Loading...
HomeMy WebLinkAbout23992AGREEMENT INFORMATION AGREEMENT NUMBER 23992 NAME/TYPE OF AGREEMENT OVERTOWN YOUTH CENTER, INC. DESCRIPTION PROFESSIONAL SERVICES AGREEMENT/SUMMER JOBS CONNECT - MIAMI PROGRAM 2022/FILE ID: 8703/R-21- 0140/MATTER ID: 22-1082/#39 EFFECTIVE DATE ATTESTED BY NICOLE EWAN ATTESTED DATE 8/5/2022 DATE RECEIVED FROM ISSUING DEPT. 8/5/2022 NOTE CITY OF MIAMI � � (�n� DOCUMENT ROUTING FORM .i:\k-Sal ORIGINATING DEPARTMENT: Grants DEPT. CONTACT PERSON: Lillian Blondet NAME OF OTHER CONTRACTUAL PARTY/ENTITY: EXT. 1536 IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ❑ NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES ❑ NO TYPE O: f_CREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) Agreement with the City of Miami and Overtown Youth Center PURPOSE OF ITEM (BRIEF SUMMARY) COMMISSION APPROVAL DATE: / / FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date Signature/Print APPROVAL BY DEPARTMENTAL DIRECTORc-i l'�Zf Q .r---__ w 1 l It "B'Q APPROVAL BY BUDGET DIRECTOR sumirrfED TO RISK MANAGEMENT SUBMITTED TO CITY �AATTORNEY I IM•SQfil APPROVAL BY-f'HtEFF • REC=k'ED B`,' CITY MANAGER Vr. nOVucc1,✓ 71-,1- SUBMITTED TO AND ATTESTED BY CITY CLERK To 0V100 ONE ORIGINAL TO CITY CLERK, ONE COPY TO CITY ATTORNEY"S OFFICE, REMAINING ORIGINAL(S) TO DEPARTMENT PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF MIAMI, FLORIDA AND OVERTOWN YOUTH CENTER. INC. This Agreement is entered into this day of , 2022 by and between the City of Miami, a municipal corporation of the State of Florida, whose address is 3500 Pan American Drive, Miami, Florida 33133 (hereinafter referred to as the "City") and Overtown Youth Center Inc., a State of Florida non-profit corporation qualified to do business in Florida ("Provider"), whose address is 450 NW 14th St, Miami, FL 33136. RECITALS: A. WHEREAS, the Office of Grants Administration applied for and was awarded a financial literacy and empowerment coaching grant from the Cities for Financial Empowerment Fund, Inc., ("CFE") for the purpose of providing financial empowerment coaching and one-on-one financial consultation to approximately 39 youth for the City's Summer Jobs Connect — Miami Program ( "Program") as required by the grant application; and B. WHEREAS, Provider is a well -respected and recognized non-profit entity who is presently serving the local community and has the infrastructure and can provide the services required by the Program to aid in the hiring of additional local City youth for summer job placement and oversight; and C. WHEREAS, Provider can also provide support needed to engage local business partners who can provide a safe and healthy workplace and job opportunities for the youth, including the City ; and D. WHEREAS, Provider can also provide and ensure a proper human resource function necessary that meets the need of the Program and the youth; and E. WHEREAS, Provider can also provide and ensure a proper payroll function that meets the Page 2 of 24 needs of their youth for prompt and timely biweekly payments during the summer; and F. WHEREAS, Provider will adhere to, follow, and implement all components of the City of the Program; and G. WHEREAS, pursuant to Resolution R-21-0140, adopted on April 8, 2021 the Miami City Commission approved the selection of Provider for the provision of the services required under the Program and grant application, and authorized the City Manager to execute a contract, under the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, Provider and the City agree as follows: TERMS: 1. RECITALS: The recitals are true and correct and are hereby incorporated into and made a part of this Agreement. 2. TERM: The term of this Agreement shall commence on April 1, 2022 through March 30, 2023. 3. OPTION TO RENEW: The City shall have the option to renew for up to one additional similar period under the same terms and conditions. 4. SCOPE OF SERVICE: A. Provider agrees to implement the Program and provide the services as specifically described, and under the special terms and conditions set forth in Attachment "A" hereto, which by this reference is incorporated into and made a part of this Agreement. B. Provider represents and warrants to the City that: (i) it possesses all qualifications, insurances, licenses, and expertise required for the performance of the services; (ii) it is not delinquent in the payment of any sums due the City, including payment of permit fees, Page-3 of 24 occupational licenses, etc., nor in the performance of any obligations to the City, (iii) all personnel assigned to perform the services are and shall be, at all times during the term hereof, fully qualified and trained to perform the tasks assigned to each; and (iv) the services will be performed in the manner described in Attachment "A". 5. BUDGET: A. The amount payable by the City to Provider shall be based on the rates and schedules described in Attachment `B" hereto, which by this reference is incorporated into this Agreement; provided, however, that in no event shall the amount of the Program's operating budget exceed One Hundred and Eighty Five Thousand Dollars ($185,000.00) ("Grant") . The City shall have no liability for any cost, fee, debt, expense, or charge in excess of this amount. B. Unless otherwise specifically provided in Attachment "B", payment shall be made within fifteen (15) days after receipt of Provider's proper invoice, as such term is defined by Section 218.72 of the Florida Statutes which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow a proper audit of expenditures, should City require one to be performed. 6. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any information, document, report or any other material whatsoever which is given by the City to Provider, or which is otherwise obtained or prepared by Provider pursuant to or under the terms of this Agreement is and shall at all times remain the property of the City. Provider agrees not to use any such information, logo, document, program name, program design, report, or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City in its sole discretion. 7. AUDIT AND INSPECTION RIGHTS: Page 4 of 24 A. The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to Provider under this Agreement, audit, or cause to be audited, those books and records of Provider which are related to Provider's performance under this Agreement. Provider agrees to maintain all such books and records at its principal place of business for a period of three (3) years after final payment is made under this Agreement. All audits shall be subject to and made in accordance with, the provisions of Section 18-102 of the Code of the City of Miami, Florida, as amended. B. The City may, at reasonable times during the term hereof, inspect Provider's facilities and perform such tests, as the City deems reasonably necessary, to determine whether the goods or services required to be provided by Provider under this Agreement conform to the terms hereof and/or the terms of the Grant application, if applicable. Provider shall make available to the City all reasonable facilities and assistance to facilitate the performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in accordance with, the provisions of Section 18-101 of the Code of the City of Miami, Florida, as amended. 8. AWARD OF AGREEMENT: Provider represents and warrants to the City that it has not employed or retained any person or company employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. 9. PUBLIC RECORDS: Provider understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law. Provider's failure or refusal to Page 5 of 24 comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City. 10. COMPLIANCE WITH PROGRAM REOUIREMENTS AND FEDERAL. STATE AND LOCAL LAWS: Provider shall comply with all requirements imposed by the Grant for the Program, including reporting, record keeping and other requirements. Provider shall also comply with and observe all applicable federal, state, and local laws, rules, regulations, codes and ordinances, as they may be amended from time to time. 11. INDEMNIFICATION: Provider shall indemnify, defend, and hold harmlessthe City and its officials, employees and agents (collectively referred to as "Indemnities") and each of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting from, or in connection with (i) the performance or non-performance of the services contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether active or passive) of Provider or its employees, agents or subcontractors (collectively referred to as "Provider"), regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act, omission, default or negligence (whether active or passive) of the Indemnities, or any of them or (ii) the failure of the Provider to comply with any of the paragraphs herein or the failure of the Provider to conform to statutes, ordinances, or other regulations or requirements of any governmental authority, federal or state, in connection with the performance of this Agreement. Provider expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all liabilities which may be asserted by an employee or former employee of Provider, or any of its subcontractors, as provided above, for which the Provider's liability to such employee or former employee would otherwise be limited to payments under state Workers' Compensation or similar laws. Page 6 of 24 12. DEFAULT: If Provider fails to comply with any term or condition of this Agreement, or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the occurrence of a default hereunder the City, in addition to all remedies available to it by law, may immediately, upon written notice to Provider, terminate this Agreement whereupon all payments, advances, or other compensation paid by the City to Provider while Provider was in default shall be immediately returned to the City. Provider understands and agrees that termination of this Agreement under this section shall not release Provider from any obligation accruing prior to the effective date of termination. Should Provider be unable or unwilling to commence to perform the Services within the time provided or contemplated herein, then, in addition to the foregoing, Provider shall be liable to the City for all expenses incurred by the City in preparation and negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re - procurement of the Services, including consequential and incidental damages. 13. RESOLUTION OF AGREEMENT DISPUTES: Provider understands and agrees that all disputes between Provider and the City based upon an alleged violation of the terms of this Agreement by the City shall be submitted to the City Manager for his/her resolution, prior to Provider being entitled to seek judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds Twenty- Five Thousand Dollars ($25,000), the City Manager's decision shall be approved or disapproved by the City Commission. Provider shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written decision, approved by the City Commission if the amount of compensation hereunder exceeds Twenty -Five Thousand Dollars ($25,000), or (ii) a period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the dispute, accompanied by all supporting documentation Page 7 of 24 ninety (90) days if City Manager's decision is subject to City Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by written instruments, signed by the City Manager. 14. CITY'S TERMINATION RIGHTS: A. The City Manager shall have the right to terminate this Agreement, by giving Provider at least five (5) business days prior written notice, upon discontinuance, modification or termination of the Program, unavailability of funds under the Grant, or if the City Manager determines, in its sole discretion, that continuation of the Program or of Provider's services are no longer in the best interest of the City. In such event, the City shall pay to Provider compensation for services rendered and expenses incurred prior to the effective date of termination. In no event shall the City be liable to Provider for any additional compensation, other than that provided herein, or for any consequential or incidental damages. B. The City Manager shall have the right to terminate this Agreement, without notice or liability to Provider, upon the occurrence of an event of default under the Grant or under this Agreement. In such event, the City shall not be obligated to pay any amounts to Provider and Provider shall reimburse to the City all amounts received while Provider was in default under this Agreement. 15. INSURANCE: Provider shall, at all times during the term hereof, maintain such insurance coverage as may be required by the City in Attachment "C". All such insurance, including renewals, shall be subject to the approval of the City for adequacy of protection and evidence of such coverage shall be furnished to the City on Certificates of Insurance indicating such insurance to be in force and effect and providing that it will not be canceled during the performance of the services under this contract without thirty (30) calendar days prior written notice to the City. Completed Certificates of Insurance shall be filed with the City prior to the Page 8 of 24 performance of services hereunder, provided, however, that Provider shall at any time upon request file duplicate copies of the policies of such insurance with the City. If, in the judgment of the City, prevailing conditions warrant the provision by Provider of additional liability insurance coverage or coverage which is different in kind, the City reserves the right to require the provision by Provider of an amount of coverage different from the amounts or kind previously required and shall afford written notice of such change in requirements thirty (30) days prior to the date on which the requirements shall take effect. Should the Provider fail or refuse to satisfy the requirement of changed coverage within thirty (30) days following the City's written notice, this Contract shall be considered terminated on the date that the required change in policy coverage would otherwise take effect. 16. NONDISCRIMINATION: Provider represents and warrants to the City that Provider does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Provider's performance under this Agreement on account of race, color, sex, religion, age, handicap, marital status or national origin. Provider further covenants that no otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. 17. ASSIGNMENT: This Agreement shall not be assigned by Provider, in whole or in part, without the prior written consent of the City's, which may be withheld or conditioned, in the City's sole discretion. 18. NOTICES: All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given as herein provided. Notice shall be deemed given on the day on which personally delivered; or, if by mail, on the fifth day after being posted or Page 9 of 24 the date of actual receipt, whichever is earlier. TO PROVIDER: TO THE CITY: Overtown Youth Center, Inc. 450 NW 14th Street Miami, FL 33136 City Manager, City of Miami, 444 SW 2nd Ave., loth Floor Miami, FL 33136 Miami, FL 33130 With Copy to: Victoria Mendez City Attorney, Office of the City Attorney 444 SW 2nd Avenue, 9th Floor Miami, Florida 33130 19. MISCELLANEOUS PROVISIONS: A. This Agreement shall be construed and enforced according to the laws of the State of Florida. B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. Should any provision, paragraph, sentence, word or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect or limitation of its use. E. This Agreement constitutes the sole and entire agreement between the parties hereto. No modification or amendment hereto shall be valid unless in writing and executed by properly authorized representatives of the parties hereto. Page 10 of 24 20. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties hereto, their heirs, executors, legal representatives, successors, or assigns. 21. INDEPENDENT CONTRACTOR: Provider has been procured and is being engaged to provide services to the City as an independent contractor, and not as an agent or employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally afforded classified or unclassified employees. Provider further understands that Florida Workers' Compensation benefits available to employees of the City are not available to Provider and agrees to provide workers' compensation insurance for any employee or agent of Provider rendering services to the City under this Agreement. 22. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and the Agreement is subject to amendment or termination due to lack of funds, reduction of funds and/or change in law, rules, regulations, upon thirty (30) days' notice. 23. REAFIRMATION OF REPRESENTATIONS: Provider hereby reaffirms all of the representations contained in the Solicitation Documents. 24. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and only agreement of the parties relating to the subject matter hereof and correctly set forth the rights, duties, and obligations of each tothe other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. 25. COUNTERPARTS AND ELECTRONIC SIGNATURES: This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same instrument. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained Page 11 of 24 therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Page 12 of 24 IN WITNESS WHEREOF. the parties hereto have caused this instrument to be executed by their respective officials [hereunto duly authorized, this the play and year above written. CITY OF MIAMI, A FLORIDA MUNICIPAL CORPORATION Mi:ST: ,,01 QD`L2 By: o• Hannon, City Clerk Date Arthur Noriega V, B: APPROVE[) AS TO FORM AND CORRECTNESS: Victor). . Mendez. City Matter ID: 22-1082 D.J.G. Overtuwn Youth Ce nc. ("Provider") By:_ Name: I tote Authorized Corpo to Officer APPROVED AS TO INSURANCE REQUIREMENTS: Gomez, DtgitaHy signed by Gomez, Frank Frank Date: 2022.05.20 Anne --Marie Sharpe, Director Risk Management Attest: Corporate-J tary IN\t e'Oe Te ,('P (Cotporate . ►'al) Page 13 of 24 ATTACHMENT A — SCOPE OF SERVICES Program Title Summer Jobs Connect — Miami Program 2022 ("Program") Focus Area for the Program Financial Capability, Asset Building & Work Experience Program Summary Recognizing the fluid COVID-19 environment, this Scope of Work acknowledges that the Program for 2022 will likely be different than in previous years. With prior notice and approval, funding for this Grant may be flexible to support programs offering young residents the opportunity to earn money for their participation in workforce, education, or vocational training opportunities during the 2022-23 calendar year. The Grant will be used to expand the Program by adding up to an additional 39 qualifying City youth to the Program. The Program is to assist and primarily serve low to moderate income youth ages 16- 19 years of age who are City residents and, preferably residing in 51 % LMI Census tracts. This direct funding will enable the City to expand its reach and attract funding to provide meaningful employment opportunities to local youth while instructing and coaching them on credit and money management. The City's successful programming model is built on providing one-on-one financial coaching to each youth which focuses on outcome measures such as; direct deposit, opening a bank account, and savings. These fmancial literacy sessions are crucial to understanding the importance of work experience and financial literacy for a successful future. Program Start Date Summer 2022 Target Population As a requirement of this funding and to adhere to established City summer youth program standards, youth participating in the program must meet the following criteria: ✓ 16-19 years of age ✓ Be a City of Miami resident V Preferably live in a 51 % or more LMI (low/moderate income) Census Tract Overtown Youth Center can use the following links to confirm and verify local residency and income requirement: Census Tract information - https://aeomap.ffiec.gov/FFIECGeocMap/GeocodeMapl. aspx - City of Miami Address Verification and Commission District - https://miami gis.maps. arcgis.com/apps/MapSeries/index.html?appid=e44c932135584e77 b4ad9866a0798568 https://maps.miamigov.com/miamizoninglindex.htm Page 14 of 24 Overtown Youth Center Program Responsibilities The Overtown Youth Center ("OYC") will serve as the agency to provide the expansion and additional summer job opportunities for up to 39 youth residing within the City of Miami respectively, between the ages of 16-19. OYC will serve as the payroll and overseeing agency for all youth. The funding for this summer Program will be provided by the Summer Jobs Connect — Miami Program 2022 thru a grant awarded by Cities for Financial Empowerment ("CFE") for said purpose. OYC will be responsible for onboarding, background screening, orientation, training, deployment, payroll and oversight, as applicable. Additionally, OYC will process all youth payroll through its vendor support with Automatic Data Processing (ADP). Because, this Program has a financial education focus, direct deposit will be promoted and used with every summer youth student. OYC will ensure that the City, CFE, and Citi Foundation names, the Program name and logos are included in every promotion, solicitation and exposure to the community, partners or affiliates. The purpose of the Program is to provide youth with a safe, well-defined and supervised job that allows them to gain valuable work experience. Those eligible to participate include youth ages 16 through 19. OYC will be responsible for the direction and control of the program participants, including: A. Following up with Youth Supervisors and Youth Workers to ensure adherence to program requirements, and removal/termination of participants, if necessary; B. Approval of the number of hours worked by program participants; C. Payroll issuance to the program participants; D. Reporting the program participant's income for payroll; and E. Adherence with any and all COVID-19 social distancing protocols. Program Overview The 2022 Summer Jobs Connect Program will offer distinctive and unique experiences for participating youth to earn money, gain valuable skills and understand how they should take care of their financial future. Youth will participate in one of the following tracts: 1- Civic Engagement Experience Participate in a civic engagement accelerator learning, understanding and working to make a difference in the civic life of our communities and developing the combination of knowledge, skills, values and motivation to make that difference. 2- Entrepreneurship Summer Accelerator Activate their entrepreneurial mindset and build your start-up skills to create a business and boost career -readiness opportunities. This program will teach youth how to think like an entrepreneurial, test ideas, build a competitive edge, create a successful marketing plan and make a profit. 3- Work Experience Gain real work experience and learn essential job skills. The Overtown Youth Job Page 15 of 24 Shadow/Work Experience will provide the opportunity to work with professional leaders in non-profit and for -profit organizations in a virtual or face-to-face setting to learn/shadow day to day operations. An on -site work experience will be the preferred work experience. A Summer Youth Supervisor should be assigned to work with OYC staff to assist with the program implementation, oversee the day-to-day program activities and provide the financial literacy lessons to program participants. Summer Youth Worker Requirements 1- Must be 16 to 19 years old; and 2- Live in the City of Miami; and 3- Preferably live in a 51% or more LMI (low/moderate income) Census Tract; and 4- Summer Youth Worker is expected to participate in the program for a total of 29 hours/week for 9 weeks @ $15/hour for a total of $3,915 in potential earnings. 5- Total program participation includes training and program (track) hours. Summer Youth Supervisor/Ambassador 1- Preferable a prior participant of the Summer Jobs Connect program. 2- Youth Supervisor will oversee the work output for the Summer Youth Workers per the program established parameters. 3- Youth Supervisor will provide financial literacy. 4- Youth Supervisor is expected to be paid $15/hour, including any training necessary for the SJC- Miami implementation. Other financial empowerment programming (including education, experience) The financial empowerment learning experience will consist of an interactive experience provided by the Supervisors/Ambassadors and/or City of Miami staff utilizing the SJC-Miami Empower App. • Youth Supervisors will provide a financial education learning experience. • All financial learning experience will be conducted in a one on one and/or group setting using TEAMS or similar. Lessons: Four lessons will be taught focusing on financial topics relevant to the youth participants and in accordance to the City of Miami SJC curriculum. Lesson #1:Saving and Budgeting Lesson #2: Know your Worth Lesson #3: Identity Theft & Credit Fraud Lesson #4: Credit Lesson #5: How much is too Much Lesson #6: Budget Follow up Lesson #7: Finalizing Summer Goal Savings Lesson #8: Goal Reached Status Lesson #9: Goal obtain and closing summer Orientation and Payroll: Program participants are required to open bank accounts (if they do not already have one) and set-up direct deposit for payroll. All program presentations and flyers clearly explain this requirement. In addition, financial ambassadors will be trained on the financial education curriculum and the Page 16 of 24 Empower app. All hired youth receive step by step key points on the financial education process as well as what is expected of them. ATTACHMENT B — BUDGET Program expenses should be submitted on a biweekly basis (by the 15th of each month) with supporting documentation, such as but not limited to; payroll registers, receipts, invoices, canceled checks and/or proof of electronic payments, mileage logs, etc. These biweekly expenses will be summarized in one report which will be submitted every two weeks and in accordance with the approved budget. Any changes to the Budget must be approved by the City in advanced. ACH is required to facilitate prompt payment to the Provider. Upon execution of agreement, the City will pay provider an advance of up to 25% of approved budget above. Page 17 of 24 Budget F5r 2022 , Budget 'St un erYouth Prograta Sunai�er 2022 Youth Hiring Cost E pendit-are Justification r Youth 39 Ratethr. S15.00 Hrs.:\ k. 29' wa..ele 9 Total Coat of Youth Salaries. S152,585 2022 Simmer Youth Proeraita will be. done on -site this mould be the vcxth hiring_ cast. Ambasssadar Hiring Cost Arnbaadar :1 Rate Iir. S15.CO Hrsiwk. 29 t: }1: ; Total Cast of :Lmlbas,advrSalaries S`3'915 20'2i ...tun o- Youth Prose frill be can_ on -site this would be the F14iseteia1 Ainhasizelor hiring cost. Youth & Ambassadors Salaa7• Subtotal $156,600 Total salary cost for Youths and ' Ambassadors Yautli.rAnibansadors FICA/MICA Ile? 7.65N $11.980 OYC * Ad�+___itstriator Cost R Project Administrator 1 Rat /he_ S2.8.02 Hr3ic;k_ 20 weeks 9' Total Cost of OYC Administrator Salaries S5,044 Den, c000rdinatian and implem station of Stasam — Jo& Connect Program in the summer of 2022. Fringe B�iefita (g 14.99% $7 6 F1C4r'&lica {r71i 7_65% S3S6.00 S0 Total Salaries . Fringe Benefits S174,766 Total Salaries & Fringe Benefits 5174,766 Ad.nain, Payroll .fik Op eratiaig Indirect Project Cost S6,234_C0 333% HR.R9ayroll and Administrative Costs SS4,000.0O 2..0'6% of BR r .*.1.11 exposes Total Anon,,., Payrall & S10;234.00 PROGRAM GRAND TOTAL $155,O00.00 Page 18 of 24 ATTACHMENT C — INSURANCE I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $2,000,000 Personal and Adv. Injury $1,000,000 Products/Completed Operations $1,000,000 B. Covered Exposures and Endorsements City of Miami included as an additional insured Primary and Non -Contributory Endorsement Contingent and Contractual Liability Premises and Operations Sexual Abuse and Molestation Coverage Endorsement H. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Any Auto Including Hired, Borrowed or Non -Owned Autos Any One Accident $1,000,000 B. Endorsements Required City of Miami included as an additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease, each employee $500,000 for bodily injury caused by disease, policy limit Page 19 of 24 IV. Professional/Error's & Omissions Liability Combined Single Limit Each Claim General Aggregate Limit1,000,000 Retro Date Included $1,000,000 V. Accident/Medical Coverage If Applicable $25,000 The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer not less than (30) days prior to any such cancellation or material change. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Page 20 of 24 CITY OF MIAMI RESOLUTION City of Miami Legislation Resolution Enactment Number: R-21-0140- Cny 3SED Pan Amertan Dr.hvr_ &Earn!, .FL 33113 linvwsnWn;gov.com Fife Number: 8703 Final Action Date:4/812021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (415THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING„ AND CONFIRMING THE CITY MANAGER'S WRITTEN RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT 'A,.' THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES. ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI CITY") PURSUANT TO SECTION 18-05(A) OF THE CODE OF 11-IE CITY. OF MIAMI, FLORIDA, AS AMENDED, AND WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY'S DEPARTMENT OF GRANTS ADMINISTRATION, SUMMER YOUTH EMPLOYMENT & FINANCIAL EMPOWERMENT EXPANSION PROGRAM 2021 THAT THE OVERTOWN YOUTH CENTER INC. ('PROVIDER), A FLORIDA NOT FOR PROFIT CORPORATION, IS A SUFFICIENTLY QUALIFIED AND RESPECTED FIRM THAT HAS THE EXPERIENCE, INFRASTRUCTURE, AND PROGRAMMATIC KNOWLEDGE TO COORDINATE AND IMPLEMENT THE SUMMER PROGRAM AND TO PLACE LOCAL YOUTH IN SUMMER JOBS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE PROVIDER IN AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00) FOR THE PERIOD COMMENCING APRIL 1, 21321 AND ENDING MARCH 30, 2022 WM-I THE OPTION TO RENEW FOR UP TO TWO (2) ADDITIO 'NA.L SIMILAR PERIODS UNDER THE SAME TERMS AND CONDITIONS. WHEREAS, the City of Miami ("Cityl was awmded a grant for TWO Hundred Thousand Dclfars (21:113„003.00) ("Granr) from the Mies fo: Financial Empowerment Fund, Inc. (CFE') for the purpose of expanding and supporting over one hundred 1100) addit'onal summer youth employment oppc inits with focal businesses and entices and to continue to adhere to estabhed program compbnents to conne.ct participants to fraancial literacy and bankatg cpperiunit3; and WHEREAS, the City vishes to grant fads from CFE to Overtown Youth Center, Inc. ("Provider") to expand the Provider's Summer Youth Employment & Financial Empowerment Program ("Program"); and WHEREAS, the Provider is a well -respected and recognted Florida not for profit corporation who is presently serving the [coal community and has been providing the serves required by the Program to ad En the hir of addiEonaI local cftadvantaged youth for summer job placement and oversight and WHEREAS, the Provider coat to be the most advantageous not for profit corporation with the reputatbn, expertise, and &nifrastructure in summer youth programs to provide implementation,. oversight. and staffing to ensure file Program bri -mentation as required by the Grant; and Page 21 of 24 WHEREAS, the City Manager is rqzesthg fcc the City Commission to authorize the afocaEon of funciing of the Grant for the 2021 Program; and WHEREAS. the aty Manager has made written fr.:dings, attacted and incorporated herein as Exhibit A. pursuant to Section 18-85(a) of the Code of the City of rbfarni, Ronda, as amended raty code). that competiEve negotiation methods and procedures are not practcable or advantageous for the City and has recommended to the City Commission that such foidings be adopted and thecompettive bidding mediods and procedures be waived for the Program; and WHEREAS, the City Manager is recuesf=g autharfty from the City Commission to negotiate and execute a grant agreement cAgreernenr). 'al a form acceptable to the City Attorney, with the Provider for the 315:Ca1lark of the Grant, subject to availablty of funds, for the period commencing April 1, 2021 and ending March 30, 2022 an amount not to exceed Two Hundred Thousand Dollars ($200,000_001 with the option to renew for up to two (2) additional similar periods under the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY GF MIAMI, FLORIDA: Section 1. The recta's and findings contaied in the Preamble. of this Resolution are adopted by reference and roloorporated as if fuLly set forth in this Section. Section 2. By a four-frftis (4.15ths) affirmative vote, after an edited -self public /tearing, the City fbfanager's wr-ti ten findings and recommendations, attached and incorporated as Exhibit that the Provider is a onalified firm with the reputation, expertise. wid infrastructure lo imp!ernerit the Program, that competitive negotiation methods and procedures are not practoaV.e or advantageous pursuant to Seo4ion18-85(a) of the City Code. and waving the requirements for sad procedures are hereby ratified, approved„ and corrrimed. Section 3. The City Manager is authorized 2 to accept aUcate, and appropriate the Grant n accordance with the City's application and to negotiate and execute an Agreement, form acceptable to the City Attorney. 7.ji an amount not to exceed Two Hundred Thousand Cotters ($200.000.00) for the period commencing Apfl 1, 2021 and ending March 34, 2022 with the option to renew for up to two {2) adOional s-ear periods under the same 'banns and condit5ons, including any amendme.nts„ extens3ons, and renewals thereto, al in forms emeptatie to the aity, Attorney, in order to implement the Program between ProVider .and the City. Section 4. This Resolution shall become effective immediateLY upon 'its adoption and signature of the Mayor". 'The hs-rein authorionSfutte-stbject to compliance with al r nits that may be imposed by te City Attorney, iloluding but not limited to those presonbed iseble City Charter and Code prcruisions. If the Mayor does not sip this Rdro!Li. Ion, -Ashen become effective a/ tt.e end elan calendar days from the date it was passed and acOpted. If the htiyorvetoes this Resolution, it stall become effective immediately upon override of the veto byte Day Commission.. APPROVED AS TO FORM AND CORRECTNESS: Page 22 of 24 OVERTOWN YOUTH CENTER CORPORATE RESOLUTION Page 23 of 24 Corporate Resolution WHEREAS, Overtown Youth Center, a Florida non-profit, desires to enter into a Agreement with The City of Miami, a copy of which is attached hereto; and WHEREAS, the Board of Directors at a duly held corporate meeting has considered. the matter in accordance with the Articles and By -Laws of the not -for -profit corporation; NOW, THEREFORE, BE 11' RESOLVED BY TILE BOARD OF DIRECTORS that Tina Brown is hereby authorized and instructed to enter into the Agreement and undertake the responsibilities and obligations as stated in such proposed Agreement in the name and on behalf of this corporation with The City of Miami upon terms and conditions contained in the proposed Agreement to which this resolution is attached. DATED this 27 day of ATTEST: C i RPoRATi SECRETARY Print Name: 5ichelle Febres April 2022, Chief Executive Director Print Name: Tina Brown (CORPORATE SEAL) Page 24 of 24 OVERYOU-01 JR302827 AA MR � CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 6/29/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 194467 Edgewood Partners Insurance Center 2727 Paces Ferry Road Building Two, Suite 1500 Atlanta, GA 30339 CONTACT NAME: PHONE FAX (A/C, No, Ext): (678) 324-3300 (Ale, No):(678) 324-3303 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Philadelphia Indemnity Insurance Company 18058 INSURED Overtown Youth Center, Inc. Randy Escoffery 450 NW 14th Street Miami, FL 33136 INSURER B : INSURER C INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMB THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUER wV0 POLICY NUMBER POLICY EFF (MM/DD/YYYY)- POLICY EXP (MM/DDliYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR PREMISES (EaRENTED occurrence) $ 1,000,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES JE a PER: LOC GENERAL AGGREGATE $ 3,000,000 PRODUCTS - COMP/OP AGG $ 3,000,000 PROFESSIONAL $ 1,000,000 A AUTOMOBILE X _ LIABILITY _ SCHEDULED AUTOS NON -AWNED AUTOS ONLY X PHPK2295411 7/1/2021 7/1/2022 COMBINED SINGLE LIMIT (Ea accident) 1,000,000 $ BODILYINJURY(Perperson) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE X PHUB775287 7/1/2021 7/1/2022 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ DED X I RETENTION$ 10,000 $ 5,000,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE FFICER/MEMBER EXCLUDED? Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y! N N / A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Certificate holder is an additional insured with respect to the liability arising out of the operations of the named insured. The General Liability policy is primary and non-contributory as required by written contract per policy provisions. The General Liability policy includes $500,000 Each Occurrence/$500,000 Aggregate Abuse & Molestation coverage. CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD A3 'II