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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #19316 Date: 05/21/2026 Commission Meeting Date: 06/25/2026 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposal -Telemetry and Supervisory Control and Data System Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission with attachment(s), pursuant to Request for Proposals ("RFP") No. 2046386, from Star Controls, Inc., for the provision of a Telemetry and Supervisory Control and Data ("SCADA") System for the City's storm pump stations for the Department of Resilience and Public Works ("RPW'), for an initial term of one (1) year, with the option to renew for three (3) additional one (1) year periods; allocating funds from the 2023-2024 Statewide Flooding and Sea Level Rise Resilience Plan Grant and other various sources of funds from the General Fund; authorizing the City Manager to execute the negotiated Professional Services Agreement ("PSA") In a form acceptable to the City Attorney, and to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On November 14, 2025, the Department of Procurement, on behalf of RPW, issued RFP No. 2046386 under full and open competition, to obtain proposals from experienced and qualified firms for the provision of a telemetry and SCADA system, in an effort to provide advanced storm pump monitoring services for the City's storm pump stations. Proposers were required to meet all of the minimum qualification requirements established within the RFP, in order to be deemed responsive. On January 9, 2026, three (3) proposals were received in response to the RFP, all of which were deemed responsive and responsible. The Evaluation Committee met on February 19, 2026, to discuss and evaluate the proposals. No oral presentations were held and the Evaluation Committee recommended that the City enter into negotiations with Star Controls, the highest -ranked Proposer. On March 31, 2026, Procurement and a designated negotiating team successfully completed negotiations with Star Controls and recommended to the City Manager the execution of a contract with Star Controls, who met all requirements and are the highest ranked responsive and responsible Proposer. The approximate cost of equipment and installation across all current storm pump stations is $762,793.43. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: Approx. $762,793.43 General Account No: Various Department of Resilience and Public Review Completed Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Works 05/28/2026 5:54 PM Luis Hernandez -Torres Marie Gouin Annie Perez Asael Marrero Natasha Colebrook -Williams Valentin J Alvarez Thomas M. Fossler Xavier Alban George K. Wysong III Maricarmen Lopez City Clerk's Office Juvenal Santana Department Head Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Assistant City Manager Review Completed Approved on behalf of the City Manager Legislative Division Review Completed ACA Review Completed Deputy Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Rendered Completed 06/02/2026 3:02 PM 06/02/2026 3:42 PM 06/09/2026 12:35 PM 06/12/2026 12:35 PM Completed 06/12/2026 4:49 PM 06/15/2026 4:38 PM 06/15/2026 8:28 PM 06/15/2026 8:34 PM 06/25/2026 9:00 AM 06/26/2026 4:25 PM City of Miami Legislation Resolution Enactment Number: R-26-0276 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 19316 Final Action Date:6/25/2026 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-86(C)(6)B OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), APPROVING THE CITY MANAGER'S AWARD RECOMMENDATION FOR REQUEST FOR PROPOSALS NO. 2046386, ATTACHED AND INCORPORATED AS EXHIBIT "A," TO STAR CONTROLS, INC. ("CONTRACTOR"), FOR THE PROVISION OF A TELEMETRY AND SUPERVISORY CONTROL AND DATA ("SCADA") SYSTEM FOR THE CITY OF MIAMI'S ("CITY") STORM PUMP STATIONS FOR THE DEPARTMENT OF RESILIENCE AND PUBLIC WORKS (THE "SERVICES"), FOR AN INITIAL TERM OF ONE (1) YEAR, WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS IN AN ESTIMATED AMOUNT OF SEVEN HUNDRED SIXTY-TWO THOUSAND, SEVEN HUNDRED NINETY-THREE AND 43/100 DOLLARS ($762,793.43); ALLOCATING FUNDS FROM THE 2023-2024 STATEWIDE FLOODING AND SEA LEVEL RISE RESILIENCE PLAN GRANT AND OTHER LEGALLY AVAILABLE FUNDING SOURCES FROM THE GENERAL FUND; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH CONTRACTOR FOR THE PROVISION OF THE SERVICES CONSISTENT WITH THE TERMS SET FORTH HEREIN; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") requires a telemetry and supervisory control and data acquisition ("SCADA") system for its storm pump stations in order to provide centralized monitoring and control of the City's stormwater infrastructure for the Department of Resilience and Public Works ("RPW') (the "Services"); and WHEREAS, on November 14, 2025, the Department of Procurement, on behalf of RPW, issued Request for Proposals ("RFP") No. 2046386 under full and open competition, to establish a contract for the SCADA System; and WHEREAS, on January 9, 2026, three (3) proposals were received in response to the RFP, all of which were deemed responsive and responsible; and WHEREAS, on February 19, 2026, the Evaluation Committee ("Committee"), appointed by the City Manager, convened to discuss and evaluate the proposals consistent with the RFP requirements; and WHEREAS, no oral presentations were held, and the Committee scored the proposals and reached a consensus, pursuant to the guidelines established in the RFP, to recommend Star Controls, Inc. ("Contractor") as the highest -ranked, responsive, and responsible Proposer; and WHEREAS, thereafter, the City Manager concurred with the recommendation of the Committee and authorized Procurement to enter into negotiations with Star Controls for an agreement for the provision of the Services; and WHEREAS, on March 31, 2026, Procurement and a designated negotiating team completed negotiations with Contractor for an agreement for the provision of the Services; and WHEREAS, the City Manager recommended Contractor for award of an agreement for the provision of the SCADA System for an initial term of one (1) year, with the option to renew for three (3) additional one (1) year periods, in an estimated amount of Seven Hundred Sixty - Two Thousand, Seven Hundred Ninety -Three and 43/100 Dollars ($762,793.43), as further specified in the memorandum attached and incorporated as Exhibit "A" ("City Manager's Recommendation"); and WHEREAS, Section 18-86 of the Code of the City of Miami, Florida, as amended ("City Code") provides the procedures for use of competitive sealed proposals, including that awards in excess of $50,000.00 must be approved by the City Commission upon recommendation by the City Manager; and WHEREAS, the City Commission desires to approve the award to Contractor and to authorize the City Manager to negotiate and execute an agreement, and any necessary amendments, renewals, and extensions, all in forms acceptable to the City Attorney and consistent with the terms herein stated, for said purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-86(c)(6)b of the City Code, the award to Contractor for the provision of the telemetry and SCADA System for the City's storm pump stations for the RPW, for an initial term of one (1) year with the option to renew for three (3) additional one (1) year periods, in an amount not to exceed $762,793.43, as further specified in the City Manager's Recommendation, is hereby approved. Section 3. Funds for this purpose are allocated from the 2023-2024 Statewide Flooding and Sea Level Rise Resilience Plan Grant and other legally available funding sources from the General Fund, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized to negotiate and execute an agreement, in a form acceptable to the City Attorney, with Contractor for the provision of the Services consistent with the terms set forth herein. Section 5. The City Manager is further authorized to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge = . Wyy ng Ill, C ty ttor -y 6/15/2026 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.