HomeMy WebLinkAbout26290AGREEMENT INFORMATION
AGREEMENT NUMBER
26290
NAME/TYPE OF AGREEMENT
FLORIDA DEPARTMENT OF LAW ENFORCEMENT
DESCRIPTION
CRIMINAL JUSTICE INFORMATION SERVICES USERS'
AGREEMENT/TO INCLUDE THE NEW CHIEF OF
POLICE/MATTER ID: 26-2165
EFFECTIVE DATE
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
9/21/2026
DATE RECEIVED FROM ISSUING
DEPT.
9/22/2026
NOTE
DOCUSIGN AGREEMENT BY EMAIL
CITY OF MIAMI
DOCUMENT ROUTING FORM
Signed by:
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ORIGINATING DEPARTMENT: Police
DEPT. CONTACT PERSON: Joy Saunlett EXT. 305 603-6196
NAME OF CONTRACTUAL PARTY/ENTITY: Florida Department of Law Enforcement
(FDLE)
IS THIS AGREEMENT TO BE EXPEDITED/RUSH
TOTAL CONTRACT AMOUNT: $ 0.00
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
❑ GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
El LICENSE AGREEMENT
OTHER: (PLEASE SPECIFY:
❑ YES NO
FUNDING INVOLVED? El YES NO
El PUBLIC WORKS AGREEMENT
E MAINTENANCE AGREEMENT
El INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY) To execute an
updated Criminal Justice Information Services (CJIS) Agency Contact Descriptions form to include
the new chief of police (Edwin Lopez) for the police department's continued access.
COMMISSION APPROVAL DATE: FILE ID:
ENACTMENT NO:
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: no funding
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
September 17,
PRINT: EDWIN
.9T.? EDT
LOPEZ
,-Signed by:
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SUBMITTED TO RISK MANAGEMENT
INTERIM DIRECTOR
September 17,
PRINT: DAVID
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September 17,
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APPROVAL BY ASSISTANT CITY MANAGER
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PRINT:
SIGNATURE
APPROVAL BY DEPUTY CITY MANAGER
PRINT: NATASHA COLEBROOK-WILLIAMS
SIGNATURE:
RECEIVED BY CITY MANAGER
September 19,
PRINT: JAMES
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SUBMITTED TO THE CITY CLERK
September 21,
PRINT: TODD B
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PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
TO:
FROM:
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Edwin Lopez
Chief of Police
(Through Channels)
_Strgeant rew Markowitz #4379
Computer Support
Information Technology Support Section
/gibleu
acts
July 29, 2026
DATE :
SUBJECT :
REFERENCES:
ENCLOSURES:
Updated MOUs
FILE :
I am submitting this memorandum to advise on required updates to several Memoranda of
Understanding (MOU' s) and inter -agency agreements that govern our access to state and federal
criminal justice information systems. As part of the change in department head, new MOUs are
required to ensure that these agreements remain current and are essential for compliance,
operational continuity, and audit readiness.
1. CJIS MOU
The existing CJIS-related documentation requires verification to ensure alignment with
current FBI and state CJIS Security Policy standards. This includes updated language on
data access controls, authentication requirements, and audit procedures. FDLE requires
an updated MOU when a department head changes at an agency.
2. TRACS (Traffic and Criminal Software)
Per FDLE requirements, an updated MOU for TRACS is required whenever there is a
change in the department head. Now that this transition has occurred, a new agreement
must be completed to remain in compliance.
Prior MOUs are available for review if requested. We can set up the new ones via Docusign or
paper version, whichever you choose. Attached are the new agreements for wet signature.
ACM:acm
Office of the
Chief of Police
Miami, Fla
AUG 10 2026
RECEIVED
RECEIVED
JUL 3 0 2026
MIAMI POLICE DEPARTMENT
DEPUTY CHIEF OF POLICE
ECEIVE
JUL 2 9 2026
ASSISTANT CHIEF
ADMINISTRATION DIV
CJIS AGENCY CONTACT DESCRIPTIONS
The Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Users' Agreement
requires each agency to appoint designated contacts to include the CJIS Agency Coordinator (CAC), the Local Agency
Security Officer (LASO) and other contacts listed below. Brief descriptions of the designations on the CJIS Agency
Contact Form are provided to assist in making the best and most appropriate designation selections. One person may
be assigned to handle all the designations, or different agency members may be appointed for each designation. At a
minimum, all persons assigned to a designation should be agency employees in good standing, have a working
knowledge of Windows based software systems, good organizational skills, be current in CJIS Security Awareness
Training and be able to communicate effectively as an agency representative. Vendors may not be named as any of
the CJIS designations if the individual is a representative (employee, owner, developer, etc.) of a company that
provides CJIS and/or IT services to the agency.
CJIS Agency Coordinator (CAC) will act as the central point of contact regarding all communications between FDLE
CJIS and the User. The CAC shall have User authority to ensure that all agency identified personnel, including those
with decision making authority, are made aware and able to participate in all FDLE CJIS discussions that may lead to
User business and policy changes. The CAC shall have the authority to appoint other User personnel to serve in other
designated CJIS positions and sign the agency contact form.
Local Agency Security Officer (LASO) and Alternate Local Agency Security Officer (Alt-LASO) is responsible for
the agency's compliance with the FBI CJIS Security Policy (CSP) and all applicable security requirements of the criminal
justice information network and systems. The LASO/Alt-LASO should be knowledgeable of the technical aspects of the
agency's network and maintain an ongoing working relationship with the local technical staff as well as the FCIC Agency
Coordinator (FAC/Alt-FAC).
FCIC Agency Coordinator (FAC) and Alternate FCIC Agency Coordinator (Alt-FAC) ensures compliance with the
legal and policy requirements contained within the CJIS User Agreement and Requirements Document, and facilitates
communication between FDLE CJIS and the User regarding FCIC related matters. The FAC/Alt-FAC should have a
strong working knowledge of the CJIS systems in use by the agency and be available to respond during normal business
hours.
FALCON Application Access Administrator (AAA) creates and maintains users of the FALCON system. The AAA
creates and approves user's access, provides roles and privileges to users who create and monitor Watch List records
or who manage the agency's Retained Applicant Fingerprint transactions.
CJIS Online Administrator creates and maintains CJIS Online user accounts. The CJIS Online system is used by
individuals who require Security Awareness Training as mandated by the FBI CJIS Security Policy.
nexTEST Administrator creates and maintains nexTEST user accounts. The nexTEST system contains FDLE required
training for FCIC/NCIC certified operators and LASOs.
License Plate Reader (LPR) Contact will answer or relay questions specific to LPR operations at the agency.
Florida Incident -Based Reporting System (FIBRS) Contact - facilitate communication between FDLE CJIS and
the User regarding FIBRS, Use -of -Force, and the related UCR data collection initiatives.
National Data Exchange Agency Coordinator (NAC) serves as the contact for matters relating to access of N-DEx
data via the LInX data sharing system or N-DEx directly.
Red Light Camera (RLC) Contact will answer or relay questions specific to RLC operations at the agency.
Validations Administrator creates and maintains user accounts within the FDLE provided online Validation Application.
Public Access System (PAS) Tip Information enables the public to provide information to law enforcement regarding
local agency Hot File entries in FCIC that have been uploaded to FDLE's internet site. It is strongly suggested that
agencies not use an employee's email address, but instead use an email address that is accessible and monitored by
several agency members.
FLORIDA DEPARTMENT OF LAW ENFORCEMENT
CRIMINAL JUSTICE INFORMATION SERVICES
CJIS AGENCY CONTACT FORM
Enter the pertinent information into this form and return it to FDLE by scanning and emailing the form to
CJISIDEAfdle.state.fl.us. Upon receiving this form a CJIS Service Area Information Delivery and Education (ID&E)
Member will contact each designee to discuss training available for these appointed positions. Once the CAC has been
appointed by the User Chief Executive Officer, the CAC shall have the authority to appoint personnel to serve in other
designated CJIS positions and sign subsequent agency contact forms.
Date: 7/29/2026
Agency Name: City of Miami Police Department Agency ORI: FL 0130600
Physical Address: 400 NW 2nd Ave. Miami, FL 33128
Mailing Address (ifdifferent): N/A
Agency Main Phone: 305-603-6015 Agency Alt Phone: 305-519-9593
Agency Fax: N/A ,-Signed by: FCIC/NCIC Record Entering Agency: YES ❑ NO ❑
Chief Executive Officer Signature:
Chief Executive Officer Printed Name:
CJIS Agency Coordinator (CAC)
Name: Joseph Pontillo
Chief Edwin Lopez
Email: 26744@miami-police.org
Phone #: 305-603-6155 Cell Phone: N/A
Local Agency Security Officer (LASO)
Name: Sgt. Alex Rodriguez
Email: 28627@miami-police.org
Phone #: 305-603-6155 Cell Phone: N/A
Alternate Local Agency Security Officer (ALT - LASO)
Name: N/A Email: N/A
Phone #: N/A Cell Phone: N/A
CTBS-027 08/01/2025
CJIS Agency Contact Form
Date: 7/29/2026
Agency ORI
FL0130600
User Chief Initials:
FCIC Agency Coordinator (FAC) ❑ N/A
Name: Janice A. Gumbs Email: 2633@miami-police.org
Phone #: 305-603-6015 Cell Phone: N/A
Alternate FCIC Agency Coordinator (ALT- FAC) ❑ N/A
Name: Jamesha Douglas Email:41187@miami-police.org
Phone #: 305-603-6015 Cell Phone: N/A
FALCON Application Access Administrator(AAA)
Name: Janice. A. Gumbs Email: 2633@miami-police.org
N/A
Phone #: 305-603-6015 Cell Phone: N/A
CJIS Online Administrator
Name: Sgt. Alex Rodriguez Email:28627@miami-police.org
Phone #: 305-603-6155 Cell Phone: N/A
CJIS Online Secondary Administrator
■
N/A
Name: Email:
nexTEST Administrator
Name: Janice. A. Gumbs Email: 2633@miami-police.org
Phone #: 305-603-6015 Cell Phone: N/A
nexTEST Secondary Administrator ❑ N/A
Name: Jamesha Douglas
Email: 41187@miami-police.org
License Plate Reader (LPR) Contact ❑ N/A
Name: Lt. Alejandro Gutierrez Email: 27878@miami-police.org
Phone #: 305-603-6415 Cell Phone: N/A
CTBS-027
08/01/2025
CJIS Agency Contact Form
Date 7/29/2026
Agency ORI: FL 0130600
Florida Incident -Based Reporting System (FIBRS) Contact
Name Gabriel Del Sol
User Chief Initials:
Email: 48029@miami-police.org
N/A
Phone #: 305-603-6155 Cell Phone: N/A
FIBRS Secondary Contact
■
N/A
Name: Email:
N-DEx Agency Coordinator (NAC)
Name: Gabriel Del Sol Email:48029@miami-police.org
P hone* 305-603-6155 Cell Phone: N/A
Red Light Camera (RLC) Contact
Name:
Phone #:
N/A
■
N/A
Email:
Cell Phone:
THE FOLLOWING DESIGNATIONS ARE REQUIRED FOR ENTERING AGENCIES ONLY
Validations Administrator
Name: Angela Cooper Email:1187@miami-police.org
Phone #: 305-603-6405 Cell Phone: N/A
Validations Secondary Administrator
Name: Consuelo Paucar Email: 5519@miami-police.org
P hone #: 305-603-6405
Cell Phone: N/A
Public Access System (PAS) Tip Information
PAS Tip E-mail Address: N/A PAS Tip Phone #: N/A
CTBS-027 08/01/2025
CITY OF MIAMI, a Florida Municipal Corporation
By:
Signed by:
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James Reyes, City Manager
Attest:
DocuSigned by:
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By:
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Todd B. Hannon, C
Signed by:
Approved as to Form and Correctness:
By:
Signed by:
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George Wysong, III, City Attorney
5DocuSigned by:
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Approved as to Insurance Requirements:
By:
Signed by:
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5CG31-8.21-4 ...
David Ruiz, Interim Director
Risk Management
Date: September 19, 2026 110:14:31 EDT
Date: September21, 2026 109:17:42 EDT
Date: September 17, 2026 111:42:04 EDT
Date: September 17, 2026 1 06:50:36 EDT
COUNTERPARTS AND ELECTRONIC SIGNATURES. This Agreement may be executed in any number of
counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together
constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature
of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the
party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and
deliver to the other parties an original signed Agreement upon request.
Olivera, Rosemary
From:
Sent:
To:
Cc:
Subject:
Attachments:
Saunlett, Joy <6272@miami-police.org>
Tuesday, September 22, 2026 10:03 AM
Markowitz, Andrew- Police; Garcia, Aida; Garcia, Aida L- Police; Olivera, Rosemary;
Castro, Jorge- Police
Blanco, Jorge- Police
CJIS Agency Contact Descriptions - Matter ID.: #26-2165
FE FDLE CJIS Contact Form.pdf
CAUTION: This is an email from an external source. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Good morning:
Attached please find the fully executed document for the above -mentioned matter.
Thank you.
Joy Saunlett I Administrative Assistant
Business Management
Section
[oy.saun'lettftmiami-pol ice.org
400 NW 2.1' Avenue, Miami, FL 33128
s (305-603-6196 I ei 305-579-6634
i