HomeMy WebLinkAboutCC 1972-02-03 City Clerk's ReportECX OFp SHEET
,CITY CL
CITY COMMISSION MEETING
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(8)
(I) r ,RX & RECONCILE NOTEBOOKS 0.
Number items for the Minutes so
Number, Ordinances 'sand Resol-P'
utiOns-
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2) CHECK FOR AMENDMENTS TO
AGENDA ITEMS
Resolutions & Ordinances
(Rety if necessary)
(3) CHANGES
Look for change in passed
item.(Ord.to Cond.use?)
(4) POCKET MATTERS
Make a List to remind
(In absence of Agenda #)
(5) ORDINANCES- Emergency or
Reading.
Action: LEGAL NOTICE (10
PREPARE FOLDER &
Second
Days)
REPRODUCE
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(6) MARK PRINTED AGENDA
Resolutio('i & Ordinance Nos.
Deferred Items- Date & Times "
(7) POCKETS - Write and
Add to Printed Agenda
PUBLICATION —
Legal Notices
Public Hearings
Notice of Improvements
(a) Ordering Resolution
(b) Notice of Objection to
Ordering Resolution
(c) Prepare folder for file with
copy of Ordering Resolution &
Notice of Estimate of Costs
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OTHER MATTERS TO BE DONE IN CONNECTION WITH
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MEETING AFTER ITEMS ABOVE COMPLETED
PLAT FILES
(a) Make Plat File- Copy of Original
Resolution with related papers from
Managers Book
Original Resolution to Minutes File
(b) Execution of Plat
City Clerk & City Manager SIGN
(India Ink) ,with seal affixed
Transmit to Public Works
Final Destination: Clerk, County Court
CONTRACTS -AGREEMENTS- LEASES
(a) Examine to determine if CITY CLERK
has to initiate action.
NOTES: Public Works handles Public Works
Contracts etc.
Federal Government and Metro
require we sign first
In all cases, when executed they
are returned to CITY CLERK for
filing. After return, Clerk to
Index, Prepare Folder etc.
CONDOLENCES - Preparation of Parchment
APPOINTMENTS - To Various Boards and
Committees_
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SPECIAL DISTRIBUTION OF RESOLUTIONS
To persons outside of City Government
if a••licable
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