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HomeMy WebLinkAbout26264AGREEMENT INFORMATION AGREEMENT NUMBER 26264 NAME/TYPE OF AGREEMENT CAPA STRATEGIES, LLC DESCRIPTION MEMORANDUM OF UNDERSTANDING/HEAT MONITORING SERVICES PROPOSAL/MATTER ID: 26-1765 EFFECTIVE DATE June 25, 2026 ATTESTED BY TODD B. HANNON ATTESTED DATE 8/17/2026 DATE RECEIVED FROM ISSUING DEPT. 8/18/2026 NOTE DOCUSIGN AGREEMENT BY EMAIL Initial CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Office of Resilience and Sustainability DEPT. CONTACT PERSON: Reinaldo Rodriguez EXT. 1296 NAME OF CONTRACTUAL PARTY/ENTITY: CAPA Strategies, LLC IS THIS AGREEMENT TO BE EXPEDITED/RUSH TOTAL CONTRACT AMOUNT: $ TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ YES NO FUNDING INVOLVED? OYES NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY: Memorandum of understanding (MOU) between City of Miami and CAPA Strategies, LLC for the purpose of conducting a scientific field mapping study across the City of Miami in order to identify baseline urban heat island conditions during the summer of 2026. PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY) As part of the City's ongoing efforts to strengthen our resilience to extreme heat, and better protect our residents, The Office of Resilience and Sustainability (ORS) will be conducting a Citywide Heat Watch heat mapping exercise on 08/11/26. This exercise will be performed by driving designated routes to collect data on temperature and humidity throughout the City and will be conducted by volunteers from City Departments. COMMISSION APPROVAL DATE: / / FILE ID: ENACTMENT NO: ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR August 12, 2026 PRINT: Sonia Brubaker 116:37:56 EDT SIGNATURE: ,—Signed by: �e-t. \-64C— 14666A4h'... SUBMITTED TO RISK MANAGEMENT August 13, 2026 PRINT: David Ruiz 1 06:40:04 EDT Signed by: Dwtt/�! FratAkSIGNATURE: SUBMITTED TO CITY ATTORNEY Matter ID 26-1765 August 14, 2026 PRINT: George K. Wys ng 1 08:11:04 EDT SIGNATURE: IIIs�1�Ea... Signed by: at-O '67, . 0(isat4 ((( APPROVAL BY ASSISTANT CITY MANAGER August 14, 202611%:42:18 PRINT: Asael "Ace" EDT SIGNATURE Mar 87 ; •1'VBAIA, ,—DocuSigned by: rrM°'` APPROVAL BY DEPUTY CITY MANAGER August 17, 2026 PRINT: Natasha COTacikatAVffligins 110:13:33 EDT SIGNATURE: ,—DocuSigned by: Ale4A41.4 C, 4-(&t&;,,cn.z RECEIVED BY CITY MANAGER August 17, 2026 PRINT: James Rey 84B700975DEASigned I 15:17:41 EDT by: SIGNATURE: SUBMITTED TO THE CITY CLERK August 17, 2026 PRINT: Todd B. Hannon 119:09:35 EDT A68C256F2C6A478... DocuSigned by: SIGNATURE: — PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REl��cFlass... EXECUTION BY THE CITY MANAGER MEMORANDUM OF UNDERSTANDING THIS BINDING MEMORANDUM OF UNDERSTANDING ("MOU") is entered into between The City of Miami, a municipal corporation of the State of Florida, ("City" or "Client") and CAPA Strategies, LLC, doing business as Climate Adaptation Planning Analytics, an Oregon limited liability company ("CAPA") this 25th day of June 2026. Client and CAPA are each individually referred to herein as "Party" and collectively as the "Parties." RECITALS: WHEREAS, Client desires to participate in a 2026 urban heat island mapping project to conduct a scientific field mapping study, the "Campaign", within the corporate limits of the City of Miami, Florida (the "Project"); WHEREAS, CAPA will plan, organize, provide data collection tools, analytics, and prepare the results from this Project; WHEREAS, CAPA's summary report will provide a geographically specific, scientific analysis of the impact of air temperatures within Client's study area, helping to identify those areas that suffer from more intense heat due to the built environment; and WHEREAS, CAPA and Client desire to enter into this MOU to outline their binding agreement to outline their responsibilities under the Project, as further described in CAPA's proposal, attached and incorporated herein as Exhibit C. NOW, THEREFORE, in consideration of the covenants and representations made below, and the above recitals which are incorporated herein by reference and made an essential part of this MOU, the Parties agree as follows: Section 1A. Client's Obligations and Responsibilities: To ensure a successful Project, Client agrees to fulfill the below logistics and volunteer recruitment responsibilities and tasks. 1. Client will lead local planning and execution of the study by following the program procedures as recommended by CAPA; 2. Client will recruit local non -City employee community volunteers ("Community Volunteers") and use actively employed and on -duty City employees ("City Employees") (collectively, the "Participants"), to engage in data collection, and ensure that each Participant (i) attends a virtual or in -person training and (ii) completes a "Knowledge Check" assessment. Further, Client will ensure each Community Volunteer signs a liability release waiver in a substantially similar form as Exhibit G, attached and incorporated 1 herein, prior to participating in the campaign. City Employees will not be required to sign a liability release waiver. 3. Client will arrange and lead a virtual or in -person Participant training session, with support from CAPA in the form of a recommended meeting agenda, comprehensive training video, and question & answer session; 4. Client will receive shipment of the sensor equipment in advance of the target campaign date (barring any shipping delays by FedEx, equipment will arrive prior to the campaign, usually at least three to seven days prior), distribute and closely track the sensors amongst campaign Participants, and send all sensor equipment back to CAPA within two days following the campaign, unless otherwise agreed to by both Parties. Equipment shipment and return will be via FedEx and pre -paid by CAPA; 5. Client will complete a "Route Report" within two days following the campaign, as a detailed account of the campaign, as well as provide all relevant field notes from Participants; and 6. Client will participate in follow-up activities such as a debrief & next -step discussions. Section 1B. CAPA's Obligations and Responsibilities: In addition to the work outlined in Exhibit C, to ensure a successful project, CAPA agrees to the following tasks (the "Scope of Work"). 1. Task 1: July, 2026 — Prepare for the field campaign a. Provide to Client a set of program materials that includes Participant outreach & training materials, process timelines, tracking resources, etc., and guides Client through the process of planning and completing the field campaign; b. Hold virtual team meetings with Client to prepare for and complete the heat campaign; c. Support the Participant training session with necessary materials and attend the session to answer questions. 2. Task 2: July, August, or September 2026 (exact date TBD) — Execute the field campaign a. Ship all necessary sensor equipment (described in Exhibit A, attached and incorporated herein) to Client; b. Offer technical and/or logistical support as needed during the campaign.; c. Provide a self-addressed, pre -paid return FedEx label for returning all the equipment to CAPA. 3. Task 3: Eight to twelve weeks following receipt of equipment by CAPA — Process, analyze and deliver the data a. Apply quality control processes to clean and ensure adequate data quality from field campaign; b. Integrate necessary satellite data to inform land cover variables; 2 c. Run computer scripts and models for developing area -wide models of ambient temperature and heat index at the three time periods of the campaign day across the designated study area; d. Develop and share heat maps and methods in a summary report along with the processed data through the open data platform, the Open Science Framework (OSF). The processed traverse points will be provided in shapefile format (Geographic Information System), and the area -wide models in the format of raster geo-TIFs; e. Land cover and canopy assessment will be provided as part of the overall report for the City of Miami. f. Conduct a follow-up meeting with organizers and any other collaborators to discuss results and explore next steps. Section 2. Incorporations and Order of Precedence: The following exhibits are hereby incorporated into and made part of this MOU. Any conflict among the exhibits shall be resolved in favor of this MOU, then in the following order: • Exhibit A, Description of Equipment • Exhibit B, Purchase Order • Exhibit C, CAPA Proposal • Exhibit D, Certificate of Insurance • Exhibit E, Anti -Human Trafficking Affidavit • Exhibit F, Foreign Country of Concern Attestation • Exhibit G, Volunteer Waiver of Liability Section 3. Term of Agreement: The term of this agreement is from the completion of this signed executed agreement through December 31st, 2026. By agreement of the Parties, this MOU may be amended and/or extended for mutually agreeable terms provided such extensions are in writing and executed by all Parties. Section 4. Changes to this Agreement: No changes or amendments may be made to this agreement unless mutually agreed upon by both Parties, made in writing, and executed by both Parties. Section 5. Notice: All notices, requests, demands and other communication shall be in writing and sent by electronic mail, overnight delivery, registered mail, certified mail, or hand delivery, addressed to the Party's principal place of business herein written. Either Party may inform the other, by notice in writing, to direct future notices, requests, or demands to be sent to a different address. Notices shall be deemed given at the time of delivery. The Authorized Representatives of each Party are the following: To CAPA: Eliza Amstutz 3 To Client: PO Box 42223 Portland, OR 97242-0223 Sonia Brubaker, Chief Resilience Officer 444 SW 2nd Ave, 2nd Floor Miami, FL 33130 With copies to: George K. Wysong III, City Attorney 444 SW 2nd Ave, 9th Floor Miami, FL 33130 Section 6. Audit: CAPA must maintain complete and accurate records related to performance under this Agreement ("Records") and retain them for at least five (5) years after final payment and resolution of all pending matters. If an audit, claim, investigation, or litigation is initiated before the retention period expires, CAPA must preserve all relevant Records until final resolution. For contracts involving federal funding, Records must be retained for such longer period as may be required by applicable federal law or grant terms. The City, the City' s Office of the Inspector General, and other authorized governmental entities may audit, inspect, and copy Records during normal business hours with at least five (5) business days' written notice, or two (2) business days if expedited access is required due to suspected fraud, material noncompliance, or legal requirements. CAPA must provide full cooperation, reasonable facilities, and knowledgeable personnel. CAPA must produce requested Records within ten (10) business days (or five (5) business days for electronically stored information) and make personnel available within three (3) business days. CAPA must impose these obligations on all subcontractors and other persons performing any portion of the work. The City will bear its own audit costs unless an audit identifies fraud, material noncompliance, overpayments, unallowable costs, or other credits due to the City, in which case CAPA must reimburse the City's reasonable, documented audit costs within thirty (30) calendar days of written demand. The City may offset amounts owed by CAPA against any payments due under this MOU. Section 7. Equipment Use: CAPA shall deliver the equipment properly calibrated, tested, and fit for its intended purpose, and shall bear sole responsibility for calibration. The City shall use the equipment in accordance with written instructions supplied by CAPA. Title to and risk of loss of the equipment remain with CAPA except as expressly provided in Section 11.2. Client shall hold in confidence and not sell, transfer, license, loan or otherwise make available in any form to third Parties the software and related documentation provided under any MOU or Agreement. Notwithstanding the foregoing, nothing in this Section shall require the City to withhold any record from disclosure where disclosure is required by Chapter 119, Florida Statutes, by court order, or by other applicable law. The City's obligations under this Section are limited to those permitted 4 of a Florida municipal corporation. Client shall not disassemble, decompile or reverse engineer, copy, modify, enhance or otherwise change or supplement such software without CAPA's prior written consent. Any purchase of equipment or materials through CAPA shall be governed exclusively by this Agreement and the City's Purchase Order Terms and Conditions. No manufacturer, licensor, or other third -party terms shall bind the City unless separately reviewed and approved in writing as to legal form by the Office of the City Attorney. Section 8. Relationship of the Parties: The Parties to this Agreement are not joint venturers, partners, agents, nor representatives of each other, and such Parties have no legal relationship other than as contracting Parties to this Agreement. Client shall not act or represent or hold itself out as having authority to act as an agent or partner of CAPA or in any way bind or commit CAPA to any obligations, without the prior written consent of the CAPA. Each Party hereto represents and warrants to the other that it has the authority to enter this MOU and that it is not a Party to any other Agreement which prohibits it from entering into this MOU or which renders any provision of this MOU ineffective or unenforceable. Section 9. Limitation of Liability: Any limitation of liability, limitation of remedies, disclaimer of damages, cap on damages, waiver of subrogation, shortened limitations period, or similar provision that purports to limit CAPA's liability to the City, or limit the City's rights or remedies, is rejected, deleted in its entirety, and is of no force or effect as applied to the City unless expressly and specifically adopted by the City in writing. For the avoidance of doubt, nothing in this Agreement limits CAPA's indemnification obligations or liability for claims arising from bodily injury, death, property damage, infringement, gross negligence, willful misconduct, or fraud. To the fullest extent permitted by law, the City is not liable to CAPA for any indirect, incidental, consequential, special, exemplary, or punitive damages, or for loss of profits, loss of revenue, or loss of use, arising out of or relating to this Agreement, regardless of the theory of liability. The City's liability, if any, for any claim arising out of this Agreement is limited to amounts properly due for Work authorized under this Agreement and accepted by the City, subject to the City's lawful authority and appropriation of funds. Section 10. Applicable Laws and Courts: In the event any dispute shall arise out of or relating to this MOU and negotiation is unsuccessful, Client and CAPA agree to use good faith efforts to settle the dispute through mediation prior to resorting to arbitration and/or litigation processes and procedures. This MOU is governed by and construed in accordance with the laws of the State of Florida. Venue for any dispute lies exclusively in the State and Federal courts located in Miami - Dade County, Florida. Each Party bears its own attorneys' fees and costs. Each Party waives any defense that the specified courts are an improper or inconvenient venue, and each Party consents to the personal jurisdiction of those courts and irrevocably waives any objection to personal jurisdiction or venue in those courts. 5 Section 11. Payment for services: Client agrees to the following stipulations regarding payment for the services described herein. 1. There are no additional costs beyond the existing requisition, attached and incorporated herein as Exhibit B, as confirmed by both Client and CAPA. 2. If rental equipment (including any cables and/or accessories) is lost, stolen or damaged (other than as the result of ordinary wear and tear) while in the Client's care and custody, Client shall pay CAPA (i) the replacement cost (as new) of the lost, stolen or damaged equipment or (ii) the cost to repair the damaged equipment, whichever is lower. The estimated costs are up to $550/each if lost or damaged, to be assessed by component damage. 3. Payments made by any other form than check or zero -cost direct account transfer, such as by credit card, will incur the addition of corresponding fees. Section 12. Sovereign Immunity: Nothing in this Agreement is construed as a waiver of the limitations on the City's liability under Section 768.28, Florida Statutes, or other applicable law. The City does not waive sovereign immunity. No claim, judgment, or award against the City includes attorneys' fees, investigative costs, pre -suit costs, adjusting costs, or pre judgment interest, except to the extent expressly authorized by statute and awarded by a court of competent jurisdiction. Section 13. Indemnification: To the fullest extent permitted by law, CAPA must indemnify, hold harmless, and defend (at CAPA's sole cost and expense) the City of Miami and its officers, officials, employees, and agents (collectively, the "Indemnitees") from and against any and all claims, demands, causes of action, suits, proceedings, losses, liabilities, damages, fines, penalties, judgments, and expenses (including reasonable attorneys' fees and costs) arising out of, resulting from, or relating to: (i) the performance or nonperformance of the Work by CAPA or anyone employed by or acting under CAPA; (ii) any breach of this Agreement by CAPA; (iii) CAPA's violation of applicable law; and (iv) the negligent act, negligent omission, recklessness, or willful misconduct of CAPA or anyone employed by or acting under CAPA. Upon written notice from the City, CAPA must resist and defend any claim or action brought against any Indemnitee with counsel reasonably satisfactory to the City Attorney. The City retains the right to participate in the defense with counsel of its choosing at the City's expense. The indemnification provided in this Section obligates CAPA to defend, at its own cost and expense, to and through trial, mediation, arbitration, administrative, appellate, supplemental, or bankruptcy proceedings. CAPA agrees and recognizes that the Indemnitees will not be held liable or responsible for any claims resulting from any actions or omissions of CAPA in which the Indemnitees participated through review or concurrence of CAPA's actions. Insurance coverage required by this Agreement or otherwise provided by CAPA does not limit CAPA's indemnification obligations. The indemnification obligations set forth in this Section survive the 6 expiration, cancellation, or earlier termination of this Agreement and are to be interpreted under Florida law in conformance with Sections 725.06 and 725.08, Florida Statutes, as may be amended. CAPA must require all subcontracts for any portion of the Work to include indemnification, hold harmless, and defense obligations in favor of the Indemnitees in substantially the same form as this Section. Ten dollars ($10.00) of the compensation paid by the City under this Agreement constitutes separate, distinct, and independent consideration for the granting of this indemnification, the receipt and sufficiency of which is acknowledged by CAPA. Section 14. Insurance: CAPA must procure and maintain, at its sole cost, the insurance coverage required by this Agreement, as shown in the approved Certificates of Insurance attached and incorporated herein as Exhibit D. Such insurance must remain in full force throughout the term of this Agreement and any applicable extension period, and where required, for an additional period after completion or termination. All required insurance must be issued by companies authorized to do business in Florida and otherwise acceptable to the City. The City may require additional or modified coverage upon thirty (30) calendar days' written notice if prevailing conditions warrant. Before performing any Work, CAPA must deliver acceptable Certificates of Insurance and endorsements, as applicable. The City must be named as certificate holder and, where required, as additional insured on liability policies. CAPA must notify the City of any cancellation, non - renewal, or material change of any required policy within two (2) business days of receiving notice and not less than thirty (30) calendar days before the effective date (or such lesser notice period as is permitted by the applicable policy). CAPA must replace any lapsed policy without coverage interruption. Replacement Certificates of Insurance must be submitted within five (5) business days of binding coverage and not less than ten (10) business days before expiration. Failure to comply with insurance requirements within thirty (30) calendar days of the City's written demand entitles the City to suspend performance and payment, terminate this Agreement for cause, or exercise other available remedies. Compliance with insurance requirements does not relieve CAPA of liability under this Agreement or applicable law. CAPA bears sole liability for its employees, agents, and subcontractors, and this obligation survives expiration or termination. Section 15. Termination for Convenience: The City, acting by and through its City Manager or designee, may terminate this Agreement, in whole or in part, for the City's convenience and without penalty, upon not less than thirty (30) calendar days' prior written notice to CAPA, or upon such shorter notice (including immediate termination) as the City may specify if the City determines that immediate termination is necessary to protect the public interest. Upon the effective date of termination, CAPA must immediately cease the terminated Work, must not incur further costs chargeable to the City for the terminated portion, and must take such actions as the City reasonably directs to protect and preserve any Work in progress. The City will pay CAPA only for Work accepted by the City and approved expenses properly incurred up to the effective date of termination. The City is not liable for, and CAPA expressly waives, any claim for lost 7 profits, unabsorbed overhead, extended overhead, consequential damages, cancellation charges, termination fees, restocking fees, or any other damages or costs arising out of or related to termination for convenience. Section 16. Legal and regulatory compliance: CAPA acknowledges that agreements with local governments are subject to applicable laws, including laws governing public records, conflicts of interest, ethics, funding, lobbying, and record -keeping. CAPA must comply with all applicable federal, state, and local laws and must require all subcontractors performing any Work related to this Agreement to do the same. Nothing in this Agreement is construed to require the City to take any action that would violate applicable law or exceed the City's lawful authority. Section 17. Public Records: CAPA understands that the public will have access, at all reasonable times, to all documents and information pertaining to City agreements, subject to Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law. CAPA's failure or refusal to comply with this Section constitutes a material breach of this Agreement. If CAPA elects to dispute any public access requirement under Florida law, CAPA must do so at its own expense and at no cost to the City. CAPA must additionally comply with the requirements of Section 119.0701, Florida Statutes, including without limitation to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the City to perform this Work; (b) If required, provide the public with access to public records on the same terms and conditions as the City would, at the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from disclosure are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and, upon termination of this Agreement, transfer at no cost to the City all public records in CAPA's possession and destroy any duplicate public records that are exempt or confidential and exempt from disclosure requirements; and (e) Provide all electronically stored public records to the City in a format compatible with the City's information technology systems. Notwithstanding the requirements above in this Section, CAPA may retain public records that make up part of its work product solely for archival purposes, as required by law, or to evidence compliance with the terms of this Agreement. IF CAPA HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CAPA'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDS@MIAMIGOV.COM, OR REGULAR MAIL AT CITY 8 OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR, MIAMI, FL 33130. CAPA MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 18. Vendor List and Scrutinized Company Certifications: (a) Convicted, Discriminatory, and Antitrust Violator Vendor Lists. In accordance with Sections 287.133, 287.134, and 287.137, Florida Statutes, the CAPA is hereby informed of the provisions of Sections 287.133(2)(a), 287.134(2)(a), and 287.137(2)(a), Florida Statutes A person or affiliate placed on the Convicted Vendor List, the Discriminatory Vendor List, or the Antitrust Violator Vendor List may not be awarded, perform work as a contractor, supplier, subcontractor, or consultant under, or otherwise transact business in connection with this Agreement, as provided in those sections. By entering into this Agreement, CAPA certifies that it is not on any such list and shall notify the City if it, or any of its suppliers, subcontractors, or consultants, is placed on any such list during the term of this Agreement. (b) Suspended Vendor List. In accordance with Section 287.1351, Florida Statutes, a vendor placed on the Suspended Vendor List may not enter into or renew a contract to provide goods or services to a public entity after its placement on that list. By entering into this Agreement, CAPA certifies that it is not on the Suspended Vendor List. (c) Forced Labor Vendor List. In accordance with Section 287.1346, Florida Statutes, the CAPA certifies that it is not on the Forced Labor Vendor List. (d) Scrutinized Companies. Pursuant to Section 287.135, Florida Statutes, CAPA certifies that it is not on the Scrutinized Companies that Boycott Israel List and is not engaged in a boycott of Israel. If this Agreement is for goods or services of one million dollars ($1,000,000.00) or more, CAPA further certifies that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, and that it does not have business operations in Cuba or Syria. Pursuant to Section 287.135(3) and (5), Florida Statutes, the City may immediately terminate this Agreement at its sole option if CAPA is found to have submitted a false certification, is placed on any of the foregoing Scrutinized Companies lists, or is engaged in a boycott of Israel during the term of this Agreement. Section 19. E-Verify: By entering into this Agreement, CAPA and its subcontractors are jointly and severally obligated to comply with the provisions of Section 448.095, Florida Statutes, as amended, titled "Employment Eligibility." Additional general and registration information is available at https://www.e-verify.gov/. CAPA affirms that: (a) It has registered and uses the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees; (b) It has required all subcontractors under this Agreement to register and use the E-Verify system to verify the work authorization status of all new employees of such subcontractors; 9 (c) It has obtained an affidavit from all subcontractors attesting that the subcontractor does not employ, contract with, or subcontract with unauthorized aliens; and (d) It will maintain copies of all such affidavits for the duration of the Agreement. If the City has a good faith belief that CAPA has knowingly violated Section 448.09, Florida Statutes, the City will terminate this Agreement in accordance with Section 448.095, Florida Statutes. Upon such termination, CAPA acknowledges it is ineligible to be awarded a public contract for at least one (1) year from the date of termination and is liable for any additional costs incurred by the City. If the City has a good faith belief that a subcontractor has knowingly violated Sections 448.09 or 448.095, Florida Statutes, but CAPA has otherwise complied, CAPA must terminate its contract with that subcontractor upon receipt of written notice from the City. Any challenge to termination under this Section must be filed in Circuit or County Court no later than twenty (20) calendar days after the termination date. Section 20. Foreign Country of Concern Attestation: Pursuant to Section 287.138, Florida Statutes, a governmental entity may not enter into, extend, or renew a contract with an entity that would give access to an individual's personal identifying information if: (a) The entity is owned by the government of a foreign country of concern; (b) The government of a foreign country of concern has a controlling interest in the entity; or (c) The entity is organized under the laws of, or has its principal place of business in, a foreign country of concern. If this Agreement involves access to an individual's personal identifying information, CAPA must execute and submit to the City an affidavit in compliance with Section 287.138, Florida Statutes, attached and incorporated into this Agreement as "Foreign Country of Concern Attestation." Failure to comply entitles the City to suspend or terminate this Agreement immediately and without prior notice, and the City will have no liability to CAPA for any additional, consequential, or incidental damages arising from such suspension or termination. Section 21. Anti -Human Trafficking Affidavit: Pursuant to Section 787.06, Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide an affidavit signed by an officer or representative under penalty of perjury attesting that the entity does not use coercion for labor or services as defined in that section. CAPA must execute and submit to the City an affidavit in compliance with Section 787.06, Florida Statutes, attached and incorporated into this Agreement as "Anti -Human Trafficking Affidavit." Failure to comply entitles the City to suspend or terminate this Agreement immediately and without prior notice, and the City will have no liability to CAPA for any additional, consequential, or incidental damages arising from such suspension or termination. Section 22. Counterparts and Electronic Signatures: This Agreement may be executed in any number of counterparts, each of which so executed is deemed to be an original, and such 10 counterparts together constitute but one and the same Agreement. The Parties are entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature is binding on the Party whose name is contained therein. Any Party providing an electronic signature agrees to promptly execute and deliver to the other Parties an original signed Agreement upon request. 11 IN WITNESS WHEREOF, CAPA and Client have executed this MOU by their authorized representatives. CAPA STRATEGIES, LLC: Eliza Amstutz, Campaign Program Manager Print Name and Title Signature 06/25/2026 Date ATTEST. BY: Todd B. Hannon City Clerk DocuSigned by: 568 eFi4JQ... APPROVED AS TO FORM AND CORRECTNESS: "—Signed by: /' 1 BY: at-brO , OJt1SWL III George K.`VT yso g 118248B City Attorney Matter ID 26-1765 "CITY" OR "CLIENT" THE CITY OF MIAMI, A FLORIDA MUNICIPAL CORPORATION Signed by: BY: James Reyes City Manager t2s APPROVED AS TO INSURANCE REQUIREMENTS: Signed by: BY: David Ruiz Interim Director of Risk Management E7.. 12 EXHIBIT A Description of Equipment The equipment provided by CAPA Strategies include identical packets consisting of a sensor, charging cable, wall adapter, car adapter, and bumper magnet. Each sensor consists of a body, containing the microprocessor, local data storage, charging port, and on/off switch; neck, containing data -transfer wires; and head, containing the thermocouple. 13 EXHIBIT B Visit our website for business opportunities at: www.miamigov.com/procurement `.� �OF 'V,,,i ,G �� y� d III=^Ra 0111IF o� oo� 4ooFti City of Miami Purchase Order Department of Purchasing P.O. Box 330708 Miami, Florida 33233-0708 (305) 416-1922 Fax - (305) 416-1925 PURCHASE ORDER/RELEASE NUMBER 2511222 Show this number on all packages, invoices, and shipping papers. P 9 PP 9P P Change Number 0 Change Date Page No. 1 of 3 Order Date Bid/Contract Number Buyer: Richard McLaren Taxpayer ID Supplier No. Telephone No. City of Miami - Office of Resilience and Sustainability 39985 206-334-9697 r 444 SW 2nd Avenue CAPA Strategies LLC PO Box 42223 Portland, OR 97242 r 2nd Floor w Miami, FL 33130 City of Miami - Finance - General Accounting o 444 SW 2nd Ave, 6th Floor I- Miami, FL 33130 Customer Account Number m Fax - (305) 416-1987 Email - payables@miamigov.com Please also forward a copy of the invoice to the Ship To address above. Effective Start Date Effective End Date Total Agreement Limit Line Commodity Code Description/Delivery Date Qty Unit Unit Price Extended Price 1 91800-00 CAPA-Heat Monitoring Services -a heat mapping campaign ("Heat Watch") to occur over the heat season of 2026. CIP Work Order Number=01 CIP Project Description=NA 18000 Dollar 1.00 18,000.00 Total Amount: Pursuant to Section 18-88(d)(2) Except for the performance of legal services, whenever the total cost for a contract for professional or personal services is $25,000.00 or less, one written proposal shall be sought and the award shall be made by the chief procurement officer on the basis of competitive negotiations. Re Proposal dated 04/13/2026 18,000.00 FOB: Destination Requisition Number: 516850 Vendor Instructions 1. Florida Tax Exempt ID: Ship Via: Department: 441000 - Office of Resilience and Sustainability 2. Invoices: Direct Invoices in Duplicate to the address shown above. 3. Terms and conditions set forth in our Bid or Quotation and on the Payment Terms: Net 30 Contact Person: Flores, Miriam reverse side hereof are incorporated herein by reference become part of this order Telephone Number: (305)416-1718 Cite of Miami Date.Apprc ecl C FN/PC 506 Rev. 12/05 BY ACCEPTING THIS ORDER, VENDOR AGREES TO THE FOLLOWING TERMS AND CONDITIONS 1. ACCEPTANCE OF PURCHASE ORDER: A Purchase Order is given for immediate acceptance by the VENDOR. Unless promptly notified to the contrary, the CITY will assume the VENDOR accepts the order as written and will make delivery as specified on the document. 2. ENTIRE AGREEMENT: All specifications, drawings, and data submitted to the VENDOR with this order or the solicitation for this order are hereby incorporated herein and made a part hereof. This contract contains the entire agreement of the parties. No change in quantities, prices, specifications, terms, or shipping instructions will be allowed except on written authority of the CITY of Miami Purchasing Department. Any additional or different terms and conditions proposed by VENDOR are objected to and hereby rejected unless specifically agreed to by the CITY. 3. INDEMNIFICATION: The VENDOR hereby agrees to indemnify, save, and hold harmless the CITY from all claims, demands, liabilities, and suits of any nature whatsoever arising out of, because of, or due to the breach of the Agreement by the VENDOR, its agents or employees, or due to any act or occurrence of omission or commission of the VENDOR, its agents employees. It is specifically understood and agreed that this indemnification agreement does not cover or indemnify the CITY for its own negligence or breach of contract. 4. MODIFICATION: The CITY may by written Order, make changes in the specifications if such changes are within the general scope of the Contract. If such changes cause an increase or decrease in the VENDOR'S costs or in time required for performance of the Contract: (a) the VENDOR shall promptly notify the CITY and assert its claim for adjustment and an equitable adjustment shall be made by the CITY and the Contract modified accordingly. Nothing in this clause shall excuse the VENDOR from performing. 5. DEFAULT: Time is of the essence of this contract and if delivery of acceptable items or rendering of services is not completed by the time promised, the CITY reserves the right without liability, in addition to its other rights and remedies, to terminate this contract by notice effective when received by VENDOR; as to stated items not yet shipped or services not yet rendered, and to purchase substitute items or services elsewhere and charge the VENDOR with any and all losses incurred. 6. TRANSPORTATION CHARGES: Transportation expenses for all shipments shall be prepaid to destination. Shipments sent C.O.D. or freight collect without the CITY'S written consent will not be accepted and will, at VENDOR'S risk and expense be returned to VENDOR. No charges will be allowed by the CITY for transportation, packing, cartage or containers unless otherwise authorized in the Purchase Order. 7. UNAVOIDABLE DELAY: If the VENDOR is delayed in the delivery of goods purchased under the Purchase Order by a cause beyond its control, VENDOR must immediately upon receiving knowledge of such delay, give written notice to the CITY and request an extension of time. The CITY shall examine the request and determine if the VENDOR is entitled to an extension. 8. QUANTITY: Quantities furnished in excess of those specified in the Purchase Order will not be accepted and will be held at VENDOR'S risk and expense. 9. INSPECTION: Materials or equipment purchased are subject to inspection and approval at the CITY'S destination. The CITY reserves the right to reject and refuse acceptance of items which are not in accordance with the instructions, specifications, drawings, or data of VENDOR'S warranty (expressed or implied). Rejected materials or equipment shall be removed by, or at the expense of, the VENDOR promptly after rejection. 10. WARRANTY: The VENDOR warrants that all goods and services furnished hereunder will conform in all respects to the terms of this order, including any drawings, specifications, or standards incorporated herein, and that they will be free from latent and patent defects in materials, workmanship and title, and will be free from such defects in design. In addition, VENDOR warrants that said goods and services are suitable for, and will perform in accordance with, the purpose for which they are purchased, fabricated, manufactured and designed or for such other purposes as are expressly specified in this order. The CITY may return any nonconforming or defective items to the VENDOR or require correction or replacement of the item at the time the defect is discovered, all at the VENDOR'S risk and expense . Acceptance shall not relieve the VENDOR of its responsibility. 11. REGULATORY COMPLIANCE: VENDOR represents and warrants that the goods or services furnished hereunder (including all labels, packages, and containers for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of Federal, State and local laws, including the Occupational Safety and Health Act as amended, with respect to design, construction, manufacture or use for their intended purpose of said goods or services. VENDOR shall furnish "Material Safety Data Sheets" in compliance with the Florida Right To Know Law, Florida Statutes, Chapter 442. 12. ROYALTIES AND PATENTS: VENDOR shall pay all royalties and license fees. VENDOR shall defend all suits or claims for infringement of any patent, copyright or trademark rights and shall save the CITY harmless from loss on account thereof. 13. PAYMENT: Payments will be made in accordance with the terms on the face of this order, or the VENDOR'S invoice, whichever are more favorable to the CITY and payment date therefor shall be calculated from the receipt of invoice or final acceptance of the goods, whichever is later. 14. IDENTIFICATION: Invoices in duplicate with prices set out and giving the correct Purchase Order Number must be sent to the address shown on the face of this order, otherwise payment of VENDOR'S account may be delayed. The Purchase Order Number shall appear on all invoices, boxes, packages, shipping documents and correspondence, and the list of contents shall be enclosed in each box or package. 15. TERMINATION: CITY may, at any time, terminate this order in whole or in part by written or telegraphic notice or verbal notice confirmed in writing. Upon termination for convenience of Buyer, the Buyer will assume responsibility for specific contractual or scheduled financial commitments made prior to notice of termination. Any and all services, property, publications, or materials provided during or resulting from the Contract shall become the property of the Buyer. If, however, termination is occasioned by the VENDOR'S breach of any condition hereof, including breach warranty, or by VENDOR'S delay, except due to circumstances beyond the VENDOR'S control and without VENDOR'S fault or negligence, VENDOR shall not be entitled to any claim or costs or to any profit referred to in said clause, and Buyer shall have against VENDOR all remedies provided by law and equity. 16. TAXES: CITY of Miami is exempt from State and local taxes. Exemption number is printed on the reverse side hereof. This Order shall serve as the exemption certificate. 17. LAW GOVERNING: This contract shall be governed by and construed according to the laws of the State of Florida. 18. ASSIGNMENT: Any assignment of this Purchase Order, including any performance of work hereunder, in whole or in part, or monies due hereunder, shall be void unless consented to by CITY in writing and CITY shall have no obligations to any assignee of VENDOR under any assignment not consented to in writing by THE CITY. 19. TERMS: The order total shall be paid by the CITY upon receipt of invoice from VENDOR which shall be subject to verification as to quantities and quality of goods delivered or services performed. 20. TAX: VENDOR doing business with the CITY shall not be exempt from paying sales tax to their suppliers for materials to fulfill contractual obligations with the CITY, nor shall any VENDOR be authorized to use the CITY Tax Exemption Number in acquiring such materials. 21. LOCAL RESOURCES: VENDOR shall give first priority to utilizing resources in the disaster area, including but not limited to procuring supplies and equipment, awarding sub -contracts, and employing workmen. 22. PAYMENT CHANGES: Payments will only be made to the company and address as set forth on Purchase Order unless the VENDOR has requested a change thereto on official company letterhead, signed by an authorized officer of the company. 23. UNIFORM COMMERCIAL CODE: The Uniform Commercial Code (Chapter 672, Florida Statutes) shall prevail as the basis for contractual obligations between the VENDOR and CITY for any terms and conditions not specifically stated in this Purchase Order. 24. INSURANCE: In the event that insurance is required by the CITY in connection with this Purchase Order, VENDOR shall provide an Insurance Certificate, in a form acceptable to the CITY, naming the CITY as an additional insured, as proof of compliance therewith which said certificate shall constitute part of this Purchase Order. 25. BONDING: The CITY reserves the right to require the VENDOR to post a performance and payment bond in the amount of One Hundred percent (100%) of the Purchase Order total, upon award or at such time deemed necessary by CITY. 26. NON -APPROPRIATION OF FUNDS: In the event no funds or insufficient funds are appropriated, allocated, and budgeted or are otherwise unavailable for any reason in any fiscal period or at any time for payments due under this contract/purchase order, then the City Manager or Procurement Director, upon written notice to the VENDOR of such occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City. The Vendor shall have no recourse from such termination except to receive undisputed payments due prior to the effective date of the termination. EXHIBIT C Proposal Heat Watch Miami Submitted to Alissa Farina City of Miami, FL Submitted by Joey Williams CAPA Strategies Portland, Oregon April 13t", 2026 CAPA Heat Monitoring Services Proposal Portland, Oregon www.capastrategies.com This proposal is submitted to Alissa Farina, who has requested information regarding a heat mapping campaign ("Heat Watch") to occur over the heat season of 2026. This campaign will update and improve upon the previous Heat Watch Miami campaign conducted in 2020. CAPA Strategies ("CAPA") is a consulting firm based out of Portland, Oregon that generates data, develops tools, and designs actionable strategies to accelerate societal adaptation to climate change. CAPA's staff of social and environmental scientists are deeply committed to creating more connected, informed and resilient regions and communities. CAPA's flagship heat monitoring services consist of step-by-step processes for conducting community -based data collection campaigns, which have been implemented in over 130 cities and communities across the US and internationally. The primary purpose of this project is to assess the distribution of heat across the City of Miami at three times (morning, afternoon, and evening) on a single day exhibiting baseline urban heat island conditions during the summer of 2026. The results will provide updated heat maps to the 2020 campaign that reflect the most recent patterns of land cover that influence the concentration of heat islands across Miami. Since 2020, CAPA has continuously improved the Heat Watch process and its outputs in many crucial ways: • Sensor redesign: The Heat Watch sensor has been redesigned for enhanced reliability, durability, and accuracy. Since 2024, the redesigned Heat Watch sensors have achieved virtually 100% success in collecting data as intended during campaigns. Improvements include a light system to communicate that data is being properly collected and an error light system to indicate any issues; more durable materials for the sensor casing; and the introduction of a solar radiation shield for more accurate temperature measurements. • Calibration & testing: Heat Watch sensors undergo pre -campaign calibration and testing to ensure accuracy and precision across devices. • Sampling methodology: Mobile measurement and sampling methodology now follows best practices as advised in the World Meteorological Organization's Guidance on Measuring, Modelling and Monitoring the Canopy Layer UHI. Improvements include designing routes in circuits and removing temporal bias from measurements. • Modeling method: Improvements in modeling have been made to reduce "overfitting" and more accurately represent spatial heat patterns. • Reporting: Inclusion of local weather station data in the report as well as expanded initial interpretations from the CAPA team supports enhanced understanding of Heat Watch data and maps. • White Paper: An updated Heat Watch methodology white paper is in development for 2026. Heat Monitoring Services Proposal 2 CAPA Portland, Oregon www.capastrategies.com The following sections describe the three primary steps of the Heat Watch campaign, including Planning & Engagement, Data Collection, and Analysis & Outputs. Heat Watch Components Step A: Planning & engagement Central to the CAPA Heat Watch program is the involvement of local community members. Involving a primary organizer and local community members ensures that the outputs are of direct value for high - priority planning efforts and creates 'civic legitimacy' for the process and results. Campaign organizers bring local knowledge to capture the necessary place -based data while community members enable a campaign that spans large areas and multiple time periods. The involvement of local leaders and community members in measuring the distribution of urban heat achieves three objectives: i. Establishes a local partnership with members from select organizations throughout the region, and the public, to carry out a community -based heat mapping campaign; ii. Increases public awareness and interest in the relationship between extreme heat, urban planning, equity and resilience; and iii. Generates locally relevant and spatially explicit datasets that can be used to prioritize interventions for mitigating and adapting to extreme urban heat. After initial scoping meetings, CAPA program managers will meet regularly with the local organizing team to plan and coordinate key aspects of the campaign, including the recruitment of community data collectors and the design of the data collection plan. CAPA will provide a robust set of digital templates and materials that organizers may use for outreach, tracking, training, and more. Local organizers will recruit community members and use training material provided by CAPA to communicate the purpose and logistics of the campaign to data collectors. Community data collectors will contribute to the design of the study by providing "places of interest" that CAPA will incorporate into the data collection routes. Community data collectors will generally commit between 2 to 6 hours for the completion of the campaign, between training, data collection, and coordination. CAPA encourages compensation to data collectors for their time and efforts in the form of direct payment or gift cards. Heat Monitoring Services Proposal 3 CAPA Portland, Oregon www.capastrategies.com Organizers and data collectors of the Heat Watch Chicago campaign. Step B: Data collection The data collection campaign is intended to occur on a single day during the heat season that features "baseline" urban heat island conditions: high temperatures, low cloud cover, low wind speeds, and low chances of precipitation. The study area will encompass the jurisdiction of Miami, Florida, totaling roughly 45 square miles. The study area will be divided into data collection routes to be conducted at morning (6am to 7am), afternoon (3pm to 4pm), and evening (7pm to 8pm) on the single "campaign day". Each route will require a trained driver and navigator pair. Navigators are required for safe driving and wayfinding. Additional participants can be engaged by trading off sensor equipment. CAPA provides the sensor equipment required for data collection. On campaign day, community data collectors will fasten CAPA's mobile monitoring equipment to their passenger vehicle window and traverse their designated route, collecting measurements of air temperature and relative humidity every one second. Over the course of the three one -hour traverses in the morning, afternoon, and evening, data collectors accumulate thousands of heat measurements across a diverse range of land uses and land covers of the study area. Passing by their determined places of interest, such as neighborhood parks, schools, and residential areas, data collectors gather insight into the connections between the built environment and heat exposure. Step C: Analysis and outputs Once equipment is collected, campaign organizers will transmit the data and return the sensors to CAPA. CAPA's data analysts then filter and process the traverse data and gather satellite -based inputs for the heat modeling process. Using a geostatistical modeling process, analysts integrate the traverse data with spectral imagery data from the Sentinel-2 satellite and other remote sensing products to produce 10- Heat Monitoring Services Proposal 4 CAPA Portland, Oregon www.capastrategies.com meter resolution maps that describe air temperature and heat index across the study area during the three periods of the day. Campaign outputs include vector shapefiles featuring the processed traverse points and geo-tiff rasters of area -wide heat distribution, as well as interactive web maps, which are delivered directly to the lead organizers. CAPA will produce a summary report describing the overall effort, findings, initial interpretations, and advised next steps. The lead organizer and data collection team may convene again after the participants have reviewed the report to discuss the campaign outputs, findings, and ways to apply the data. To summarize, the final deliverables of these three phases are as follows: i. Vector shapefiles of the processed traverse data representing the individual measurements of air temperature and relative humidity at morning, afternoon, and evening; ii. Geo-tiff rasters of modeled air temperature and heat index across the study area ("area -wide") at morning, afternoon, and evening; iii. A summary report that describes the methodology and engagement components and includes air temperature map outputs from the morning, afternoon, and evening; iv. A web-app featuring the vector traverse layers and image tiles of the air temperature and heat index maps. Timeline The expected period of performance for the components and steps described is outlined in the table below. Heat Watch Timeline (2026) A. Planning & Engagement June B. Data Collection July/August (single day) C. Analysis & Outputs August — September Budget Heat Watch requires $18,000 USD for the study area of the City of Miami. Heat Monitoring Services Proposal 5 CAP,A Portland, Oregon www.capastrategies.com Thank you for considering this proposal -- we look forward to working with you! Joey Williams Program Manager jw@capastrategies.com Heat Monitoring Services Proposal 6 EXHIBIT D A`G1RD° CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYW) 06/29/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Harris Doan Harper Global Enterprises Inc. 3343 Peachtree Rd NE Ste 145 #2118 Atlanta, GA 30026 CONTACT Harris Doan NAME: PHONE (770)398-0520 FAX (A/C, No, Ext): (A/C, No): E-MAIL harris har erinsure.com ADDRESS: @ P INSURER(S)AFFORDINGCOVERAGE NAIC# INSURERA: Spinnaker Insurance Company 24376 INSURED Capa Strategies, LLC 107 SE Washington St Ste 410 Portland, OR 97214-2197 INSURER B : INSURER C: INSURER D: INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE I RED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR 1 H OCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DSSARI D HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CL AS. INSR LTRINSD TYPE OF INSURANCE ADDL SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X 01 , CSG-00281405-01 v` /� ``(Jvr�) D /� 026 b 05/20/2027 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 50,000 MED EXP (Any one person) $ 5,000 PERSONAL&ADVINJURY $ Included GEN'LAGGREGATELIMITAPPLIESPER: X POLICY OTHER: PRO - JECT GENERAL AGGREGATE $ 2,000,000 PRODUCTS -COMP/OP AGG $ 2,000,000 $ AUTOMOBILE AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY 4C) �,`/., '` _' s (19 COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB O OCCURQ) CLAIMS -MADE (/�)� v EACH OCCURRENCE $ AGGREGATE $ DED RETENT ON $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / ` PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate holder is named as an additional insured. The policy contains a Blanket Additional Insured endorsement. The policy contains a Blanket Waiver of Subrogation endorsement. Coverage is Primary & Non -Contributory. CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE acTr� l David McFarland ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD (/ CAPA strategies TO: City of Miami C/O James Griffin 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 Re. Auto Insurance Exemption Request Dear James, I'm writing to request an exception to the auto insuranbolicy as part of our Heat Mapping project with the City of Miami. We will not be using any automobiles to administer this project. Anyone who uses a c r (project purposes will be using their own vehicle and will be required to sign a ipatinVaiver to absolve liability to the City of Miami and CAPA Strategies. This bee r� ndard practice for all similar projects, which number over 100 acr he U tabs nd/or if we can provide additional information IZI Please let us know if this is as needed. Best regards, Vivek Shandas Owner and Scientific Advisor CAPA Strategies I PO Box 42223 I Portland, OR 97242 I Email: info@capastrategies.com ACOREP CERTIFICATE OF LIABILITY INSURANCE 4.8.------- DATE (MM/DD/YYYY) 06/29/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BIBERK P.O. Box 113247 Stamford, CT 06911 CONTACT NAME: PHONE 844-472-0967 FAX 203-654-3613 Ext): (AIC, No): E-MAIL, ADDRESS: CUSt omerservice@biBERK.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Wellfleet New York Insurance Company 20931 INSURED CAPA Strategies 107 SE Washington St 410 Portland, OR 97214 INSURER B : INSURER C : INSURERD: INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY w EACH OCCURRENCE $ 0 CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 0 MED EXP (Any one person) $ 0 PERSONAL & ADV INJURY $ 0 GEN'L AGGREGATE LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ 0 PRODUCTS -COMP/OP AGG $ 0 $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY O ,✓V- - '�' , COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIABNSF EXCESS LIAB O OCCUR CLAIMS -MADE OAGGREGATE$ EACH OCCURRENCE$ DED RETENTION $$ A WORKERS COMPENSATION?<Z."' AND EMPLOYERS LIABILITY Y /N ANYPROPRIETOR/PARTNER/EXECUTIVE �� � OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below .N./A N9WC151465 05/10/2026 05/10/2027 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 Professional Liability (Errors & Omissions): Claims -Made Per Occurrence/ Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Policy #N9WC151465 contains a blanket Waiver of Subrogation therefore the insurer agrees to waive its right to recover from the certificate holder to the extent required by written contract. Exclusions: Vivek Shandas; CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue 6th Floor Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORD® CERTIFICATE OF LIABILITY INSURANCE 4.8.------- DATE (MM/DD/YYYY) 06/29/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BIBERK P.O. Box 113247 Stamford, CT 06911 CONTACT NAME: PHONE 844-472-0967 FAX 203-654-3613 Ext): (AIC, No): E-MAIL, ADDRESS: CUSt omerservice@biBERK.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Berkshire Hathaway Direct Insurance Company 10391 INSURED CAPA Strategies 107 SE Washington St 410 Portland, OR 97214 INSURER B : INSURER C : INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY w `rJv+] EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY '` ,. 5/5) COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB O OCCUR CLAIMS -MADE OAGGREGATE$ EACH OCCURRENCE $ DED RETENTION $$ WORKERS COMPENSATION?<IZMIR AND EMPLOYERS LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N./A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Professional Liability (Errors & Omissions): Claims -Made N9PL394080 01/31/2025 01/31/2027 Per Occurrence/ Aggregate $1,000,000/ $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue 6th Floor Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD De Vito, Daniel From: Sent: To: Cc: Subject: Gomez Jr., Francisco (Frank) Thursday, July 2, 2026 9:51 AM De Vito, Daniel; Quevedo, Terry McLaren, Richard RE: CAPA Strategies Certificates of Insurance Hello Danny, That's fine. Letter is then acceptable as provided. Best regards, Frank Gomez, PIAM, CPII Property & Casualty Manager City of Miami Risk Management 14 N.E. 1st Avenue 2nd Floor Miami, Florida 33132 (305) 416-174o Office (305) 416-176o Fax fgomez@miamigov.com k//1/ o4ce co <Z? ccul/ 0 rk 0*(<// •CC ; From: De Vito, Daniel <DaDeVito@miamigov.com> Sent: Thursday, July 2, 2026 9:38 AM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com> Cc: McLaren, Richard <RMcLaren@miamigov.com> Subject: FW: CAPA Strategies Certificates of Insurance Good morning Frank, Justin is out through 07/13/206— in reference to your concern below for Auto, please see attached picture of lot to be surveyed. Vehicles park outside and do not enter the property. i Let me know if adequate - can you please also forward me the COIs that James forwarded you for CAPA Strategies? I have the auto exemption request letter, but I was not copied on the rest of the COIs. Thank you! Daniel De Vito Procurement Contracting Officer City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 Office (305) 416-1916 — Fax (305) 400-5075 Email: dadevitoRmiamigov.com Helpful Links: For vendor registration click Here For current solicitations please Visit our Solicitation Page Current contracts can be viewed by Visiting our Contract Database For solicitations in the Cone of Silence please visit our Cone of Silence From: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Sent: Thursday, July 2, 2026 08:52 To: Griffin, James <JGriffin@miamigov.com>; Quevedo, Terr TQuwed 't%A iamigov.com>; Johnson, Charles <CJohnson@miamigov.com>; McLaren, Richard <RMcLare mig v ; Falcon, Eduardo <efalcon@miamigov.com> Subject: RE: CAPA Strategies Certificates of Insuran I James, A, Just to clarify. My understand?s that the work is being performed remote. If that's not case, then the GL must include coverage for non owned auto exposures based on the letter provided. Thanks, Frank Gomez, PIAM, CPII Property & Casualty Manager City of Miami Risk Management 14 N.E. 1st Avenue 2nd Floor Miami, Florida 33132 (305) 416-174o Office (305) 416-176o Fax fgomez@miamigov.com 2 From: Gomez Jr., Francisco (Frank) Sent: Thursday, July 2, 2026 7:13 AM To: Griffin, James <JGriffin@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com>; Johnson, Charles <CJohnson@miamigov.com>; McLaren, Richard <RMcLaren@miamigov.com>; Falcon, Eduardo <efalcon@miamigov.com> Subject: RE: CAPA Strategies Certificates of Insurance Good morning All, The letter is acceptable to Risk. Thanks, Frank Gomez, PIAM, CPII Property & Casualty Manager City of Miami Risk Management 14 N.E. 1st Avenue 2nd Floor Miami, Florida 33132 (305) 416-174o Office (305) 416-176o Fax 1 fgomez@miamigov.com krA" G -I. co 4R? (J.)/ OArt•Ck Ai From: Griffin, James <JGriffin@miamigov.com> Sent: Wednesday, July 1, 2026 6:37 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com>; Johnson, Charles <CJohnson@miamigov.com>; McLaren, Richard <RMcLaren@miamigov.com>; Falcon, Eduardo <efalcon@miamigov.com> Subject: Fw: CAPA Strategies Certificates of Insurance This is for the CAPA requisition after approval by Risk. Get Outlook for Android 3 EXHIBIT E ANTI -HUMAN TRAFFICKING AFFIDAVIT The undersigned certifies as follows: 1. The undersigned entity or individual is a nongovernmental entity authorized to transact business in the State of Florida ("Nongovernmental Entity"). 2. The Nongovernmental Entity is executing, renewing, or extending a contract, amendment, renewal, extension, or other agreement with the City of Miami ("City"), or with an agency, authority, board, trust, or other City entity constituting a governmental entity under Section 287.138, Florida Statutes, as amended. 3. The Nongovernmental Entity is not in violation of Section 787.06, Florida Statutes, titled "Human Trafficking." 4. The Nongovernmental Entity does not use coercion for labor or services, as those terms are defined in Section 787.06, Florida Statutes. 5. The individual signing this Affidavit is an officer, representative, or other authorized individual of the Nongovernmental Entity and is authorized to execute this Affidavit on behalf of the Nongovernmental Entity. Under penalties of perjury, I declare that I have read the foregoing Anti -Human Trafficking Affidavit and that the facts stated in it are true and correct. Legal Name of Nongovernmental Entity: CAPA Strategies Signature: � ci afrt Date: _August 3rd, 2026 Name: Vivek Shandas Title: Owner and Advisor Office Address: 401 NE 19th Ave, Suite 200, Portland, OR 97232 Email: vs@capastrategies.corr Phone: 206-334-9697 EXHIBIT F FOREIGN COUNTRY OF CONCERN ATTESTATION (PUR 1355) This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental Entity which would grant the entity access to an individual's Personal Identifying Information. Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020, F.A.C. CAPA is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity. Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true. Printed Name: Vivek Shandas Title: Owner and Advisor Signature: 1 ev¢i �Wad,:flad, Date: 08/04/26 PUR 1355 (10/23) Page 1 of 1 Rule 60A-1.020, F.A.C. EXHIBIT G 2026 City of Miami, FL Heat Watch Volunteer Waiver of Liability This Release and Waiver of Liability (the "release") executed on today's date (as signed below) by the "Volunteer" (as signed below) releases the City of Miami and CAPA Strategies, LLC ,and any other institution associated with the Heat Watch Miami campaign (referred to as "the Organizers") organized and existing under the laws of the State of Florida, and each of their directors, officers, employees, and agents from any and all liabilities. The Volunteer desires to provide services to engage in activities related to serving as a volunteer. Volunteer understands that the scope of Volunteer's relationship with the Organizers is limited to a volunteer position; that the Organizers will not provide any benefits to Volunteer; and that Volunteer is responsible for his/her/ their own insurance coverage in the event of personal injury, bodily injury, illness, or property damage as a result of Volunteer's services to the Organizers. 1. Waiver and Release: I, the Volunteer, release and forever discharge and hold harmless the Organizers, and their successors and assigns from any and all liability, claims, and demands of whatever kind of nature, either in law or in equity, which arise or may hereafter arise from the volunteer services I provide to the Organizers. I understand and acknowledge that this Release discharges the Organizers from any and all liability or claim that I may have against the Organizers with respect to bodily injury, personal injury, illness, death, or property damage that may result from the volunteer services I provide to the Organizers or occurring while I am providing volunteer services. 2. Insurance: Further I understand that the Organizers do not assume any responsibility for or obligation to provide me with financial or other assistance, including but not limited to medical, health, or disability benefits or insurance. 3. Medical Treatment: I hereby release and forever discharge the Organizers from any claim whatsoever which arises or may hereafter arise on account of any first -aid treatment or other medical services rendered in connection with an emergency during my volunteer service with the Organizers. 4. Assumption of Risk: I understand that the volunteer services I provide to the Organizers may include activities that may be hazardous to me including the driving of a vehicle for scientific data collection purposes. As a volunteer, I hereby expressly assume all risk of injury or harm from these activities and release the Organizers from any and all liability. 5. Photographic Release: I grant and convey to the Organizers all right, title, and interests in any and all photographs, images, video, or audio recordings of me or my likeness or voice made by the Organizers in connection with my providing volunteer services. 6. Driver Eligibility and Insurance: I represent and warrant that I hold a valid, unrestricted driver's license and personal automobile liability insurance meeting or exceeding Florida's minimum requirements, and I will maintain both throughout my volunteer service. I acknowledge that I drive my own personal vehicle in my personal capacity and that my own automobile insurance is the primary and sole responsible coverage for any loss arising from my operation of a vehicle. I will not drive in connection with my volunteer services if my license or insurance lapses or ceases to meet these requirements. 7. Other: As a volunteer, I expressly agree that this Release is intended to be as broad and inclusive as permitted by the laws of the State of Florida, and that this Release shall be governed by and interpreted in accordance with the laws of the State of Florida. • As a volunteer, I am expected to act within the scope of my assigned volunteer responsibilities. • As a volunteer, I am donating my services for civic, charitable, or humanitarian reasons and my participation is voluntary. • The Organizers retain the right to accept, decline, or terminate the services of a volunteer for any reason. • I do not expect and will not receive any present or future salary, wages, or other benefits for these voluntary services. • I understand that volunteer service may be ended at any time by either the volunteer or the organizers for any reason without cause or prior notice. • I will adhere to all policies and procedures related to workplace conduct and use of resources. • I acknowledge that I shall receive no compensation from the Organizers as a result of my participation. • As a volunteer, my name will not be attributed to the project and resulting datasets unless later specified (I may be presented the opportunity to opt in). • I certify that I am at least 18 years of age. I agree that in the event that any clause or provision of this Release is deemed invalid, the enforceability of the remaining provisions of this Release shall not be affected. By signing below, I express my understanding and intent to enter into this Release and Waiver of Liability willingly and voluntarily. Olivera, Rosemary From: Rodriguez, Reinaldo Sent: Tuesday, August 18, 2026 11:17 AM To: Hannon, Todd Cc: Olivera, Rosemary; Castro, Joseph; Ewan, Nicole Subject: Matter 26-1765 - City of Miami Heat Watch Campaign Attachments: Complete_with_Docusign_City_of_Miami_CAPA_.pdf Good morning Todd, Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. Thank you. Reinaldo Rodriguez Assistant to the Director City of Miami, Office of Resilience & Sustainability 444 SW 2nd Ave., 2nd Floor, Miami, FL 33130 Phone: (305) 416-1296 Email: rerodriguez@miamigov.com i