HomeMy WebLinkAboutCRA-R-26-0036 BackupChase and Chance Sensory Gym and Resource Center
Comprehensive Itemized Budget Package for Commissioner Review
Prepared for Mr. James McQueen, Executive Director, SEOPW CRA
Prepared by HopeWell Global, LLC
Project Location: 1490 NW 3rd Avenue, Suite 110, Miami, Florida 33136
Funding Request Summary: This package presents a one-time CRA capital request of $200,000 for
facility buildout, sensory gym equipment, furniture, reception setup, supplemental sensory tools, and
launch readiness.
Purpose: The budget is structured for review by the Commissioner and the Southeast Overtown Park
West Community Redevelopment Agency. It converts the preliminary approval categories into an
itemized and commission ready budget.
Important budget note: The original preliminary budget included $85,000 for sensory equipment and
installation, $35,000 for buildout, paint, and flooring, and $20,000 for furniture and reception. The
updated actual contractor buildout estimate is $126,600. To keep the final CRA request within the
available $200,000 approval ceiling, the furniture, reception, and supplemental launch package is
budgeted at $18,420.
Executive Budget Summary
The Chase and Chance Sensory Gym and Resource Center is designed as a small suite, controlled
capacity, sensory safe launch model. The space includes a reception and check in area, main
sensory gym space, smaller sensory room or program room, open kitchenette, two restrooms,
storage, and family transition zones.
The model is built around open play, birthday parties, limited camps, light respite blocks, therapy
partner support, caregiver workshops, inclusion sports, and nonprofit scholarship support. The
capital request focuses on opening the facility safely and professionally, while the operating budget
shows what is required to sustain Year 1 operations.
Capital Category
Buildout, paint, flooring,
plumbing, electrical, mechanical,
Amount
Budget Basis
Contractor estimate from Kasey
Burrell, dated April 29, 2025.
$126,600
and HVAC
Sensory gym equipment,
flooring, delivery, and custom
installation
$54,980
Fun Factory Sensory Gym
comprehensive quote,
discounted from $64,820 to
$54,980.
Furniture, reception,
supplemental sensory tools,
and launch readiness
$18,420
Adjusted from the original
$20,000 placeholder to stay
within the $200,000 approval
ceiling.
Total CRA Capital Request
$200,000
Commissioner review amount.
Chase and Chance Sensory Gym and Resource Center Budget Package
If the full original $20,000 furniture and reception line is retained without adjustment, the total
capital package would be $201,580. The recommended commissioner package keeps the CRA request
at exactly $200,000 by budgeting the furniture, reception, supplemental sensory tools, and launch
readiness line at $18,420.
Project Purpose and Community Use
Mission: To create inclusive sensory and therapeutic spaces where children of all abilities, especially
children on the autism spectrum, and their families receive support, relief, and hope at little to no
cost.
Core child services include sensory gym and therapeutic play, music therapy, pet therapy,
swimming safety referrals or partner programming, personal hygiene and grooming support,
adaptive recreation, inclusion sports, social play, and structured therapeutic activities.
Family support services include respite support, parent emotional support, crisis support and resource
navigation, caregiver mental health workshops, IEP and school navigation workshops, therapy partner
knowledge sessions, dad nights out, mom nights out, behavioral therapy education, and peer
connection.
The center also supports earned revenue activities that help maintain sustainability, including 60
minute open play sessions at $14.95, 90 minute open play sessions at $19.95, monthly memberships at
$150, birthday parties, limited camps, private events, and rental therapy space. Adults will always
be free.
Facility Layout Context
The attached plans show a compact suite that must be budgeted as a lean launch model with controlled
capacity. The measurement drawing shows an overall footprint of approximately 35 feet 8 inches by 40
feet 8 inches, with an entrance along the front, a large open activity area, two restrooms, kitchen or
sink area, reception desk, bench, cabinets, and a sensory room or secondary program room depending
on final layout.
Chase and Chance Sensory Gym and Resource Center Budget Package
Figure 1. User provided floor plan for Unit 110, used for budget conceptualization.
Figure 2. Conceptual layout showing reception, open kitchen, restrooms, bench seating, sensory room, and storage.
Chase and Chance Sensory Gym and Resource Center Budget Package
Detailed CRA Capital Budget
Buildout, Paint, Flooring, Plumbing, Electrical, Mechanical, and HVAC
The buildout line is based on the contractor estimate provided by Kasey Burrell. Labor and
materials are included. The quote includes a 12 percent contingency and an 8 percent overhead
and profit allocation.
Buildout Line Item
Debris disposal and cleanup
$10,500
Amount Scope Included
Dispose of debris throughout
job, including walls, flooring,
and related construction debris.
Demolition
$9,200
Trench flooring for plumbing
access, backfill and compact
trench holes, pour new
cement, and demo existing
walls and plywood for new
walls.
Electrical
$18,100
Upgrade and relocate electrical
panel, install 13 wall
receptacles, add 6 GFCI floor
receptacles with underground
conduits, run 6 dedicated
circuits, upgrade receptacles,
and upgrade lighting to LEDs.
Mechanical and interior framing
$26,500
Frame new bathroom, kitchen,
sensory room, and office. Build
half wall with door, bench
seating at entrance, 3 ADA
doors, fire rated back door,
sheetrock, cabinets, flooring,
and baseboards.
Plumbing
$17,800
Remove cast iron
underground drain, tie in
PVC drains, install bathroom
and kitchen drains, water
heater, supply lines, ADA
bars, faucets, toilets, and main
shutoff.
Cooling system upgrade
Prime, paint, and waterproof
flooring
$13,000
$10,400
Replace AC system with fresh
air return, UV filter, and
upgraded air filters.
Prime and paint entire space,
including ceilings with dryfall
paint, and waterproof all
flooring with two base colors.
Subtotal, labor and materials
included
$105,500
Contractor subtotal.
Contingency, 12 percent
Overhead and profit, 8 percent
$12,660
$8,440
Contractor contingency.
Contractor overhead and profit.
Total buildout estimate
$126,600
Total contractor estimate.
Chase and
Chance Sensory Gym and Resource Center Budget Package
Sensory Gym Equipment, Flooring, Delivery, and Custom Installation
The sensory gym budget is based on the Fun Factory Sensory Gym comprehensive quote. The vendor
quoted a discounted total of $54,980 for equipment, accessories, flooring, delivery, and custom
installation. The allocation below itemizes the quoted package for commissioner review.
Sensory Equipment Line Item
Estimated Amount
Purpose and Scope
21 foot overhead monkey bar,
swing, zipline, and wall to
wall system
$14,500
Strength, bilateral coordination,
vestibular input, swinging,
hanging, zipline movement,
and multi point swing
attachment.
4 foot by 20 foot bi level motor
activity system
$12,500
Slides, stairs, hand grips, jump
deck, tunnel, soft LED lights,
dry erase fine motor area, peek
windows, and basketball hoop.
5 foot by 7 foot crash pad pit
with two 5 foot by 6 foot crash
pads
$4,500
Safe landing, calming deep
pressure, jumping, falling, and
sensory regulation.
Rock climbing walls, vertical and
incline
$6,000
Strength, balance, bilateral
coordination, motor planning,
and adaptive grip options.
Enclosed 7 foot by 10 foot
trampoline with wall padding
and cargo net
$6,500
Safe gross motor play,
proprioceptive, input, regulation,
and structured exercise.
Drop down tables, storage units,
and bookcase
$2,500
Flexible activity, therapy,
workshop, and storage support.
Sensory starter kit, 3 swings,
and 4 foot by 10 foot foldable
safety mat
$3,000
Swing based regulation,
calming or alerting vestibular
input, and safe landing
under climbing panels.
Foam sensory flooring,
approximately 806 square feet
$4,500
Anti bacterial, anti mold, anti
slip, multicolored foam tile
flooring.
Custom delivery, installation,
support headers, and installation
allocation
$980
Vendor installation and custom
support allocation within quoted
package.
Total sensory gym equipment
package
$54,980
Matches Fun Factory Sensory
Gym comprehensive quote.
Chase and Chance Sensory Gym and Resource Center Budget Package
Furniture, Reception, Supplemental Sensory Tools, and Launch Readiness
Because the updated buildout and sensory gym quote use most of the available $200,000 capital
ceiling, this line has been right sized to $18,420. It includes the reception setup, family seating,
storage, workshop furniture, color band session management supplies, and smaller sensory tools
requested for the program.
Line Item
Estimated Amount Purpose
Reception desk and check in
station
$2,800
Controlled entry, family intake,
payment processing, and visitor
management.
Waiting area bench and
caregiver seating
$2,000
Family comfort and predictable
transition space.
Storage cabinets, cubbies, and
supply organization
$2,300
Safe storage for shoes, bags,
sensory tools, and workshop
supplies.
Small tables and chairs for
workshops and therapy partners
$1,500
Caregiver workshops, resource
navigation, therapy knowledge
sessions, and family support
meetings.
POS, check in supplies, signage,
and color band station
$700
Supports 60 minute and 90
minute open play session
tracking.
Sensory peanut balls and yoga
balls
$650
Core stability, strengthening,
balance, and body organization.
Weighted blankets, weighted
vests, and weighted lap pads
$1,500
Focus, calming, deep pressure,
and regulation support.
Sensory swivel chairs
$1,200
Vestibular regulation and
calming movement.
Sensory stepping stones
Giant Connect 4 game
Sensory bubble mirrors
Sensory liquid flexible towels
and tactile calming tools
6 foot bubble sensory tube
Sequin wall frame
Squeeze machine, pressure
therapy support
Shipping, delivery, taxes, and
small equipment replacement
buffer
$350
$250
$600
$400
$1,200
$650
$1,600
$720
Balance, coordination, motor
planning, and inclusion sports
preparation.
Social play, turn taking,
communication, and birthday
party programming.
Visual and tactile stimulation for
calming and exploration.
Stress relief, sensory exploration,
and calming supports.
Calming visual stimulation and
sensory room ambiance.
Stress relief, tactile play, visual
tracking, and learning activities.
Deep pressure input, calming,
and body awareness support.
Allowance for pricing changes
and small missing items.
Total furniture, reception, and
supplemental launch package
$18,420
Amount remaining within $200,000
CRA capital request.
Chase and Chance Sensory Gym and Resource Center Budget Package
Vendor Payment and Implementation Notes
Fun Factory Sensory Gym payment terms: The initial deposit listed in the vendor quote is $32,988 to
lock in the quote and schedule installation. The remaining balance is due upon completion of
installation.
Buildout implementation note: The contractor buildout estimate includes trenching, plumbing,
electrical upgrades, LED lighting, mechanical framing, ADA doors, flooring, cabinets, painting,
waterproofing, HVAC replacement, fresh air return, UV filter, upgraded air filters, debris disposal,
contingency, and overhead or profit.
Compliance note: The facility should maintain general liability insurance, property insurance,
background checks, safety policies, participant waivers, emergency procedures, and all applicable City
of Miami business licensing, permitting, and inspection requirements.
Chase and Chance Sensory Gym and Resource Center Budget Package
Year 1 Operating Budget
The Year 1 operating budget is included to show sustainability and operational readiness. The
CRA request above is a one-time capital request. The Year 1 operating budget is separate and
should be funded through earned revenue, scholarships, grants, sponsorships, nonprofit support,
and working capital.
Operating Category
Annual Cost
Included
Facility
$11,400
Rent, CAM or maintenance,
utilities, cleaning, and security.
Staffing
$122,084
Site manager, two rotating play
technicians, and weekend event
assistant including payroll
burden.
Insurance and Compliance
$16,000
General liability, property,
permits, background checks,
training, and workers
compensation buffer if separate.
Program Operations
$103,616
Therapy partner stipends,
caregiver programming, respite
blocks, program supplies,
events, safety supplies, and
replacement reserve.
Marketing
$11,900
Website, social media ads, print
materials, grand opening, and
media.
Administrative
$25,000
Accounting, bookkeeping, legal,
booking or CRM, POS software,
bank fees, and merchant fees.
Total Estimated Year 1
Operating Cost
$290,000
Comprehensive Year 1 operating
budget.
Program Operations Detail
Program Operations Line
Item
Annual Cost
Purpose
Therapy partner stipends and
consultant sessions
$22,000
PT, OT, speech therapy,
ABA, behavioral therapy, and
resource knowledge sessions
for families.
Open play supplies
and activity
consumables
$12,000
Sensory play rotation
supplies, cleaning safe toys,
visual schedules, and
structured play materials.
Birthday parties, camps,
inclusion sports, and private
event materials
$12,000
Party supplies, adaptive sports
materials, mini -camp supplies,
and event support.
Chase and Chance Sensory Gym and Resource Center Budget Package
Caregiver workshops, respite
days, mom nights, dad nights,
and family support events
$18,000
Caregiver mental health
support, peer support, and
respite linked programming
Music therapy and pet therapy
vendor sessions
$12,000
Specialized program partners
for calming, communication,
connection, and social
engagement.
Safety, sanitation, and PPE
consumables
$8,000
Sanitizing products, gloves,
first aid supplies, replacement
mats, and safety consumables.
Membership, color band, and
session management supplies
$2,500
Color bands, family passes,
wristbands, labels, and session
tracking materials.
Scholarship administration and
direct family support
materials
$10,000
Scholarship tracking, resource
kits, family support supplies,
and subsidized play block
administration.
Repairs, replacement, and small
equipment reserve
$7,116
Reserve for replacing high use
sensory items and maintaining
safe operations.
Total Program Operations
$103,616
Program operations subtotal.
Operating Budget Staffing Assumptions
Staffing Role
Site Manager
57,500
Annual Cost
_I
Basis
Base salary of $50,000 plus 15
percent payroll taxes and
workers compensation
burden.
Two part time play technicians
$53,820
$18 per hour, 50 total hours per
week, plus
15 percent payroll burden.
Weekend event assistant
$10,764
$18 per hour, 10 hours per week
average,
plus 15 percent payroll burden.
Total Staffing
$122,084
Recommended planning figure
for standard Year 1 operations.
Chase and Chance Sensory Gym and Resource Center Budget Package
Revenue Model, Pricing, and Break Even
Service or Revenue Stream
Price or Monthly Amount
Notes
60 minute open play session
$14.95
Adults are free. Color bands
should identify when each
session ends.
90 minute open play session
$19.95
Adults are free. Color bands
should identify when each
session ends.
Monthly membership
$150
Memberships are the strongest
growth lever because the suite
has a small capacity cap.
The small suite model should not rely on open play alone. Revenue should come from memberships,
birthday parties, camps, private rentals, and scholarship funded access.
Worst Case Occupancy Stress Test
Revenue Source or Metric
Monthly Amount
Planning Note
Open Play
$4,300
Assumes 40 percent lower
attendance during first 6 months.
Memberships
$4,500
Assumes 45 members instead of
60.
Birthday Parties
$2,500
Reduced attendance scenario.
Camps and Events
$2,000
Mini camps and structured
events.
Rentals
$1,800
Limited private therapy space
and event rentals.
Scholarships
$6,250
Nonprofit supported scholarship
or sponsorship revenue.
Total Monthly Revenue
$21,350
Stress test revenue total.
Monthly Expenses, stress test
model
$23,116
User provided stress test
operating expense figure.
Monthly Deficit
$-1,766
Stress test deficit.
Six Month Deficit
$-10,596
Manageable with scholarship
fund, working capital, and
controlled staffing hours.
Break Even Revenue Threshold
$23,200
Approximate monthly break even
threshold.
Strategic takeaway: The stress test shows a monthly deficit of approximately $1,766 during the
first six months if attendance is 40 percent lower than expected. This is manageable if the project
raises at least a $75,000 scholarship fund, maintains three months of working capital, and controls
staffing hours early.
How Autistic and Awesome, Inc. Fits In
Autistic and Awesome, Inc. can function as the scholarship and family support arm that reduces
revenue volatility and expands access. The nonprofit can provide $1,000 to $2,000 scholarships per
family, underwrite respite days, sponsor open play blocks, fund caregiver mental health programming,
and apply for grants for sensory inclusion.
Chase and Chance Sensory Gym and Resource Center Budget Package
The nonprofit can aim to raise $100,000 to $150,000 annually. This would support scholarships,
subsidized memberships, free respite blocks, caregiver events, family resource kits, and other
direct access supports.
A written inter entity service agreement should be entered between Autistic and Awesome, Inc. and
Chase and Chance, LLC. The nonprofit should provide scholarship funds, respite program funding,
and programmatic sponsorships to support access to services delivered by the LLC. The LLC should
invoice the nonprofit for subsidized services rendered, with arm's length documentation and net
30 payment terms.
Funding and Grant Context
Funding Source or Use
CRA Capital Request
Amount j
Budget Treatment
One time launch capital for
buildout, sensory equipment,
furniture, reception, and
supplemental tools.
$200,000
Scholarship Fund Target
$75,000
Minimum target from stress test,
reduces revenue volatility and
supports family access.
Annual Nonprofit Fundraising
Goal
$100,000
Lower end target for Autistic
and Awesome, Inc.
scholarships and family
support.
Annual Nonprofit Fundraising
Goal, High Case
$150,000
Higher target for respite days,
caregiver programming, and
subsidized memberships.
Knight Cities Challenge Request
$150,000
Separate grant submitted for
Family Resilience Circles pilot.
Knight Total Project Budget
$175,000
Includes $25,000 in in kind
partner and community support.
Three Month Working Capital
Reserve
$75,000
Recommended reserve to
manage early attendance
volatility.
The Knight Cities Challenge budget and the Children's Trust application should be treated as separate
program funding opportunities. They should not be used to replace the CRA capital request. They
may support caregiver programming, family resilience circles, scholarships, resource navigation,
meals, parent baskets, and other programmatic costs.
Commissioner Review Recommendations
• Approve the CRA capital request at $200,000 to fund the launch ready buildout and equipment
package.
• Treat the $200,000 request as a one time capital investment, not as Year 1 operating support.
• Require final vendor invoices, proof of installation, proof of insurance, business licensing,
and safety policies before final reimbursement or closeout.
• Keep the sensory equipment quote and contractor estimate in the approval packet so the
commission can see that the request is tied to actual vendor pricing.
• Maintain three months of working capital and a scholarship fund to protect the center during the
Chase and Chance Sensory Gym and Resource Center Budget Package
first six months of ramp up.
• Prioritize memberships, birthday parties, structured mini camps, and private rentals because the
suite has a capacity cap.
Source Notes
Source
Use
Contractor estimate
Kasey Burrell estimate dated April 29, 2025, used
for buildout, demolition, plumbing, electrical,
mechanical, HVAC, paint, flooring, contingency,
and overhead or profit.
Sensory equipment quote
Fun Factory Sensory Gym quote forwarded
February 18, 2026, used for sensory gym
equipment, accessories, flooring, delivery, and
custom installation.
Facility plans
User provided floor plan, layouts, and unit
measurements used to conceptualize the small
suite configuration.
Operating assumptions
User provided Year 1 operating assumptions,
staffing model, stress test, break even
threshold, scholarship strategy, and revenue
model.
Grant context
Knight Cities Challenge application draft
referenced only as separate funding context and
not included in the CRA capital request.
Chase and Chance Sensory Gym and Resource Center Budget Package
DIVISION
�!J
✓ 11)PjPJ 01-1
rr ▪ +Drg L' jp Prjr,R A1•rri j f
frrt rejfiU i1! frrJa LP/Florida b. i r'
Department of State / Division of Corporations / Search Records / Search by Entity Name /
Detail by Entity Name
Florida Limited Liability Company
CHASE AND CHANCE LLC.
Filing Information
Document Number L24000224626
FEI/EIN Number 99-3257899
Date Filed 05/14/2024
Effective Date 05/14/2024
State FL
Status ACTIVE
Last Event LC AMENDMENT AND NAME CHANGE
Event Date Filed 05/29/2026
Event Effective Date NONE
Principal Address
1490 N.W. 3RD AVE, STE #110
MIAMI, FL 33136
Changed: 05/29/2026
Mailing Address
1490 N.W. 3RD AVE, STE #110
MIAMI, FL 33136
Changed: 05/29/2026
Registered Agent Name & Address
GANTT, BRUCYNE A
8910 MIRAMAR PKWY
SUITE 200C PMB 1178
MIRAMAR, FL 33025
Address Changed: 06/04/2025
Authorized Person(s) Detail
Name & Address
Title CEO
GANTT, BRUCYNE A
8910 MIRAMAR PKWY
MIRAMAR, FL 33025
Annual Reports
Report Year Filed Date
2025 06/04/2025
2026 04/29/2026
Document Images
04/29/2026 -- ANNUAL REPORT View image in PDF format
06/04/2025 -- ANNUAL REPORT View image in PDF format
07/29/2024 -- LC Amendment View image in PDF format
05/14/2024 -- Florida Limited Liability View image in PDF format
Florida Department of State, Dston of Corporations