HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TC Honorable Mayor and DATE: June 2, 2026
City Commissioners
FROM: Jose R. Perez, AIA, Director
Office of Capital Improvements
SUBJECT: Recommendation in compliance with
Section 255.20(1)(c)10, Florida Statutes for Direct
Award of Design and Construction of a Soccer
Pitch to Bethany Community Services, Inc.
REFERENCES:
ENCLOSURES:
I am a Florida -licensed architect and an employee of the City of Miami, Florida, serving as the
City's professional representative for the public improvement work contemplated for a City -owned
property located at 850/920 NW 23rd Street, Miami, FL 33127 (the "Project"). I reviewed the City agenda
item and associated documentation describing the Project, the stated findings supporting waiver of
competitive sealed bidding, and the contemplated delivery method under which Bethany Community
Services, Inc., a Florida not -for profit corporation (the "Contractor") will provide the public improvements.
In connection with the City Commission's consideration of approval under section 255.20(1)(c)10, Florida
Statutes, I recommend that the Project be awarded to the Contractor by a method other than a competitive
selection process, subject to the safeguards described below. My recommendation is based on the
following professional observations and conclusions:
The Contractor is uniquely positioned to deliver the Project as contemplated because the public
improvements are integrated with, and must be sequenced alongside, concurrent obligations
and activities at the Project site. Separating the Project into a stand-alone City solicitation would
introduce avoidable interface risk, including schedule conflicts, constructability and sequencing
constraints, and field coordination issues between the public work and other City activities.
The City's justification for proceeding without competitive sealed bidding asserts that the time
required to competitively award the Project would materially delay delivery of the improvements, increase
administrative and coordination burdens, and may increase the City's overall cost or exposure, while the
proposed approach advances the work through a single responsible party charged with the overall
development schedule.
From a design and construction -administration standpoint, a single responsible delivery party
reduces the likelihood of scope gaps and disputes concerning means -and -methods, site logistics, and
sequencing between affiliated work elements. In my professional judgment, the proposed delivery
approach is reasonable to preserve the scheduling and constructability of the Project and to maintain
accountability for performance in a single party.
This recommendation is conditioned on the City's agreement with the Contractor including, and
the City enforcing, standard public -owner safeguards appropriate for public construction works, including:
(i) performance by, and/or through, appropriately licensed Florida contractors for the trades involved; (ii)
full permitting and compliance with all applicable codes and City standards; (iii) insurance meeting City
requirements; (iv) payment and performance bonds meeting applicable legal requirements (including
section 255.05, Florida Statutes, to the extent applicable) or other legally authorized equivalent security;
Direct Award of Design and Construction of a Soccer Pitch to Bethany Community Services, Inc.
Honorable Mayor and City Commissioners
Page 2
(v) City approval of final plans and specifications before commencement; (vi) City inspection and
acceptance procedures; and (vii) clear warranty and correction -of -work obligations.
For these reasons, and subject to the conditions stated above, I recommend that the City award
the Project to Bethany Community Services, Inc. without competitive selection, consistent with the criteria
and procedures applicable to the City's Section 255.20(1)(c)10 process. This written recommendation
shall be placed in the Project file and presented to the City Commission prior to the approval required by
Florida Statutes, Section 255.20(1)(c)10.
Respectfully,
Perez, Jose
R.
Digitally signed by Perez,
Jose R.
Date: 2026.06.02
21:24:54 -04'00'
Jose R. Perez, AIA, Director
Office of Capital Improvements
P R26046