HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #19236
Date: 04/30/2026
Commission Meeting Date: 06/11/2026
Requesting Department: Department of Risk
Management
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Sole Source - Purchase of ClaimSearch Software - Risk Management
Purpose of Item:
The nature of this item is to respectfully request a resolution of the Miami City
Commission, by a four -fifths (4/5ths) affirmative vote, pursuant to section 18-92 of the
Code of the City of Miami, Florida, as amended ("City Code"); after an advertised public
hearing, ratifying, authorizing, and confirming the City Manager's Written Findings,
attached and incorporated as Exhibit "A"; that only one reasonable source of supply
exists for the provision of the purchase of one (1) license for access to the ClaimSearch
contributory database ("ClaimSearch") from Insurance Services Office, Inc. ("ISO"), a
wholly owned subsidiary of Verisk Analytics, Inc. ("Verisk"), for the City's Risk
Management Department ("Risk"); approving the award of a contract to Verisk for a
term of three (3) years, in a total amount of One Hundred Six Thousand Fourteen and
00/100 Dollars ($106,014.00); allocating funds for this purpose from Account No.
50001.301001.545013.0000.00000 and/or any other sources of funds; subject to the
availability of funds and budgetary approval at the time of need; authorizing the City
Manager to negotiate and execute a contract, in a form acceptable to the City Attorney,
with Contractor for ClaimSearch, consistent with the terms set forth herein; further
authorizing the City Manager to negotiate and execute any documents, including
amendments, renewals, and extensions, all in forms acceptable to the City Attorney,
and subject to all allocations, appropriations, and prior budgetary approvals, and in
compliance with applicable provisions of the City Code, including, the City of Miami's
procurement ordinance, anti -deficiency act, and financial integrity principles, all as set
forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules,
and regulations, as may be deemed necessary for said purpose.
Background of Item:
The City of Miami ("City") Risk Management Department ("Risk") requires a license for
access to Verisk's ISO ClaimSearch contributory database ("ClaimSearch") to secure
vital services essential for its day-to-day operations. ClaimSearch is the only
contributory comprehensive all -claim and all -insurer database and system for claims
processing and fraud detection.
ClaimSearch allows Risk to better determine if claimants who have filed claims against
the City of Miami ("City") for bodily injury or workers' compensation claims, have had
previous and/or current accidents nationwide or are professional claimants.
ClaimSearch is a proprietary solution aimed at fraud detection, where clients submit
claim data, leading to a comprehensive "match report" showcasing claimants' complete
history across casualty, property, and auto physical damage ("APD") claims.
Verisk Analytics, Inc., a foreign for -profit corporation ("Verisk"), is currently the only
reasonably available source for the required services. Verisk's ClaimSearch is the sole
contributory, comprehensive all -claims and all -insurer database used for claims
processing and fraud detection. ClaimSearch is recognized as a best -practice standard
in claims management and is essential to meeting Florida legislative compliance
requirements. There are no direct competitors offering a comparable system.
Accordingly, it is recommended that the City Manager's Written Findings be ratified,
confirmed, and approved, and that a contract be awarded to Verisk for a three (3) year
term in a total amount of One Hundred Six Thousand Fourteen and 00/100 Dollars
($106,014.00).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $ 106,014.00; Account No. 50001.301001.545013.0000.00000
Department of Risk Management
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
David Ruiz
Fred Pericles
Marie Gouin
Annie Perez
Erica T. Paschal
Natasha Colebrook -Williams
Valentin J Alvarez
Thomas M. Fossler
Xavier Alban
George K. Wysong III
Maricarmen Lopez
City Clerk's Office
Department Head Review Completed
Budget Analyst Review Completed
Budget Review Completed
Procurement Review Completed
Assistant City Manager Review Completed
Approved on behalf of the City Manager
Legislative Division Review Completed
ACA Review
Deputy Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed
Completed
Completed
Completed
Completed
05/03/2026 9:10 PM
05/04/2026 10:25 AM
05/04/2026 2:18 PM
05/15/2026 12:34 PM
05/15/2026 12:37 PM
Completed
05/20/2026 5:00 PM
06/01/2026 3:22 PM
06/02/2026 5:14 PM
06/02/2026 5:43 PM
06/11/2026 9:00 AM
06/11/2026 5:45 PM
City of Miami
Legislation
Resolution
Enactment Number: R-26-0259
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 19236 Final Action Date:6/11/2026
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, AUTHORIZING, AND
CONFIRMING THE CITY MANAGER'S WRITTEN FINDING, ATTACHED AND
INCORPORATED AS EXHIBIT "A," THAT ONLY ONE REASONABLE SOURCE OF
SUPPLY EXISTS FOR THE PROVISION OF ACCESS TO THE CLAIMSEARCH
CONTRIBUTORY DATABASE ("SERVICES") FROM INSURANCE SERVICES
OFFICE, INC., A WHOLLY OWNED SUBSIDIARY OF VERISK ANALYTICS, INC.
("CONTRACTOR"), FOR THE CITY OF MIAMI'S RISK MANAGEMENT
DEPARTMENT; APPROVING THE AWARD OF A CONTRACT TO CONTRACTOR
FOR A TERM OF THREE (3) YEARS, IN AN ESTIMATED AMOUNT OF ONE
HUNDRED SIX THOUSAND, FOURTEEN AND 00/100 DOLLARS ($106,014.00);
ALLOCATING FUNDS FOR THIS PURPOSE FROM ACCOUNT NO.
50001.301001.545013.0000.00000, OR OTHER LEGALLY AVAILABLE FUNDING
SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, WITH CONTRACTOR FOR THE SERVICES, CONSISTENT WITH
THE TERMS SET FORTH HEREIN; FURTHER AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING AMENDMENTS,
RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND
PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Risk Management Department ("Risk") requires
access to a contributory database for the purpose of investigating potentially fraudulent claims,
a function that is vital for its day-to-day operations; and
WHEREAS, Insurance Services Office, Inc., a wholly owned subsidiary of Verisk
Analytics, Inc. ("Contractor") offers access to its proprietary database, ClaimSearch, which is the
only contributory comprehensive all -claim and all -insurer database and system for claims
processing and fraud detection ("Services"); and
WHEREAS, ClaimSearch allows Risk to better determine if claimants who have filed
claims against the City for bodily injury or workers' compensation claims have had previous
and/or current accidents nationwide or are professional claimants; and
WHEREAS, ClaimSearch is a proprietary solution aimed at fraud detection, where
clients submit claim data, leading to a comprehensive "match report" showcasing claimants'
complete history across casualty, property, and auto physical damage claims; and
WHEREAS, ClaimSearch is considered part of best practices in claims management
and is crucial for compliance with Florida's legislative requirements; and
WHEREAS, Section 18-92 (b) of the Code of the City of Miami, Florida, as amended
("City Code") provides that the use of competitive bidding methods may be waived in
circumstances where the City Manager makes a written finding, supported by market research,
that only one reasonable source of supply exists; and
WHEREAS, Contractor, is the only reasonable source of supply for said Services for the
reasons specified in Exhibit "A," attached and incorporated ("Written Findings"); and
WHEREAS, because Contractor is the only reasonable source of supply for the
Services, the City Commission desires to ratify, confirm, and approve the City Manager's
Written Findings, and authorize the City Manager to negotiate and execute an agreement with
Contractor for the provision of the Services for a term of three (3) years, with an estimated total
amount of One Hundred Six Thousand, Fourteen and 00/100 Dollars ($106,014.00);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 (b) of the
City Code, after an advertised public hearing, the City Manager's Written Findings are hereby
ratified, approved, and confirmed.
Section 3. The award of a contract to Contractor for the Services for a term of three (3)
years, with an estimated total amount of One Hundred Six Thousand, Fourteen and 00/100
Dollars ($106,014.00), subject to the availability of funds and budgetary approval at the time of
need, is hereby ratified, approved, and confirmed.
Section 4. Funds are to be allocated from Account Number
50001.301001.545013.0000.00000, or other legally available funding sources, subject to the
availability of funds and budget approval at the time of need.
Section 5. The City Manager is authorized' to negotiate and execute a contract, in a
form acceptable to the City Attorney, with Contractor for the Services consistent with the terms
set forth herein.
Section 6. The City Manager is further authorized1 to negotiate and execute any
documents, including amendments, renewals, and extensions, all in forms acceptable to the
City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and
in compliance with applicable provisions of the City Code, including the City of Miami's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
1 The herein authorization is further subject to compliance with all legal requirements that may be imposed,
including but not limited to, those prescribed by applicable City Charter and City Code provisions.
Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations,
as may be deemed necessary for said purpose.
Section 7. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS: