HomeMy WebLinkAboutSubstitution Memo from City ManagerDocusign Envelope ID: 577FB874-E9CD-8F72-82A5-BB277134E691
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and DATE: June 10, 2026
Members of the City Commission
FROM: James Reyes
City Manager
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SUBJECT: Substitution to PH.4 - Bid Waiver for
Design and Construction of a Soccer
Pitch on City -Owned Property
REFERENCES: June 11, 2026
City Commission Meeting
ENCLOSURES: Revised Item PH.4 19350 - Bid
Waiver for Design and
Construction of a Soccer Pitch on
City -Owned Property
Item PH.4 on the June 11, 2026, City Commission Meeting Agenda is a bid waiver to award a services
agreement ("Agreement") to Bethany Community Services, Inc. ("Contractor"), for Design and Construction
of a Soccer Pitch on City -Owned Property.
The backup material to the Legislation is being substituted to distribute revised backup materials.
Specifically, the findings memo which contains reasons supporting the conclusion that competitive sealed
bidding is not practicable or is not advantageous to the City which is hereby being substituted to rectify a
scrivener's error on the original memo where a monetary contribution by the Contractor was erroneously
indicated.
c: Natasha Colebrook -Williams, Deputy City Manager
Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure
Erica T. Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer
Barbara Hernandez, MPA, Assistant City Manager/Chief of Operations
Thomas M. Fossler, Assistant City Attorney, Office of the City Attorney
Annie Perez, CPPO, Director/Chief Procurement Officer, Department of Procurement
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Docusign Envelope ID: 577FB874-E9CD-8F72-82A5-BB277134E691
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: James Reyes
City Manager
DATE: June 10, 2026
FROM: Jose R. Perez SUBJECT: Request to Publish Notice for Public
Office of Capital Improvements Hearing (Substitution)
[Signed by:
Jose Perez
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REFERENCES:
ENCLOSURES: Advertisement
Pursuant to City Code Section, 18-85, amended, it is respectfully recommended that the City Manager
waive competitive sealed bidding methods via this written finding and reasons herein. Said waiver shall
need to be ratified, confirmed, and approved by the Miami City Commission by four -fifths (4/5ths)
affirmative vote during an advertised public hearing.
These are my written findings waiving the requirements for competitive sealed bidding processes as not
being practicable or advantageous to the City of Miami ("City") to provide design and construction of a
soccer pitch to be installed on City -owned property located at 850 and 920 NW 23rd Street, insofar as an
agreement with Miami Bethany Community Services, Inc., a Florida Not -For -Profit Corporation ("MBCS")
to perform said work is reached. MBCS is a business entity based in Miami, FL. Established on July 10,
2003, this Corporation is recognized under the document number N03000005880. Governed by the Florida
Department Of State, the company is listed in active status in state records.
The proposed agreement between the City and MBCS provides for a collaborative effort where MBCS will
provide design and construction of a soccer pitch. The total improvements are estimated at $500,000.00.
A waiver is warranted because a separate competitive procurement for design and construction
management is not advantageous to the City and risks losing the negotiated risk allocation (including the
assumption of cost overruns) to MBCS. Re -procuring design, construction, and construction management
services separately would materially increase the City's net cost for the improvements, and introduce delay
and additional risk to the City.
If the City Commission concurs, and ratifies, my finding by a 4/5ths vote, the City Administration will
proceed to negotiate and execute an Agreement with MBCS for their performance of this work.
Your signature below confirms your approval of waiving competitive sealed bidding processes for the
Public Improvements listed above.
Signed by:
Approved:
James Reyes, City Manager
Date: June 10, 2026 i 17:10:39 EDT
c: Natasha Colebrook -Williams, Deputy City Manager
Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure
Erica T. Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer
Barbara Hernandez, MPA, Assistant City Manager/Chief of Operations
Thomas M. Fossler, Assistant City Attorney, Office of the City Attorney
Annie Perez, CPPO, Director/Chief Procurement Officer, Department of Procurement