HomeMy WebLinkAboutExhibit A-SUBDocusign Envelope ID: 577FB874-E9CD-8F72-82A5-BB277134E691
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: James Reyes
City Manager
FROM: Jose R. Perez
Office of Capital Improvements
[Signed by:
lose Perez
1OCD5C8F7CCC42E...
DATE: June 10, 2026
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL. BACKUP ORIGINAL CAN BE
SEEN AT THE END OF THIS DOCUMENT.
SUBJECT: Request to Publish Notice for Public
Hearing (Substitution)
REFERENCES:
ENCLOSURES: Advertisement
Pursuant to City Code Section, 18-85, amended, it is respectfully recommended that the City Manager
waive competitive sealed bidding methods via this written finding and reasons herein. Said waiver shall
need to be ratified, confirmed, and approved by the Miami City Commission by four -fifths (4/5ths)
affirmative vote during an advertised public hearing.
These are my written findings waiving the requirements for competitive sealed bidding processes as not
being practicable or advantageous to the City of Miami ("City") to provide design and construction of a
soccer pitch to be installed on City -owned property located at 850 and 920 NW 23rd Street, insofar as an
agreement with Miami Bethany Community Services, Inc., a Florida Not -For -Profit Corporation ("MBCS")
to perform said work is reached. MBCS is a business entity based in Miami, FL. Established on July 10,
2003, this Corporation is recognized under the document number N03000005880. Governed by the Florida
Department Of State, the company is listed in active status in state records.
The proposed agreement between the City and MBCS provides for a collaborative effort where MBCS will
provide design and construction of a soccer pitch. The total improvements are estimated at $500,000.00.
A waiver is warranted because a separate competitive procurement for design and construction
management is not advantageous to the City and risks losing the negotiated risk allocation (including the
assumption of cost overruns) to MBCS. Re -procuring design, construction, and construction management
services separately would materially increase the City's net cost for the improvements, and introduce delay
and additional risk to the City.
If the City Commission concurs, and ratifies, my finding by a 4/5ths vote, the City Administration will
proceed to negotiate and execute an Agreement with MBCS for their performance of this work.
Your signature below confirms your approval of waiving competitive sealed bidding processes for the
Public Improvements listed above.
Signed by:
Approved:
ne8C2c8r2CSA4 78...
James Reyes, City Manager
Date: June 10, 2026 117:10:39 EDT
c: Natasha Colebrook -Williams, Deputy City Manager
Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure
Erica T. Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer
Barbara Hernandez, MPA, Assistant City Manager/Chief of Operations
Thomas M. Fossler, Assistant City Attorney, Office of the City Attorney
Annie Perez, CPPO, Director/Chief Procurement Officer, Department of Procurement
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
SUBSTITUTED
TO: James Reyes
City Manager
DATE: June 2, 2026
FROM: Jose R. Perez, AIA, Director „ SUBJECT: Request to Publish Notic- for Public
Office of Capital Im •
/i
Hearing
REFERENCES:
ENCLOSURES: Advertisemen
Pursuant to City Code Section, 18-85, amended, it is respectfully recomme► •ed that the City Manager
waive competitive sealed bidding methods via this written finding and rea s herein. Said waiver shall
need to be ratified, confirmed, and approved by the Miami City Co ' ission by four -fifths (4/5ths)
affirmative vote during an advertised public hearing.
These are my written findings waiving the requirements for competi e sealed bidding processes as not
being practicable or advantageous to the City of Miami ("City") t• •rovide design and construction of a
soccer pitch to be installed on City -owned property located at 8 and 920 NW 23rd Street, insofar as an
agreement with Miami Bethany Community Services, Inc., a F ida Not -For -Profit Corporation ("MBCS")
to perform said work is reached. MBCS is a business entity -sed in Miami, FL. Established on July 10,
2003, this Corporation is recognized under the document n ber N03000005880. Governed by the Florida
Department Of State, the company is listed in active stat - in state records.
The proposed agreement between the City and MBC •rovides for a collaborative effort where MBCS will
provide design and construction of a soccer pitch. T' - total improvements are estimated at $500,000.00.
A waiver is warranted because a separate • : mpetitive procurement for design and construction
management is not advantageous to the City a <'risks losing MBCS's contribution of $500,000 to subsidize
the improvements and the negotiated risk all ation (including the assumption of cost overruns) to MBCS.
Re -procuring design, construction, and con uction management services separately would materially risk
loss of the subsidy, increase the City's n= cost for the improvements, and introduce delay and additional
risk to the City.
If the City Commission concurs, a► • ratifies, my finding by a 4/5ths vote, the City Administration will
proceed to negotiate and execute Agreement with MBCS for their performance of this work.
Your signature below confirm our approval of waiving competitive sealed bidding processes for the
Public Improvements listed a'-•ve.
Approved:
Jame
Synod by
eyes, City Manager
Date: June 2, 2026 118:53:27 EDT
c: Natasha'• lebrook-Williams, Deputy City Manager
Asael " e" Marrero, AIA, Assistant City Manager/Chief of Infrastructure
Erica Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer
Bar- : ra Hernandez, MPA, Assistant City Manager/Chief of Operations
T► • mas M. Fossler, Assistant City Attorney, Office of the City Attorney
nnie Perez, CPPO, Director/Chief Procurement Officer, Department of Procurement