrees that the Contractor will conduct business in a manner consistent with that status, that the Contractor will not claim to be an officer or employee of the City for any right or privilege applicable to an officer or employee of the City, including, but not limited to: worker's compensation coverage; unemployment insurance benefits; social security coverage; retirement membership, or credit. The Contractor's staff shall not be employees of the City, and the Contractor alone shall be responsible for their Work, the direction thereof, and their compensation and benefits of any kind. Nothing in the Contract shall impose any liability or duty on the City on account of the Contractor's acts, omissions, liabilities or obligations of those of any person, firm, company, agency association, corporation, or organization engaged by the Contractor as a Subcontractor, expert, consultant, Independent Contractors, specialist, trainee, employee, servant or agent or for taxes of any nature, including, but not limited to: unemployment insurance; worker's compensation and anti -discrimination, or workplace legislation of any kind. The Contractor hereby agrees to defend, indemnify, hold, and save harmless the City against any such liabilities, even if they arise from actions directed or taken by the City. 96. Third Party Beneficiaries Neither Contractor nor City intends to benefit a third party, directly or substantially, by this Contract. Therefore, the parties agree that there are no third -party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 97. Successors and Assigns Subject to Section 2, Article 111, "Consent of City Required for Subletting or Assignment," the performance of this Contract shall not be transferred pledged, sold, delegated, or assigned, in whole or in part, by the Contractor without the written consent of the City. It is understood that a sale of the majority of the stock or partnership shares of the Contractor, a merger or bulk sale, an assignment for the benefit of creditors shall each be deemed transactions that would constitute an assignment or sale hereunder requiring prior City approval. Any transference without City approval shall be cause for the City to terminate this Contract. Any assignment without the City's consent shall be null and void. The Contractor shall have no recourse from such cancellation. The City may require bonding, other security, certified financial statements, and tax returns from any proposed assignee and the execution of an assignment/ assumption agreement in a form satisfactory to the City Attorney as a condition precedent to considering approval of an assignment. The Contractor and the City each bind one another, their partners, successors, legal representatives, and authorized assigns to the other party of this Contract and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. 98. Materiality and Waiver of Breach City and Contractor agree that each requirement, duty, and obligation set forth in this Contract Documents is substantial and important to the formation of the Contract Documents and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of the Contract Documents. A waiver of any breach of a provision of the Contract Documents shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of the Contract Documents. 99. Severability In the event any provision of the Contract Documents, or any Section or Article or provision in these Contract Documents, is determined by a Court of competent jurisdiction to be illegal or unenforceable, then such unenforceable or unlawful provision shall be excised from this Contract, and the remainder of the Contract Documents shall continue in full force and effect. Notwithstanding the foregoing, if the result of the deletion of such provision will materially and adversely affect the rights of either party, such party may elect, at its option, to terminate the Contract in its entirety. An election to terminate the Contract based upon this provision shall be made within seven (7) calendar days after the finding by the court becomes final. 100. Applicable Law and Venue of Litigation; Attorney's Fees This Contract will be interpreted under the laws of the State of Florida, which will apply regardless of choice of law principles. This Contract shall be enforceable in Miami -Dade County, Florida, and if legal action or other proceeding or claim is necessary by either party with respect to the enforcement of any or all of the terms or conditions, herein exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. The parties waive any objections to venue. All parties shall bear their own attorney's fees. 101. Amendments No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City Manager, Director, or designee. 102. Entire Agreement The Contract Documents, as they may be amended from time to time, represent the entire and integrated Contract between the City and the Contractor and supersede all prior negotiations, representations, or agreements, written or oral. This Contract may not be amended, changed, modified, or otherwise altered in any respect, at any time after the execution hereof, except by a written document executed with the Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A same formality and equal dignity herewith. Waiver by either party of a breach of any provision of the Contract Documents shall not be deemed to be a waiver of any other breach of any provision of the Contract Documents. 103. Non-discrimination, Equal Employment Opportunity, and Americans with Disabilities Act Contractor shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this Agreement. Contractor shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded by City, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, Contractor shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Contractor's decisions regarding the delivery of services under the Contract Documents shall be made without regard to or consideration of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used as a basis for service delivery. 104. Evaluation Contractor acknowledges that upon completion of the Work under the Contract Documents and/or at any other time deemed appropriate by the City, a performance evaluation report will be completed by the City. A copy of each performance evaluation shall also be forwarded to the Contractor. The performance evaluations will be kept in City files for evaluation on future solicitations. 105. Commodities Manufactured, Grown or Produced in the City of Miami, Miami -Dade County, and the State of Florida Whenever two or more competitive sealed bids are received, one or more of which relates to commodities manufactured, grown, or produced within the City of Miami, Miami -Dade County and the State of Florida, and whenever all things stated in such received bids are equal with respect to price, quality, and service, the commodities manufactured, grown, or produced within the City of Miami, Miami -Dade County and the State of Florida shall be given preference. 106. Buy America Requirements 635 (§635A110, Buy America Requirements.) The Contractor must provide a signed certification statement certification should clearly reference a "heat number." The heat number is an identification stamped on validating that the raw steel or iron was smelted and formed in the United States. All manufacturing processes of the steel material in a projcct (i.c., smelting, and any subsequent proccsc which alters the steel material's physical form or shape or changes its chemical-cempesition) must occur within the United States to be considered of domestic origin. This includes processes such as rolling, extruding, machining, bending `rrindin`r and drilling 107. Royalties and Patents All fees, royalties, and claims for any invention, or pretended inventions, or patent of any Article, material, arrangement, appliance, or method that may be used upon or in any manner be connected with the construction of the Work or appurtenances, are hereby included in the prices stipulated in the Contract for said Work. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 108. Continuation of the Work Any Work that commences prior to and will extend beyond the expiration date of the current Contract period shall, unless terminated by mutual written agreement between the City and the involved Contractor, continue until completion at the same prices, terms, and conditions. 109. Review of Records City shall have the right to inspect and copy, at City's expense, the books and records and accounts of Contractor which relate in any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit of the financial and accounting records of Contractor which relate to a Project and to any claim for additional compensation made by Contractor including but not limited to all payroll records, invoices for materials, and books of accounts. Such records shall conform to Generally Accepted Accounting Principles requirements (GAAP) and shall only address those transactions related to the Contract. Records subject to the provisions of Public Record Law, Florida Statutes Chapter 119, shall be kept in accordance with this statute. Otherwise, Contractor shall retain and make available to City all such books, records, and accounts, financial or otherwise, which relate to the Project and to any claim for a period of five (5) years following Final Completion of the Project. Contractor shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) Keep and maintain public records required by the City to perform the service; (2) upon request from the City's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Contractor does not transfer the records to the City; (4) upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. The Contractor agrees to maintain an accounting system that provides for accounting records that are supported with adequate documentation and adequate procedures for determining allowable costs. Contractors shall develop the proper forms and reports acceptable to the City for the administration and management of the Contract Documents. The Subrecipient shall retain sufficient records to show its compliance with the terms of this Agreement and the compliance of all subrecipients, contractors, subcontractors, and consultants paid from funds under this Agreement for a period of six (6) years from the date Florida Commerce issues the final closeout for this award. The Subrecipient shall also comply with the provisions of 24 CFR 570.493 and 24 CFR 570.502(a)(7)(ii). The Subrecipient shall further ensure that audit working papers are available upon request for a period of six (6) years from the date Florida Commerce issues the final closeout of this Agreement, unless extended in writing by Florida Commerce. The six -year period may be extended for the following reasons: 1. Litigation, claim, or audit initiated before the six -year period expires or extends beyond the six -year period, in which case the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 2. Records for the disposition of non -expendable personal property valued at $1,000 or more at the time of acquisition shall be retained for six (6) years after final disposition. 3. Records relating to real property acquired shall be retained for six (6) years after the closing of the transfer of title. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE DIVISION OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDSMIAMI.GOV, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9T" FL, MIAMI, FL 33130. THE CONTRACTOR MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT THAT IS ADMINISTERING THIS CONTRACT. 110. No Interest Any monies not paid by the City when claimed to be due to Contractor under the Contract Documents, including, but not limited to, any and all claims for damages of any type, shall not be subject to interest including, but not limited to prejudgment interest. However, the provisions of Section 218.74(4), Florida Statutes as such relate to the payment of interest, shall apply to valid and proper invoices. 111. Payments Related to Guaranteed Obligations The City may withhold from any payments to be made such sums as may reasonably be necessary to ensure completion of the Project with respect to defective Work, equipment, or materials that may be identified by the Project Manager. The City may deduct from any payment due to the Contractor an amount equal to its cost incurred on account of the Contractor's failure to fully perform its obligations under the Contract. The Project Manager, prior to withholding or deducting any monies hereunder, shall give the Contractor notice of the defective Work, equipment or material and the basis for the withholding or deduction. Upon the Project Manager's determination that the Contractor has fulfilled its obligations, the City will pay the Contractor any monies owed, subject to Contractor's submission of, or compliance with, any remaining documentation or obligation, as the case may be, in accordance with the Contract Documents 112. Consent of City Required for Subletting or Assignment If the Contractor assigns, transfers, sublets, conveys, or otherwise disposes of the Contract or its right, title, or interest in or to the same, in whole or in part, or any part thereof without the previous consent in writing of the City, such action shall be an Event of Default. Nothing herein shall either restrict the right of the Contractor to assign monies due to, or to become due or be construed to hinder, prevent, or affect any assignment by the Contractor for the benefit of its creditors, made pursuant to and in compliance with applicable general laws of the State of Florida. 113. Agreement Limiting Time in Which to Bring Action against the City In the event the Contractor may be deemed to have a cause of action against the City, no action shall lie or be maintained by the Contractor against the City upon any claim arising out of or based upon the Contract Documents by reason of any act or omission or requirement of the City or its agents, unless such action shall be commenced within six (6) months after the date of issuance of a final payment under the Contract, or if final payment has not been issued within six (6) months of substantial completion of the Work or upon any claim relating to monies required to be retained for any period after the issuance of the said certificate, unless such action is commenced within six (6) months after such monies become due Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A and payable under the terms of the Contract Documents, or if the Contract is terminated or declared abandoned under the provisions of the Contract unless such action is commenced within six (6) months after the date of such termination or declaration of abandonment by the City. In the event this Article is found to be unenforceable, the shortest limitations period applicable to the action under Chapter 95, Florida Statutes shall apply. 114. Defense of Claims Should any claim be made, or any legal action brought in any way relating hereto or to the Work hereunder, except as is covered by the provisions of the General Terms and Conditions, Section 2, Article 6, "Indemnification," the Contractor shall diligently render to the City, after additional compensation is mutually agreed upon, any and all assistance which the City may require of the Contractor. Additional compensation will only be furnished relative to the costs of any corrective Work as defined in Section 2, Article 6, "Indemnification," which is not the fault of the Contractor; the Contractor will be responsible for payment of attorney's fees and costs incurred in defense of the Contractor and of the City. This Section shall survive the cancellation or expiration of this Contract. 115. Contingency Clause Funding for this Contract is contingent on the availability of funds and continued authorization for program activities, and the Contract is subject to amendment or termination due to lack of funds, reduction of funds and/or change in programs or regulations, upon thirty (30) calendar days' notice. 116. Mutual Obligations This document, change order, field directive, and written clarifications issued under the Contract, and the Contractor's submittals, shall constitute the Contract Documents between the parties with respect hereto and supersedes all previous communications and representations or agreements, whether written or oral, with respect to the subject matter hereto unless acknowledged in writing by their duly authorized representatives. Nothing in the Contract shall be construed for the benefit, intended or otherwise, of any third party that is not a parent or subsidiary of a party or otherwise related (by virtue of ownership control or statutory control) to a party. In those situations where the Contract Documents imposes an indemnity obligation on the Contractor, the City may, at its expense, elect to participate in the defense of the claim if the City should so choose. Furthermore, the City may, at its own expense, defend or settle any such claim if the Contractor fails to diligently defend such claim, and thereafter seek indemnity for such cost from the Contractor. 117. Contract Extension The City reserves the right to exercise its option to extend the Contract for up to ninety (90) calendar days beyond the original Contract period. In such event, the City will notify the Contractors, in writing, of such extensions. 118. Non -Exclusivity It is the intent of the City to enter into a Contract with all successful Bidders that will satisfy its needs as described herein. However, the City reserves the right, as deemed in its best interest, to perform, or cause to be performed, the Work and services, or any portion thereof, herein described in any manner it sees fit, including but not limited to award of other Contracts, use of any Contractor, or perform the Work with its own employees. 119. Nature of the Agreement The Contractor shall provide the services set forth in the Contract Documents. The Contractor shall provide full and prompt cooperation with the City in all aspects of the Work to be performed. The Contractor acknowledges that the Contract Documents require the performance of all things necessary for or incidental to the effective management and performance of a Project. All things not Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A expressly mentioned in the Contract Documents, but necessary to carrying out its intent are required by the Contract Documents, and the Contractor shall perform the same as though they were specifically mentioned, described, and delineated. The Contractor shall furnish all labor, materials, tools, supplies, and other items required for the completion of the Contract. All Work shall be accomplished at the direction of and to the satisfaction of the Project Manager. 120. Contract Documents Contain All Terms The Contract Documents and all documents incorporated herein by reference contain all the terms and conditions agreed upon by the parties hereto, and no other agreement, oral or otherwise, regarding the subject matter of the Contract Documents shall be deemed to exist or to bind any of the parties hereto, or to vary any of the terms contained herein. 121. Survival The parties acknowledge that any of the obligations in the Contract Documents will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Contractor and the City under the Contract, which by nature would continue beyond the termination, cancellation, or expiration thereof, should survive termination, cancellation, or expiration thereof. Provisions of this Contract that shall survive termination, cancellation, or expiration thereof, include without limitation: Section 2, Article 6, "Indemnification," Section 2, Article 89, "Termination for Convenience," Section 2, Article 3, "Contract Price & Guaranteed Maximum Cost." 122. Disclosure of State Funding, if applicable If State funds are being used by the City to pay for this work, the City document whether payment will come from funds appropriated by the state and, if known, the amount of such funds or the percentage of such funds as compared to the anticipated total cost of the personal property or construction services. 123. Antitrust Violator Vendors Pursuant to Section 287.137, Florida Statutes, a person or an affiliate who has been placed on the Antitrust Violator Vendors List following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply on any agreement to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on any agreement with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on leases of real property to a public entity; may not be awarded or perform work as a grantee, supplier, subcontractor, or consultant under an agreement with a public entity; and may not transact new business with a public entity. 124. Anti -Human Trafficking The Bidder confirms and certifies that it is not in violation of Section 787.06, Florida Statutes, and that it does not and shall not use "coercion" for labor or services as defined in Section 787.06, Florida Statutes. The Bidder shall execute and submit to the City an Affidavit, of even date herewith, in compliance with Section 787.06(13), Florida Statutes, attached an incorporated herein as "Anti -Human Trafficking Affidavit". If the Successful Bidder fails to comply with the terms of this Section, the City may suspend or terminate this Agreement immediately, without prior notice, and in no event shall the City be liable to Successful Bidder for any additional compensation or for any consequential or incidental damages. It is MANDATORY for the Bidders to return this form signed along with their bid. Failure to complete, sign and upload the Anti -Human Trafficking Affidavit may render your bid non- responsive. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 125. Direct Purchasing Program The Contractor has included in its Base Bid, and in the final Contract price, Florida State Sales Tax and other applicable taxes for materials, supplies, and equipment required to complete the Work set forth in the Construction Documents as if all such items were being purchased by the Contractor. It has been determined, however, that it may in the best interest of the City to recover said Florida State Sales Tax and other applicable taxes in the form of a Guaranteed Sales Tax Recovery Amount equivalent to the applicable sales tax that would otherwise be required to be paid if the Contractor were purchasing said materials, supplies, and equipment required to complete the Work. For said purpose, this Agreement may be subject, at the sole discretion of the City, to the conditions set forth in the "Direct Materials Purchasing for Construction Contracts Program Roadmap," attached herein and made part of this Agreement. 126. Rain Delays Rain delays, which means any day the Construction Work cannot be performed as scheduled due to (a) measurable precipitation of 0.5 inches or more occurring at the project job site during a twenty-four (24) hour period, and (b) such precipitation adversely impacts the Contractor's critical path to complete the applicable Phase. END OF SECTION REMAINDER OF PAGE INTENTONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A SECTION 3 ITB SUPPLEMENTAL TERMS AND CONDITIONS 1. Contract Time and Hours The Contractor shall furnish all labor, materials, equipment, tools, services, and incidentals to complete all Work at a rate of progress that will ensure completion of the Work within the Contract Time. The Contractor shall have Four Hundred (400) calendar days total from the date of the Notice to Proceed to achieve Substantially Completion. The Contractor shall then have an additional Thirty (30) calendar days total to achieve Final Completion of the Project. The Contractor shall maintain strict adherence to the mandated Contract time and schedule due to the time sensitive nature of the Project's funding sources. Work shall be performed Monday through Friday from 8:00 a.m. to 6:00 p.m. per the City's Noise Ordinance, Sec 36-6. Any Work to be performed outside of these times must be requested in writing to the Project Manager forty-eight (48) hours prior to the requested change. The Project Manager will notify the Contractor in writing of any changes in approved Work hours. 2. Progress Payments Mobilization Partial Payments: When the bid includes a separate pay item for Mobilization and the Notice to Proceed has been issued, partial payments will be made in accordance with the following: For Contracts of one hundred twenty (120) calendar days duration or less, partial payment will be made at fifty percent (50%) of the bid price per month for the first two (2) months. For Contracts in excess of one hundred -twenty (120) calendar day's duration, partial payment will be made at twenty-five percent (25%) of the bid price per month for the first four (4) months. In no event shall more than fifty percent (50%) of the bid price be paid prior to commencing construction on the Project site. Total partial payments for Mobilization on any Project, including when more than one Project or job is included in the Contract, will be limited to ten percent (10%) of the original Contract amount for that Project. Any remaining amount will be paid upon completion of all Work on the Contract. Retainage will be applied to all partial payments. Partial payments made on Mobilization will in no way act to preclude or limit any of the provisions for partial payments otherwise provided for by the Contract. The Contractor may make application for payment for Work completed during the Project at intervals of not more than once a month or upon completion and Final Acceptance of the Work. The Contractor will be paid based on the line -item breakdown, contained in the Bid Form, with payments based on actual Work performed. All applications shall be submitted in triplicate, and the Contractor shall only use the City's Contractor Payment Application Form. Where the time frame for completion of the Work is less than or equal to one month or a Schedule of Values is not required, the Contractor shall submit the appropriate documentation as defined below. Supporting evidence to be included with any application for payment shall include, but is not limited to, an updated progress schedule as required by Section 3, Article 6, "Release of Liens/Subcontractor's Statement of Satisfaction," and a partial or final release of liens or consent of Surety relative to the Work, which is the subject of the application for payment and any other information required by the City. The Contractor shall submit each application for payment as a pencil draft copy, in triplicate, two weeks prior to issuing the final pay request for approval. City shall make payment to Contractor no later than twenty-five (25) business days after the date on which the final payment request or invoice is stamped as received. Payments to the Contractor shall comply with Section 218.735 of the Florida Statutes. Pursuant to Florida Statutes, Section 255.078, five percent (5%) of all monies earned by the Contractor shall be retained by the City until Final Acceptance by the City. Any Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A interest earned on retainage shall accrue to the benefit of the City. All requests for retainage reduction shall be in writing in a separate stand-alone document. City may withhold, in whole or in part, payment to such extent as may be necessary to protect itself from loss on account of: ■ Defective Work not remedied. ■ Claims filed or reasonable evidence indicating probable filing of claims by other parties against Contractor or City because of Contractor's performance. ■ Failure of Contractor to make payments properly to Subcontractors or for material or labor. ■ Damage to another Contractor not remedied. ■ Liquidated damages and costs incurred by City and/or Consultant for extended construction administration. ■ Failure of Contractor to provide any and all documents required by the Contract Documents and/or Federal Requirements relating to the CDBG funding. In instances where multiple Projects are awarded, the Contractor shall submit separate applications for Payment for each Project. When the above grounds are removed or resolved satisfactorily to the Project Manager, payment shall be made in whole or in part. The City will pay, and the Contractor shall accept as full compensation for the Work, the sums specified in the Contractor's submittal to the Contract Documents, as accepted by the City. Contractor may be paid for materials or equipment purchased and stored at the Project site(s) or another location. Where a payment request is made for materials or equipment not incorporated in the Project but delivered and suitably stored at the site or at some other location agreed upon in writing, the written documentation must be submitted at the time of request for payment. Payment shall be conditioned upon submission by the Contractor of paid invoices and an executed Material Purchased/Stored On -Premises form to establish the City's title to such materials or equipment, or otherwise protect the City's interest, including applicable insurance in the name of City and transportation to the site. Contractor retains sole liability to replace such stored materials or equipment as a result of damage or loss for any reason. 3. Liquidated Damages Contract Amount at Award Daily Charge/Calendar Day $299,999.00 and under $904.00 $300,000.00 to $1,999,999.00 $1,685.00 $2,000,000.00 to $4,999,999.00 $2,667.00 $5,000,000.00 to $9,999,999.00 $3,813.00 $10,000,000.00 to $19,999,999.00 $5,021.00 $20,000,000.00 to $39,000,000.00 $7,442.00 $40,000,000.00 and over $10,224.00 plus 0.00005 of any amounts over $40 million, rounded to the nearest whole dollar Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 ITB No. 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 4. Schedule of Values The Contractor must submit three copies of a Schedule of Values, which must be submitted within ten (10) calendar days of the issuance of the Notice to Proceed. The Schedule of Values shall indicate a complete breakdown of labor and material of all categories of Work on the Project. The Contractor's overhead and profit should be as separate line items. Each line item shall be identified with the number and title of the major specification section or major components of the items. The City may require further breakdown after review of the Contractor's submittal. The City reserves the right to request such information from the Contractor as may be necessary to determine the accuracy of the Schedule of Values. The combined total value for mobilization under the Schedules of Values shall not exceed five percent (5%) of the value of the Contract. The approved schedule of values shall be updated through the submittal of the City's Contractor Payment Application Form. 5. Project Schedules Contractor shall submit a proposed Project schedule as follows: ■ Schedule identifying all tasks within the critical path. The proposed Project schedule shall be submitted within ten (10) calendar days of the Notice of Award, and such submittal shall be subject to the City's review. Subsequent to such review of said schedule, the Contractor shall establish said schedule as the baseline schedule. ■ All updates of schedules shall be tracked against the baseline schedule and shall be at a minimum submitted with each pay application a two -week look -ahead micro - schedule is required. An updated schedule against the baseline shall also be submitted upon execution of each change order that impacts the Contract Documents Time for completion. Failure to submit such schedules shall result in the rejection of any submitted payment application. ■ All Project Schedules shall be prepared in Microsoft Project 2003 or later unless otherwise approved by the Project Manager. At the time of submission of schedules, Contractor shall submit a hard copy as well as an electronic version. Such an electronic version shall not be submitted in a .pdf format and shall be capable of being incorporated into the City's baseline schedules. ■ Subsequent to review of the initial schedule submission, the Contractor shall establish the reviewed schedule as the "baseline schedule." Contractor shall then prepare and submit all updates to the schedules utilizing the tracking mode within Microsoft Project. 6. Release of Liens/Subcontractor's Statement of Satisfaction The Contractor warrants and guarantees that title to all Work, materials and equipment covered by an application for payment, whether incorporated in the Project or not, will pass to the City upon the receipt of such payment by the Contractor, free and clear of all liens, claims, security interests or encumbrances and that no Work, materials or equipment will have been acquired by the Contractor or by any other person performing Work at the site or furnishing materials and equipment for the Project, subject to an agreement under which an interest therein or an encumbrance thereon is retained by the seller or otherwise imposed by the Contractor or such other person. The Contractor shall, beginning with the second request for payment, attach a Partial Release of Lien/Subcontractor's Statement of Satisfaction for each application for payment. Failure to submit such documentation may delay payments. The City may, in its sole discretion withhold payments for Work performed by Subcontractor where no release of lien has been submitted. The Contractor shall submit with the final payment request, for any Project where Subcontractors have performed Work, a Final Release of Lien/Subcontractor's Statement of Satisfaction for each Subcontractor marked as a final. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Failure to submit such documentation will result in delay in payment or the City withholding from the final payment such funds as necessary to satisfy any Subcontractor's claims. Where the Contractor has submitted a Performance/Payment Bond the Contractor may, in lieu of the Release of Lien/Subcontractor's Statement of Satisfaction, submit Consent of Surety to Requisition Payment. Contractor must use City Release of Lien, Affidavit and Consent of Surety forms or the Application for Payment will be rejected. 7. Progress Meetings The City shall conduct a pre -construction conference prior to the commencement of the Work. Contractor shall hold progress and coordination meetings as required by the City, to provide for the timely completion of the Work. The Contractor shall arrange and conduct regular bi-weekly job site Project status meetings with the City. The Contractor shall use the job site meetings as a tool for the pre -planning of Work and enforcing schedules, and for establishing procedures, responsibilities, and identification of authority for all parties to clearly understand. During these meetings, Contractor shall identify the party or parties responsible for following up on any problems, delay items, or questions, and Contractor shall note the action to be taken by such party or parties. The Contractor shall revisit each pending item at each subsequent meeting until resolution is achieved. Contractor shall attempt to obtain from all present any potential problem or delaying event known to them for appropriate attention and resolution. The Contractor shall be responsible for keeping minutes of the meeting and distribution of the minutes to all parties in attendance. The Contractor shall arrange for the participation of its Subcontractors and/or vendors when the Project Manager requires their presence. The Contractor shall maintain minutes of the meeting and distribute copies of the minutes to all parties in attendance. The Contractor shall prepare and distribute to the City an updated two -week lookahead schedule of construction activities and submittals. 8. Request for Information The Contractor shall submit a Request for Information ("RFI") where the Contractor believes that the Contract Document's specifications or drawings are unclear or conflict. All requests must be submitted in a manner that clearly identifies the drawing and/or specification section where clarification or interpretation is being requested. As part of the RFI, Contractor shall include its recommendation for resolution. The City shall respond in writing. 9. Project Site Facilities The Contractor shall arrange for all Project site facilities as maybe necessary to enable the Project Manager or Consultant to perform their respective duties and to accommodate any representatives of the City which the City may choose to have present at the Project. Contractor's, Subcontractor's, supplier's, material persons personnel shall not use the City restrooms that may be available at the Project site without the prior consent of the manager of the facility or the Project Manager, where there is no manager of a facility. The Contractor shall provide and maintain at his own expense, in a sanitary condition, such accommodations for the use of his employees as is necessary to comply with the requirements including Chapter 46 of the Building Code and regulations of the State of Florida Department of Health and Rehabilitative Services or Dade County Health Department. The Contractor, his employees or his Subcontractors shall commit no public nuisance or use any facilities that have not been specifically provided for use by the Contractor. The Contractor shall furnish an adequate supply of drinking water for its and its Subcontractors' employees. There shall be adequate provisions made by the Contractor to ensure all disposable materials are properly disposed of and do not create a nuisance to the City or the public. The location of the temporary facilities shall be subject to the approval of the City. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A The Contractor is required to provide any necessary temporary utilities to the site, such as electric, water, and sanitary services to the site for new construction or additions to a facility. The City may authorize the use of existing utilities. Such a decision will be made at the sole discretion of the City. The Contractor shall be required to obtain all necessary permits required for any Project site facilities. The Contractor shall also be responsible to maintain such facilities in a safe and working condition. All such facilities remain the property of the Contractor, and the Contractor shall be responsible for removal and disposal of such facilities prior to Final Acceptance. 10. Security The site where the Work is to be performed may not be a secure site and the public may have access to the site. The Contractor shall have sole responsibility for the security of all Work materials, tools, equipment, and Work at the Project site. The City shall not be liable for any damage or loss to such materials, tools, equipment and Work and the Contractor shall be responsible for the repair or replacement of all Work such materials, tools, and equipment. 11. Construction Signage Where required by the Contract Documents the Contractor shall provide construction signage. The City shall provide the Contractor with the wording and layout for the signs at the pre -construction conference. The Contractor shall furnish the two City signs at the Project site(s) as follows: ■ The first sign shall be four feet (4') wide and eight feet (8') high, and constructed of pressure sensitive 2-mil cast vinyl over mounted with 3-mil Mylar and mounted to 1 MDO with painted back. The sign shall be mounted on four -inch (4") square wood or perforated "U" channel metal posts, painted white, and be readable at eye level. The colors to be used on the sign are as follows: the background shall be white with blue lettering; the seal shall be white and gold with blue lettering form. ■ The second sign shall reflect other funding sources for the Project and shall reflect the Project information. The sign shall be four feet (4') wide by eight feet (8') high by three- quarter inch (3/4") (thick) exterior plywood, suitably mounted and readable at eye level. The colors shall be blue and white. The background shall be white, and all lettering shall be blue Helvetica. All paint shall be rated outdoor enamel. The City will provide the City Seal in decal form. ■ The Contractor shall also post appropriate construction site warning signs at the Work site. Such signs shall be posted to warn pedestrian and vehicle traffic. Signage shall also be placed waterside to alert boaters to the construction zone, requiring idle speed and a minimum clearance distance. The Contractor shall provide drawings for the signage, which shall be subject to approval by the Consultant. ■ The Project Manager and the City shall approve the locations for all signage. ■ Signage must be permitted and approved as required by the City and County Sign Codes. 12. Construction Photographs Contractor shall submit with each application for payment photographs that accurately reflect the progress of the Work. The Contractor shall submit once copy of each photograph in print and digitally. The photographs shall be printed on 8" X 10" high -resolution glossy single weight color print paper. Each photograph will also reflect the date and time the picture was taken. Aerial photographs will be taken upon Substantial Completion inspection. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 13. City Furnished Property The Contractor shall preserve all street signs, parking meters, benches, traffic control signs, etc., when directed to by the City and shall reinstall or provide to the City as directed. 14. Field Layout of the Work and Record Drawings for Drainage Projects The Contractor, through the services of a State of Florida Registered Professional Surveyor and Mapper (PSM), shall establish the line and benchmarks and other reference points for the installation of the pipeline or structure. For pipelines, this will consist of establishing all points of bend (but not necessarily bevel pipe unless in close proximity to other facilities), valves, tees, crosses and other stations not more than one hundred feet (100') apart along the proposed centerline of the pipe, or along a stationed offset line as shown on the Plans, marked by a nail in a metal cap if in pavement, with the station painted nearby or by a nail in the top of a wooden stake driven flush with the ground with the station marked on a flag stake nearby, if not in pavement. For structures, this will consist of base lines, stakes at corners, centers, and centerlines, auxiliary lines, and a benchmark from which to establish the elevations. The Contractor shall make his equipment and men available to the Inspector for spot-checking the accuracy of the Work. The City shall require the Work to be brought within the tolerances specified elsewhere before backfilling is placed, or the construction is otherwise hidden. The entire responsibility for establishing and maintaining line and grade in the field lies with the Contractor. Contractor shall maintain an accurate and precise record of the location and elevation of all pipelines, conduits, structures, maintenance access structures, hand holes, fittings and other Work and shall prepare record or "as -built" drawings of the same which are signed and sealed by a State of Florida Registered PSM. Contractor shall deliver these records in good order to the City as the Work is completed. The Contractor shall supply the Consultant with a copy of the Registered Land Surveyor's layout of the Work immediately upon its availability to his own forces. The cost of all such field layout and recording Work is included in the prices bid for the appropriate items. All record drawings shall be made on reproducible paper and shall be delivered to the City prior to, and as a condition of, final payment. During the entire construction operation, the Contractor shall retain the services of a State of Florida Registered PSM who shall maintain records of the installation, including all deviations from the plans and specifications by obtaining "As -built" dimensions and elevations. The surveyor shall prepare record as - built drawings showing correctly and accurately all changes and deviations made during construction, including approved construction variances to reflect the Work as it was actually constructed. "As -Built" drawings shall be submitted to the City on a monthly basis. Recording of Project Record: ■ Record all information for pipeline Projects and on -site Projects concurrently with construction progress. ■ Do not conceal any Work until the Contractor and the City record as -built information. ■ All locations for future connections or tie-ins shall be left unburied and uncovered until the City's surveying forces obtain and record the as -built information. This is in addition to the Contractor's recorded information. ■ Restrained pipe, end line valves, thrust blocks need to be left uncovered for the last complete length. Inline valves and tees shall be left exposed for one (1) length on both sides plus the face end. Record the elevation, deviation from horizontal and vertical alignment and the inclination for these items. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ■ Maintain records of all pipeline Project and on -site Project deviations from Drawings and Specifications by a Florida Registered PSM. ■ For Pipe Installation in All Pipeline Projects and On -site Projects: During entire construction operation retain the services of a State of Florida Registered Land Surveyor (FRLS) who shall maintain records of the installation, including all deviations from Drawings and Specifications. ■ FRLS shall record as -built dimensions and elevations every twenty-five feet (25') or portion thereof along pipeline and at every abrupt change in direction of the new line. ■ FRLS shall record locations and elevations for each valve, fitting, service line, fire hydrant, water sampling point, and also for above ground piping and other appurtenances along the pipeline. Specific locations and elevation of equipment, buildings, and miscellaneous items installed inside them shall be recorded as applicable. ■ Contractor's FRLS shall prepare as -built record drawings showing correctly and accurately the installation, embracing all changes and deviations made during construction, including all approved construction variances, to reflect the Work as it was constructed. ■ Record Drawings shall be prepared on a 4-mil Mylar as specified hereinafter. Record Drawings and three (3) blue line copies shall be signed and sealed by the Surveyor and shall be submitted to the City for review within ten (10) calendar days following the completion date of successful pressure testing of all mains and appurtenances under the Contract Documents. ■ If the Consultant determines that the Drawings are not acceptable, they will be returned to the Contractor with a cover letter noting the deficiencies and/or reasons for the disapproval. The Contractor shall have ten (10) calendar days to correct all exceptions taken by the City and resubmit as -built record drawings to the Consultant for final acceptance. Prior to, and as a condition precedent to Final Payment, Contractor shall submit to City, Contractor's record drawings or as -built drawings acceptable to Project Manager. 15. Survey Work for Drainage Projects The Contractor shall retain or employ a FRLS to lay out all storm sewer construction and provide final measurements. At the Project pre -construction meeting, to be attended by the Contractor's FRLS, the Contractor will be provided with a packet of information, from the City, showing the format to be utilized. The Contractor is advised that the survey Work, including required final measurements, shall be according to City Standards and are an integral part of the Project. The Project shall not be considered complete until the final measurements are approved by the City. 16. E-Verify - Mandatory Use Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any Subcontractors performing Work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Subcontractor during the Contract term. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 17. Cures BIDS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS AND SUBMISSION REQUIREMENTS OF THIS ITB SHALL RESULT IN A NON -RESPONSIVE DETERMINATION. The City will not give consideration to the curing of any Bids that fail to meet the minimum qualifications and submission requirements of this ITB. Bidder understands that non -responsive Bids will not be evaluated. 18. Counterparts; Electronic Signatures This Agreement may be executed in counterparts, each of which shall be an original as against either Party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as the original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. 19. Level II Background Screening Requirements Background checks shall be required for any projects/services performed under this Contract, concerning City property, within close proximity of a school, park, or any non -instructional facility occupied by children. Prior to services being rendered, the Successful Bidder(s) and all of its employees who provide or may provide services under this Contract will complete criminal history checks and all background screening requirements, including Level 2 screening requirements as outlined in Florida State Statute 435.04, as amended from time to time. Upon City review of resulting reports, the Successful Bidder(s) shall immediately replace/reassign any individual who, in the opinion of the City, does not pass the background check. In its sole discretion the City reserves the right to request updated background screening reports at any time, and as the City deems necessary. Successful Bidder(s) shall bear any and all costs associated with acquiring the required background screening, including any costs associated with fingerprinting and obtaining the required photo identification badge. Successful Bidder(s) shall require all involved employees to sign a statement, as a condition of employment with Successful Bidder(s) in relation to performance under this Contract, agreeing that the employee will abide by the heretofore described background screening requirements, and also agreeing that the employee will notify the Successful Bidder(s)/Employer of any arrest(s) or conviction(s) of any offense within (forty-, eight) 48 hours of its occurrence. Successful Bidder(s) shall provide the City with a list of all of its employees who have completed the background screening as required by the above - referenced statutes and who meet the statutory requirements contained therein. Successful Bidder(s) shall have an ongoing duty to maintain and update these lists as new employees are hired and in the event that any previously screened employee fails to meet and/or maintain the statutory standards. Successful Bidder(s) shall also notify the City immediately upon becoming aware that one of its employees, who was previously certified as satisfactorily completing the background check and meeting the statutory standards, is subsequently arrested or convicted of any disqualifying offense. Failure by Successful Bidder(s) to notify the City of such arrest or conviction within five (5) business days of the occurrence of a qualifying arrest or conviction, shall constitute grounds for immediate termination of this Contract by the City 20. Projects Funded by Federal or State Funds a. Equitable Adjustment The Procurement Department may, in its sole discretion, make an equitable adjustment in the contract marketplace, that is, by circumstanccc that vatic ^" the fel'^, c to ice-- r volatility is due to Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A and (/1) thc volatility so affccts thc Contractor that continued performance of the contract would results in a substantial loss. The Contractor might have to supply documentation to justify any requested percentage increase in cost to the City of Miami. b. Non Appropriation of Funds any fiscal period for payments due under this contract, then the City, upon written notice to the Contractor or his assignee of such occurrence, shall have the unqualified right to terminate the contract without penalty awardcd to any firm(s). As part of the contract, the Contractor is required to idcntify any and all Subconsultantc/Subcontractor that will be used in the performs ce f thL proposed contract, their capabilities, experience, minority designation, as defined in Ordinancc 10062 and thc portion of thc work to be donc by thc Subconsultant/Subcontractor. operations or assign any portion or part of the contract, to Subconsultant/Subcontractor(s) not originally proper officials. Nothing contained in this specification shall be construed as establishing any contractual relationship between any Subconsultant/Subcontractor(s) and the City. The Contractor shall be fully responsible to the City for thc acts and omissions of thc the Contractor. d. Davis Bacon Act 1. All transactions regarding this contract shall be done in compliance with the Davis Bacon Act ('10 U.S.C. 31/11 31'1'1, and 31/16 31/18) and the requirements of 29 C.F.R. pt. 5 as may be applicable. The Contractor shall comply with /10 U.S.C. 31/11 31'1'1, and 31/16 31/18 and the requirements of 29 C.F.R. pt. 5 as applicable. 2. Contractors are requircd to pay wagcs to laborcrs and mcchanics at a ratc not Icsc than thc prevailing wages specified in a wage determination made by the Secretary of Labor. 3. Additionally, contractors are required to pay wages not Iesc than once a week. /1. Weekly certified payrolls must be submitted weekly for the Prime and all subcontractors working on the job. 5. Federally assisted construction contracts must adhcrc to Davis Bacon Act wagcs and bcncfits ratc schedules. The Contractor shall usc thc Fcdcral Wagcs rcflcctcd in thc applicablc Wagc Determination, "Building" category, in developing its bid for this contract; Wage Determinations can be found at the Zink SAM.gov I Search. The Contractor shall be required to provide certified payroll records documenting the work performed on this project. c. Compliancc with thc Copcland "Anti Kickback" Act 1. The Contractor shall comply with 18 U.S.C. 87/1, /10 U.S.C. § 31/15, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 2. The Contractor or subcontractor shall insert in any subcontracts the clause above and such other subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. debrmen -as a-Contractor-awl-subsentracter-as ovided 29 C.F.R. § 5 f Compliance with the Contract Work Lleurc and Safety Standards Ant work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in wn ihich he or she is employed on such work to work in excess of forty ('10) hours in such workweek unless such laborer or mechanic receives in excess of forty ('10) hours in such workweek. 2. Violation; liability for unpaid wages; liquidated damages: In thc event of any violation of thc clause set forth in paragraph (b) (1) of this section, the Contractor, and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such Contractor and subcontractor shall be liable to the United States (in case of the work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damage shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b) (1) of this section, in the sum of $27 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty (/10) hours without payment of the overtime wages required by the clause set forth in paragraph (b) (1) of this section. 3. Withholding for unpaid wages and liquidated damages: The City of Miami shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Contractor Standards Act, which is held by the same prime Contractor, such sums as may be determined to be necescary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b) (2) of this section. /1. Subcontracts: The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (b) (1) through ('I) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraph (b) (1) through (/1) of this section. g. Parts at Pass Through Cost (for Repairs Outside the Scope of Work) All cost for parts required for repair jobs and not otherwise included in the scope of work shall be billed at Contractor shall submit purchase receipt of parts along with the labor invoice for payment. The Contractor shall be responsible for sourcing all parts necessary to complete the work requirements of product line. Prototype, obsolete, and residential quality/grade equipment/materials shall not be specified or installed in the facilities. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A h N�na�n to Dorm Work T. VC! T- T VTTTTTVTTC The Contractor shall notify the Project Manager when an employee is on the property and for what purpose. i Egual Employment Opportunity During the performance of any resulting contract from an RFQ, the Contractor agrees as follows: 1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; ratc& cmploymcnt, noticcs to be providcd sctting forth thc provisions of this nondiscrimination clause. the Contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. applicant for cmploymcnt bccausc such employee or applicant has inquired about, discussed, or provision shall not apply to instances in which an employee who has access to the compensation discloses the compensation of such othcr cmployccs or applicants to individuals who do not of }er- se ha„o access to such information unless such disclosure is in response teal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information. collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representative of the Contractor's commitments under this section and shall -pest copics of thc noticc in conspicuous placcs availablc to cmployccs and applicant& for employment. 5. The Contractor will comply with all provisions of Executive Order 11216 of September 21, 1965, and of Oho n ilec regi nations and relevant orders of the Secretary of I abor and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 7. In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in remedies invoked as provided in Executive Order 11216 of September 21, 1965, or by rule, regf nation or order of the Secretary of I ahoy or as othonniise provider! by law Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A J. 8. The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchacc ordcr unlcs empted by rulcs, regulations, or order of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a Contractor becomes direction by the administering agency the Contractor may request the United States to enter into be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering of Labor, that it will furnish the administering agency and the Secretary of Labor such information as thcy may rcquirc for thc supervision of such compliancc, and that it will othcrwisc ascist thc administering agency in the discharge of the agency's primary responsibility for securing contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor and pcnaltics for violation of thc cqual opportunity clause as may be imposed upon contractors and subcontractors by thc admini term-agenoTthe Secretary-ef-Lab Ts-6141:1tto t 11, Slav D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain failure or refund occurred until satisfactory assurance of future compliance has been received frorn Clean Air Act 1. The Contractor agrees to comply with all applicable standards, orders or regulations isfued p,rs,anttothe(` II C C 37il0-1 paiaa�i,c cv ci,c�lean Air Act�s�mended�l-2�-,�r-et seq. that the City of Miami will, in turn, rcport ctiach violation as rcquircd to ascurc notification to thc Regional Office. 3. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. k. Federal Water Pollution Control Act , rsuant to the Federal, -A ter utio Ttrol °was amended, 33 I I.S.C.1251 et seq. that the City of Miami will, in turn, rcport ctiach violation as rcquircd to ascurc notification to thc Regional Office. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A financed in whole or in part with Federal assistance provided by FEMA. I. No Obligation by the Federal Government The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the -non -Federal entity, the Conte „r an„ „ther part„ pertaining to an„ matter revs ilting from the contract. m. Program Fraud and False or Fraudulent Statements or Related Acts Statements) applies to the Contractor's actions pertaining to this contract. n. Byrd Anti Lobbying Amendment, 31 U.S.C. § 1352 (As Amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each also disclose any lobbying with non Federal funds that takes place in connection with obtaining any Federal award. Such disclosures arc forwarded from tier to tier, up to the recipient who in turn will forward thc o. Procurement of Recovercd Materials 1. In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired: requirements of Section 6002 include procuring only items designated in thc guidelines of thc Environmental Protection Agency (EPA) at /10 CFR part 2/17 that contain thc highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid wa.,tc establishing an affirmativo procurement program for procurement of recovered materials identified in the EPA guidelines. b) The recipient or subrecipient should, to the greatest extent practicable and consistent with law, This may include purchasing compostablc itcms and othcr products and services that rcducc the use of single -use plastic products. See Executive Order 1/1057, section 101, Policy. p. Non-use of DHS, Seal, Logo, and Flag., The Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre approval. contract. The Contractor will comply with all applicable federal law, regulations, executive orders, CDBG MIT Federal Register ticeT84 FR SBg&- 8130/19) policieresec cs, directives, and be CDBG Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A r. Access to Records 1. The Contractor agrees to provide the State of Florida, City of Miami, the Federal agency providing 2. The Contractor agrees to permit any of the foregoing partics to rcproducc by any m ans whatsoever or to copy excerpts and transcriptions as reasonably needed. 3. The Contractor agrees to provide the Federal agency providing funding or its authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. /1. In compliance with the Disaster Recovery Act of 2018, the City of Miami and the Contractor reviews by the Federal agency providing funding or the Comptroller General of the United States. s. Suspension and Debarment 1. This contract is a covered transaction for the purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. §180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.9/10) or disqualified (defined at 2 C.F.R. § 180.935). 2. The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. Miami. If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart G City of Miami, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 5. The Contractor must comply with additional requircmcnts found at § 570.609 pertaining to thc use of debarred, suspended, or incligiblc contractors or Subrccipicnts, in accordancc with thc roof iirements cot forth in 2'l CFR Dart F n ihich apply to this program t. United State: -Housing and Urban Development; CDBG MIT dollars, and/or CDBG Mitigation (CDBG MIT) dollars, and therefore, is subject to federal procurement regulates 2 CFR 200.318 to 200.327. 2. Unless a fixed price contract is used, profit must be negotiated as a scparatc cicmcnt of thc pricc of the work to be performcd, thc risk borne by thc Contractor, thc Contractor's invcstmcnt, thc the surrounding geographical area for similar work. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A u. Section 3 of the Housing and Urban Development Act of 1968 1 The work to be performcd undcr this contract is subjcct to thc rcquircmcnts of Scction 3 of thc Hou g and Urban Dev pmentArctof 11 Q�asaended 1-2 I I C C § 1 701 u (Sec n e purpose of Section 3 is to ensure that the employment and other economic opportunities generated by the United States Department of Housing and Urban Development's ("HUD") assistance of HUD housing. 2. The parties to this contract agree to comply with HUD's regulations codified in 2/1 C.F.R. part 75, which implements Section 3. As evidenced by their execution of this contract, thc partics to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the regulations contained in 2/1 C.F.R. part 75. 3. The Contractor agrees to send to each labor organization or representative of workers with which advising thc labor organization or worker's representative of the Contractor's commitments under this section 3 clause and will post copics of the noticc in conspicuous placcs at the work sitc whcrc notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject and location of the person(s) taking applications for each of the positions, and the anticipated date the work shall begin. an applicablc provision of thc subcontract or in this Scction 3 clausc, upon a finding that thc subcontractor is in violation of the regulations in 2/1 C.F.R. part 75. The Contractor will not subcontract with any subcontractor whcrc thc Contractor has noticc or knowlcdgc that thc subcontractor has been found in violation of the regulations in 2/1 C.F.R. part 75. 5. The Contractor will certify that any vacant employment positions, including training -positions, that opportunities to be directed, were not filled to circumvent the Contractor's obligations under 2/1 C.F.R. Part 75. contracts. 7. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self Determination and Education Assistan Act (2 S.0 Oase applics to thc work to be performed under this contract. Section 7(b) requires that to the greatest Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). provided to Section 3 workers within the Miami Dade County. Where feasible, priority for opportunities and training described in this subsection (i)should be given to: Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A a. Section 3 workers residi it-h-in the service -area or-tcrhe neighborhAvmwd-of tcrhre project;; and �h Participants in Yo thBi iild programc. 9. Contracting. To the gr atcct extent feasible, a+Rd cent tcnt th existing -Federal state,- nd-'IocaI laws and regulations, recipients covered by 24 C.F.R. Part 75, subpart C shall ensure contracts for work awarded in connection with Section 3 projects are provided to busincss concerns that providc cconomic opportunitics to Scction 3 workcrs residing within Miami Dada County. Where feasible, priority for contracting opportunities described in this subsection (ii) should be given to: a. Scction 3 busincss conccrns that provide economic opportunities to Section 3 workers residing ' n t yceryino area or tho neighborhood of the project• and svi rr vcivrc�circcrvrcrr ��cr��navmvvcrvrcrr��rvrccr,-crna b. YouthBuild programs. v. Rights to Inventions Made Under a Contract or Agreement If the FEMA award meets the definition of "funding agreement" under 37 CFR § /101.2 (a) and the non Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work /101, (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements) and any implementing regulations issued by FEMA. w. Procurements by Non Federal Entities procedures it uses for procurements from its non Federal funds. The State will comply with 2 C.F.R. §§ 200.321, 200.322, and 200.323 and ensure that every purchase order or other contract includes any clauses required by 2 C.F.R. § 200.327. All other non Federal entities, including subreci ients of a State must follow the procurement standards in 2 C.F.R. §§ 200.318 through 200.327. x. Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms 1 When possible, the recipient or subrecipient should ensure that small businesses, minority businesses, women's business enterprises, veteran owncd busincsscs, and labor surplus arcaa firms (See U.S. Department of Labor's list) are considered as set forth below. 2. Such consideration means: a. These business types are included on solicitation lists; b. These business types are solicited whenever they are deemed eligible as potential sources; c. Dividing procurement transactions into separate procurements to permit maximum participation by these business types; d. Establishing delivery schedules (for example, the percentagc of an ordcr to ba dclivcrcd by a given date of each month) that encourage participation by these business types; Development Agency of the Department of Commerce; and 1. Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: a. Procurc or obtain covered telecommunications equipment or services; Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A services; or c. Enter into a contract (or extend or renew a contract) to procure or obtain covered telecommunications equipment or services. 2. As described in section 889 of Public Law 115 232, "covered telecommunications equipment or cervices" means any of the felle i-ng• a. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any si bsidiary or affiliate of such entities); b. For the purpose of public safety, security of govcrnmcnt facilitics, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou affiliatc of such entities); c. Telecommunications or video surveillance services provided by such entities or using such cquipmcnt; d. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Dcfcnsc, in consultation with thc Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country; systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. /1. In implementing the prohibition under section 889 of Public Law 115 232, h ds of executivc agencies administering loan, g„ t, or sul sidy,ems sty; ieritize available funding and technical support to assist affected businesses, institutions, and organizations as is reasonably necessary f— ose affected entities to transition from covered telecommunications equipment or cervices, to users and customers is sustained. prohibition on covered telecommunica equipment and services in this section. The recipient or subrecipient is not required to certify that funds will not be expended on covered telecommunications cquipmcnt or services bcyond thc certification providcd upon acccpting thc loan or grant and those provided upon submitting payment requests and financial reports. 6. For additional inf�rnv rmi-ration, ssee section 889 of Di blic I arc, 11 F_232 and § 'inn471 z. Domestic Preference for Procurements 1. The recipient or subrecipient hhould, to greatest extent c able and consistent with law provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other contracts and pi irchase orders i ender Federal awards 2. For purposes of this section: United States. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A b. "Manufactured products" means items and construction materials composed in whole or in part of non ferrous metals such as aluminum; plastics and polymcr bascd products such at) 3. Federal agencies providing Federal financial a-sistance for infrastructure projects must implement the Buy America preferences set forth in 2 CFR part 18/1. aa. Affirmativc Sociocconomic Stcps If subcontracts are to be let, the prime contractor is required to take all necessary steps identified in 2 C.F.R. surplus area firms are used when possible. hh lala,Li-Gen-se-agel-DeliveLpy-of--4A4ar-lis-Subiest-te-Cropyr-i-g-h4-agel-Data-Rig-Ms license in data first produced in the performance of this contract to reproduce, publish, or otherwise use, such data. For data required by the contract but not first produced in the performance of this contract, thc Contractor will identify such data and grant to thc City of Miami or acquires on its bchalf a liccncc of thc same scope as for data first produced in the performance of this contract. Data, as used herein, shall works, software and/or source code, music, choreography, pictures or images, graphics, sculptures, videos, motion pictures or other audiovisual works, sound and/or video recordings, and architectural works. Upon or before the completion of this contract, the Contractor will deliver to the City of Miami data first produced in the performance of this contract and data required by the contract but not first produced in the performance of this contract in formats acceptable by the City of Miami. END OF SECTION REMAINDER OF PAGE INTENTONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A SECTION 4 BID FORMS Submitted: (Db,g / Date City of Miami, Florida Office of the City Clerk City Hall, 1st Floor 3500 Pan American Drive Miami, Florida 33133-5504 The undersigned, as Bidder, hereby declares that the only persons interested in this bid as principal are named herein and that no person other than herein mentioned has any interest in this bid or in the Contract to be entered into; that this bid is made without connection with any other person, firm, or parties making a bid; and that it is, in all respects, made fairly and in good faith without collusion or fraud. The Bidder further declares that it has examined the site of the Work and informed itself fully of all conditions pertaining to the place where the Work is to be done; that it has examined the Contract Documents and all addenda thereto furnished before the opening of the bids, as acknowledged below; and that it has satisfied itself about the Work to be performed; and that it has submitted the required bid Guaranty; and all other required information with the bid; and that this bid is submitted voluntarily and willingly. The Bidder agrees, if this bid is accepted, to Contract with the City, a political subdivision of the State of Florida, pursuant to the terms and conditions of the Contract Documents and to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, and all labor necessary to construct and complete within the time limits, the specified Work covered by the Contract Documents for the Project entitled: Bid No: 25-26-026 Title: Caribbean Marketplace Roof Replacement, D5 Project No. 40-B253506 The Bidder also agrees to furnish the required Performance Bond and Payment Bond or alternative form of security, if permitted by the City, each for not less than the total bid price plus alternates, if any, and to furnish the required Certificate(s) of Insurance. The undersigned further agrees that the Bid Guaranty accompanying the bid shall be forfeited if Bidder fails to execute said Contract and fails to furnish the required Performance Bond and Payment Bond as well as the required Certificate(s) of Insurance within fifteen (15) calendar days after being notified of the award of the Contract. In the event of arithmetical errors, the Bidder agrees that these errors are errors that may be corrected by the City. In the event of a discrepancy between the price bid in figures and the price bid in words, the price in words shall govern. The Bidder agrees that any unit price listed in the bid is to be multiplied by the stated quantity requirements in order to arrive at the total. Note: Bidders are bidding on estimated quantities for the purpose of determining the lowest responsive and responsible Bidder. Payments will be made based on unit prices of actual quantities installed. Where a discrepancy exists between the unit price and the extended price the unit price will prevail. Where there is a discrepancy between the numerical and written bid amount, the written bid amount will prevail. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Form SU must be submitted either with a Bid or upon request. The SU Form can be found in BidNet Direct with the bid documents for this Project. SCOPE OF WORK: The Caribbean Marketplace Roof Replacement ("Project") involves addressing structural deficiencies and failures in the existing building envelope at the Little Haiti Cultural Complex. The work shall not affect the building's area, height, occupant load, or use, and shall include furnishing all materials, labor, permits, and equipment necessary to complete the structural repairs, and to remove and replace the existing roofing systems in accordance with current Building Code requirements. The full scope of work is detailed within this solicitation document, Section 1, Article 2, "Scope of Work" and the Construction Drawings. (The following MUST be filled in): !TB No. 25.26.026, Caribbean Market. lace Roof Replacement - D5 Prolect No. 40•B253506 GRAND TOTAL PROJECT AMOUNT of the Bid Sheet FOR BID CONSTRUCTION (Guaranteed Maximum Price/Cost): Sign- f I O�b . Lt WRITTEN GRAND TOTAL PROJECT AMOUNT of the Bid Sheet FOR BID CONSTRUCTION (Guaranteed Maximum Price/Cost): '1f' - m (l�✓l I] i�Vi� kluvidreJ 5-evevi 2e' ou5t d (Total Bid Construction Cost) 4140 &-{-y 47,00 0evit5. 0 Auncti- t) e t k+ Dollars PLEASE FILL OUT THE ATTACHED BID FORM IN .PDF FORMAT AND SUBMIT WITH YOUR PACKAGE. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A DIRECTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES, AND PARTS III AND IV (If applicable) Part I: Listed below are the dates of issue for each Addendum received in connection with this bid: Addendum No. 1, Dated 5 l67/g0,2C., Addendum No. 2, Dated 5 ,/t' 1-j /;4.P„ Addendum No. 3, Dated 5 / 2 o/ 2 Z C.. Addendum No. 4, Dated / f i2 / ,), o 24 Addendum No. 5, Dated Part II: No Addendum was received in connection with this bid. Part III: Certifications The Bidder, by virtue of signing the Bid Form, affirms that the Bidder is aware of the following, and shall comply with all the stated requirements. 1. Non -Collusion Bidder certifies that the only persons interested in this bid are named herein; that no other person has any interest in this bid or in the Contract to which this bid pertains; that this bid is made without connection or arrangement with any other person. Bidder certifies that the selected independent third -party verifier will verify and certify compliance data and reports honestly and accurately. 2. Drug Free Workplace The undersigned Bidder hereby certifies that it will provide a drug -free workplace program by: a) Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Bidder's workplace and specifying the actions that will be taken against employees for violations of such prohibition. b) Establishing a continuing drug -free awareness program to inform its employees about: (i) The dangers of drug abuse in the workplace. (ii) The Bidder's policy of maintaining a drug -free workplace. (iii) Any available drug counseling, rehabilitation, and employee assistance programs; and (iv) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c) Giving all employees engaged in performance of the Contract a copy of the statement required by subparagraph (1). d) Notifying all employees, in writing, of the statement required by subparagraph (1), that as a condition of employment on a covered Contract, the employee shall: (i) Abide by the terms of the statement; and (ii) Notify the employer in writing of the employee's conviction under a criminal drug statute for a violation occurring in the workplace no later than five (5) calendar days after such conviction. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A e) Notifying the City in writing within ten (10) calendar days after receiving notice under subdivision (4) (ii) above, from an employee or otherwise receiving actual notice of such conviction. The notice shall include the position title of the employee. f) Within thirty (30) calendar days after receiving notice under subparagraph (4) of a conviction, taking one of the following actions with respect to an employee who is convicted of a drug abuse violation occurring in the workplace: (i) Taking appropriate personnel action against such employee, up to and including termination, or (ii) Requiring such employees to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. g) Making a good faith effort to maintain a drug -free workplace program through implementation of subparagraphs (1) through (6). 3. Lobbying , with tho awarding of any Fedora) Contract, the making of aodoral , cing or employee of Congrere, or an employee -of Contract, grant, lean,,, -or -cooperative agteemen, the-under.sign shall--oompleto und-su Standard Form-LLL, "Disclosure Form to Rep " ' . c) The undersigned shall requil:e that the language of this certification -be -included -in -the -award accordingly. entering into this -transaction imposed by e 31, U.S. Code. Any person who fails to #� , * Note: In these instances, "elt" in the Final Rulo io expected to h la ifedto chow that if applicc to 4. Debarment, Suspension and Other Responsibility Matters The Bidder certifies to the best of its knowledge and belief, that it and its principals: a) Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. b) Have not within a three (3) year period preceding this bid been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or Contract under Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253508 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A a public transaction; violation of Federal or State antitrust statutes or falsification or destruction of records, making false statements, or receiving stolen property. c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 1.8 of this certification; and d) Have not, within a three (3) year period preceding this application, had one (1) or more public transactions (Federal, State, or local) terminated for cause or default. e) In addition, factors to be considered in determining responsibility of prospective contractual parties shall include but not be limited to: Bidder does have availability of appropriate financial, material, equipment, facility, and personnel resources, and expertise, or the ability to obtain them, to meet all contractual requirements. Bidder does have a satisfactory record of performance. Bidder does have a satisfactory record of integrity. Bidder does possess qualified legal standing to Contract with the City; and Bidder will comply in supplying all requested information connected with the inquiry concerning responsibility. f) Bidder has not had a termination, suspension, or cancellation of a City Contract, in whole or in part, for cause, due to a default by the Bidder or Offeror, within the past five (5) years, which has not been reversed on appeal by a court of competent jurisdiction; or Bidder has not withheld a payment or nonpayment of money due to the City from the Bidder or Offeror, within the past five (5) years, unless the full amount of such moneys due to the City. h) Have been deposited with a court of competent jurisdiction in Miami -Dade County, Florida, pursuant to the provisions of Fla. R. Civ. P. 1.600 titled "Deposits in Court," as amended, or other applicable Federal, State or Local Rules of Court, and are subject to distribution to the City or withdrawal by the City by order of the court. i) The Bidder shall provide any information requested by the Chief Procurement Officer or Procurement Officer concerning responsibility. If such contractual party fails to provide the requested information, the determination of responsibility may be made upon available information, or the prospective contractual party may be found non -responsible. The prospective contractual party may demonstrate the availability of necessary financial, equipment, facility, and personnel resources by submitting: (1) (2) (3) (4) (5) g) (1) Bidder will, upon request, furbish evidence that the contractual party possesses such necessary resources. (2) Bidder affirms it has acceptable plans to subcontract for such necessary resources; or (3) Bidder will, upon request, submit a documented commitment for, or explicit arrangement with, satisfactory sources to provide such necessary resources. Where the prospective Bidder is unable to certify to any of the statements in this certification, such Bidder shall submit an explanation to the City of Miami in writing. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-8253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A Part IV: Certification - Trench Safety Act The Bidder, by virtue of signing the Bid Form, affirms that the Bidder is aware of Section 553.60, et. seq., Florida Statutes, the Trench Safety Act, and will comply with all applicable trench safety standards. Such assurance shall be legally binding on all persons employed by the Bidder and Subcontractors. The Bidder is also obligated to identify the anticipated method and cost of compliance with the applicable trench safety standards. The Bidder acknowledges that included in the various items of the bid and in the total bid price are costs for complying with the Florida Trench Safety Act. These items are a breakout of the respective items involving trenching and will not be paid separately. They are not to be confused with bid items in the schedule of prices, nor be considered additional Work. The Bidder further identifies the costs and methods summarized below: Description Unit Price Quantity Price Extended Method Attached is a Bid Bond [ ], Cash [ ], Money Order [ ], Unconditional/Irrevocable Letter of Credit [ ] Treasurer's Check [ ], Bank Draft [ ], Cashier's Check [ ], Bid Bond Voucher [ ] or Certified Check [ ] No. Bank of for the sum of Dollars ($ �. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A Part V: Scrutinized Companies The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations or debarred or suspended as set in section 18-107 or Ordinance No. 12271. The Proposer also certifies, pursuant to section 287.135(5), Florida Statutes, that at the time of submitting its Proposal it: (a) is not on the "Scrutinized Companies with Activities in Sudan List" or the "Scrutinized Companies with Activities in Iran Terrorism Sectors List"; (b) does not have business operations in Cuba or Syria; and (c) is not participating in a boycott of Israel. The Proposer further acknowledges that a false certification may subject it to contract termination, civil penalties, and debarment as provided under section 287.135. ITB No. 25-26-026: Certification Statement The Bidder hereby acknowledges and affirms to the contents of this Bid Form and its' response(s) thereto including without limitations Part I through V have been, read, understood, and agree to by signing and completing the spaces provided below. Bidder Name: Signature: Printed Name/Title: City/State/Zip: Email: Telephone No.: Social Security No. or Federal ID. No. -1 Ifro 5epvh,e3 trot' Ty) c yr, MuJ019o, C Fv 1.-100-I111i Ow- zi ii- 7353 FaxNo.: Dun & 10 tnIG E a 101 Bradstreet No. (If applicable) If a partnership, names, and addresses of partners: END OF SECTION Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A CERTIFICATE OF AUTHORITY (IF CORPORATION) HEREBY ,CERTIFY that at a meeting of the Board of Directors of A-1 Prore y Setvicts atiel 1r►c. a corporation organized and existing under the laws of the State of Flet'iLl , held on the 23day of Sun(_. , 2.0210a resolution was duly passed and adopted authorizing (Name) \ /Snfg&Nf n, v �, as (Title) Cis b of the corporation to execute bids on behalf of th�corpofation and providing that his/her execution thereof, attested by the secretary of the corporation, shall be the official act and deed of the corporation. 1 further certify that said resolution remains in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this , day ofSlWt. , 202(.. Secretary: Print: CERTIFICATE OF AUTHORITY (IF PARTNERSHIP) I HEREBY CERTIFY that at a meeting of the Board of Directors of , a partnership organized and existing under the laws of the State of , held on the _day of , a resolution was duly passed and adopted authorizing as (Title) of the to execute bids on behalf of the (Name) partnership and provides that his/her execution thereof, attested by a partner, shall be the official act and deed of the partnership. I further certify that said partnership agreement remains in full force and effect. IN WITNESS WHEREOF, 1 have hereunto set my hand this , day of , 20 Partner: Print: CERTIFICATE OF AUTHORITY (IF JOINT VENTURE) Joint ventures must submit a joint venture agreement indicating that the person signing this bid is authorized to sign bid documents on behalf of the joint venture. If there is no joint venture agreement, each member of the joint venture must sign the bid and submit the appropriate Certificate of Authority (corporate, partnership, or individual). Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 ITB No. 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A CERTIFICATE OF AUTHORITY (IF INDIVIDUAL) I HEREBY CERTIFY that, I (Name) , individually and doing business as (d/b/a) (If Applicable) have executed and am bound by the terms of the bid to which this attestation is attached. Signed: Print: IN WITNESS WHEREOF, I have hereunto set my hand this , day of , 20 STATE OF F Ov it)G. NOTARIZATION COUNTY OF tA10.+Mt It>•vb-t._- ) The foregoing instrument was acknowledged before me this 23 day of 30 n.{ , 20 Zc, , by /OMfctV')/atti C , who as identification and who (did / did not) take an oath. F NOTARY PUBLIC F!u c t—, PRINTED, ST NAME OF NOTARY P CARLOS MASQUEZ Notary Public State of Florida 2028 o me or who has produced Caribbean Marketplace Roof Replacement - 05 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A BID BOND FORM (Page 1 of 3) State of Florida County ofMiami-Dade City of Miami KNOWN ALL PERSONS BY THESE PRESENTS, that A-1 Property Group Services, Incas Principal, FCCI Insurance Company as Surety, are held and firmly bound unto the City of Miami, in the penal sum of FIVE PERCENT OF BID AMOUNT dollars ($5% BID AMOUNT) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the accompanying bid, dated June 23rd 202Q for: ITB No. 25-26-026 - Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 NOW THEREFORE: (a) If the Principal shall not withdraw said bid within one hundred eighty (180) calendar days after date of opening the same, and shall within ten (10) calendar days after the prescribed forms are presented to him for signature, enter into a written Contract with the City, in accordance with the bid as accepted, and give bond with good and sufficient Surety or Sureties, as may be required, for the faithful performance and proper fulfillment of such Contract; or (b) In the event if the withdrawal of said bid within the period specified, or the failure to enter into such Contract and give such bond within the time specified, if the Principal shall pay the City the difference between the amount specified in said bid and the amount for which the City may procure the required Work and supplies, if the latter amount be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A BID BOND FORM (Page 2 of 3) IN WITNESS WHEREOF, the above bound parties have executed this instrument under their several seals, this 15th day of June , 20 26 , the name and corporate seal of each party being hereto affixed, and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. i WITNESS: (If Sole Ownership, Partnership, or Joint Venture, two (2) Witnesses are required. If Corporation, Secretary will only attest and affix seal) Signature of authorized officer PRI d IPAL: • ture ...vany Madruga, CEO Fu Name and Title A-1 Property Services Group, Inc. Name of Firm 6925 NW 42nd Street atu""authorized officer Business Address Affix Seal WITNESS: C�c Signature of Surety Secretary Affix Seal Miami, FL 33166 City/State/Zip Code SURETY: Signature of Authorized Officer Sharon R. Myers, Attorney -in -Fact Full name and Title FCCI Insurance Company c/o Acrisure Name of Firm 1314 E. Atlantic Blvd. Business Address Pompano Beach, FL 33060 City/State/Zip Code Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A BID BOND FORM (Page 3 of 3) CERTIFICATE AS TO CORPORATE PRINCIPAL Carlos Velasquez , certify that I am the Secretary of the Corporation named as Principal in the within bond; that Yosvany Madruga of said corporation; that I know his signature, and the signature hereto is genuine; and that said bond was duly signed, sealed and attested for and in behalf of said corporation by authority of its governing body. A-1 Property Services Group, Inc. (Corporate Seal) STATE OF Florida COUNTY OF Miami -Dade CITY OF Miami Before me, a Notary Public duly commissioned, and qualified, personally appeared Sharon R. Myers to me well known, who being by me first duly sworn upon oath, says that he/she is the attorney -in -fact, for the FCC! Insurance Company and that he/she has been authorized by FCCI Insurance Company to execute the foregoing bond on behalf of the Contractor named therein in favor of The City of Miami, Florida. Subscribed and sworn to before me this 15th day of ,tune INSTRUCTIONS: Bid Bonds must be accompanied by a Power of Attorney, in compliance with Instructions to Bidders. Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 Notary Public, State of Florida at Large. My Commission Expires: CARLOS VEiASQUEZ Notary Public State of Florida Comrn# HH587119 Expires 8/26/2028 20 26 - ITB No. 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A FCC' RANUE cxvul GENERAL POWER OF ATTORNEY Know all men by these presents: That the FCCI Insurance Company, a Corporation organized and existing under the laws of the State of Florida (the "Corporation") does make, constitute and appoint: Sharon R. Myers; Griselidys Acosta; Roberto Menendez Each, its true and lawful Attorney -In -Fact, to make, execute, seal and deliver, for and on its behalf as surety, and as its act and deed in all bonds and undertakings provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed the sum of (not to exceed $40,000,000.00): $40,000,000.00 This Power of Attorney is made and executed by authority of a Resolution adopted by the Board of Directors. That resolution also authorized any further action by the officers of the Company necessary to effect such transaction. The signatures below and the seal of the Corporation may be affixed by facsimile, and any such facsimile signatures or facsimile seal shall be binding upon the Corporation when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached. In witness whereof, the FCCI Insurance Company has caused these presents to be signed by its duly authorized officers and its corporate Seal to be hereunto affixed, this 20th day of December, 2024. Attest: Christina D. Welch, President FCCI Insurance Company Christopher Shoucair, EVP, CFO, Treasurer, Secretary FCCI Insurance Company State of Florida County of Sarasota Before me this day personally appeared Christina D. Welch, who is personally known to me and who executed the foregoing document for the purposes expressed therein. My commission expires: 2/27/2027 egtS PEoorsHow coreasskotHHass Earn hGu iy 27, 2621 Notary Public State of Florida County of Sarasota Before me this day personally appeared Christopher Shoucair, who is personally known to me and who executed the foregoing document for the purposes expressed therein. la PEGGY SHOW CA + • omissions mum arJ EgaiUF.bruuy27,2021 My commission expires: 2/27/2027 CERTIFICATE Notary Public I, the undersigned Secretary of FCCI Insurance Company, a Florida Corporation, DO HEREBY CERTIFY that the foregoing Power of Attorney remains in full force and has not been revoked; and furthermore that the February 27, 2020 Resolution of the Board of Directors, referenced in said Power of Attorney, is now in force. Dated this 15th day of June Christopher Shoucair, EVP, CFO, Treasurer, Secretary FCCI Insurance Company 1-IONA-3592-NA-04, 1f2025 2026 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A QUESTIONNAIRE This completed form must be submitted with the bid. The City may, at its sole discretion, require that the Bidder submit additional information not included in the submitted form. Such information must be submitted within seven (7) calendar days of the City's request. Failure to submit the form, or additional information upon request by the City, shall result in the rejection of the bid as non- responsive. Additional pages may be used following the same format and numbering. By submitting its bid, the Bidder certifies the truth and accuracy of all information contained herein. A. Business Information 1, a) How many years has Bidder been in business under its current name and ownership? 161 Professional Licenses/Certifications (include name and number)* issuance Date kittaroeyo, vos lbr 3) :;a mcgto( (`include a ive certifications of small usiness enterprise and name of certifying entity) b) Date Bidder licensed by Dept. of Professional Regulation: c) Qualifier Business License: Yes No ❑ If Yes, Date Issued tA1 it)115- d) What is Bidder's business? a nb i YlC on y+-r't,t+-C o Yj (This answer should be specific. For example: paving, drainage, schools, interior renovations, etc.) e) Name of Qualifier, license number, and relationship to Bidder: d- k(,u.a ry 9cti 1 C G3 C i 5 a 31 a al Fro od.cr & G Ec? f) Names of previous Qualifiers during the past five (5) years including, license numbers, relationship to Bidder and years as qualifier for the Bidder. 2. Name and Licenses of any prior companies: Name of Company License No. / 14 Issuance Date 3. Type of Business Entity: ❑ Corporation rg "8" Corporation ❑ LLC ❑ Sole Proprietorship ❑ Other: (Corporations will be required to provide a copy of their corporate resolution prior to executing a Contract) Caribbean Marketplace Roof Replacement - 05 ITI3 No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A 4. Business Entity Ownership: a) Identify all owners of the Business Entity. Name Title Ybsic fl lAcAruy - %E-C) % of ownership WO 7. b) Is any owner identified above as an owner in another company? ❑ Yes No If yes, identify the name of the owner, other company names, and %ownership �) f[4 c) Identify all individuals authorized to sign for the Business Entity, indicating the level of their authority (Check applicable boxes and for other provide specific levels of authority) Name and Title Signatory Authority A,', 1 All Cost No -Cost Other ru9 El CI (c. e1oS \1 P�1645 G T Gr.() z ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Explanation for Other: (Note: "All" refers to any type of document including but not limited to Contracts, amendment, change proposal requests (CPR), change orders (CO), notices, claims, disputes, etc. "Cost" refers to CPRs, COs. No -cost refers to RFIs, Notices, and other similar documents) 5. Employee Information: Total No. of Employees: 1 CO Number of Managerial/Admin. Employees: Number of Trades Personnel and total number per classification: (Apprentices must be listed separately for each classification) How many employees are working under H2B visas? 6. Has any owner or employee of the Bidder been convicted of a federal offense or moral turpitude? If yes, please explain: Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A 7. Insurance and Bond Information: a) Insurance Carrier name and address: A 6 ( 5yy^C6 IlE PrHanfio I3\v.) Pon)(2u4,6 tie eh FL ...o c b) Insurance Contact Name, telephone, and e-mail: Re lodr 4-v Rein r= 0. 6 �G 1 .-5u0% / li yVtenend-e-c-®4-e,pSure, corn c) Insurance Experience Modification Rating (EMR): (If no EMR rating please explain why) d) Number of Insurance Claims paid out in last five (5) years and their corresponding value: e) Bond Carrier name and address: Cc �h5v� quGt cov\TA9 �¢ �� Pwkwc�7 Sa.ksoFc ccC. 3L( 2t D f) Bond Carrier Contact Name, telephone, and e-mail: R.0 1Lenu.Ki)e,t -3tf0ewe vA.Xe !e . ov\ g) Number of Bond Claims paid out in last five (5) years and their corresponding value: 8. Have any claims lawsuits been filed against the Bidder in the past five (5) years? If yes, identify all Bidder has either settled or an adverse judgment has been issued against Bidder. Identify the year, basis for the claim or judgment, and settlement, unless the value of the settlement is covered by a written confidentiality ,anreement. 9. To the best of Bidder's knowledge, is Bidder or any of Bidder's officers currently under investigation by any law enforcement agency or public entity? If yes, provide details: IVo 10. Has Bidder been assessed liquidated damages or defaulted on a Project in the past five (5) years? Yes ❑ No If yes, provide an attachment that provides an explanation of the Project. 11. Has Bidder been cited for any OSHA violations in the past five (5) years? If yes, please provide an attachment including all details on each citation. AJ V 12. Provide an attachment listing all of the equipment, with a value of five thousand dollars ($5,000) or greater, owned by the Bidder. B. Project Management and Subcontract Details 1. Bidder's Project Manager � this�F'r�� a) Name: / ' ov b) Years employed by Bidder: —\ Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A c) Licenses/Certifications: C. CO. ! ` 3 ( 3 Z ` cc / 3 21 3 �‘ C Mc d) Last three (3) Projects with the company including role, Scope of Work, and value: �pkcKp✓ /�m�t`��, w'��vw pe(*r de.) �a ye-slwft►w4- ec, t I t9 - 3M ktfildr>� �.� OOP- 3 5 flihovt--s kfrevvtisr Ack_ Palmy IV) datir.1 doci". ( 2. Subcontractors: Name Trade °10 of Work License No. Certification* T gl s Corm Asir Care 1\AtChu++tt t f 1417 C kG ill 77.E 1)4 newt ric \ '7 el S 5C 13 001 w i 5' tv r't SS1 n Ourt4b+rt$ co �cvnt�ai� 2.75' G 5C.0 671-1 U//4 (`active certifications or small business enterprise and name of certifying entity) 3. Scope of Physical Labor Construction Work to be performed by Bidder and the corresponding percentage of the Work: (This does not include such items as Insurance ' bonds, dumpsters, trailers, and other s#mtlar non - construction Work items) 6Uz S i f- ?rt,P / Dem Cc ntj'e-om & b\S1-v1C- 0-1 j trt i Vi , (; t't-chl Cop J; . ih46-5irwt t tAkor S 6 5-J Caribbean Marketplace Roof Replacement - D5 ITS No. 25-26.026 Project No, 40-13253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A City of Miami, Department of Procurement Experience of the Prime Contractor/Reference Form ITB-GCR INSTRUCTIONS General Contractors shall complete the following information for completed projects where they believe the project is of equal or greater scope, size, and complexity that best represent its ability to complete the "Project." The reference provided below should be for one (1) project and must comply with the requirements listed in the Notice to Contractors. FAILURE TO COMPLETE AND SUBMIT THIS FORM FOR THE NUMBER OF PROJECTS REQUIRED IN THE NOTICE TO CONTRACTORS, WILL RESULT IN THE RESPONSE BEING REJECTED AS NON -RESPONSIVE. The Following Section to be Completed by the Certified General Contractor Name of Certified General Contractor (CGC): Jt()4}rJ9ck y VbbVCrr1�' F The above -referenced CGC is responding to a bid that has been issued by the City of Miami. The City requires that the CGC provide written references with their bid submission. By furnishing you with this document, the CGC is requesting that you provide the following reference information. The City would appreciate you providing the information requested below, as well as any other information you feel is pertinent: Name of Referenced Project:rj9 13c 14A L r ' -et SentOr \ IJ na4 Dee; l2uu�int Art- F4vc.c gerkv tT Scope of Referenced Work: 11�(21Weme>~1 t-5, ,RUaf 1yr) S}ro;,f i 12 1C wc�i. Did the Scope involve work in a project of comparable scope, scale, and complexity to the Project within the past ten (10) years? 1 Yes ❑ No Value of Project: $ j'la5, t ti 3 ) O Date Completed: I Percentage of physical construction Work self -performed by the CGC: ) 0 Was Project completed on time and within budget: 1 Yes ❑ No If not, was the CGC at fault, contributed to the delay, or increased cost? ❑ Yes ❑ No If yes, please provide details: Comments: Reference Company Name: f j D Reference Name/Title and Position: 1`1 w ribez'1 (NI; fe C4 Reference Phone Number AND E-mail Address: fro 1 - rJ Z, 6 G vc / WYIr .¢.it a V li /4r4fti+ctfi . oorv1 Certified General Contractor Certification of Information By signing below, I certify all information is true and car-ct to the best of my knowledge. Certified General Contractor's Signature Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 ITB No. 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A City of Miami, Department of Procurement Experience of the Prime Contractor/Reference Form ITB-GCR INSTRUCTIONS General Contractors shall complete the following information for completed projects where they believe the project is of equal or greater scope, size, and complexity that best represent its ability to complete the "Project." The reference provided below should he for one (1) project and must comply with the requirements listed in the Notice to Contractors. FAILURE TO COMPLETE AND SUBMIT TI-HS FORM FOR THE NUMBER OF PROJECTS REQUIRED IN THE NOTICE TO CONTRACTORS, WILL RESULT IN THE RESPONSE BEING REJECTED AS NON -RESPONSIVE. The Following Section to be Completed by the Certified General Contractor Name of Certified General Contractor (CGC): k11C&r AVA '/O`weill �- The above -referenced CGC is responding to a bid that has been issued by the City of Miami. The City requires that the CGC provide written references with their bid submission. By furnishing you with this document, the CGC is requesting that you provide the following reference information. The City would appreciate you providing the information requested below, as well as any other information you feel is pertinent: Name of Referenced Project: VI Apt (2 e \2 o0C 6,7611 t,Qs „7 1'2) 3 Co . n Scope of Referenced Work: e ,I- t o i• S fot( -v(J 'S1 icy'c-: Did the Scope involve work in a project of comparable scope, scale, and complexity to the Project within the past ten (10) years?J Yes ❑ No Value of Project: $ i, I 4I176 )V Dale Completed: I / ‘2.-Z /Ad'? 6- Percentage of physical construction Work self -performed by the CGC: / (9 [) % Was Project completed on time and within budget: ' Yes ❑ No If not, was the CGC at fault, contributed to the delay, or increased cost? ❑ Yes ❑ No If yes, please provide details: Comments: Reference Company Name: ��- •0 ee for' -I -min l- Reference NamefTitle and Position: ‘, .1,Q,f r5 G11' e,k YYI60 9r0i5c(14 t,'VtctVer Reference Phone Number AND E-mail Address: ] G — ?)3 _ I-t Ct I Mo.ri5cU ej t f,r,ra,e> In• U AJt Certified General Contractor Certification of Information By signing below, I certify all information is true and Certified General Contractor's Signature Caribbean Markelplace Roof Replacement - D5 Project No. 40•B25350B cor ect to the best of my knowledge. ITf3 No. 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A City of Miami, Department of Procurement Experience of the Prime Contractor/Reference Form ITB-GCR INSTRUCTIONS General Contractors shall complete the following information for completed projects where they believe the project is of equal or greater scope, size, and complexity that best represent its ability to complete the "Project." The reference provided below should be for one CO project and must comply with the requirements listed in the Notice to Contractors. FAILURE TO COMPLETE AND SUBMIT THIS FORM FOR THE NUMBER OF PROJECTS REQUIRED IN THE NOTICE TO CONTRACTORS, WILL RESULT IN THE RESPONSE BEING REJECTED AS NON -RESPONSIVE. The Following Section to be Completed by the Certified General Contractor Name of Certified General Contractor (CGC): ` 0,c1rU9CA- yt,5uc nv� The above -referenced CGC is responding to a bid that has been issued by the City of Miami. The City requires that the CGC provide written references with their bid submission. By furnishing you with this document, the CGC is requesting that you provide the following reference information. The City would appreciate you providing the information requested below, as well as any other information you feel is pertinent: Name of Referenced Project: MA G./ Qout w\vt.Auk,t3 mours i{U„t•rutiS lt,'-i5`'-I 7, o Scope of Referenced Work: Vc f c4 (: e1P.ff- O E latlbi / i^ CLR-i 'jute fr f) I,i iltJwir Sl' 06t-uP Did the Scope involve work in a project of comparable scope, scale, and complexity to the Project within the past ten (10) years? ❑ Yes ❑ No Value of Project: $ `,t, ? ct7,, 17. 3 , 3 3 Date Completed: (0 / 2 o7_ Q- Percentage of physical construction Work self -performed by the CGC; / 1.9 U % Was Project completed on time and within budget: Yes ❑ No If not, was the CGC at fault, contributed to the delay, or increased cost? ❑ Yes 0 No If yes, please provide details: Comments: Reference Company Name: . ihG Cori-yl, ,t, Reference Name/Title and Position: RAA,r;Stk..t -e,1 Reference Phone Number AND E-mail Address: 1 13ex, rv,-6yd r-f c17i Certified General Contractor Certification of Information By signing below, I certify all information is true and c•r •ct to the best of my knowledge. Certified General Contractor's Signature Caribbean Marketplace Roof Replacement - D5 Project No. 40-13253506 1713 No. 25-26-026 oioutidaf 0� Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A City of Miami, Department of Procurement Experience of the Prime Contractor/Reference Form ITB-GCR INSTRUCTIONS General Contractors shall complete the following information for completed projects where they believe the project is of equal or greater scope, size, and complexity that best represent its ability to complete the "Project." The reference provided below should be for one (1) project and must comply with the requirements listed in the Notice to Contractors. FAILURE TO COMPLETE AND SUBMIT THIS FORM FOR THE NUMBER OF PROJECTS REQUIRED IN THE NOTICE TO CONTRACTORS, WILL RESULT IN THE RESPONSE BEING REJECTED AS NON -RESPONSIVE. The Following Section to be Completed by the Certified General Contractor Name of Certified General Contractor (CGC): P1G4j r%9c,,_ ‘ibsQun & j— The above -referenced CGC is responding to a bid that has been issued by the City of Miami. The City requires that the CGC provide written references with their bid submission. By furnishing you with this document, the CGC is requesting that you provide the following reference information. The City would appreciate you providing the information requested below, as well as any other information you feel is pertinent: Name of Referenced Project: 4',)tA.1-SA0.A-toy1 p,oc yto ' (A)C4J• r Irmo ivv.. Scope of Referenced Work: (4(f cAke.vF-e41A- ['j c too tip' }', >7 r} Ey, tr; or 17a,tvtt at 5 toe Did the Scope involve work in a project of comparable scope, scale, and complexity to the Project within the past ten (10) years?`© Yes ❑ No Value of Project: $ Cn 3.7 / b. LE, Date Completed: (€ / ,2 o 4 Percentage of physical construction Work self -performed by the CGC: / 00 % Was Project completed on time and within budget: 1 Yes ❑ No If not, was the CGC at fault, contributed to the delay, or increased cost? ❑ Yes ❑ No If yes, please provide details: Comments: Reference Company Name: Reference NamefTitte and Position: \ctv - c i-e-- -091 ice Iic R:-(1- Y111.11-- Reference Phone Number AND E-mail Address: Certified General Contractor Certification of Information By signing below, I certify all information Is true and t to the best of my knowledge. Certified General Contractor's Signature Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 ITB No, 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A OFFICE LOCATION AFFIDAVIT (Page 1 of 3) Please type or print clearly. This Affidavit must be completed in full, signed, and notarized ONLY IF YOU MAINTAIN AN OFFICE WITHIN THE CORPORATE LIMITS OF THE CITY OF MIAMI AS DEFINED BY SECTION 18-73 OF THE CITY CODE. CITY CODE SECTION 18-73. C i j7&-+'- Se6'Uicea Legal Name of Firm: Entity Type: (Check One) ❑ Partnership ❑ Sole Proprietorship IR Corporation �()I-0moQ c 1 1y u7 ry Corporation Document No: C(IC (5Z312-,2 I 7117 30t Occupational License No: PRESENT Street Address: 1.4 123eq Date E ablis ed t01,jzs Date of Issuance Office` Location (Establishment of the Bidder): Gota 11U to `L12 nJ 5+ i= L City: PREVIOUS Street Address: State: How long at this location: City: State: How long at this location: According to Section 18-73 of the City of Miami Code, as amended: City of Miami "Local Office" means a business within the City which meets all of the following criteria: 1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a verifiable street address that is located within the corporate limits of the City for a minimum of twelve (12) months immediately preceding to the date bids were received for the purchase or Contract at issue. For purposes of this section, "staffed" shall mean verifiable, full-time, on -site employment at the local office for a minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal, or owner of the local business. A post office box shall not be sufficient to constitute a local office within the City; and 2) If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately preceding the date bids were received, and be available for review and approval by the Chief Procurement Officer or its designee; for recently -executed leases that have been in effect for any period less than the twelve (12) months immediately preceding the date bids were received, a prior fully -executed lease within the corporate limits of the City that documents, in writing, continuous business residence within the corporate limits of the City for a term of no less than twelve (12) months immediately preceding the date bids were received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the Chief Procurement Officer or its designee; further requiring that historical, cleared rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the Chief Procurement Officer or its designee; and Caribbean Marketplace Roof Replacernent - D5 iTB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A OFFICE LOCATION AFFIDAVIT (Page 2 of 3) 3) Has had for a minimum of twelve (12) months immediately preceding the date bids were received for the purchase or Contract at issue, a current Business Tax Receipt issued by both the City and Miami -Dade County, if applicable; and 4) Has had, for a minimum of twelve (12) months immediately preceding the date bids were received for the purchase or Contract at issue, any license or certificate of competency and certificate of use required by either the City or Miami -Dade County that authorizes the performance of said business operations; and 5) Has certified in writing its compliance with the foregoing at the tirne of submitting its bid to be eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting documentation in support of this local office certification be borne by the business applicant submitting a bid. According to Section 18-85(a) of the City of Miami Code, as amended: "When a responsive, responsible non -local Bidder submits the lowest bid price, and the bid submitted by one or more responsive, responsible local Bidders who maintain a local office, as defined in City Code Section 18-73, is within fifteen percent (15%) of the price submitted by the non -local Bidder, then that non - local Bidder and each of the aforementioned responsive, responsible local Bidders shall have the opportunity to submit a best and final bid equal to or lower than the amount of the low bid previously submitted by the non -local Bidder. Contract award shall be made to the lowest responsive, responsible Bidder submitting the lowest best and final bid. In the case of a tie in the best and final bid between a local Bidder and a non -local Bidder, Contract award shall be made to the local Bidder." The intention of this section is to benefit focal bona fide Bidders to promote economic development within the corporate limits of the City of Miami. (we) certify, under penalty of perjury, that the office location of our firm has not been established with the sole purpose of obtaining the advantage granted bona fide local Bidders by this section. '/05 r 6910.$ 1/A7,t. PM( Name Print Name gnature T:gnature - Au (Must be signed by the corporate secretary of a Corporation or one (1) general partner of a partnership or the proprietor of a sole proprietorship or all partners of a joint venture). Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A OFFICE LOCATION AFFIDAVIT (Page 3 of 3) NOTARIZATION STATE OF FLORIDA, COUNTY OF MIAMI-DADE That: 0Jtehy ,,f J personally appeared before me and ackn ledged the foregoing instrument as his/her act and deed. That he/she has produced pe +'SBvkid ( k-140tA3 as identification. NOTARY PUBLIC: My Commission Expires: Please submit with Bid Form copies of Occupational License, City of Miami and Miami -Dade County Business Licenses, professional and/or trade License to verify local office preference. The City of Miami also reserves the right to request a copy of the corporate charter, corporate income tax filing return, and any other documents(s) to verify the location of the firm's office. CARLOS VELASQUEZ Notary Public State of Florida Commit HH587119 Expires 8/26/2028 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - 05 lib No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A ANTI -HUMAN TRAFFICKING AFFIDAVIT 1. The undersigned affirms, certifies, attests, and stipulates as follows: a. The entity is a non -governmental entity authorized to transact business in the State of Florida and in good standing with the Florida Department of State, Division of Corporations. b. The nongovernmental entity is either executing, renewing, or extending a contract (including, but not limited to, any amendments, as applicable) with the City of Miami ("City") or one of its agencies, authorities, boards, trusts, or other City entity which constitutes a governmental entity as defined in Section 287.138(1), Florida Statutes (2024). c. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes (2024), titled "Human Trafficking." d. The nongovernmental entity does not use "coercion" for labor or services as defined in Section 787.06, Florida Statutes (2024), attached and incorporated herein as Exhibit Affidavit-1. 2. Under penalties of perjury, I declare the following: a. I have read and understand the foregoing Anti -Human Trafficking Affidavit and that the facts, statements and representations provided in Section 1 are true and correct. b. I am an officer, or a representative of the nongovernmental entity authorized to execute this Anti - Human Trafficking Affidavit. Nongovernmental Entity: �� 'Qroi9ef 6cX' CC5 rooP 1vc Name: `IDS Van 1, , rvt - Officer Title: C 0 Signature of Officer: Office Address: OctW 47-- Ll(cavC, ‘1331 Email Address: g) Ct jTk--Co'CODA VVit ,c�M Main Phone Number: `JQ/i-- EV) 7 353 FEIN No. /D-1/T/a/ct /�/0/1 U STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument h�as� s�wq to and subscribed before me by means of 0 physical presence or 0 online notarization, thisZ3day of''by _,-`as"lhe authorized officer or representative for the nongovernmental entity. He/she is personally known to me or has produced as identification. (NOTARY PUBLIC SEAL) Signature of Person Taking Oath (Printed, Typed, or Stamped Nam of Notary Public) My Commission Expires: �7� ' i ikr,,,m,„ CARLOS VEtASQuEZ Notary Public State of Florida Comm# HH587119 Expires 8/26/2028 Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A DIRECT MATERIALS PURCHASING FOR CONSTRUCTION PROJECTS PROGRAM ROADMAP CONTRACTOR'S RESPONSIBILITIES ■ The Contractor and its Subcontractors shall include these Supplementary Terms and Conditions in all contracts related to materials directly purchased by the City. ■ The Contractor's Proposal and all Subcontractor bid amounts incorporated therein shall include all applicable Florida State sales and other taxes, and any and all associated and necessary costs for all products, materials, supplies and equipment required to complete the Work set forth in the Construction Documents as if all such items were being purchased by the Contractor. For the materials to be purchased through this Program, the Contractor shall submit the lowest quoted price to the City without any mark-up whatsoever from the Contractor except as allowed by the Contract. The Job Order shall clearly indicate the amount of negotiated sales tax recovery in the form of a Guaranteed Sales Tax Recovery Amount equivalent to the applicable sales tax that would otherwise be required to be paid if the Contractor were purchasing the materials. 1. The approved Job Order shall indicate whether or not the Job Order Amount includes the sales tax corresponding to the Guaranteed Sales Tax Recovery Amount. The determination of whether or not to include the sales tax in the Job Order Amount shall be at the sole discretion of the City. If the sales tax corresponding to the Guaranteed Sales Tax Recovery Amount has not already been deducted from the approved Job Order Amount, the Job Order Amount will be adjusted by credit Change Order to deduct from the Job Order Amount the Guaranteed Sales Tax Recovery Amount. Such deductive Change Orders may be processed as an initial Change Order or as subsequently processed Change Order(s) at such later time as deemed appropriate by the City prior to Final Completion of the Project. The Contractor agrees to deductive Change Orders for Guaranteed Sales Tax Recovery Amounts. 2. Once established, the Guaranteed Sales Tax Recovery Amount shall not be subject to reduction, it being understood that the City is entitled to the full amount of such sales tax recovery, notwithstanding the actual amount of materials purchased by the City for the Project. 3. The Contractor agrees that the portion of the Job Order Amount anticipated for the City - Purchased Materials Amount shall not be encumbered under the City's purchase order for the Contractor and shall be used by the City to purchase certain materials for the Project. Should it be deemed appropriate by the City, the Contractor agrees to deductive Change Orders for the City -Purchased Materials Amounts. 4. The Contractor agrees to submit Purchase Order Requests for materials, products and equipment purchases to the City as set forth herein for the full amount of the City -Purchased Materials Amount. If the amount of all materials actually purchased by the City is less than the City -Purchased Materials Amount, the difference shall be encumbered under the City's purchase order for the Contractor. If the Job Order Amount had already been adjusted by initial credit Change Order for the City -Purchased Materials Amount prior to the purchase of the materials, such difference shall be returned to the Job Order Amount by additive Change Order or contingency adjustment. The Contractor may submit its requisition for payment in the amount of such difference only after all materials purchases have been fully completed and the associated deductive Change Order or contingency adjustment for the City -Purchased Materials Amount has been approved by the City. The Contractor shall not be entitled to any refund of the Guaranteed Sales Tax Savings due to the amount of materials actually purchased by the City being less than the City -Purchased Materials Amount, unless the Contractor can Caribbean Marketplace Roof Replacement - D5 ITS No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A show that it was unable to achieve the City -Purchased Materials Amount for reasons or causes solely attributable to actions or inactions of the City. 5. The Contractor agrees that the sole purpose for uses of portions of the Job Order Amount or deductive Change Orders for City -Purchased Materials, is to facilitate purchasing of materials by the City for the Project without payment of sales tax. With the exception of the requirements of law for qualification of the City's purchases of materials to be exempt from payment of sales tax, the Contractor shall remain fully responsible for the performance of all Work required to construct the Project as set forth in the Contract Documents and Job Order, inclusive of all labor, products, materials and equipment, whether purchased by the City or the Contractor. The Contractor shall be responsible for the timely and proper submission of all deductive Change Orders related to City -Purchased Materials, including allowance of sufficient time for their processing and approval by the City. 6. Upon mutual agreement between the Contractor and the City, the City -Purchased Materials Amount may be increased beyond that initially established in the approved Job Order. Any subsequent City -Purchased Materials shall conform to the requirements set forth herein for initially established City -Purchased Materials and the Contractor agrees to appropriate deductive Change Orders for the additional Guaranteed Sales Tax Savings corresponding to the increase in City -Purchased Materials Amount. 7. The Contractor and Subcontractor shall be responsible for selecting all suppliers, vendors and materialmen (collectively referred to herein as Vendors) through a quoting process of their choosing and based on lowest price, for all City -Purchased Materials, as necessary for the performance of the Work. The Contractor and Subcontractor shall include the provisions of the General Conditions of the Contract for Construction and any Supplementary Terms and Conditions in the terms and conditions of all Vendor Agreements and Purchase Order Requests for City -Purchased Materials. 8. The Contractor shall advise the City of any proposed Vendors it has selected, following a quoting process as described in Section 7 herein, no less than (10) business days prior to the time the Contractor submits any Purchase Order Request for any proposed Vendor. If any of Contractor's proposed Vendors are not active Vendors with the City, the Contractor shall be responsible for ensuring that those Vendors are established as active Vendors with the City prior to submission of any Purchase Order Requests to the City for those Vendors. If any Vendor applications for Contractor's or Subcontractor's proposed Vendors are incomplete or unacceptable, Contractor shall be responsible for having such deficiencies rectified or selecting other Vendors without any delay to the Project and without any increase in the Job Order Amount. 9. As the Contractor and Subcontractor determine that City -Purchased Materials need to be ordered, the Contractor shall prepare and submit to the City a standard Purchase Order Request, in the form set forth by the City, to specifically identify the products, materials and equipment to be purchased by the City for the project. Such Purchase Order Requests and associated invoices shall not include materials for any other Projects under any other Contracts or other Job Orders. Each Purchase Order Request shall be prepared by ach Contractor and/or Subcontractor and be approved by the Contractor and Subcontractor prior to submission to the City. Each Purchase Order Request shall include, but not be limited to the following: a) The name, address, telephone number, contact person and the City's Vendor Number, if applicable, for the material supplier. b) Manufacturer or brand, model or specification number of the item c) Quantity needed as estimated by the Contractor and/or Subcontractor Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A d) The price quoted by the Vendor for the materials identified therein e) The applicable sales tax associated with such quote (as if not tax exempt) f) Delivery dates as established by the Contractor and/or Subcontractor 10. Purchase Order Requests shall include reference to any terms and conditions which have been negotiated with the Vendor (i.e., payment terms, warranties, etc.). All Purchase Order Requests are to be submitted to the City along with a copy of the Vendor's quotation, no less than ten (10) business days prior to the date required for ordering the materials. Purchase Order Requests shall not be in amounts less than $10,000.00 unless otherwise authorized in writing by the City. The Contractor shall provide written notice to the City at the time the last Purchase Order Request for City -Purchased Materials is submitted. 11. After receipt of the Purchase Order Request, the City Department Director or designee for the project shall be the approving authority for the Purchase Order Request and shall submit a Requisition through ORACLE for the issuance of Purchase Order(s) for equipment, materials or supplies. Pursuant to the Purchase Order, the Vendor will provide the required quantities of products, materials and equipment at the price established in the Vendor's quote to the Contractor and/or Subcontractor, Tess any sales tax. Upon receipt of each Purchase Order, the Contractor and/or Subcontractor, through the Contractor, shall verify the terms and conditions of the Purchase Order and advise the City of any discrepancies no later than three (3) business days after receipt. The Chief Procurement Officer shall be the approving authority for the City on Purchase Orders for all City -Purchased Materials. The Purchase Order shall also require the delivery of City -Purchased Materials on the delivery date(s) provided by the Contractor and/or Subcontractor in the Purchase Order Request and shall indicate F.O.B. the place of destination, which is defined as the Project site. City Purchase Orders shall contain, or be accompanied by, the City's exemption certificate and must include the City's name, address, and exemption number with both issue and expiration date shown. 12. The Contractor and/or its Subcontractors shall fully be each jointly and severally responsible for all matters relating to City -Purchased Materials in accordance with these procedures, including but not limited to, timely delivery and receipt of all City -Purchased Materials, verification of correct quantities, verification of documentation or orders in a timely manner, coordination of purchases, provision and obtainment of all warranties and guarantees required by the Contract Documents, inspection and acceptance goods at the time of delivery, and loss or damage to equipment and materials following delivery to the site due to the negligence of the Contractor or any of its Subcontractors. The Contractor and/or Subcontractor shall coordinate delivery schedules, sequence of delivery, loading orientation, and other arrangements normally required by the Subcontractor for the particular materials furnished. The Contractor and/or Subcontractor shall provide all services required for the unloading, handling and storage of materials through installation. The Contractor and Subcontractor agree to indemnify and hold harmless the City from any and all claims of whatever nature resulting from nonpayment of goods to Vendors arising from the actions or directions of Contractor or Subcontractor. 13. As City -Purchased Materials are delivered to the Project site, the Contractor or through its Subcontractors, shall visually inspect all shipments from the Vendors, and approve the Vendor's invoice for materials delivered. The Contractor and/or Subcontractor shall ensure that each delivery is accompanied by documentation adequate to identify the Purchase Order against which the purchase is made. This documentation shall consist of a delivery ticket and an invoice from the Vendor confirming the Purchase Order, together with such additional information as the City or Contractor may require. The Contractor and/or Subcontractor will verify, in writing, the accuracy of the delivery ticket. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A 14. On a weekly basis, the Contractor and/or Subcontractor shall be required to review invoices submitted by all Vendors of City -Purchased Materials delivered to the Project site during that week and either concur with, or object to, the City's issuance of payment to the Vendors, based upon Contractor's and/or Subcontractor's records of materials delivered to the site and any defects in such materials. The Subcontractor will then forward the invoice to the Contractor for its review and approval prior to submission to the City. All Vendor invoices shall be stamped "Approved For Payment" and be signed by the Contractor and Subcontractor prior to submission to the City for payment processing. The Contractor shall notify the City in writing in a timely manner such that the City can, at its option, visit the site to verify and audit the accuracy of the Contractor's and Subcontractor's representation that the City -Purchased Materials indicated in the invoice, delivery ticket or bill of lading were actually delivered to and are present on the Project site. 15. Vendor invoices shall be submitted to the City weekly and be accompanied by the aforementioned delivery documentation and a listing of all City -Purchased Materials that have been delivered to date in a format acceptable to the City. The City will process the Vendor invoices and checks will be released, delivered and remitted directly to the Vendors in the same manner that all other City Vendor invoices are processed pursuant to applicable Florida Law. Contractor shall provide written notice to the City when all purchases and invoicing have been fully completed for each Purchase Order. The Contractor shall provide written confirmation from all Vendors confirming that all materials were ordered, delivered and invoiced as set forth in the Vendor's purchase order including confirmation of any portion of the materials and corresponding dollar amount not to be ordered, delivered and invoiced for the Project. 16, The Contractor and its Subcontractors shall be responsible for City -Purchased Materials being in conformance with the Contract and Construction Documents. All shop drawings and submittals shall be made by the Contractor, in accordance with the Contract Documents for all City -Purchased Materials. Contractor and Subcontractor shall determine prior to incorporation into the Work if such materials are patently defective and whether such materials are identical to the materials ordered and match the description on the bill of lading. If the Contractor or Subcontractor discovers defects or non -conformities in City -Purchased Materials, upon such visual inspection, the Contractor or Subcontractor shall not utilize such non -conforming or defective materials in the Work and instead shall promptly notify the Vendor, in writing, of the defective or non -conforming condition in order to pursue repair or replacement of those materials without any delay or interruption to the Project. Additionally, the Contractor shall notify the City, in writing, of such occurrence. If the Contractor and/or Subcontractor fails to perform such inspection, and otherwise incorporates City -Purchased Materials, the condition of which it either knew about or should have known about by performance of an inspection, Contractor and Subcontractor shall promptly take action to remedy the defect or non -conformity so as not to delay the Work. 17. The Contractor and Subcontractor shall maintain detailed records of all City -Purchased Materials delivered to the site in a format acceptable to the City including all City -Purchased Materials delivered into the Contractor's and/or Subcontractor's possession and portions of all such materials which have been incorporated into the work. 18. Each monthly Requisition for Payment shall clearly differentiate between and shall separately show amounts Contractor is requesting for payment for Work in place, all City -Purchased Materials Amounts established in the approved Job Order, and amounts of all City -Purchased Materials delivered to the Project site. If any City -Purchased Materials represented in the Requisition for Payment as having been delivered to the site are found not to be present on the site, the City reserves the right to deduct amounts from the Payment Requisition as appropriate to protect the City. Retainage shall not be withheld for City -Purchased Materials. Caribbean Marketptace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A 19. After all Purchase Order Requests and associated invoices for payment for City -Purchased Materials have been finalized, a deductive Change Order or contingency adjustment for City - Purchased Materials may be processed, if deemed appropriate, and at the sole discretion of the City. The Contractor shall provide a full final accounting and reconciliation of all City - Purchased Materials actually processed for the Project. 20. The Contractor and Subcontractor shall be responsible for all warranty and guarantee obligations set forth in the Contract Documents for the Project for all materials and products incorporated therein, including all City -Purchased Materials. All repairs, maintenance or damage repair calls related to City -Purchased Materials shall be forwarded to the Subcontractor for resolution with the appropriate supplier or Vendor. 21. The City shall be deemed to take Title for City -Purchased Materials from the Vendor at the time of delivery to the Project site and approval by the Contractor and Subcontractor. The transfer of the possession of City -Purchased Materials from the City to the Contractor and Subcontractor shall constitute a bailment for mutual benefit of the City and the Contractor and Subcontractor. The City shall be considered the bailor and the Contractor and Subcontractor the bailee of the City -Purchased Materials. City -Purchased Materials shall be considered returned to the City for purposes of its bailment at such time as they are incorporated into the Project or consumed in the process of completing the Project. Bailee shall have the duty to properly safeguard, store and protect all City -Purchased Materials. 22. The City shall assume the risk of loss for City -Purchased Materials for the Project for the period of time commencing at the time the City first takes Title to those materials and until the time those materials have been incorporated into the Work by the Contractor and during that period of time, the City shall be responsible for deductible payments for any covered loss(s). Notwithstanding the City's assumption of the risk of loss for City -Purchased Materials to the extent and for the period of time set forth herein, the Contractor shall be responsible for providing all proper handling, storage and protection from damage, theft or other loss for all City -Purchased Materials delivered to the Site in the same manner as set forth in the Job Order for all materials, products and equipment to be incorporated into the Work. 23. The City shall in no way be liable for interruption or delay in the Project, for any defects or any other problems with the Project, or for any extra charge or cost resulting from delay in the delivery of, or defects in City -Purchased Materials, and the Contractor and its Subcontractors expressly accept all risks and responsibilities for incomplete, improper or untimely delivery of these materials. Contractor shall be responsible for the removal and proper disposal of any waste City -Purchased Materials delivered to the site that were not used to complete the Project. The City, at its option, may take possession of any City -Purchased Materials delivered to the site that were not incorporated into the Work by the Contractor. END OF SECTION REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A FORM A - INFORMATION FOR DETERMINING JOINT VENTURE ELIGIBILITY If the Bidder is submitting a response as a joint venture, please be advised that these two (2) pages MUST be completed, and the REQUESTED written joint -venture agreement MUST be attached and submitted with this form. 1. Name of joint venture: 04- 2. Address of joint venture: 3. Phone number of joint venture: 4. identify the firms that comprise the joint venture: 5. Describe the role of the MBE firm (if applicable) in the joint venture: 6. Provide a copy of the joint venture's written contractual agreement. 7. Control of and participation in this Agreement. Identify by name, race, sex, and "firm" those individuals (and their titles) who are responsible for day-to-day management and policy decision -making, including, but not limited to, those with prime responsibility for: (a) Financial decisions: (b) Management decisions, such as: (1) Estimating: (2) Marketing and sales: (3) Hiring and firing of management personnel: (4) Purchasing of major items or supplies: (c) Supervision of field operations: NOTE: If, after filing this form and before the completion of the joint venture's work on the subject Contract, there is any significant change in the information submitted, the joint venture must inform the City in writing. Caribbean Marketplace Roof Replacement - D5 FIB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A AFFIDAVIT "The undersigned swear or affirm that the foregoing statements are correct and include all material information necessary to identify and explain the terms and operation of our joint venture and the intended participation by each joint venture in the undertaking. Further, the undersigned covenant and agree to provide to the City current, complete, and accurate information regarding actual joint venture work and the payment therefore and any proposed changes in any of the joint venture relevant to the joint venture, by authorized representatives of the City. Any material misrepresentation will be grounds for terminating any Contract which may be awarded and for initiating action under Federal or State laws concerning false statements." Name of Name of Bidder: Bidder: Signature: Signature: Name: Name: Title: Title: Date: Date: REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A Member of Congreso of eer_er__ employee of Co o ple of Membe of i ��, v �, ur �f I , continuatieni 1 , I , Of gress in connection with instructions. a. The undersigned shall require that the language of this certification be included in the award docum , ac rdingly. transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1005). Any and not more than $100,000 for each such failure. The Contractor, , certifies or affirms the truthfulness and accuracy of each statement of provisions of 31, U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Name and Title of C. cial Date: Caribbean Marketplace Roof Replacement - D5 ITS No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A CONTRACTOR SE F_GCCTIFIGnTION ON "�Q��� }6`n QI I� Irn CT" �r�nl�nn� MATERIALS The undersigned certifies, to the best of their knowledge and belief, that: "infrastructure" projects is provided "unless all of the iron and steel uscd in the project are d States." Section 70914 of Public Law No. 117-58, §§ 70901 52. Tho undersigned certifies that for the (Project Name and Location) the iron and stool used in this contract are in full compliance with the BABM requirements including: 1. All iron and steel used in the project are produced in the United States. This moans all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States: lContractor1 fie #irm the thfulne d , se#;T,cs�r—c'mm-rTs�„�tfl:t-crnu�r,css_r'E=ra accuracy of oash statement of its certification and disclosure, if any. In addition, (Contractor) understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any." J,lamc and__ T__itle_ef_(Ceniraeior) Author zed Officir l Date: Caribbean Marketplace Roof Replacement - D5 ITS No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A CONTRACTOR SELF CERTIFICATION ON "BUILD AMER , The undersigned certifies, to the best of their knowledge and belief, that: The Build America, Buy America Act (BABAA) requires that no federal financial as-istance-fer "infrastructure" projects is provided "unless all of the iron, steel, r tanufacturod products, and Law No. 117 58, §§ 70901 52. The undersigned certifies that for the (Project Name including: 1. All iron and steel used in the project are produced in the United States. Thi means all 19GGUffeCkifl-the-United-Sta tea, 2. All manufactured products purchased with FEMA financial assistance must be produced United States, the cost of the components of the • - actured product that are mined, produced, or manufactured in the United States is greater than 55% of the total cost of all under applicable law or regulation. 3. All construction materials are manufactured in the United States. This means that all manufaeturing-Kocesscs for the construction material occurred in the United States. "The , (Contractor), certifies or affirms the truthfulncse and accuracy of Bach statement of its certification and disclosure, if any. In addition, _ (Contractor) understands and agrees that the provisions of certification and disclosure, if any." Signature of (Contractor) Authorized Official Name and Title-ef (Contractor) Authorized Official Date: Caribbean Marketplace Roof Replacement - D5 !TB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A Caribbean Marketplace Roof Replacement BID FORM Provide Lump Sum approach for each CSI Division - Not to exceed CSI Division CSI Master Format Title Cost 1 Building Site Prep / Demo $ 95,451.84 3 Concrete $ 143,177.76 4 Masonry $ 104,997.02 5 Metal $62,044 6 Wood $ 71,588.88 7 Moisture Protection $ 935,699.58 8 Doors and Windows $ 46,389.38 9 Finishes $ 174,804.44 22 Plumbing and FP $ 79,335.56 23 Mechanical HVAC $ 432,667.52 26 Electrical $ 206,694.44 General Conditions $ 288,170.56 General Contractor's Overhead and Profit $ 248,236.34 A Bidder Lump Sum Bid Amount $ 2,889,257.02 B Owner's Dedicated Contingency/Allowance (20%) $ 577,851.40 Sub -total $ 3,467,108.42 C Paint and Permitting $ 450,000.00 Grand Total Project Amount (A+B+C) 3,917,108.42 Docusign Envelope ID: B3FD4D16-D905-8E1C-825F-DCBF7ABE0E7A Project No. B- 4O`6 c2,. S 350 CITY OF MIAMI CAPITAL IMPROVEMENTS PROGRAM SUBCONTRACTOR UTILIZATION FORM Sheet No. 1 of 1 Project Title: Ca,C.b(pccun loud 1Ce.4171e (200f 1tPJcc.0 fi This Form should be submitted with a bidder's bid form submittal. Failure to submit this Form with the bid may result in the bid being rejected as non -responsive. The City in its reasonable discretion may allow, in the interest of the competition, the Bidder to submit the Form after bids are due (as supplemental information). Provide the following information for each subcontractor regardless of tier.* Attach additional sheets if necessary. Name of Business Portion of Work Dollar Amount Percent Address/City/State/Zip License Information** Miami-DadeCertification* CSBE N/A Type Number CBE T Cool p S r Coq Metlno.riScc 1 43z,,647.$2 )11-41 �i �� �r.m y,�,y A ,,.e.sJ4 (c'�,i- MeaarA,n;CcA,` CAC IY0 F', 0 E JJ1reAtctl 1iaor,K Vc,1 Ira&lit gq.cw 1. I $ K Zeir, '?",, , 47, 17(y4 1-er e, -r Cr�-t FG 13 ex�7r.�i �" 0 C7 s1 �lo►+tiv, co �tl9yV1I� iYl �i133S_ 54 2•'I 5 2a so s r, z�" 4n uewu ,a �sf33 PtorKbshr ,.cGMS7N , I■ 0 .® M 0 IIII 0 0 0 0 • 0 0 • • n 0 • 0 C • • • * Must be certified by Miami -Dade County. All tiers must be shown, including multiple sub -tiers, if permitted by the Contract Documents. **List only those relevant to this Project. ***Check N/A if the listed SU does not have a CBE/CSBE certification (e.g., independent third party verifier) Form SU Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 0 IIELF 4:1:4 { D. Ron DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION Melanie S. Griffin, Secretary CONSTRUCTION INDUSTRY LICENSING BOARD THE GENERAL CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 489, FLORIDA STATUTES f:' y i MAU may _ i, ®. T • • +f ..' MADRUGA, YOSVANY FiN A-1 PROPERTY SERVICES GROUP INC. Now 6925 NW 42ND STREET MIAMI FL 33166 LICENSE NUMBER: CGC1523132 EXPIRATION DATE: AUGUST 31, 2026 Always verify licenses online at MyFloridaLicense.com ISSUED: 09/03/2024 Do not alter this document in any form. dbrdl This is your license. It is unlawful for anyone other than the licensee to use this document. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION 2601 BLAIR STONE ROAD TALLAHASSEE FL 32399-0783 Congratulations! With this license you become one of the nearly one million Floridians licensed by the Department of Business and Professional Regulation. Our professionals and businesses range from architects to yacht brokers, from boxers to barbeque restaurants, and they keep Florida's economy strong. Every day we work to improve the way we do business in order to serve you better. For information about our services, please log onto www.myfloridalicense.com. There you can find more information about our divisions and the regulations that impact you, subscribe to department newsletters and learn more about the Department's initiatives. Our mission at the Department is: License Efficiently, Regulate Fairly. We constantly strive to serve you better so that you can serve your customers. Thank you for doing business in Florida, and congratulations on your new license! Y STATE OF FLORIDA DEPARTMENT db�l OF BUSINESS AND PROFESSIONAL REGULATION CGC1523132 CERTIFIED GENERAL CONTRACTOR MADRUGA, YOSVANY F A-1 PROPERTY SERVICES GROUP INC. ISSUED: 09/03/2024 Signature LICENSED UNDER CHAPTER 489, FLORIDA STATUTES EXPIRATION DATE: AUGUST 31, 2026 i Ron DeSantis, Governor Melanie S. Griffin, Secretary STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD LICENSE NUMBER: CGC1523132 EXPIRATION DATE: AUGUST 31, 2026 THE GENERAL CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 489, FLORIDA STATUTES MADRUGA, YOSVANY F A-1 PROPERTY SERVICES GROUP INC. 6925 NW 42ND STREET MIAMI FL 33166 ISSUED: 09/03/2024 Always verify licenses online at MyFloridaLicense.com Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A 1 Ron DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION Melanie S. Griffin, Secretary CONSTRUCTION INDUSTRY LICENSING BOARD THE ROOFING CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 489, FLORIDA STATUTES • frf_L ! �, .mayrt._ +f �..' MADRUGA, YOSVANY FF A-1 PROPERTY SERVICES GROUP INC vat 6925 NW 42ND STREET MIAMI FL 33166 LICENSE NUMBER: CCC1328326 EXPIRATION DATE: AUGUST 31, 2026 Always verify licenses online at MyFloridaLicense.com ISSUED: 09/03/2024 Do not alter this document in any form. dbrdl This is your license. It is unlawful for anyone other than the licensee to use this document. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION 2601 BLAIR STONE ROAD TALLAHASSEE FL 32399-0783 Congratulations! With this license you become one of the nearly one million Floridians licensed by the Department of Business and Professional Regulation. Our professionals and businesses range from architects to yacht brokers, from boxers to barbeque restaurants, and they keep Florida's economy strong. Every day we work to improve the way we do business in order to serve you better. For information about our services, please log onto www.myfloridalicense.com. There you can find more information about our divisions and the regulations that impact you, subscribe to department newsletters and learn more about the Department's initiatives. Our mission at the Department is: License Efficiently, Regulate Fairly. We constantly strive to serve you better so that you can serve your customers. Thank you for doing business in Florida, and congratulations on your new license! Y STATE OF FLORIDA DEPARTMENT db�l OF BUSINESS AND PROFESSIONAL REGULATION CCC1328326 CERTIFIED ROOFING CONTRACTOR MADRUGA, YOSVANY F A-1 PROPERTY SERVICES GROUP INC ISSUED: 09/03/2024 Signature LICENSED UNDER CHAPTER 489, FLORIDA STATUTES EXPIRATION DATE: AUGUST 31, 2026 i Ron DeSantis, Governor Melanie S. Griffin, Secretary STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD LICENSE NUMBER: CCC1328326 EXPIRATION DATE: AUGUST 31, 2026 THE ROOFING CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 489, FLORIDA STATUTES MADRUGA, YOSVANY F A-1 PROPERTY SERVICES GROUP INC 6925 NW 42ND STREET MIAMI FL 33166 ISSUED: 09/03/2024 Always verify licenses online at MyFloridaLicense.com Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Local Business Tax Receipt Miami -Dade County Office of The TaxCollector -THIS IS NOT A BILL - DO NOT PAY 6123228 '43 A 1 PROPERTY SERVICES Irr GROUP INC 6925 NW 42ND ST MIAMI, FL 33166-6820 BUSINESS NAME/LOCATION OWNER A 1 PROPERTY SERVICES GROUP INC �4 z \�1 Worker(s) 4 LBT EXPIRES SEPTEMBER 30, 2026 Must be displayed at place of business Pursuant to County Code Chapter 8A — Art. 9 & 10 SEC. TYPE OF BUSINESS SPECIALTY BUILDING CONTRACTOR PAYMENT RECEIVED BY TAX COLLECTOR 75.00 09/30/2025 PTBTC-25-168016 This Local Business Tax Receipt only confirms payment of the Local Business Tax. The Receipt is not a license, permit, or a certification of the holder's qualifications, to do business. Holder must comply with any governmental or nongovernmental regulatory laws and requirements which apply to the business. For more information, visit mdctaxcollector.gov Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Local Business Tax Receipt Miami -Dade County Office of The TaxCollector -THIS IS NOT A BILL - DO NOT PAY 7377580 BUSINESS NAME/LOCATION Al PROPERTY SERVICES GROUP INC 6925 NW 42ND ST MIAMI, FL 33166-6820 OWNER Al PROPERTY SERVICES GROUP INC C/C) YC)SVANY MAfRl1GA Worker(s) 5 LBT EXPIRES SEPTEMBER 30, 2026 Must be displayed at place of business Pursuant to County Code Chapter 8A — Art. 9 & 10 196 GENERAL BUILDING CONTRACTOR PAYMENT RECEIVED BY TAX COLLECTOR 82.50 10/03/2025 PTBTC-26-002051 This Local Business Tax Receipt only confirms payment of the Local Business Tax. The Receipt is not a license, permit, or a certification of the holder's qualifications, to do business. Holder must comply with any governmental or nongovernmental regulatory laws and requirements which apply to the business. For more information, visit mdctaxcollector.gov Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A ATTEST: SECTION 5 CONTRACT EXECUTION FORMS THIS Contract # 25-26-026 made this 3nth day of September in the year 2026 in the amount of $ 3,917,108.42 by and between THE CITY OF MIAMI, FLORIDA, hereinafter called the "CITY," and A-1 Property Services Group Inc. , hereinafter called the "Contractor." CONTRACT EXECUTION FORM IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. WITNESS/ATTEST ature a (A41Or1tt\ ados be d CVr 7! yaw, �v CC bPrint Name, Title CRAB Printe, Title of Authorized Officer or Official Notary Public state of Florida Comm# 1.04587119 Expirta 8/26/2028 CONTRACTOR Secretary (Affirm Contractor Seal, if available ) ATTEST: DocuSigned by: Tod. = annon, City Clerk APPROVED AS TO INSURANCE REQUIREMENTS: Signed by: FratAk Owkt,/7 7..395.C63182.14F7 David Ruiz, Interim Director Risk Management Department Signed by: (CORPORATE SEAL) CITY OF MIAMI, a municipal °corpbrUUon"dft the State of Florida r . Signed by: *e ey5e e6A478... amen eyes, City Manager APPROVED AS TO LEGAL FORM AND CORRECTNESS: "—Signed by: at,avrot, 00Gisal4111 'N.—.8877e E-9FE.8624813... George K. Wysong III, City Attorney 26-2476 DS Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 ITB No. 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A WHEREAS, A -1 Pro CORPORATE RESOLUTION `7t'✓� (A) 6( desires to enter into a Contract with the City of Miami for the purpose of performing the Work described in the Contract to which this resolution is attached; and WHEREAS the Board of Directors at a duly held corporate meeting has considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS that the (Type Title of Officer) \/o5var1,/�i,�vv a (Type flame of Officer) " a Contract, in the name and on behalf of this corporation, with the City of Miami upon the terms contained , is hereby authorized and instructed to enter into in the proposed Contract to which this resolution is attached and to execute the corresponding performance bond. DATED this f day of 5 e rJ6/ , 20 e Secretary (Corporate Seal) Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 ITB No. 25-26-026 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A FORM OF PERFORMANCE BOND (Page 1 of 2) BY THIS BOND, We A-1 Property Services Group, Inc. , as Principal, hereinafter called Contractor, and FCCI Insurance Company , as Surety, are bound to the City of Miami, Florida, as Obligee, hereinafter called City, in the amount of Three Million Nine Hundred Seventeen Thousand One Hundred Eight and 42/100 Dollars ($ 3,917,108.42 ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS Contractor has by written agreement entered into a Contract, bid/Contract ITB No. 25- 26-026, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, awarded the 27th day of August , 20 26 , with City which Contra t uments are by reference incorporated herein and made a part hereof, and specifically include pro ' ' for liquidated damages, and other damages identified, and for the purposes of this Bond are herea eferred to as the "Contract". THE CONDITION OF THIS BOND is that if Contractor: Caribbean Marketplace Roof Replacement - D5, 1. Performs the Contract between Contractor and City for construction of Project No. 44-B253506 the Contract being made a part of this Bond by reference, at the times and in the manner prescribed in the Contract; and Al _^ 2. Pays City all losses, liquidated damages, ex enses, costs, and attorneys' fees including appellate proceedings, that City sustains as a result de ault y 'ontractor under the Contract; and 3. Performs the guarantee of all Work an ri Is ished under the Contract for the time specified A p in the Contract; then THIS BOND IN VOl QTRWISE IT REMAINS IN FULL FORCE AND EFFECT. CV 4. Whenever Contractor shall be, and declared by City to be, in default under the Contract, City having performed City obligations hereunder, the Surety may promptly remedy the default, or shall promptly: 4.1. Complete the Project in accordance with the terms and conditions of the Contract Documents; Or 4.2. Obtain a bid or bids for completing the Project in accordance with the terms and conditions of the Contract Documents, and upon determination by Surety of the lowest responsible Bidder, or, if City elects, upon determination by City and Surety jointly of the lowest responsible Bidder, arrange for a Contract between such Bidder and City, and make available as Work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract Price," as used in this paragraph, shall mean the total amount payable by City to Contractor under the Contract and any amendments thereto, less the amount properly paid by City to Contractor. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A FORM OF PERFORMANCE BOND (Page 2 of 2) No right of action shall accrue on this bond to or for the use of any person or corporation other than the City named herein. The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes does not affect Surety's obligation under this Bond. Signed and sealed this 3rd day of September , 2026 WITNESS: (If Sole Ownership, Partnership, or Joint Venture, two (2) Witnesses are required. If Corporation, Secretary will only attest and affix seal) rgnatu e of . - horized officer °� ��ipsvany Madrug< Name and Title 'S1-1 Property Services Group, Inc. `Name of Firm 6925 NW 42nd Street n�. Q` Business Address J� O✓ Miami, FL 33166 City/State/Zip Code Signature of authorized officer Affix Seal IN THE PRESENCE OF: 9co (;) e Signature Signature Affix Seal INSURANCE COMPANY: Sharon R. Myers By Agent an A214.4-4-2 ttorn -in-Fact 1314 E. Atlantic Blvd. Business Address Pompano Beach, FL 33060 City/State/Zip Code 954-861-3408 Telephone Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A FORM OF PAYMENT BOND (Page 1 of 2) BY THIS BOND, We A-1 Property Services Group, Inc. , as Principal, hereinafter called Contractor, and FCCI Insurance Company , as Surety, are bound to the City of Miami, Florida, as Obligee, hereinafter called City, in the amount of Three Million Nine Hundred Seventeen Thousand One Hundred Eight and 42/100 Dollars ($ 3,917,108.42 ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS, the Contractor has by written agreement entered into a Contract, ITB No. 25-26-026, Caribbean Marketplace Roof Replacement - D5, Project No. 40-B253506, awarded the 27th day of August , 20 26 , with City which Contract Documents are by reference incorporated herein and made a part hereof, and specifically include provision for liquidated damages, and other damages identified, and for the purposes of this Bond are hereafter referred to as the "Contract"; THE CONDITION OF THIS BOND is that if Contractor: 1. Pays City all losses, liquidated damages, expense costs, and attorneys' fees including appellate proceedings, that City sustains because of def br Contractor under the Contract; and 2. Promptly makes payments to all claimaefi d by Florida Statute 255.05(1) for all labor, materials, and supplies used directly or direct) .y . tractor in the performance of the Contract. THEN CONTRACTOR'S OBLIGA H VOID; OTHERWISE, IT SHALL REMAIN IN FULL FORCE AND EFFECT S, CT, I OIVEVER, TO THE FOLLOWING CONDITIONS: 2.1. A claimant, except a laborer, who is not in privity with Contractor and who has not received payment for its labor, materials, or supplies shall, within forty-five (45) calendar days after beginning to .11' sh labor, materials, or supplies for the prosecution of the Work, furnish to Contrac -.tice that he intends to look to the bond for protection. 2.2. A claiman who is not in privity with Contractor and who has not received payment for its labor, materials, or supplies shall, within ninety (90) calendar days after performance of the labor or after complete delivery of the materials or supplies, deliver to Contractor and to the Surety, written notice of the performance of the labor or delivery of the materials or supplies and of the nonpayment. 2.3. No action for the labor, materials, or supplies may be instituted against Contractor or the Surety unless the notices stated under the preceding conditions (2.1) and (2.2) have been given. 2.4. Any action under this Bond must be instituted in accordance with the longer of the applicable Notice and Time Limitations provisions prescribed in Section 255.05(2), or Section 95-11, Florida Statutes. Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A FORM OF PAYMENT BOND (Page 2 of 2) The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes does not affect the Surety's obligation under this Bond. Signed and sealed this 3rd day of September , 2026 . WITNESS: (If Sole Ownership, Partnership, or Joint Venture, two (2) Witnesses are required. If Corporation, Secretary will only attest and affix seal) i prized officer Affix Seal PRINCIPAL: Yo v nay Madruga, CEO Full Name and Title AA-1 Property Services Group, Inc. c‘ Warne of Firm 6925 NW 42nd Street Signature of authorized officer I Business Address hMiami, FL 33166 City/State/Zip Code JQ' IN THE PRESENCE OF: c0 Signature INSURANCE COMPANY: Sharon R. Myers y Agent and Attorn -in-Fact 1314 E. Atlantic Blvd. Signafu Business Address Pompano Beach, FL 33060 City/State/Zip Code 954-861-3408 Telephone Caribbean Marketplace Roof Replacement - D5 ITB No. 25-26-026 Project No. 40-B253506 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A FCC'iNSURANCE GROUP GENERAL POWER OF ATTORNEY Know all men by these presents: That the FCCI Insurance Company, a Corporation organized and existing under the laws of the State of Florida (the "Corporation') does make, constitute and appoint: Attest: Sharon R. Myers; Griselidys Acosta; Roberto Menendez Each, its true and lawful Attorney -In -Fact, to make, execute, seal and deliver, for and on its behalf as surety, and as its act and deed in all bonds and undertakings provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed the sum of (not to exceed $40,000,000.00): $40,000,000.00 This Power of Attorney is made and executed by authority of a Resolution adopted by the Board of Directors. That resolution also authorized any further action by the officers of the Company necessary to effect such transaction. The signatures below and the seal of the Corporation may be affixed by facsimile, and any such facsimile signatures or facsimile seal shall be binding upon the Corporation when so affi end in the future with regard to any bond, undertaking or contract of surety to which it is attached. (vim In witness whereof, the FCCI Insurance Company has caused these pit ts to be signed by its duly authorized officers and its corporate Seal to be hereunto affixed, this 20th day of Deer ber, 2024. ' ."<>\)* „„..x.. (Jae_ vSt 4- SE c^ • tin V Before me this day personally appeareMis lna Dj�Ich, who is personally known to me and who executed the foregoing document for the purposes expressed therein. Christina D. Welch, President FCCI insurance Company State of Florida County of Sarasota My commission expires: 2/27/2027 *OF �"`:'`+�e, pc-coysivow * Comm4+ion 1HH324536 E i1aFensy27,2027 State of Florida County of Sarasota 'QQ Christopher Shoucair, EVP, CFO, Treasurer, Secretary FCCI Insurance Company Notary Public Before me this day personally appeared Christopher Shoucair, who is personally known to me and who executed the foregoing document for the purposes expressed therein. PEGorMy commission expires: 2/27/2027 jQy`*� ��' 653,5 a M1 ` Espiu Fibruuy 27.2427 CERTIFICATE Notary Public I, the undersigned Secretary of FCCI Insurance Company, a Florida Corporation, DO HEREBY CERTIFY that the foregoing Power of Attorney remains in full force and has not been revoked; and furthermore that the February 27, 2020 Resolution of the Board of Directors, referenced in said Power of Attorney, is now in force. Dated this 3rd day of September , 2026 Christopher Shoucair, EVP, CFO, Treasurer, Secretary FCCI Insurance Company 1-I0NA-3592-NA-04, 1/2025 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A H L U K LJ CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 9/11/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Acrisure South Insurance Services, LLC 1317 Citizens Blvd FL 34748 License#: L122365 CONTACT NAME: Roberto Menendez PHONE FAX (A/C No Ext): 800-845-8437 (A/C, No): E-MLeesburg ADDRESS: rmenendez@acrisure.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Incline Americas Insurance Company 17532 INSURED A-1PROP-01 A-1 Property Services Group, Inc. 6925 Nw 42nd St Miami FL 33166 INSURERB: Travelers Casualty Insurance Company of America 19046 INSURERC: Mesa Underwriters Specialty Insurance Company 36838 INSURERD: Bridgefield Casualty Insurance Company 10335 INSURERE: Colony Insurance Company 39993 INSURER F : COVERAGES CERTIFICATE NUMBER: 919264035 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. *LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIMITS SHOWN ARE INCLUSIVE OF AMOUNTS REQUESTED BY THE CERTIFICATE HOLDER AND MAY NOT REFLECT POLICY LIMIT AMOUNTS IN EXCESS OF THOSE REQUESTED. *Not Applicable in WY INSR TYPE OF INSURANCE A INSD WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP fMM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y PIC-GL-000000698-00 f ` �//�` A /C. i 8/17/2026 '"re 8/17/2027 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE X LIMIT APPLIES SECT PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ B AUTOMOBILE X X LIABILITY ANY AUTO OWNED X SCHEDULED AUTOS NON -OWNED AUTOS ONLY Y Y BA3N700687 8/17/2026 8/17/2027 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ PIP Basic $ 10,000 C X UMBRELLA LIAB EXCESS LIAB X O OCCUR CLAIMS -MADE Y Y MX0083001004308 8/17/2026 8/17/2027 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 DED RETENT ON $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N N /A Y 196-48542 5/1/2026 5/1/2027 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 E Contractors Pollution Liability CSPUC4204184-05 8/17/2026 8/17/2027 Limit Per Claim Aggregate Limit 1,000,000 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Caribbean Marketplace Roof Replacement - D5 Project No. 40-B253506 Roofing Contractor - License # CMC1250477 City of Miami is included as additional insured regarding General Liability, Auto and Contractors Pollution Liability on a primary and non contributory basis, as required by written contract. Umbrella follows form. Waiver of Subrogation applies to General Liability, Auto and Workers Compensation as required by written contract. 30 days NOC applies. CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ;y Irwin © 1988-2025 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORD 25 (2025/12) Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A Dom: don, Tsor aid MaSubject RE: a,taceRonra91la®na,t-05,Preimtmn a9 Amahmenio. �.:o1<.m 30:15AM 50.5 imaaaalgaris comsalladaa Good Morning Luis, The certificate and P&P bond are adequate. Regards, City of Miami Risk Management Department 14 NE 1a1Avenue, 2° Floor Miami, Florida 33132 (305) 416-1641 Office (305) 416-1710 Fax Tauevedo8Dmiamigov co. "So E72xo x owl `7 4 r8.rs w. Z'Y From: Caseres, Luis<L<aseres@miamigov.com> Sent: Monday, September 14, 2026 8:16 AM To: Quevedo, Terry <TQu evedo@miamigov.com> Subject: FW: ITS No. 25-26-026 -Caribbean Marketplace Roof Replacement— D5, Project No. 40- 8253506 Importance: High Goad morning, Please review and approve, revision requested has been done. Best regards, Lw.'Cayea-'e' Construction Procurement Assistant City of Miami Department of Procurement 444 SW 2. Avenue, 6. Floor, Miami, FL 33130 St (305)416-1923 8 (305)400-5335 ®ITaaeres©mi miyov com VIA us ❑EWE "Serving, Enhancing and Transforming our Community" \• •Se CONFIDENTIAL nay p " g orm ry ,) 7f µent you are Hereby notNed Nat any reale, dose sdwnY prosflon Y p pie rywconNnthe seritle Y pIY - i91or Due to Fontla5 very broad putt/ slaw, mostommumcadons to or from CAy or M.. employee arJ mass ar available to they N end media upon request There/ore, Nls email mmm lcatron may be subjectto pub dsclosure. If you're not already a Vendor, click on or scan the QR Code to r Is as a new v�dor the City of Miami. Oc` From: Lima, Cristiane <j7 ;,T 0miamieov rnm> Sent: Monday, September 14, 20268:04 AM To: Caseres, Luis <i raseres@miamienv son, Cc Hansen, Anthony cAM}lanscn @miamicnv rnm> Importance: RE: GB No 25-26-026 - Caribbean Marketp Importance: High Good morning Luis, est— 05, Project No. 40-/3253506 Please find attached revised Al propedy's COI. Please obtain Risk approval asap. Thank you. Respectfully, cTy oI cePaeh Flax, Avenue, rFL asiaa w "Serong, Enhancing, tlTransforming rldaurcommuniry" ro cnavrorttswme Frosr ' mncenngvueticrecorm. Ali Email sent and race...adore a public reco. grouse not alreadya vend or,cuck on or scan the qe code to register as a new vendor for the city or Miami. From: Caseres, Luis, raseres@miamienv rom> Sent: Friday, September 11, 2026 12:56 PM To: rvelasouer@t866rnofine sons Pen Sal 866rnofine rnm; iliana@1866rnofine rnm CO Lima, CristianeQlima@miamieov.com> Subject: FW: Fe No. 25-26-026 -Caribbean Marketplace Roof Replacement— D5, Project No. 40- 8253506 Good afternoon, Please see email below from our Risk Dept regarding a small revision to Insurance. Once revision is done, please send back so Risk Dept can approve. Best regards, Letts, Caseres, Construction Procurement Assistant City of Miami Department of Procurement 444 SW 2. Avenue, 6. Floor, Miami, FL 33130 Ibueon, or Ouplioalion or this rnnmunicado. Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABE0E7A J/ 1,/GV, V.JV AIYI Detail by Entity Name DIVISION OF CORPORATIONS JSvi iJ: of. amorg ? PJi) -`,fri011.� rrrr official 5ta19 of Florida weir.ite Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Profit Corporation A-1 PROPERTY SERVICES GROUP INC. Filing Information Document Number P07000048954 FEI/EIN Number 20-8899101 Date Filed 04/20/2007 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 04/23/2009 Event Effective Date NONE Principal Address 6925 NW 42nd Street Miami, FL 33166 Changed: 03/03/2022 Mailing Address P.O. Box 558385 Miami, FL 33255 Changed: 03/03/2022 Registered Agent Name & Address Peterson & Baldor PLLC 8000 SW 117 Avenue Ste 206 Miami, FL 33183 Name Changed: 01/15/2026 Address Changed: 01/15/2026 Officer/Director Detail Name & Address Title CEO https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=A1 PROPE... 1/2 Docusign Envelope ID: B3FD4D16-D905-8E1 C-825F-DCBF7ABEOE7A J/ 1,/GV, V.JV AIYI Detail by Entity Name Madruga, Yosvany F 3120 SW 104 Ave MIAMI, FL 33165 Annual Reports Report Year Filed Date 2024 03/20/2024 2025 03/11/2025 2026 01/15/2026 01 /15/2026 -- ANNUAL REPORT 03/11/2025 --ANNUAL REPORT 03/20/2024 --ANNUAL REPORT 02/05/2024 -- Reg. Agent Changg 04/18/2023 -- ANNUAL REPORT 03/03/2022 -- AMENDED ANNUAL REPORT 01/31/2022 --ANNUAL REPORT 03/17/2021 --ANNUAL REPORT 03/02/2020 --ANNUAL REPORT 02/11/2019 --ANNUAL REPORT 02/28/2018 -- ANNUAL REPORT 02/10/2017 -- ANNUAL REPORT 01 /22/2016 -- ANNUAL REPORT 03/04/2015 --ANNUAL REPORT 01/13/2014 --ANNUAL REPORT 03/26/2013 -- ANNUAL REPORT 02/01/2012 --ANNUAL REPORT 04/19/2011 --ANNUAL REPORT 05/06/2010 --ANNUAL REPORT 01/11/2010 --ANNUAL REPORT 04/23/2009 -- Amendment 04/20/2009 --ANNUAL REPORT 09/09/2008 --ANNUAL REPORT 10/18/2007 -- Amendment 08/30/2007 -- Amendment 04/20/2007 -- Domestic Profit View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=A1 PROPE... 2/2 Olivera, Rosemary From: Sent: To: Cc: Subject: Attachments: Caseres, Luis Thursday, October 1, 2026 10:44 AM Lima, Cristiane; Hansen, Anthony; Ponassi Boutureira, Fernando; Perez, Annie; Darrington, Mario; McGinnis, Lai -Wan; Pope, Shedrick Fossler, Thomas; Hannon, Todd; Olivera, Rosemary; Gomez, Marta; Johnson, Antiwonesha; Atkison, Nicholas; Dubuisson, Fabiola; Badia, Hector Document Distribution - ITB No. 25-26-026, Caribbean Marketplace Roof Replacement, D5 ITB_25-26-026_Caribbean_Marketplace_Roof_Repl-Executed 09-30-2026.pdf Good morning, All: Lai -Wan: Attached for your records is a scanned copy of the document described below, which was duly executed by all appropriate parties. Thank you. Antiwonesha/Marta: You may now close this Matter ID 26-2476 Todd: Please find attached the fully executed copy of agreement that is to be considered an original agreement for your records. Document Type: First Party: Second Party: Program/Purpose: Effective Date: Best regards, Construction Contract City of Miami A-1 Property Services Group, Inc. Caribbean Marketplace Roof Replacement, D5 09/30/2026 LctiA.- Core - Construction Procurement Assistant City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor, Miami, FL 33130 (305) 416-1923 g (305) 400-5335 ®Lcaseres©miamigov.com i "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. If you're not already a Vendor, click on or scan the QR Code to register as a new vendor for the City of Miami. 2